University Student
Handbook
2024 Edition
OVERVIEW
In line with the One MSU tagline, the MSU Board of Regents directed the crafting of the
University Student Handbook to be used as reference in all constituent universities and colleges
of the university. The university realized the need to have a unified manual for the students and
other stakeholders for guide and easy reference. A Technical Working Group was created by the
Office of the President through Special Order No. 072, s. 2023 duly signed by the University
President, Atty. Basari D. Mapupuno to craft the handbook with the intention of compiling all
the existing policies approved by the Board of Regents related to students matters without
prejudice to the existing student handbooks of the graduate programs, medicine and law.
Through a series of meetings, virtual and face to face and campus consultations, the
Technical Working Group discussed what should be included in this handbook. The group
reviewed and revisited each of the various campus existing student handbook. The format was
also agreed for the purpose of presenting it to the Board for approval.
The handbook contains relevant provisions of the Code of Governance and the University
Code, as well as Board Resolutions on policies, general information, basic guidelines and
requirements and other relevant national laws, special orders, memorandum and other issuances.
All these were consolidated and at the same time the TWG identified gray areas of the above mentioned policies and proposed to the Board future amendments and revisions.
In other words, this handbook is a compilation of all existing approved policies on student
matters, both related to academic and semi academic. Considering its nature, the TWG clearly
recommends the annual updating and editing of this handbook with the participation or
involvement of the students. This handbook should be made accessible to all students and other
stakeholders of the university.
This handbook is indeed a work in progress, a continuing effort of the University in
improving its services to the students and other stakeholders.
ROHANE M. DEROGONGAN, Ph D
Chairperson
ATTY. SHIDIK T. ABANTAS, MDM
Vice Chairperson
Members
MS. AISA D. DIANALAN
DSA Director, MSU-Marawi
PROF. PHYLLIS MARIE S. TEANCO
OSDS Director, MSU-IIT
PROF. AL-GAJA R M. SARAHADIL
DSA Director, MSU-Sulu
PROF. ALCYN R. BAKKANG
DSA Director, MSU-TCTO
MS. NOR-AINA E. SALIPAD
OSAS Director, MSU-Buug
MS. JULMAHERRIA M. SALIPADA
DSA Director, MSU-Maguindanao
PROF. RHUMER S. LAÑOJAN
OSA Director, MSU-General Santos
MS. FATHMA SONNAYA M. MINAGA
DSA Coordinator, MSU-MSAT
MR. ALBERT R. CABOLBOL
OSA Director, MSU-LNAC
DR. RAIHANIE MARUHOM
DSA Coordinator, MSU-LNCAT
MS. SYLVIA C. LABIAL
OSAA Director, MSU-Naawan
MS. VEANAMARIE ELISE V. SANTILLAN
Student Regent and President of FEMSUSSCO
Secretariat
AIRAN A. ABDULHAMID, JD, SHL
University Research Associate II
NORHAIDAH D. DIMA, LPT
Administrative Officer III
SHAADODIN T. ABANTAS
Administrative Officer IV
BRIEF HISTORY OF THE MSU SYSTEM
Mindanao State University was created under Republic Act 1387 1, as amended and
authored by the late Senator Domocao A. Alonto who is now known as the "Father of the
University." It was formally organized on September 1, 1961 with Dr. Antonio Isidro as its
founding president. Located in Marawi City, the University formally opened first classes on June
13, 1962 with 282 students who passed the scholarship examination administered by the National
Science Development Board within the MINSUPALA region. Classes were handled by 19 faculty
members and staff. The three (3) pioneering colleges are the following: Liberal Arts, Education,
and Community Development and Public Administration.
The University was entrusted with the following mandates: 1) to promote the
"integration" of cultural minorities/communities into the national body politic; and 2) to expedite
the development of the area through the conventional functions of a university, namely
instruction, research, and extension. As envisioned, MSU aimed to train future leaders, provide
professional and technical manpower, and offer the necessary expertise to accelerate the
socioeconomic development of the MINSUPALA region.
The University started to evolve from a single campus educational institution of higher
learning to a multi—campus university when in 1968, Congress approved Republic Act 5363
changing the name of Northern Institute of Technology in Iligan City to.11igan Institute of
Technology and categorizing it as a unit of MSU. The main thrust of MSU-I IT is to provide a
program for an effective manpower training urgently needed for the industrial and commercial
development of the Mindanao regions.
A year later, the Sulu College of Technology and Oceanography was established in
Bongao, Sulu (now the Province of Tawi-Tawi) pursuant to Republic Act 6060 which likewise
made it an integral unit of the University. It is mandated to extend to the Muslims and other
cultural minority groups the opportunities of college education to promote Muslim welfare and
hasten the economic development of the southern—most region of the country. Its academic
programs are focused on the effective utilization and conservation of the fisheries resources in
the Sulu Seas. It is likewise mandate to undertake research in fish processing and culture and in
oceanography. The Board of Regents changed the name Sulu College of Technology and
Oceanography to Tawi-tawi College of Technology and Oceanography in 1976 after the province
of Sulu was split into Tawi-tawi and Sulu, since the campus was geographically situated in the
province of Tawi-Tawi to avert confusion.
In the 70's, four more campuses were established by the Board of Regents. MSU at
Naawan was established in the Municipality of Naawan, Misamis Oriental in 197t It is involved
in extensive training and research in fisheries and aquaculture. In 1973, MSU General Santos was
organized out of a Community High School to concentrate on the expansion and innovation of
programs in agribusiness. This campus is in General Santos City. Within the same year, what
started out as a Community College at Dinaig evolved into MSU Maguindanao to specialize in
aquaculture, forestry, fisheries and community development.
In Sulu, the Board of Regents established MSU Sulu Development and Technical College
in 1974 with emphasis on development orientation and technical training to hasten the economic,
social and cultural development of the Province of Sulu. It is now renamed MSU Sulu. In 1982,
what started as a self-liquidating community high school established by MSU was elevated into
a collegiate level named MSU Buug College. In September 2010, it gained autonomy by virtue of
BOR Resolution No. 168, s. 2010. MSU Buug's mission is to provide quality education in arts,
sciences and technology in agriculture and forestry as its flagship programs, giving more
emphasis on plantation crops. MSU Buug is in the agricultural province of Zamboanga Sibugay.
These campuses are autonomous and each is headed by a chancellor who is elected by the
Board of Regents for a term of five years. The campus in Marawi serves as the main campus of
the University and the President performs the duties and responsibilities of the Chancellor. The
Chancellors of MSU-IIT, MSU-TCTO and MSU General Santos City are members of the Board of
Regents pursuant to Memorandum Order No.45 2 signed by Executive Secretary Joker P. Arroyo
on November 7, 1986 and ratified by then President Corazon C. Aquino on March 19, 1987.
On February 13, 2001, the Board of Regents approved the integration of three CHEDSupervised Institutions (CSIs) to MSU pursuant to pertinent provisions of RA No. 7722, otherwise
known as the "Higher Education Act of 1994" and RA No. 8292 or "Higher Education
Modernization Act of 1997" and RA No. 8760, otherwise known as the "General Appropriation
Act of FY 2000". The three compelling reasons leading to the integration were: (1) promoting
quality education; (2) rationalization of tertiary education; and (3) maximization of resources.
These three institutions integrated to the University are: Lanao National College of Arts and
Trades (LNCAT) in Marawi City; Maigo School of Arts and Trades (MSAT) in Maigo, Lanao del
Norte; and Lanao Norte Agricultural College (LNAC) in Sultan Naga Dimaporo, Lanao del Norte.
Today, MSU has gained a reputation as one of the prestigious and leading Universities in
the country, consistently producing top-notchers in various Board/Bar exams every year. MSU
has been transforming through modernization and development to achieve world-class status.
Its vision of becoming the premier supra-regional university dedicated to the social, political, and
economic development of MINSUPALA and the preservation of the region's unique, rich cultural
heritage, as well as gaining international recognition, continues to drive its dynamism, direction,
and significance.
The journey toward this vision is advancing at full throttle, with efforts to gain recognition
as a National Peace University and heightened endeavors to achieve the new Administration's
10-Point Agenda, with a primary focus on academic excellence, pushing research output to record
levels, and taking bold strides in internationalization.
HIMNO NG PAMANTASAN
Lyrics by: Prof. Angelito G. Flores
Music by: Mr. Lucio San Pedro
Silahis ang katulad mong
nagsabog ng liwanag
Ng pag-asa't hangarin
ng pag-unlad.
Ang pook ng Mindanao
tinanglaw at pinalad,
Nang ika'y isilang
na dakila ang hangad.
Ating ipagkapuri
Itong Pamantasan,
Ang buhay at pag-ibig
sa kanya'y iaalay;
Saan man naroroon
ay bigyang karangalan,
Dakilang paaralan
Pamantasang Mindanao
MINDANAO STATE UNIVERSITY
BOARD OF REGENTS
HON. J. PROSPERO DE VERA III
Chairperson, Commission on Higher Education Chairperson
HON. BASARI D. MAPUPUNO
President, Mindanao State University System Vice Chairperson
HON. ALAN PETER S. CAYETANO
Chairperson, Senate Committee on Higher and Technical Education
HON. MARK O. GO
Chairperson, House Committee on Higher and Technical Education
(Represented by Cong. Zia-Ur Rahman A. Adiong)
HON. AMENAH F. PANGANDAMAN
Secretary, Department of Budget and Management
HON. ARSENIO BALISACAN
Director-General, National Economic Development Authority
(Represented by Undersecretary Carlos Bernardo O. Abad Santos)
HON. EDDIE M. ALIH
Chairman, Committee on Basic, Higher and Technical Education
Bangsamoro Transition Authority
HON. ALIZEDNEY M. DITUCALAN, LL.M.
Chancellor, MSU-Iligan Institute of Technology
HON. MARY JOYCE Z. GUINTO-SALI
Chancellor, MSU Tawi-Tawi College of Technology and Oceanography
HON. USMAN D. ARAGASI, MPA, J.D.
Acting Chancellor, MSU General Santos
HON. RENATO D. BONIAO
President, MSU Alumni Association
HON. ALHISAN U. JEMSY
President, MSU Faculty Federation
HON. WEZAM M. HASSAN
President, Federation of MSU System Student Councils (FEMSUSSCO)
APPOINTIVE MEMBERS
HON. AMINA RASUL BERNARDO
HON. GRACITA R. JACINTO-ALI
ATTY. SHIDIK T. ABANTAS, MDM
Secretary of the University and the Board of Regents
UNIVERSITY SYSTEM OFFICIALS
ATTY. BASARI D. MAPUPUNO
President
ENGR. RASID M. PACA, J.D., DPA
Executive Vice President
ALMA E. BEROWA, Ph.D.
Vice President for Academic Affairs
DR. SORAIDA A. ESMAIL, CPA
Vice President for Administration and Finance
ENGR. RODRIGO S. BAID
Vice President for Planning and Development
GLEN A. LORENZO, Ph.D.
Vice President for Research and Extension
ATTY. SHIDIK T. ABANTAS, MDM
Secretary of the University and the Board of Regents
ATTY. RASHID V. PANDI, LLM
Director, Presidential Management Staff
CHANCELLORS OF MSU CAMPUSES
ATTY. BASARI D. MAPUPUNO
MSU – Main Campus Marawi
ATTY. ALIZEDNEY M. DITUCALAN, LL.M.
MSU - Iligan Institute of Technology
MARY JOYCE Z. GUINTO-SALI, Ph.D.
MSU -Tawi-Tawi College of Technology and Oceanography
USMAN D. ARAGASI, MPA, JD.
Acting Chancellor -MSU General Santos
ELNOR C. ROA, Ph.D.
MSU -Naawan
BAI HEJIRA NEFERTITI M. LIMBONA, Ph.D.
MSU - Maguindanao
NAGDER J. ABDURAHMAN, Ed.D.
MSU – Sulu
SHEILA G. MAGOLAMA, Ph.D.
Acting Chancellor MSU-Buug
HEADS OF INTEGRATED CAMPUSES
(Formerly CHED Supervised Institutions)
CAIRANY D. GANDAMRA, RN, MPA, J.D.
MSU-Lanao National College of Arts and Trades (LNCAT)
ATTY. JAMALODEN A. BASAR
MSU-Maigo School of Arts and Trades (MSAT)
INDIHRA D. TAWANTAWAN, Ph.D.
MSU-Lanao del Norte Agriculture College (LNAC)
PROFILES OF MSU CAMPUSES
MINDANAO STATE UNIVERSITY- MAIN CAMPUS MARAWI
Mindanao State University, commonly referred to as MSU Main, is a higher
education institution located in the city of Marawi, and it serves as the largest campus
within the Mindanao State University System.
Formally established on September 1, 1961, when Dr. Antonio Isidro assumed the role
of its first President during an induction ceremony at Malacañang before President Carlos P.
Garcia, MSU owes its existence to Proclamation No. 806, signed by President Garcia, which
reserved 1,000 hectares within the Camp Keithley military reservation in Marawi City.
Situated approximately four kilometers from downtown Marawi and around forty kilometers
from Iligan City, this proclamation was subsequently enacted into law as R.A. 3791, where
Congress officially ceded the 1,000-hectare reservation to the University.
The inaugural group of students, who enrolled in the University on June 13, 1962, had
successfully passed a scholarship examination administered by the National Science
Development Board. This group consisted of two hundred and eighty-two (282) freshman
students, who represented the top 5% of their respective high schools in the MINSUPALA
region, Visayas, and even Luzon. The faculty that guided these students included twelve (12)
regular Filipino instructors, along with a few volunteers from esteemed organizations such as
the British Voluntary Service Overseas, Volunteers in Asia, the Ford Foundation, and the
Fulbright Foundation, among others.
Initially, the University offered baccalaureate courses in the pioneering colleges of
Liberal Arts, Education, and Community Development. Subsequently, four more colleges
were added in the following school year of 1964-65: Agriculture, Fisheries, Business
Administration, and Engineering. In July 1969, another college, the College of Forestry, was
introduced. Today, MSU has evolved into a multi-campus university system with 16 colleges
and degree-granting units, all based within the Marawi Campus alone.
MSU – ILIGAN INSTITUTE OF TECHNOLOGY
MSU-Iligan Institute of Technology (MSU-IIT) stands as a prominent university in the
southern Philippines, celebrated for its unwavering commitment to academic excellence and
exceptional research pursuits. Established in 1968, it has consistently endeavored to provide a
dynamic and nurturing learning environment that cultivates intellectual growth, creativity, and
personal development. Guided by its principal mission of "Influencing the Future," MSU-IIT is
wholly dedicated to proactively shaping a brighter future for individuals, communities, and the
global community at large. Its international recognition is a testament to its mission, solidifying its
position as a frontrunner in guiding Mindanao onto the global stage.
In the year 2022, it proudly boasts a QS 3-star rating, a recognition that underscores its
unwavering commitment to delivering a world-class education. Furthermore, MSU-IIT has earned
its place among the top 500 universities in Asia, a distinction conferred by the prestigious
Quacquarelli Symonds (QS) World University Rankings and the Times Higher Education (THE)
Impact Rankings. These accolades clearly affirm its steadfast dedication to making a substantial
impact on society and the world as a whole.
Moreover, the University is resolute in its determination to nurture innovation and
advance research excellence. MSU-IIT actively forges partnerships with both national and
international universities and agencies, resulting in collaborative research initiatives, faculty and
student exchanges, and jointly funded projects. These partnerships serve not only to elevate
academic standards but also to cultivate a deeper understanding of diverse cultures, thus
contributing significantly to the university's peace and development initiatives in Mindanao.
MSU-IIT offers a wide array of academic programs spanning various disciplines, with
particular strengths in science and mathematics, engineering and technology, business, nursing,
arts and social sciences, education, and IT-related fields. The institution takes great pride in being
designated a Center of Excellence (COE) for seven programs by the Commission on Higher
Education (CHED), alongside 11 others recognized as Centers of Development (COD). This status
sets the bar for educational excellence in Mindanao, and MSU-IIT holds the distinction of having
the highest number of COEs and CODs in the region.
The university's unwavering dedication to innovation and continuous improvement is
underscored by its ISO 9001:2015 certification. MSU-IIT is steadfast in its pursuit of cutting-edge
systems and delivery of higher education and non-academic services that adapt to the evolving
needs of its diverse clientele.
In addition, MSU-IIT is committed to nurturing well-rounded individuals and
empowering them to become responsible global citizens. Drawing inspiration from the "Himno
ng Pamantasang Mindanao," the university's core values of honor and excellence, service and
compassion, resilience and innovation are deeply embedded in its institutional culture, thereby
fostering an inclusive and supportive community.
Beyond the realm of academics, MSU-IIT enriches the campus experience with a vibrant
array of cultural, sports, and extracurricular activities. These opportunities enable students to
develop vital life skills, nurture leadership qualities, and embrace a sense of social responsibility.
MSU – TAWI – TAWI COLLEGE OF TECHNOLOGY AND OCEANOGRAPHY
Established in 1964 as the Mindanao State University High School in Bongao, TawiTawi, initially serving as an adjunct to MSU Marawi Preparatory High School, MSU TawiTawi College of Technology and Oceanography has since evolved into an institution of
academic excellence. Additional secondary schools were established between 1967 and 1977
in the outlying islands' municipalities of Tawi-Tawi, ultimately culminating in 21 high schools
being established throughout the province by 1990.
In 1985, the MSU-TCTO Science High School and the MSU-TCTO Child Development
Center - Laboratory Elementary School were founded. The inception of Republic Act No. 6060
on August 4, 1969, marked the birth of the MSU-Sulu College of Technology and
Oceanography, initially offering degree programs and diplomas in Fisheries Technology.
However, in 1973, as Tawi-Tawi became a separate province from Sulu, MSU-SCTO
transitioned into MSU-Tawi-Tawi College of Technology and Oceanography under Batas
Pambansa Bilang 197.
In 1990, MSU-TCTO was granted autonomous university campus status. Over its five
decades of existence, the institution has remained resolute in its pursuit of its vision: to become
the center of excellence in Fisheries, Marine and Maritime Sciences, and Oceanography. This
mission includes granting Muslims and other cultural minorities the access to quality
education and fostering programs that advance Muslim welfare while accelerating the socioeconomic development of the southernmost region of the country.
MSU-TCTO comprises several academic units, including The Graduate School, the
College of Fisheries, the College of Arts and Sciences, the College of Education, the Institute
of Oceanography and Environmental Science, the College of Islamic and Arabic Studies, and
the Institute of Information and Communication Technology. The college's extension services
encompass providing capability-building training and functional literacy programs to the
residents of Tawi-Tawi.
Furthermore, the college continues to undertake research in fisheries aquaculture,
marine-related sciences, and the social sciences. These initiatives are strategically designed to
promote the sustainable utilization and rational management of marine and fisheries
resources in the region, with the ultimate aim of improving the standard of living for the
people of the Southern Philippines.
MSU-GENERAL SANTOS CITY
Mindanao State University-General Santos City (MSU-GSC) had its humble
beginnings as a community high school in 1967, six years following the establishment of the
MSU main campus. The high school initially operated within the premises of Dadiangas West
Elementary School, conveniently situated in the heart of General Santos City. As the number
of students continued to grow, the administration worked diligently to secure the approval
for a generous 3.3-hectare land donation from the General Santos City Local Government,
which would serve as the new home for MSU-High School.
With the issuance of Board of Regents Resolution No. 822, the high school transitioned
into a full-fledged collegiate campus of the MSU System on October 10, 1973, offering twoyear degree programs. In 1983, through Presidential Proclamation 2029, MSU-GSC acquired
an expansive 156-hectare plot of land located at Fatima (formerly known as Barangay
Tambler). This strategic acquisition marked the expansion of MSU-GSC's academic offerings,
allowing it to provide a diverse range of degree programs. Since that pivotal moment, MSU
General Santos has remained unwavering in its commitment to the communities it serves,
diligently fulfilling its three core functions of instruction, research, and extension.
The Fatima campus now serves as the hub for administrative offices, housing various
colleges such as Agriculture, Education, Fisheries, Arts and Sciences, Engineering, Business
Administration, and Accountancy, along with all other academic units and facilities.
In addition to undergraduate courses, MSU-GSC responds to the demands and needs
of the local community by offering post-baccalaureate degrees in Education, Public
Administration, Business Management, and Law. These programs cater to the requirements
of educators, government professionals, and other specialists in the area.
Furthermore, another campus is in Bawing, General Santos City, serving as a field
laboratory for the College of Fisheries. This campus plays a crucial role in advancing the
institution's research and educational initiatives in the field of fisheries.
MSU AT NAAWAN
MSU at Naawan stands as an autonomous campus within the esteemed Mindanao
State University System, with a steadfast vision to become the preeminent state institution in
aquaculture, fisheries, and marine sciences within the Southern Philippines. Its journey began
humbly as a field laboratory affiliated with the MSU Main College of Fisheries in the early
1960s. This field laboratory played a pivotal role in pioneering the study of the life cycle of the
jumbo tiger shrimp, locally known as "sugpo" or Penaeus monodon Fab.
By 1973, this laboratory evolved into the Institute of Fisheries Research and
Development (IFRD), with the primary mission of conducting research and extension projects.
In the academic year 1980-81, the institution embarked on its instructional journey, giving rise
to the School of Marine Fisheries and Technology, a significant development authorized by
MSU-BOR Resolution No. 2190, dated 1980. The school's primary objective was to provide a
skilled workforce in the field of fisheries and related industries.
The year 1988 marked a milestone in the history of MSU at Naawan when it gained
autonomy as a degree-granting campus within the MSU System, a recognition bestowed
through MSU-BOR Resolution No. 92, dated 1988.
The establishment of the Office of the Vice Chancellor for Academic Affairs (OVCAA)
was formalized by MSU BOR No. 72, dated 2008. Subsequently, the School of Graduate
Studies was added to the institution. However, in 2010, as the student population continued
to grow, several more colleges were created to meet the evolving demands and needs of the
community. This expansion led to the establishment of six colleges/schools, each dedicated
to specific areas of study: School of Graduate Studies (SGS), School of Marine Fisheries and
Technology (SMFT), College of Agriculture and Forestry (CAF), College of Science and
Environment (CSE), College of Education and Social Sciences (CESS), and College of Business
Administration and Accountancy (CBAA).
In recognition of its commitment to excellence, the SMFT received the Center of
Development in Marine Science designation from the Commission on Higher Education
between 1998 and 2001. Additionally, in 2006, the institution was honored with a plaque of
recognition for its exemplary performance in fulfilling its academic responsibilities to the
benefit of the community and its potential to deliver outstanding teaching, research, and
extension services. Since January 2016, MSU at Naawan has proudly held the titles of Center
of Excellence in Fisheries and Center of Development in Marine Science, reaffirming its
dedication to delivering high-quality education and making a significant impact in the field
of marine and fisheries sciences up to the present day.
MSU – MAGUINDANAO
Mindanao State University-Maguindanao is situated in Barangay Poblacion Dalican,
Datu Odin Sinsuat, Maguindanao, within the Bangsamoro Autonomous Region in Muslim
Mindanao (BARMM). This institution was officially established on October 10, 1973, under
the former name of MSU-Dinaig Agricultural and Technical College (MSU-DATC), as per
BOR Resolution No. 821 of 1973.
Formally commencing its operations during the second semester of the A.Y. 1973-1974,
MSU-Maguindanao initially offered just three baccalaureate degree programs: Agriculture,
Forestry, and Community Development. Classes began in the limited facilities provided at the
grandstand of Dalican Pilot Elementary School in Datu Odin Sinsuat, Maguindanao.
Unfortunately, in 1975, a devastating fire consumed all the school facilities. However, this
adversity did not deter the institution from its noble mission. With the support of the late
Mayor Datu Odin Sinsuat, Sr., the school was able to acquire a 55-hectare property at a token
price, which now serves as the present site of the university.
From that point forward, the campus has evolved into an esteemed institution of
higher learning. It achieved fiscal autonomy through BOR Resolution No. 48 of 1982 and was
subsequently renamed MSU-Maguindanao by virtue of BOR Resolution No. 561 of the same
year. In response to the growing demand for graduate programs, the university acquired a
piece of land in Barangay Broce, also within the Datu Odin Sinsuat Municipality, dedicated to
graduate programs.
Since its inception in 1973, the institution has expanded its offerings to include
numerous baccalaureate degree programs, diploma courses, and graduate programs. As an
integral part of the MSU System, it remains steadfast in upholding the system's integrity and
delivering quality education. MSU-Maguindanao continues to fulfill its core functions of
instruction, research, extension, and production while adapting to the evolving challenges of
the times.
The campus is unwavering in its commitment to assisting the government in the
integration of cultural minority groups into the broader national body politic and in providing
trained manpower and technical expertise for socio-cultural and economic development in
the region.
This is achieved through a renewal of its vision, mission, and core values and the
strengthening of its flagship programs in agriculture, forestry, and fisheries.
MSU – SULU
The establishment of Mindanao State University - Sulu can be likened to the legendary
phoenix, as it practically rose from the ashes of the catastrophic conflagration that almost
entirely razed the town of Jolo in 1974.
Originally known as MSU-Sulu Development and Technical College (MSU-SDTC), its
inception was authorized by MSU BOR Resolution 860, dated 1974. This educational
institution was a crucial part of the government's efforts to rebuild the province of Sulu, which
had been severely devastated by the fierce armed revolution led by the Moro National
Liberation Front.
In its inaugural year in 1974, MSU-SDTC had no dedicated campus of its own. Classes
were conducted in one of the dilapidated classrooms at Grandstand Elementary School, while
its office was situated at the residence of then Election Commissioner Atty. Hashim R.
Abubakar. Recognizing the pressing need for a proper campus, the founding director, Exuan
T. Dagbusan, sought the intervention of provincial officials to address this challenge.
Subsequently, the Sulu Provincial Board passed Resolution No. 64, generously donating 11.5
hectares of provincial government land to provide a suitable location for MSU-SDTC.
As the student population continued to grow and the academic programs expanded,
departments were transformed into colleges, leading to the change of the institution's name
to MSU-SULU.
The current campus is situated approximately 1.3 kilometers from Jolo town, in close
proximity to the Provincial Capitol Building. The university comprises seven degree-granting
colleges, a graduate school, and a senior and laboratory high school. Starting with just two
academic programs when it opened in 1974, the university now offers 17 baccalaureate
courses, three technology courses in fisheries and agriculture, as well as four master's and one
Ph.D. program.
MSU - BUUG
The MSU Buug Campus, a premier higher educational institution in Western
Mindanao, is the result of the dedicated efforts of past and present leadership. Its origins can
be traced back to 1971 when it was founded as MSU Buug Community High School,
responding to the persistent appeals of local residents to enhance educational opportunities
for the underprivileged, particularly the indigenous people of Zamboanga Sibugay, formerly
known as Zamboanga del Sur.
Initially, the MSU Buug Community High School received support from the MSU
Main Campus between 1974 and 1975. In 1976, it transitioned into a full-fledged unit, thanks
to BOR Res. No. 1030, s.1976. Subsequently, in 1982, it was elevated to collegiate status and
renamed as MSU Buug College through BOR Res. Nos. 492 and 492-B, authorizing it to offer
general college courses. By virtue of BOR Res. No. 55, s.1989, it gained the authorization to
provide comprehensive programs in Agriculture, Forestry, Education, and Liberal Arts.
In 2002, under Special Order No. 581-OP, supervision was transferred to the Office of
the Vice Chancellor for Academic Affairs, and it became one of the colleges of MSU Marawi.
On December 5, 2007, BOR Res. No. 223, s.2007, granted Level II autonomous status. On
November 14, 2008, BOR Res. 211 and 212 were adopted, addressing the sub-allocation to
MSU Buug and transferring supervision to the Office of the Vice President for Academic
Affairs.
On September 30, 2010, BOR Res. No. 168 granted autonomous status to MSU Buug,
although it still depended financially on the main campus. Despite this, MSU Buug has
consistently operated as the 8th autonomous campus of the MSU System. On July 29, 2019,
BOR Resolution No. 283, s.2019, permitted the College of Agriculture of MSU Marawi to
establish an extension program in Roseller T. Lim, Zamboanga Sibugay. In March 2020, the
administration of the R.T. The Lim extension program was transferred to MSU Buug, making
R.T. Lim Extension part of MSU Buug's responsibility.
MSU Buug is dedicated to serving as a genuine partner of the local communities and
government units, working towards achieving peace and prosperity for the Tri-people of
Mindanao - Muslims, Lumad, and Christians. The university actively embraces diversity,
welcoming students from various cultures and extending peace initiatives to communities,
thereby making peace a tangible goal. Additionally, MSU Buug infuses dual excellence in its
graduates and professionals, emphasizing both academic and character excellence. These
individuals are seen as the human assets capable of driving economic development within
their respective tribal communities, making prosperity a realistic aspiration.
11111
MSU – LANAO NATIONAL COLLEGE OF ARTS AND TRADES
Mindanao State University - Lanao National College of Arts and Trades, originally
known as Lanao High School, was established in the early 1920s. It marked the inauguration
of higher education in the province of Lanao. Over the years, it has produced a multitude of
exceptional graduates who have since become prominent figures at regional and national
levels in various professions. As a vocational school, its primary mission is to advance and
enhance the quality of industrial technology and skill development to meet market demands
and sustain global competitiveness.
In 1956, the institution was transformed into the all-boys National School of Arts and
Trades, in accordance with R.A. No. 1550. Subsequently, in 1962, R.A. No. 1561 was amended
to R.A. No. 3049 to incorporate courses for girls into the curriculum. In 1973, the school
introduced the two-year Post-Secondary Program, and by 1978, it had organized a Nonformal Education program for its first 65 students. In addition to secondary courses, the school
offered programs in Carpentry, Building Construction, Masonry, Automotive, and
Dressmaking.
On January 10, 2001, a Memorandum of Agreement was signed to integrate three
CHED Supervised Institutions (Region XII) into the MSU System. This initiative was in
accordance with the provisions of R.A. No. 7722, also known as the Higher Education
Modernization Act of 1997, as mandated by Resolution No. 131-2000, which directed CHEDsupervised institutions to integrate with chartered state colleges and universities. As an
integrated college, it is imperative for MSU-LNCAT to fulfill the prescribed objectives of the
Mindanao State University, with a particular emphasis on industrial-technical education and
skills development.
MSU – MAIGO SCHOOL OF ARTS AND TRADES
Recognizing the paramount significance of education in enhancing the quality of life,
the community of Maigo, situated in the province of Lanao del Norte, joined their collective
efforts to establish a secondary school capable of accommodating the increasing number of
young individuals in need of a high school education. Consequently, Maigo High School was
founded, commencing in the school year 1948-1949 under the guidance of the Maigo Parent
Teacher Association (PTA). The primary sources of funding for the school were tuition fees
and financial support from the Maigo PTA, as well as contributions from the municipal,
provincial, and national governments. However, these funds proved insufficient to ensure the
efficient and effective operation of the school.
In response to this challenge, Congressman Laurentino Badelles introduced a bill in
Congress, which was subsequently enacted into law on June 6, 1959, as Republic Act No. 2408.
This law transformed Maigo High School into Maigo Trade School.
Recognizing the need for the school to play a more active role in the growth and
development of Lanao del Norte, Republic Act No. 4279 was passed on June 19, 1965,
converting Maigo Trade School into Maigo School of Arts and Trades. This legislation
included provisions for offering vocational courses at both the secondary and collegiate levels.
In accordance with the relevant provisions of Republic Act No. 7722, the "Higher
Education Act of 1994," RA 8292, the "Higher Education Modernization Act of 1997," CHED
Memorandum Order No. 27, s. 2000, and MSU Board of Regents Resolution No. 11-A, s. 2001,
Maigo School of Arts and Trades was integrated into the Mindanao State University (MSU)
System. This integration necessitated the renaming of the school, resulting in its current
designation as Mindanao State University-Maigo School of Arts and Trades.
MSU – LANAO DEL NORTE AGRICULTURAL COLLEGE
The school was originally named Lumbatan Farm School, located in Lumbatan, Lanao
del Sur, with American S/Sgt. Ed F. Smith serving as the Head Teacher. It was later converted
into a High School, known as Lumbatan Agricultural High School, following the inauguration
of the Philippine Assembly on October 16, 1907, in accordance with the Philippine Bill of 1902.
After the enactment of the Jones Law by the US Congress, the school's curriculum was
modified, and it began offering a complete secondary agricultural program. The medium of
instruction and communication used was English, as the teaching staff consisted of
Americans. Mr. Clynton C. Douglas served as the first Head Teacher, and he was later
succeeded by a Filipino educator named Mr. Bernardo from Bacolod, Lanao del Norte.
In 1947, under the leadership of former Congressman Manalao Mindalano, the school
was relocated to Malabang, Lanao del Sur, where it occupied a portion of Malabang Pilot
Central School. In June 1953, Congressman Mohammad Ali Dimaporo introduced a bill to
transfer the school from Malabang, Lanao del Sur to Karomatan, Lanao del Norte (now Sultan
Naga Dimaporo, Lanao del Norte), specifically in Ramain Valley. The newly relocated school
utilized a land donated by prominent native Iranuns of Karomatan, Lanao del Norte.
In 1969, pursuant to RA No. 5507, the school was converted into a college, known as
the Lanao del Norte Agricultural College. However, the first college curricular offerings
commenced in 1971.
In 2001, through BOR Resolution No. 11-A, s. 2001, and in accordance with RA No.
8292, also known as the Higher Education Modernization Act of 1997, which mandated the
integration of all CHED-supervised institutions into nearby universities, the Lanao del Norte
Agricultural College was integrated into the Mindanao State University System, becoming
MSU-Lanao del Norte Agricultural College (MSU LNAC).
FEDERATION OF MINDANAO STATE UNIVERSITY
SUPREME STUDENT COUNCILS
The Federation of Mindanao State University Supreme Student Councils (FEMSUSSCO),
comprising the Supreme Student Councils or Governments from the various Mindanao State
University campuses through BOR Resolution No. 49, Series of 1989. Initially, the FEMSUSSCO
had observer status on the Board of Regents until the election of their national president.
Subsequently, in 1990, the elected FEMSUSSCO officers from seven autonomous campuses were
ratified by the Board of Regents, with Hon. Basari D. Mapupuno serving as the first FEMSUSSCO
President and Student Regent to gain full representation on the Board. In 2009, FEMSUSSCO
transitioned to a rotation system for representation on the BOR. The federation expanded over
time, with the inclusion of MSU Buug's student council in 2013 and the incorporation of other
campuses like MSU-LNAC, MSU-MSAT, and MSU-LNCAT in 2020. As the university extends its
presence across the islands of Mindanao, Sulu, and Palawan, the federation similarly broadens its
reach, welcoming the inclusion of the Supreme Student Councils from each newly established
MSU campus upon approval of the members.
The FEMSUSSCO serves as the sole officially recognized entity representing the student
body across all campuses within the Mindanao State University System. The Federation is
committed to defending and promoting students' rights and welfare within the Mindanao State
University System Board of Regents, through the Student Regent and President of the
FEMSUSSCO. At its core, the federation is dedicated to advocating policies, programs, activities,
and initiatives that benefit students and contribute to the overall advancement of the university,
grounded in its vision and mission, and guided by the principles of love, patriotism, democratic
and progressive leadership.
VISION
To be the unifying force and driving voice of the student body across all campuses within
the Mindanao State University System, the Federation of Mindanao State University Supreme
Student Councils (FEMSUSSCO) envisions a vibrant community of empowered student leaders,
innovators, and advocates dedicated to fostering inclusive excellence and positive change. With
unwavering commitment to defending students' rights and promoting their welfare, FEMSUSSCO
strives to uphold the ideals of love, patriotism, and democratic leadership, guided by the vision
and mission of the university.
MISSION
The Federation of Mindanao State University Supreme Student Councils (FEMSUSSCO) is
committed to:
•
•
•
•
•
Represent and advocate for the collective interests, rights, and welfare of students across
all MSU campuses.
Serve as the primary and officially recognized entity amplifying students' voices within
the MSU System.
Uphold principles of inclusivity, integrity, and social responsibility in all endeavors.
Foster a culture of engagement, innovation, and collaboration among student leaders.
Empower student leaders to effect positive change and contribute to the holistic
development of the university and its communities
OUTLINE AND TABLE OF CONTENTS
Topic
1. Admission
1.1. Admission Policy
1.1.1. Some Relevant and Applicable Laws Related to Admission
1.1.2. MSU System Admission and Scholarship Examination
1.1.3. College Entrance Test CET
1.1.4. Baccalaureate Programs
1.1.4.1.
New Applicants
1.1.4.2.
Transferees
1.1.4.2.1.
From Other MSU Campuses
1.1.4.2.2.
Applicants from other Institutions
1.1.4.2.3.
Other Transfer-Related Provisions
1.1.4.3.
Foreign Students
1.1.4.4.
Shifting from one Program to another
Page No.
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2. Scholarships, Grants, and Incentives for Academic Excellence
2.1. General Rules and Guidelines on Scholarship Grants
2.2. Grounds for the Forfeiture of Scholarship Grant
2.3. Special Incentives for Academic Excellence
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6
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3. Registration
3.1. Classification of Students
3.2. Academic Load
3.3. Advance Credits
3.4. Cross Registration
3.4.1. Maximum Academic Load for Cross-Registration
3.4.2. Cross Registration from Other Institutions
3.5. Change of Class
3.6. Request for Subject Substitution
3.7. Validation/Accreditation
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4. Graduation Policies
4.1. General Guidelines for Graduation
4.2. Graduate with Academic Honors
4.2.1. Standard Round-off System in Computing and Determining the
GPA for Graduating Honor Students
4.3. Graduate with Distinct University Award
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13
14
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5. Other Academic Policies
5.1. Thesis Oral Defense and Submission of Book Bound Thesis
5.1.1. Rules on the Payment of Honorarium for Thesis Advisers and
Panel Members
5.2. Leave of Absence
5.3. Maximum Residency Rule
5.4. Honorable Dismissal
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15
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5.5. Grading System
5.5.1. Undergraduate and Graduate Courses
5.5.2. Diploma or Technology Courses
5.6. Removal Examination for Incomplete and Conditional Grades
5.7. Dropping of Course
5.8. Attendance
5.9. Scholastic Delinquency
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6. Tuition and Other School Fees
6.1. Refund of Fees
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7. Student Affairs and Services
7.1. Student Organizations Welfare and Development
7.2. Student Publication
7.3. Cultural and Social Activities
7.4. Orientation and General Convocation
7.5. Students Participation in Certain Activities and Press Releases
7.6. Student Insurance/Welfare Fund
7.7. Student Discipline
7.7.1. Grounds for Disciplinary Action
7.7.2. College Investigating Committee
7.7.3. Inter-college Disciplinary Committee
7.7.4. Grounds for Disqualifications
7.7.5. Hearing
7.7.6. Frequency and Duration of Hearing
7.7.7. Notice of Hearing
7.7.8. Failure to Appear at Hearing
7.7.9. Postponement
7.7.10. Comments and Recommendations
7.7.11. Action by the Dean of the Unit of the Director on Student
Affairs
7.7.12. Action by the President on Appeal
7.7.13. Action by the Board of Regents
7.7.14. Motion for Reconsideration
7.7.15. Rights of Respondents
7.7.16. Effect of Decision
7.7.17. Records
7.7.18. Sanctions
7.7.19. Summary Action
7.7.20. Definition of Terms:
7.8. Guidance and Counselling
7.8.1. Counseling
7.8.2. Testing
7.8.3. Individual Inventory
7.8.4. Information
7.8.5. Referral
7.8.6. Peer Facilitation
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7.8.7. Tutorial
7.8.8. Research and Evaluation
7.8.9. Enrichment Activities
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8. Library
8.1. General Rules and Regulations
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9. Medical, Dental, and Health Services
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10. Student Residences and Dormitories
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11. Cafeteria and Food Court
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12. Sports Development Programs
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13. National Service Training Programs (NSTP)
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14. Culture and Arts
14.1.
Special Skills Grants
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15. Other Facilities and Services
15.1.
Research Facilities and Laboratories
15.2.
Laboratories/Shops
15.3.
Science Laboratories
15.4.
Computer Facilities and Support Services
15.4.1. Computer Laboratory Rules
15.5.
Institutional Email
15.6.
Learning Management System
15.7.
Internet Access
15.8.
University Websites
15.9.
Student ID
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16. Other Related Laws
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ADMISSION
Admission to any MSU campus through the Office of Admission is open to students from
all backgrounds, cultures, religious affiliations, and economic statuses. However, admission is
granted with the clear understanding that the student agrees to adhere to the campus's rules,
regulations, scholastic standards, and other requirements. Please be aware that students with
disciplinary records from public or private schools may be refused admission at the discretion of
the campus.
The Mindanao State University System (MSUS) follows the prescribed framework
(program mode - semester) in determining the academic year computed as two semesters (1st
and 2nd) and one summer. Every Academic Calendar is established to reflect all academic affairs
and activities.
1.1
Admission Policy
No student shall be denied admission to the University by reason of age, sex, nationality,
religious belief, or political affiliation.
The University shall also adopt reasonable accommodation in its admission, retention and
completion of marginalized and less privileged students that cover those (a) learners with
disabilities, (b) students with special needs, (c) learners who are economically challenged
especially those belonging to the so called “first generation”, (d) children of the Indigenous
Peoples, (e) learners whose parents are persons deprived of liberty, (f) children raised by solo
parent, and by LGBTQ+ and (g) similar others as may be defined by law. (Article 1 sec 7, MSU
Code of Governance as amended by BOR No. 461 s. 2022)
"First-Generation" College Student - A first-generation college student is one whose
parents' highest level of education is a high school diploma or less, or whose parents never had a
chance to enroll in post-secondary education.
1.1.1
Some Relevant and Applicable Laws Related to Admission
The following laws and memoranda provide guidelines for the admission of students with
disabilities in higher education and post-secondary institutions in the Philippines:
1. RA No. 7277 (1992) - Magna Carta for Disabled Persons
2. RA No. 9442 - An act amending RA 7277, Chapter 8, Section 32, Letter h
3. CMO No. 23, s. 2000 - Quality Education for Learners with Special Needs
4. Manual on how to establish the Disability Support Unit in Higher Education Institutions
1
In addition to guidelines for students with disabilities, the following laws are also
relevant:
1. RA 8371 - "The Indigenous Peoples' Rights Act of 1997"
2. RA 11861 - An amendment to RA 8972, or the Solo Parents' Welfare Act of 2000
3. RA 10801 - "Overseas Workers Welfare Administration Act"
The Office of Admission for each campus is established to efficiently manage the
admission of students and to uphold the standards of academic excellence. Therefore, the Office
may introduce additional admission policies, procedures, and requirements in response to
unique circumstances at each campus. These changes are typically recommended by the campus
Academic Planning Committee and require approval from the campus Chancellor.
1.1.2
MSU System Admission and Scholarship Examination
The System Admission and Scholarship Exam (SASE) is a fixed, scheduled exam held once
a year every month of February. It is administered by the Office of the Vice President for
Academic Affairs, in coordination with the Office of Admissions at various MSU System
campuses.
The following rules and regulations pertain to the use of SASE/CET scores:
1. Cut-off scores for admission and scholarships are determined by each campus. However, no
admission cut-off score should be below the system median of each year's examination results
(BOR Res. 1, s. 1995).
2. SASE scores are valid for one academic year only. Scores of 90 and above may be considered
after one year if admission slots are still available.
3. Scholarship grants are non-transferable from one campus to another.
4. Admission to one campus does not guarantee admission to another campus. Cut-off scores
apply only to admission at a specific campus. Different colleges/programs within the same
campus may implement higher cut-off scores.
5. In general, transfer students are required to take the CET, except those transferring within the
MSU System.
6. If a student decides to change their campus preference, only the receiving campus can decide
whether to accept the student.
7. Every student has the right to receive their SASE/CET score.
8. Campus Admission Officers and Registrars are responsible for cross-checking submitted SASE
Ratings against the General Master List.
9. Students found to have been admitted based on fake SASE/CET scores shall be automatically
dropped from the student roster. Both admission and enrollment will be nullified.
1.1.3
College Entrance Test (CET)
The College Entrance Test (CET) is administered upon the request of any of the MSU
2
campuses every semester of each school year, pending approval from the MSU System President.
It's important to note that a student who passes the CET may only qualify to enroll at the campus
where they took the CET. Furthermore, even if the student scores perfectly on the CET, they
cannot avail themselves of the University's scholarship program. In addition, MSU Main Campus
may identify exclusive programs available to CET passers for enrollment.
1.1.4 Baccalaureate Programs
1.1.4.1 New Applicants
High school graduates seeking admission to the undergraduate programs must take and
pass the Mindanao State University System Admission and Scholarship Examination (MSU
SASE), which is administered by the Office of the Vice President for Academic Affairs of the MSU
System, with assistance from the Office of Admissions of each campus. Cut-off scores are
determined for the SASE and CET for admission during the academic year, as set by the Office of
the Vice President for Academic Affairs which the BOR has placed to be not lower than the
median score.
When available, SASE Conditional Passers are required to enroll and successfully
complete Pre-University Programs: College Bound Program (CBP) during the summer term or
College Preparatory Course (CPC) in the 1st semester. CBP participants must achieve a grade
point average of 85% or better to qualify for baccalaureate programs. On the other hand, CPC
enrollees must take Remedial English and Remedial Mathematics to qualify for baccalaureate
programs in the following semester. Pre-University Programs may not be applicable to all
campuses.
Applicants qualified for admission must submit the following requirements upon
registration:
1. System Admission and Scholarship Examination (SASE)/College Entrance Test (CET) or
College Bound Program (CBP) Report of Rating (with a passing mark)
2. Senior High School Report Card/Form 138-A (Original)
3. Certificate of Good Moral Character from SHS Principal/Guidance Counselor
4. Birth Certificate (PSA-authenticated)
5. Marriage Certificate (If applicable)
6. Medical Certificate from the Infirmary/Clinic/Medical Services
7. Four (4) copies of 2x2 ID Pictures (with name tag)
8. One (1) long brown envelope in a transparent plastic envelope
1.1.4.2 Transferees
1.1.4.2.1
From other MSU Campuses
Students from any of the MSU Campuses seeking transfer and admission can be admitted
subject to the following conditions:
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1. Comply with the department policy where the program is being offered;
2. Can complete no less than 50% of the units required for the degree to which admission is
sought; and
3. Present the Evaluation of Grades or Transcript of Records (signed by the Registrar); and
4. Certificate of Good Moral Character from the previous campus.
Upon registration, the following must be presented:
1.
2.
3.
4.
5.
6.
1.1.4.2.2
Honorable Dismissal/Transfer Certificate from the previous school;
Birth Certificate (PSA-authenticated);
Marriage Certificate (PSA-authenticated, if applicable);
Medical Certificate from the Infirmary/Clinic/Medical Services;
Four (4) copies of 2x2 ID Picture (with name tag); and
One (1) long brown with a plastic transparent envelope.
Applicants from other Institutions
Students from other academic institutions seeking transfer and admission can be
admitted subject to the following conditions:
1. Must pass the System Admission and Scholarship Examination (SASE) or College Entrance
Test (CET) given by the Office of the Vice President for Academic Affairs, whichever is
applicable.
2. Can complete no less than 50% of the units required for the degree to which admission is
sought;
3. Satisfy department policy where the program is being offered; and
4. Availability of a slot in the program where admission is being sought for.
5. Evaluation of Grades or Transcript of Records (signed by the Registrar); and
6. Certificate of Good Moral Character (from the previous school).
Upon registration, the following must be presented:
1. Honorable Dismissal/Transfer Certificate (from the previous school);
2. Birth Certificate (PSA-authenticated);
3. Marriage Certificate (PSA-authenticated, if applicable);
Medical Certificate from the Infirmary/Clinic/Medical Services.
Four (4) copies of 2x2 ID Picture (with name tag); and
One (1) long brown envelope in a plastic transparent envelope.
1.1.4.2.3
Other Transfer-Related Provisions
A transferee shall be on a probationary status until such time as he/she shall have
validated or repeated all subjects taken outside the University that are required for his/her
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course, subject to the following conditions (Art. 351, MSU Code):
1. He/she may not be allowed to enroll in a subject the prerequisite of which, taken elsewhere, has
not yet been validated or repeated in the University;
2. Courses being offered for advanced credits must be validated at the rate of 18 units a semester
within a period not exceeding four semesters from the date of his/her admission; and
3. Failure to comply with these requirements will mean cancellation of his/her registration
privileges.
A transferee shall have his/her subjects validated as follows (BOR Res. No. 161. S. 1993):
1. That the validation may be waived in certain subjects when in the judgment of the department
concerned the quality of performance in the higher or related courses in which he/she is
registered in the University demonstrates that he/she can carry on satisfactorily the academic
requirements of the University;
2. That the transferee must initiate the request for waiver or validation within a period not
exceeding four terms from the date of his/her admission; and
3. That the concerned department head favorably recommends such a request and the Dean of the
College approves it.
4. Transfer students from campus to campus within the university system are no longer required
to validate courses previously taken provided that a common syllabus is followed for all courses
under general education and for all common courses, and the essentials of updated course
description are strictly followed for other courses.
5. Transfer students from campuses outside the MSU system after passing the entrance test shall
be required to validate all subjects previously within the first semester of enrollment in the
university. The department has the prerogative of specifying the validation form, whether a
written examination or something else.
1.1.4.3 Foreign Students
Foreign students seeking admission or transfer to degree programs in the university
should satisfy the following:
1. Must meet all the requirements of the Commission on Higher Education, Department of
Foreign Affairs (DFA) and the Bureau of Immigration (BI).
2. Foreign students who are governed by a Memorandum of Agreement (MOA) between MSU
and the sending foreign institution must comply with the provisions of the MOA.
3. Foreign students whose first language is not English and/or whose former academic
institution’s medium of instruction is not English must pass the English Proficiency Test.
4. Must pass the Mindanao State University System Admission and Scholarship Examination
(MSU SASE) or College Entrance Test (CET) if required.
1.1.4.4 Shifting from One Program to Another
Students who are currently enrolled in any baccalaureate program and wish to shift to
another program within the campus should meet the following conditions:
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1. Department policy where the new program is offered.
2. Availability of a slot in the program they are seeking admission to.
3. A Grade Point Average (GPA) of at least 2.00 for all academic units earned that will be credited
to the new program.
4. At least 15 units earned from the previous program can be credited to the new program.
Students who are advised or required to shift to another program due to failure to meet
the retention policies of their current program will be subject to the policies of the receiving
program, including the maximum residence rule.
Shifters must follow the procedures outlined below:
1. Obtain a referral form from the current Program Coordinator/Adviser, Department
Chairperson, and Dean, or from the relevant departmental office.
2. Secure a recommendation from the Guidance and Counseling Office for career guidance
intervention.
3. The Dean, through the Program Coordinator/Adviser and Department Chairperson of the
receiving program, will approve the transfer, provided that the entry requirements of the
program are met.
2
SCHOLARSHIPS, GRANTS, AND INCENTIVES FOR ACADEMIC EXCELLENCE
The MSU System adopts scholarship and grant-in-aid programs with the aim of attracting
not only bright and promising students but also students from less privileged families in cultural
communities who may not have the opportunity to send their children to well-equipped and
standard higher institutions of learning. Scholarships and Grants defer from one campus to
another. They are governed by their specific BOR resolutions.
2.1
General Rules and Guidelines on Scholarships and Grants
1. Students may avail only one (1) government scholarship at any given time. However, they may
enjoy more than one (1) privately-sponsored scholarship if the Memorandum of
Agreement/Contract signed allows as such.
2. Any TES grantee shall automatically be disqualified from any campus scholarship or grant
except the skill/talent grant which the awardee may also avail of.
3. The grade requirement and maintenance shall be governed by the type os scholarship or grants
enjoyed.
4. The mechanics for the tutoring/mentoring assistance required for scholars shall be formulated
by the Campus Scholarship Center.
5. No scholarship or grant is awarded to students pursuing a second degree.
6. Shifting to another course/degree is generally disallowed for scholars; one may shift on the
condition that such would not result in undue extension of the scholarship and the approval of
the Admission and Scholarship Center is obtained.
7. If the grantee would take off semester, he/she then needs to apply for leave of absence (LOA) in
6
his/her studies to be submitted to the Registrar’s Office so that he/she will be able to regain her
scholarship grant.
8. To withdraw from schooling without filing the appropriate leave of absence and deferment of
scholarship/grant shall mean forfeiture of the same. Further, deferment may be permitted for a
maximum of one year only.
9. The expected years of completion of the course or degree shall also be the termination of the
scholarship grant of the student and if the student due to valid circumstances will be extended
in his/her academic years can only be extended for a maximum of one year. (a grantee can only
enjoy the TES scholarship for four years and if extended in his/her studies can only be allowed
1 year extension).
10. Scholars and grantees, just like other students, must finish their PE courses and NSTP within
the first 2 years of residence in the University.
11. Scholarships to be awarded after a one or two semesters, as the case may be, stay in the College
must be applied for with the Office of Admissions and Scholarships.
12. A scholar/grantee shall sign a contract with the campus administration stipulating the terms
of the scholarship grant.
13. Pass all subjects and maintain the Grade Point Average (GPA) prescribed in the scholarship
grant during the succeeding semesters; provided that, an INCOMPLETE (INC) grade must be
completed ON or BEFORE the close of the registration of the ensuing semester. Scholars must
complete INC within the week of enrolment and late registration period only, otherwise
forfeiture of scholarship grant becomes automatic;
14. Inform the Campus Scholarship Center of any other scholarship that may be received, and the
plan or intention to give up the MSU Scholarship; and any change in civil status, citizenship
or residence;
15. Finish the course within the prescribed period indicated in the curriculum;
16. Shifting to another program is not allowed, otherwise academic scholarship is FORFEITED. In
exceptional cases, shifting within the same college may be allowed only with the permission of
the Campus Scholarship Center; and
17. File an Official Leave of Absence subject only to the following conditions:
18. The leave is highly justifiable, supported by pertinent documents;
19. A written permission from the University is granted;
20. The maximum duration of the leave is one academic year, and the expiration date shall be
immediately before the start of the ensuing semester; and
21. Upon return, will submit a report, which will be used as basis for determining the validity of
the leave and resumption of scholarship and/or privileges.
2.2
Grounds for the Forfeiture of Scholarship Grant:
1. Violation of Scholarship Policies;
2. Membership in any organization that engages in illegal, violent, or subversive activities, or
participation in any such activities;
3. Taking prohibited drugs, threatening a faculty member, an official or an employee of the
University, committing any act of immorality, drunkenness, dishonesty, discourtesy,
disrespect, defamation whether verbal/non-verbal or online, and defiance of authority and any
other form of misconduct adversely affecting the integrity of the University and inimical to the
interest of the Philippine Government;
4. Deliberate or willful failure to pay just and valid obligations, such as board and lodging and
other financial accountabilities;
7
5. Falsification of official records;
6. Expulsion or dismissal from the college or the University; and
7. Non-availability or exhaustion of scholarship funds.
2.3
Special Incentives for Academic Excellence
The following are Special Incentives and Citations for Academic Excellence:
1. President’s List. This is awarded to a student who obtain a Grade Point Average (GPA) of
1.00 during the previous semester. Privileges are determined by campus.
2. Chancellor’s List. This is awarded to a student who obtains a Grade Point Average (GPA) of
1.25 or better during the previous semester. Privileges are determined by campus.
3. Dean’s List. This is awarded to a student who obtains a Grade Point Average (GPA) of 1.75 or
better during the previous semester. Privileges are determined by campus.
Depending on the campus, cash and other incentives, when authorized, are given to
students who have garnered any of the above academic standing.
REGISTRATION
The Office of the Registrar is one of the implementing arms of the University in all
academic rules and policies pertinent to students. It plays a vital role in preserving, if not
improving the good image and prestige of the University. It is charged with the responsibility of
enforcing University rules on admission, registration, assessment of fees and scholastic records.
In coordination with the Office of Admissions, it is also charged with enforcing academic rules
pertinent to the different scholarship programs of the university. It is the custodian and guardian
of all scholastic records of students and sees to it that its confidentiality is safeguarded.
It provides or furnishes data and information as requested by the different government
agencies, which may be necessary in planning and policy-making processes; keeps and updates
records of students’ evaluation sheets from the date of admission until their graduation; furnishes
other higher institutions of learning records of transferring students whenever requested; services
Alumni as to requested Official Transcript of Records and other public documents.
No student shall be registered in any subject after 12 percent of regular meetings have
been held unless the Dean on the basis of his scholastic record permits the registration; provided,
that if the registration is made outside the regular registration period indicated in the University
calendar the student shall be subject to a fine for late registration; provided further that special
students may register at any time without the payment of the fine for late registration subject to
other regulations of the University. Students may register for particular subjects within a semester
8
when permissible under the system of instruction adopted by the college or school. (Art. 314,
MSU Code)
3.1
Classification of Students
Students are classified as (Art. 319-326, MSU Code):
1. A Regular Student is one who is registered for formal academic credits and who carries the full
load called for in a given semester by the curriculum for which he is registered; provided that if
a student has already finished some of the required subjects, the finished units shall be added to
the units he is actually taking in the computation of his load for the purpose of determining his
status; provided further, that in the computation of the load, the grades taken will not be
included for computation of the grant of scholarship; provided finally, that if the advanced units
were taken from another university/school/college, the grades obtained after the accreditation
shall not be used in the computation of the grant of scholarship.
2. An Irregular Student is one who is registered for formal credits but who carries less than the
full load called for in a given semester by the curriculum for which he/she is registered;
3. A Special or Auditing student is one who is not earning a formal academic credit for his work;
4. A Full-Time Student is a student who is registered for formal academic credits and who carries
at least 80% of the academic load prescribed in a given term of the curriculum in which he is
registered. (Art. 320, MSU Code);
5. A Part-Time Student is a student who is registered for formal academic credits but who carries
less than 80% of the academic load prescribed in a given term of the curriculum in which he/she
is registered. (Art. 321, MSU code);
6. A Freshman is a student who has finished not more than 25% of the total number of units
required in his entire course. (Art. 322, MSU Code);
7. A Sophomore is a student who has finished at least 26% but not more than 50% of the total
number of units required in his entire course. (Art. 323, MSU Code);
8. A Junior is a student who has finished at least 51% but not more than 75% of the total number
of units required in his entire course. (Art. 324, MSU Code);
9. A Senior is a student who has finished at least 76% of the total number of units required in his
entire course. (Art. 325, MSU Code); and
10. In engineering courses and other five-year courses, students shall be classified on a similar basis
spread over five years; Provided, that students who have finished at least 41% but not more
than 60% of the total number of units required in the entire course shall be considered junior
and those who have finished at least 61% shall be classified as seniors. (Art. 326 of MSU Code)
3.2
Academic Load
1. One university unit of credit is at least 16 full hours of instruction in the form of lecture,
discussion, seminar, tutorial or recitation or in any combination of these forms within a
semester (Art. 327, MSU Code).
2. The total number of units for which a student may register shall be in accordance with the
curricular program the student is enrolled in.
3. Only graduating students may be permitted to carry an overload of not more than six (6)
units. An overload of six (6) units or maximum of 28 units may be allowed.
4. In the third or summer term, the normal load shall be six (6) units but in justifiable cases, the
9
Dean may allow the students to take nine units (Art. 329, MSU Code).
5. Practice Teaching should not be taken with any other subjects to afford the student teachers
with full concentration and total immersion in actual teaching. (CMO No. 11, s. 1999).
6. A student who is scholastically delinquent shall not be allowed to carry overload.
7. The load of a transferee shall be limited only to subject/s without pre-requisites until such
time that said subject shall have been validated/accredited.
No undergraduate student shall be allowed to take in one semester more than 18 nonlaboratory units or 20 units including laboratory work, except in courses where the formal
semestral load is more than 18 units, Provided, however, That a student with an average of “1.5”
or better in the previous regular term may be permitted by the Dean or Director of the academic
unit to carry not more than 21 non-laboratory units or 23 units including laboratory work and
Provided, further, That this rule shall not affect or alter any existing course duly approved by the
University Council and the Board of Regents in which the normal load per term is more than 18
units (Art. 328, MSU Code).
In the third or summer term, the normal load shall be six (6) units but in justifiable cases,
the Dean may allow the student to take nine (9) units (Art. 329, MSU Code).
A graduating student (one who needs only 42 units to satisfy the requirements of his
course) may be permitted 21 non laboratory units or 23 units with laboratory work in either
regular term of his last year; Provided, that his average grade during the previous regular terms
is “2” or better; and Provided, further, That his maximum load during the third term shall not be
more than 9 units (Art. 330, MSU Code).
On the graduate level, full time students are allowed the normal load of 12 units or a
maximum load of 14 units. In the summer or third term, the normal load is 6 units (Art. 331, MSU
Code).
The Dean or Director of the academic unit is empowered to limit the academic load of
students who are employed, whether full-time or part-time, outside of the University, Provided,
that no graduate student who is employed on a full-time basis shall be allowed an academic load
of more than 10 units, whether in formal courses or in thesis, in any semester unless he has the
prior approval of the Dean of the graduate unit to which he belongs (Art. 332, MSU Code).
3.3
Advance Credits
A student who is duly matriculated or whose application for admission has already been
approved may apply for advance credit for works done in another institution of collegiate
standing upon:
1. Presentation of credentials showing that he has attended and passed in said institution
10
courses fully equivalent to those given in Mindanao State University for which advanced
credit is sought and
2. Passing the validating test given for the purpose by the department concerned. (Art.353,
MSU Code)
Application for advanced credit shall be made on the prescribed form to the dean of the
academic unit who shall recommend such application to the vice president for academic affairs.
If the dean is satisfied that the application is in order, he shall cause the proper department head
or division chairperson to conduct the validating tests or determine the possibility of having the
tests waived. The regular period for holding these validating tests shall begin one week prior to
the first day of registration at the opening of each term and shall end one week after the last day
of registration. There shall be no payment for validating tests taken during this period. A
validating test may be held outside of this period with the consent of the department head and
the approval of the dean upon payment of the prescribed fee per subject. (Art. 354 of MSU Code)
The grant of advanced credit for courses which are offered in other institutions, but which
have no equivalent in this university, shall be left to the discretion of the faculty of the unit
concerned. (Art. 356 of MSU Code)
3.4
3.4.1
Cross Registration
Maximum Academic Load for Cross-Registration
The total number of units of credit for which a student may register in two or more college
or schools in the University shall not exceed the maximum units allowed by the rules on academic
load (Art. 317, MSU Code).
3.4.2
Cross Registration from Other Institutions
On cross-registrants from other universities, no student registered in any other institution
shall be admitted to the University without a written permit from his Dean, Director or Registrar.
The permit shall state the number of units for which the student will be registered and the subject
that he will be authorized to take in the University (Art. 316, MSU Code).
No student shall be registered in any other college school or department of his University
without the permission of the Dean or director of the college /school in which the student is
primarily enrolled. (Art.315, MSU Code)
Mindanao State University shall give no credit for any course taken by any of its students
in any other university, college or school unless the taking of such course was expressly
authorized by the president in consultation with the vice president for academic affairs upon the
recommendation of the Dean/Director concerned. The authorization shall be in writing, to be
recorded by the dean or director of the academic unit and the University registrar. (Art. 318, MSU
11
Code)
3.5
Change of Class
All transfers to other classes shall be made only for valid reasons. No change of
matriculation involving the taking of a new subject shall be allowed after twelve (12) percent of
regular class meetings have been held. Change in matriculation shall be affected by means of the
form for the change of matriculation and must be recommended by the adviser and approved by
the dean of the academic units. The form after being duly accomplished shall be submitted to the
registrar for assessment and notation and upon the payment of certain fees for every change of
subject. (Art. 345, MSU Code)
3.6
Request for Subject Substitution
Every substitution of subjects must be based on at least one of the following:
1. When a student is pursuing a curriculum that has been superseded by a new one and the
substitution tends to bring the old curriculum in line with the new one
2. Conflict of hours between a required subject and another required subject; or
3. When the required subjects are not offered. (Art. 346, MSU Code)
Every petition for substitution:
1. Must involve subjects within the same department if possible; if not, the two subjects
concerned must be allied to each other
2. Must be between subjects carrying the same number of units; and
3. Must be recommended by the adviser and by the head of the department concerned. (Art. 347,
MSU Code)
All petitions for substitution must be submitted to the office of the dean concerned before
12 percent of regular class meetings have been held during the term. Any petition submitted
thereafter shall be considered for the following semester. (Art. 348, MSU Code)
No substitution shall be allowed for any subject prescribed in the curriculum in which the
student has failed or received a grade of “5” except when in the opinion of the department
offering the prescribed subject or of the faculty in units without any departments the proposed
substitute covers substantially the same subject matter as the required subject. (Art. 349, MSU
Code)
All applications for substitution shall be acted upon by the dean or director concerned. In
case the action of the dean is adverse to the recommendation of the adviser and the head of the
department concerned, the student may appeal to the Vice President for Academic Affairs whose
decision shall be final. (Art. 350, MSU Code)
12
3.7
Validation/Accreditation
All subjects and units taken from any SUC may be credited if they are prescribed in the
curriculum and have the same course content and number of units provided that:
1. All subjects and units taken from a private institution with courses duly accredited by an
accrediting agency may be accredited if they are prescribed in the curriculum and have the same
course content and number of units.
2. Transferees will not be allowed to enroll in a subject the prerequisite of which, taken elsewhere,
have not been validated or repeated.
3. Transfer students from campus to campus with the University system are no longer required
to validate courses previously taken provided that a common syllabus is followed for all courses,
and the essentials of updated course descriptions are strictly followed for other courses (BOR
Res. No. 161, s. 1993).
4. Transfer students from campuses outside MSU System after passing the entrance test shall be
required to validate all subjects taken previously within the first semester of enrolment in the
University. The department has the prerogative of specifying the validation form, whether a
written examination or something else (BOR Res. No. 161, s. 1993).
GRADUATION POLICIES
4.
4.1
General Guidelines for Graduation
1. Candidates for graduation must have satisfied all academic and non-academic requirements
prescribed for graduation.
2. No student shall graduate from the University unless name is approved as a candidate for
graduation by the Campus Council and confirmed by the Board of Regents.
3. A Special Council meeting shall be conducted to assess, evaluate, and approve candidates for
graduation prior to the Campus Council Meeting.
4. No student shall graduate without filing an application for graduation and paying the required
graduation fees within the specified period set by the Office of the University Registrar.
5. The Dean or their duly authorized representative shall certify and submit to the Office of the
University Registrar a list of candidates for graduation six (6) weeks from the start of classes
for evaluation/counter checking.
6. Diploma, Transcript of Records, Certifications, and other scholastic records will be released to
graduates who are cleared of financial and other accountabilities from the University. A duly
signed university clearance shall be presented/submitted to the Office of the University
Registrar to this effect.
7. Attendance at general commencement exercises is compulsory (Art. 431, MSU Code).
8. Graduating students who cannot participate in the general commencement exercises due to
justifiable reasons must write a petition to the President through their Deans or Directors or
their duly designated representative before the commencement exercises, to be recorded by the
Registrar (Art. 432, MSU Code)
9. All candidates for graduation must have their deficiencies made up and their records cleared
not later than five (5) weeks before the end of their last semester, with the exception of their
currently enrolled subjects. (Art. 421, MSU Code)
10. No student shall be considered for the award of a bachelor’s degree in any of the colleges unless
13
he has completed no less than 50% of the academic units required in his curriculum in
Mindanao State University (Art. 421, MSU Code).
11. Any student who has already earned a bachelor’s degree from Mindanao State University may
qualify for an award of another bachelor’s degree from the University after satisfactory
completion of a minimum of 30 units in the major and related fields. This rule on residence
requirement shall apply to graduates from college or school outside MSU (Art. 425, MSU
Code).
4.2
Graduate with Academic Honors
Students who complete their courses with the following averages, computed on the basis
of units, shall be awarded with honors, to wit:
Cum Laude
--------------------1.46-1.75
Magna Cum Laude
----------------- 1.21-1.45
Summa Cum Laude
----------------- 1.00-1.20
Provided, that all the grades in all academic subjects prescribed in the curriculum shall be
included in the computation of the average. (Art.426, MSU Code)
Students who are candidates for graduation with honors must have completed in the
University at least 76% of the total numbers of academic units or hours for graduation and must
have been in residence therein for at least two years prior to graduation. (Art. 427, MSU Code)
In the computation of the final average of students who are candidates for graduation
with honors, only resident credits shall be included. (Art. 428, MSU Code)
Students who are candidates for graduation with honors must have taken during each
term not less than 15 units. (Art. 429, MSU Code)
That in case of students graduating with honors in courses the prescribed length of which
is less than four years, the English equivalents, namely, “with honors”, “with high honors “and
“with highest honors” shall be used instead. (Art, 430, MSU Code)
4.2.1
Standard Round-off System in Computing and Determining the GPA for Graduating
Honor Students
The following are the rules in the round-off system in computing and determining the
GPA for graduating honor students, to wit:
Case 1. In rounding-off numbers, the second figure should be unchanged if the third
figure is less than 5, example:
1.20400 is rounded-off to 1.20- Summa Cum Laude
14
1.45400 is rounded -off to 1.45- Magna Cum Laude
Case 2. In rounding-off numbers, the second figure should be increased by 1 if the third
figure is greater than 5, example:
1.20600 is rounded off to 1.21-Magna Cum Laude
1.45600 is rounded -off to 1.46-Cum Laude
Case 3. In rounding -off numbers, if the third figure is 5 and all the figures following
the 5 are zero the second figure should be unchanged if that figure is even, example:
1.20500 is rounded -off to 1.20- Summa Cum Laude
Case 4. In rounding -off numbers, if the third figure is 5 and all the figures following
the five are zero, then the second figure should be increased by 1 if that figure is odd, for
example:
1.45500 is rounded-off to 1.46-Cum Laude
Case 5. In rounding -off numbers, if the third figure is 5, and there is a figure following
the 5 that is not zero, then the second figure should be increased by 1, for example:
1.20501 is rounded-off to 1.21- Magna Cum Laude
1.45501 is rounded-off to 1.46- Cum Laude
Further, it shall be noted that the ceiling for Cum Laude is 1.75 or 1.75000, hence
1.75001 is not Cum Laude.
4.3
Graduate with Distinct University Award
The University Student Leadership Award (USLA) stands as the pinnacle of leadership
recognition at Mindanao State University, symbolizing the highest honor bestowed upon a
student. This prestigious accolade acknowledges individuals for their outstanding potential,
exemplary performance, and remarkable achievements as LEADERS who embody scholarship,
moral excellence, integrated personality, inspiring leadership, idealism, and exceptional
performance. Beyond mere accomplishment, the award distinguishes themselves through a
visionary perspective that sets them apart. The USLA encapsulates the dedication of MSU
students to the University's goals and ideals, as evidenced by their tangible achievements that
significantly surpass those of their peers.
There shall be a BOR approved guidelines on the scheme governing the award of USLA.
In the absence of such guidelines, the Office of the President or the Chancellor may issue such
guidelines.
15
OTHER ACADEMIC POLICIES
5.
5.1
Thesis Oral Defense and Submission of Book Bound Thesis
Rules governing the conduct of the thesis course (Course 199):
1. The units of a thesis-writing course or its equivalent shall not be automatically counted as part
of the regular teaching load. Instead, the faculty member earns .5 units for every
student\advisee who has successfully defended and submitted a bound final copy of the thesis.
However, for purposes of legality to make official the grade that will be issued later by the
adviser, the course No. 199 shall be reflected in the teaching load without indicating the number
of units\credits.
2. Assigning the Thesis Writing (199 courses) shall no longer be limited to one faculty member
per semester. Other competent ones can be tapped, with no more than six (6) advisees or six
projects\thesis each for one semester.
3. The faculty member serving as thesis adviser shall be paid the thesis honorarium (computed
according to the overload honorarium rate, so five hundred pesos per advisee) only after the
successful defense and submission of a bound copy of the thesis the thesis honorarium is granted
to the adviser regardless of any under loading in his department.
4. When the nature of the thesis activity requires three (3) faculty members who may come from
different departments or colleges, for team advising or sectional advising then prorating the
thesis honorarium shall be the responsibility of the dean of the college to which the student
belongs.
5. A standardized grading system for thesis or course No. 199 shall be adopted. Either P for pass,
or F for fail, in extraordinary cases, qualifiers like “outstanding” “meritissimus” “with greatest
distinction “etc. shall be added. This grade, although a requirement for graduation, shall not be
included in the computation for scholarship maintenance.
6. A successful defense of the thesis or its equivalent shall require a panel of at least three (3)
faculty members including adviser(s), from within the same or allied fields. Determination of
the quality of the paper and its defense is reposed in the thesis panel: adviser(s) 50%, the rest
of the panel, 50%
7. A group-research whenever deemed necessary, shall be limited to three (3) students only, but
adviser’s honorarium, shall still be computed per output or per thesis (BOR Res. No. 161. S.
1993).
5.1.1
Rules on the Payment of Honorarium for Thesis Advisers and Panel Members
The students shall shoulder the honoraria for advising undergraduate thesis provided:
1.
2.
3.
4.
No food shall be served by them;
The honorarium shall be paid only after final defense of the thesis;
The honorarium shall be paid to the Cashier’s Office;
The thesis panel shall be composed of only three members: the adviser as chairman and two
other members; and
5. A department shall supervise the proper implementation of these policies.
16
The payment scheme for thesis advisory and panel membership is as follows:
Adviser: Php 500
Each Panel Member: Php 250
5.2
Leave of Absence
Prolonged leave of absence must be sought by a written petition to the Dean. The petition
must state the reason for which the leave is desired and must specify the period of the leave which
must not exceed one academic year (Art 414, MSU Code).
For leave of absence availed during the second half of the semester, the faculty member
concerned shall be required to indicate the class standing of the student (passing or failing) at the
time of application for the leave. No application for leave of absence shall be approved without
indicating the student’s class standing by the instructors concerned. This information, however,
should not be entered in the official report of grades (Art 414, MSU Code).
If a student withdraws after three-fourths of the total number of hours prescribed for the
course has already elapsed, his instructor may give him a grade of “5”: if his class standing up to
the time of his withdrawal is below “3” (Art. 415, MSU Code).
No leave of absence shall be granted later than two weeks before the last day of classes
during the semester. If the inability of the student to continue with his classes is due to illness or
similar justifiable causes, his absence during this period shall be considered. In such a case, the
student shall be required to apply an excuse and shall present the excuse slip to the faculty
members concerned (Art 416, MSU Code).
A student, whose withdrawal from the college is without formal leave of absence, shall
have his registration privileges curtailed or entirely withdrawn (Art 417, MSU Code).
Any student under scholarship and/or grant may apply for a sick leave of absence for a
justifiable reason duly certified to and recommended by the University Physician without
forfeiting his scholarship and/or grant. Such privilege can be only granted for a total period of
one academic year or its equivalent. Only two (2) sick leaves of absence can be allowed during
the entire duration of the scholarship and/or grant. A third leave of absence automatically forfeits
the student from the enjoyment of the scholarship and/or grant (Art 418, MSU Code).
5.3
Maximum Residency Rule
For full-time students pursuing a 4-year degree program, the maximum residence is six
17
years: for a 5-year degree program, seven years; for working students, nine years. Computation
of residence shall commence on the semester the student enrolled in a degree program for the
first time in the University. Continuation beyond the maximum residence requires a minimum of
12 units of refresher major courses to be determined by the department. (BOR Res. No. 161, S.
1993)
5.4
Honorable Dismissal
A student in good standing who desires to sever his connection with his college shall
present to the Registrar a written petition signed by his parent or guardian to this effect. If the
petition is granted, the student shall be given an honorable dismissal. Without such petition and
favorable action, no record of honorable dismissal shall be issued (Art 411, MSU Code).
A student who leaves the University for reason of suspension, dropping, or expulsion due
to disciplinary action shall not be entitled to honorable dismissal. Should he be permitted to
receive his transcript of records or the certification of his academic status in the University, it shall
contain a statement of the disciplinary action rendered against him (Art 413, MSU Code).
5.5
5.5.1
Grading System
Undergraduate and Graduate Courses
GRADE
REMARKS
1.0
Excellent
1.25
Excellent
1.50
Very Good
1.75
Very Good
2.0
Good
2.25
Good
2.50
Satisfactory
2.75
Fair
3.0
Passed
5.0
Failure (No Credit)
18
5.5.2
Inc
Incomplete (No Credit)
Drp
Dropped (No Credit)
W
Waived (No Credit)
P
Passing
R
Repeat
Diploma or Technology Courses
GRADE
REMARKS
1.25 - 1.0
Excellent
1.75 - 1.5
Very Good
2. 25 - 2.0
Good
2.75 - 2.5
Satisfactory
3.0
Passed
5.0, F , U
Failure, Unsatisfactory
A mark of “INC” is given if a student, whose class standing throughout the semester is
passing, but fails to appear for final examination due to illness or other valid reasons. If, in the
opinion of the Dean, the absence from the examination is justifiable, the student may be given an
examination. In case the class standing is not passing and the student fails to take the final
examination for any reason, a grade of “5.0” is given. “INC” is also given for work that is
unfinished. The deficiency indicated by the grade of Inc must be removed within the prescribed
time otherwise the grade becomes “5.0”. The period for the removal of “incomplete,” must not
extend beyond an academic year, from the time the grade was received. The one-year academic
period allowed for the removal shall be interpreted as extending to the regular semestral removal
period immediately following the one-year period. If a student passes an examination for the
removal of an “INC” he shall be given a final grade of “3.0” or better and if he fails, the final grade
shall be “5.0” (Art 363, MSU Code).
Re-examination shall be permitted only for the purpose of removing grades of “Inc.” A
student who has received a passing grade in each course is not allowed re-examination for the
purpose of improving his grade (Art 365, MSU Code).
19
A mark of “W” means final examination is waived on the date scheduled and shall be
taken later (Art 366, MSU Code).
5.6
Removal Examination for Incomplete and Conditional Grades
Examinations for the removal of grades of “Incomplete” may be taken without fees: (a)
during the regular examination periods, if the subject in which a student failed to take his final
examination is included in the schedule of examination for the period during which said removal
examination is to be taken; otherwise, said student is to be charged the prescribed fee; (b) during
the removal examination period, viz., the period covering ten days preceding the registration in
each semester; provided, that the examination for the particular subject is taken at the time that
is scheduled; and (c) within the ten-day period preceding the Christmas vacation in colleges in
which there is no inter-semester vacation; provided, further, that the examination is taken at the
time and place it is scheduled (Art 374, MSU Code).
Removal examinations may be taken at other times, subject to the provisions of the next
succeeding Article, on the recommendation of the Dean or director and upon payment of the
prescribed fee per subject. (Art. 375, MSU Code)
In no case shall the period for the removal of grades of “Incomplete” extended beyond
one academic year from the date the period was received; provided, however, that this one-year
academic period allowed for the removal shall be interpreted as extending to the regular
semestral removal period immediately following the one-year period, and provided, further, that
students on any University Scholarship/Grants shall remove “Inc.” and “4.0” before the close of
registration in the next succeeding term (Art 376, MSU Code).
The grade of “INC.” must be removed within the prescribed time; otherwise, the grade
becomes “5.0” (Art 363, MSU Code).
5.7
Dropping of Course
A student may, with the consent of his instructor and Dean, drop a subject by filling out
the prescribed form, provided that he is not currently enjoying a scholarship or grant. If after
three-fourths of the hours prescribed for the course has elapsed, the instructor concerned shall be
requested to state whether or not the student shall be given a grade of “5.0” for the course (Art
342, MSU Code).
School privileges of any student who drops a course without the approval of his dean
shall be curtailed. Any student who drops a course without the approval of his Dean or Director
shall have his registration privileges curtailed (Art 343 MSU Code).
Any College or school may enact special rules on dropping courses which would meet
their particular needs; provided that said rules do not have the effect of relaxing the preceding
20
regulation (Art. 344 MSU Code).
5.8
Attendance
The rules on attendance, unless otherwise specifically provided, shall be followed in all
colleges and units of the University, including the Department of Army Science and Tactics (Art
333, MSU Code).
Any student who for unavoidable cause is obliged to absent himself from class must
obtain an excuse slip from his dean to be presented to the instructor concerned not later than the
second session of the class after the date of the students return. A certificate of illness must be
secured from the director medical and hospital services division or any other government
physician. An illness causing absence from class shall be reported by the sick student concerned
to the university infirmary within three days after his absence (Art.335 MSU Code).
Excuses are for time missed only. All works covered by the class during the absence shall
be made up to the satisfaction of the instructor within a reasonable time (Art. 336 MSU Code).
Whenever a student has been absent from his class for two consecutive class meetings, a
report thereof should be sent by the faculty member concerned to the director of student affairs
through his dean. The University Registrar shall call the student and notify his parents or
guardian immediately. (Art. 337 MSU Code)
When the number of hours lost by absence of a student in one term reaches 20 percent of
the required number of hours of recitation, lecture, laboratory or any other scheduled work in
one subject for that term all of which are unexcused, he shall be dropped from the class roll. (Art
338, MSU Code)
If the majority of the absences are excused, the student shall not be given a grade of 5.0
but if the majority of absences are not excused then he will be given a grade of 5.0. If the unexcused
absence of a student reaches the 20%, they shall be dropped from the roll.
Time lost by late enrolment shall be considered as time lost by absence. Provided that a
faculty shall require a longer attendance requirement to meet their special needs.
5.9
Scholastic Delinquency
The Faculty of each college or school in consultation with the Dean or Director of academic
units and upon approval of the Vice President for Academic Affairs shall implement suitable and
effective rules governing undergraduate delinquent students, subject to the following minimum
standards: (Art 399, MSU Code)
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1. Warning. At the end of the semester, any student who obtains final grades below “3” in 25
percent to 49 percent of the total number of academic units for which he is registered shall be
warned by the Dean to improve his work.
2. Probation. Any student who obtains at the end of the semester final grades below “3” in 50
percent to 75% of the total number of academic units enrolled in shall be placed on probation
for the succeeding semester and his load shall be limited to the extent to be determined by the
Dean; provided, that this shall not apply to a student who receives final grades in less than 6
academic units.
Probation may be removed in the following circumstances:
a. by raising the number of units passed to over 50 percent of the total number of
units in which he has final grades by passing removal examinations, or waiver
examinations, or by removing the “Inc.” grades before the close of the next
succeeding terms; and
b. passing in more than 100 percent of the units in which he has final grades in the
succeeding term.
3. Dismissal. Any student, who at the end of the semester, obtains final grades below”3” in at
least 76 percent of the total number of academic units enrolled in shall be dropped from the roll
of his college or school; provided that this shall not apply to students who receive final grades
in less than 9 academic units.
4. Permanent Disqualification:
a) Any student who, at the end of the term, obtains final grades below "3" in 100% of the
academic units in which he is given final grades shall be permanently barred from
readmission to any college or school of the University; Provided, further, that this shall
not apply to students who received final grades in less than 12 academic units. (Art.
403, MSU Code)
b) The scholarship rule regarding permanent disqualification, does not apply to cases
where the instructor concerned has certified that the grade of "5" was due to the
student's authorized dropping of the subject and not to poor scholarship. However, if
the dropping takes place after the mid-term and the student's class standing is poor;
his grades of "5" shall be counted against him for the purpose of this scholarship rule.
The Committee on Scholarship and Delinquency shall deal with these cases on their
individual merits and shall recommend to the President/Chancellor that the student be
dismissed and be allowed to transfer to another department or college or be placed on
probation; but in no case of re-admission shall the action be lighter than probation. (Art
405, MSU Code)
For purposes of determining the scholastic standing of any student, the grades received
during the third (Summer) term and the first semester of the ensuing academic year shall be
considered as having been received in one term so that the said standing shall be determined only
after the first semester and the second semester during the academic year (Art 406, MSU Code).
22
6. Ds
TUITION AND OTHER SCHOOL FEES
Per Republic Act No. 10931, on Free Tuition and Miscellaneous fees, students enrolled
does not have to pay tuition fees. Some miscellaneous fees are also fully subsidized. However, on
cases of failure of grades to courses taken, students will only be partially subsidized for reenrollment subject to rules set by RA No. 10931.
Without prejudice to RA No. 10931, the MSU Board of Regents approved the new Tuition
and Other School Fees for the System, to wit: (BOR Reso. No. 146, S. 2022)
Category
Fee
New/Freshmen
Returnee
Graduating
Tuition Fees
PHP
450.00/unit/semester
450.00
450.00
450.00
Entrance Exam
PHP 500/student
500.00
Medical Screening
PHP 500/student
500.00
Personality/
Psychological test
PHP 500/student
500.00
Total
PHP 1500.00/student
Use of Sports Facilities and
Equipment
PHP
400.00/student/sem
PHP
400.000/student/sem
400.00
400.00
Sports-related training
PHP
200.00/student/sem
PHP
200.000/student/sem
200.00
200.00
Participation in
local/provincial/regional/national
sports competition
PHP
200.00/student/sem
PHP
200.000/student/sem
200.00
200.00
Intramural, sports, varsity, and State
Colleges and Universities Athletic
Association Fees
PHP
400.00/student/sem
PHP
400.000/student/sem
400.00
400.00
Total
PHP 1200.00/student
Access and Use of information and
Communications Technology
services
Computer Fees ( EDP=300; Internet
fee=100)
PHP 1000.00
1,000.00
1,000.00
1,000.00
Computer Laboratory Fee
PHP
300.00/student/sem
300.00
300.00
300.00
Documentary Fee
23
Socio-Cultural Activities
PHP
500.00/student/sem
500.00
500.00
500.00
Total
PHP 1,800.00/student
/sem
Leadership Trainings
PHP 500.00
student/sem.
500.00
500.00
500.00
Off - campus experiential learning
(field trips and the like)
PHP 1000.00/student
/sem.
1000.00
1000.00
1000.00
Student partnerships and activities
of student organizations
PHP 500.00
student/sem.
500.00
500.00
500.00
Student Publication / Newsletter
PHP 500.00
student/sem
500.00
500.00
500.00
Life-long Learning Activities
PHP 300.00
student/sem
300.00
300.00
300.00
Bridging Remedial Programs
PHP 500.00
student/sem
500.00
500.00
500.00
Total
3300.00 student/
Sem
Entrance Fee (Once only)
Enrolment related
PHP 500.00/student
500.00
Student Training and Seminars
PHP 200.00/student/
Sem
200.00
200.00
200.00
Career Guidance and Counseling
PHP 200.00/student/
Sem
200.00
200.00
200.00
General Student Counseling
PHP 200.00/student/
sem
200.00
200.00
200.00
Psychological Testing
PHP 1000.00/student/
Sem
1,000.00
1,000.00
1,000.00
Career Development
PHP 1000.00/student/
Sem
1,000.00
1,000.00
1,000.00
Employment Placement Services
PHP 1000.00/student/
Sem
1,000.00
1,000.00
1,000.00
Total
PHP 3600.00/student/
Sem
Handbook Fee
PHP 500.00/student
(once/new student)
500.00
500.00
500.00
24
Library Fee
PHP 1000.00/student
(per enrolled subject
w/ lab)
1,000.00
1,000.00
1,000.00
Use of library services in aid of
research and instruction
PHP 500.00/student/
Sem
500.00
500.00
500.00
License fees to cover reproduction of
copyright materials
PHP 500.00/student/
Sem
500.00
500.00
500.00
Total
PHP 2,500.00/student/
Sem
Mental Health
PHP 1000.00/student/
Sem
1,000.00
1,000.00
1,000.00
Medical and Dental Health
PHP 1500.00/student/
Sem
1,500.00
1,500.00
1,500.00
Student Insurance
PHP 500.00/student/
Sem
500.00
500.00
500.00
Total
PHP 3000.00/student/
Sem
Registration Fee
PHP 500.00/student/
Enrolment
500.00
500.00
500.00
School ID
PHP 500.00/student/
Enrolment
500.00
Total
PHP 1000.00/student
Diploma
PHP 300.00/
graduating student
300.00
Diploma Jacket
PHP 300.00/
graduating student
300.00
Application for Graduation
PHP 500.00/
graduating student
500.00
Graduation Fee
PHP 1000.00/
graduating student
1,000.00
Toga Rental
PHP 500.00/
graduating student
500.00
TOR
PHP 500.00/
graduating student
500.00
Senior’s Fee
PHP 500.00/
graduating student
500.00
Yearbook
PHP 2000.00/
2,000.00
25
graduating student
Total
PHP 5,600.00/
Student
SSC and Student Organization Fee
PHP 500.00/
Student
500.00
500.00
500.00
New / Freshman
Returning
Student
Graduating
Student
Tuition Fee
450.00
450.00
450.00
Miscellaneous Fees
18,900.00
16,400.00
16,400.00
Graduation Fee
5,600
Average Rate/Student
(24 units)
29,700.00
27,200.00
32,800.00
6.1 Refund of Fees
Students who have paid their matriculation fees and who have granted honorable
dismissal or leave of absence shall be entitled to a refund of their matriculation fees, except
entrance and registration fees, in accordance with the following schedule:
Within one week from the opening of classes
Within the second, third and fourth weeks from the opening of classes
After the fourth week
80%
50%
No refund
Provided that in the case of students who withdraw before the opening of classes or those
who register after the opening of classes and withdraw thereafter, the number of days shall be
counted from the actual date of registration (Art 339, MSU Code).
Laboratory fees will not be refunded after one week from the opening of classes where
voluntary change is made from one course to another (Art 340, MSU Code).
STUDENT AFFAIRS AND SERVICES
7. Sa
Student Affairs and Services (SAS) are the services and programs in the university tasked
with academic support experiences of students to attain holistic student development. Academic
support services are those that relate to student welfare, student development and those that
relate to institutional programs and services. Implementation of these services can be unique to
an institution. These also include Student Welfare Services, Students Development Service and
26
Institutional Student Programs and Services.
Autonomous campuses of the university may establish an Office of the Vice Chancellor
for Student Services when necessary. It shall be the umbrella office for all Student Affairs,
Activities and Support Services. In the Absence of an OVCSS, campuses have an established
Division of Student Affairs or Office of Student Affairs. These offices shall be governed by their
respective BOR Resolutions (approval).
7.1 Student Organizations Welfare and Development
A student organization of the University or of any college or school thereof shall be any
association, club, fraternity, sorority, and order of any other form of organized group whose
members are bona fide students of the University (Article 460, MSU Code).
Organizations that are sectarian, provincial, sectional in name and in nature are not
allowed in the University. Any organization which identifies itself with any cultural, religious or
linguistic group which may tend to promote division instead of unification of students is not
authorized (Article 461, MSU Code).
Organizations which aim to promote artistic, literary, dramatic, civic, cultural or other
worthwhile goals are under the control and supervision of an adviser recommended by the
students in coordination with the Director of Student Affairs and approved by the President
(Article 462, MSU Code).
No University Student Organization shall be allowed to function without a constitution
which has been previously approved by the President upon recommendation of the Director of
Student Affairs. (Art 467, MSU Code)
Pursuant to the University policy on integration, organizations that are sectarian,
provincial, sectorial, or sectionalist in both name and nature are not allowed within the
University. Any organization or individual that identifies itself with cultural, religious, or
linguistic groups that may tend to promote division instead of unification among students is
prohibited.
7.2 Student Publication
The following are the Student Publications that are recognized by the University. The list
may change upon approval of any campus concerned, to wit:
27
CAMPUS
STUDENT PUBLICATION
MSU Marawi
MSU IIT
MSU TCTO
MSU General Santos
MSU Naawan
MSU Maguindanao
MSU Sulu
MSU Buug
MSU LNCAT
MSU MSAT
MSU LNAC
Mindanao Varsitarian
Silahis
Kawasa
Bagwis
Marine Echo
Scribe
Hangadhulat
The Ghendaw
Paduman
Kasikas
Obarubar (Sprouting Flower)
7.3 Cultural and Social Activities
The University, along with various student organizations, offers opportunities for hosting
social gatherings, thus enhancing the socio-cultural skills of students.
7.4 Orientation and General Convocation
An orientation and general convocation program for freshmen and transferees is
conducted every first semester. The orientation aims to provide the new students with
information on academic policies and regulations while the general convocation aims to introduce
to the students the university officials, various offices, and other related information.
Inter-denominational groups may hold their fellowship and prayer meetings at any time
and at a location requested by the group, subject to approval by the university management.
7.5 Students Participation in Certain Activities and Press Releases
Any student of the University who publishes an Article or writes a letter to the press must
secure clearance with the Chancellor. If he desires to be known as a student of Mindanao State
University, he shall prefix the name of the college or school in which he registered, with the word
“student” (Art. 473, MSU Code).
The participation of students in controversial activities shall be governed by the following
principles:
“The University aims for the training of thought and action of its students. For
this purpose, the students of this institution are and have always been encouraged to take
an intelligent interest in public discourse. Many of these discourses could be controversial
28
in nature, but to place them beyond the inquiry and consideration by the students would
be to defeat this objective. Therefore, students of this institution are and should be free to
express their views and sympathies on any public discourse or question, subject however,
to certain self-evident and well-established limitations, among which are (Art. 474, MSU
Code):
1. The participation of students in parades, demonstrations, mass-meetings and
the like, organized or promoted by interested parties not authorized by the
other activities of the University.
2. Students who take part in any of the above-mentioned activities shall not
exhibit any signs of any kind giving the impression that they represent the
University, their participation to be clearly indicated as on their own
individual responsibility.
3. Students at all times shall observe the pertinent laws, regulations and shall
act always with fairness, tolerance, moderation and respect for the opinions
and feelings of others, bearing in mind that education stands for broadness
of views and for appreciation and understanding of principle.
4. Students are expected to be courteous and considerate on occasions as
befitting men and women of refinement and good breeding.”
7.6 Student Insurance/Welfare Fund
BOR Res. No. 96, s. 1989 approved the establishment of a Student Welfare Fund which
shall be used for the purchase of library materials, laboratory equipment/chemical and other
facilities needed by the students. It also extends this further by way of extending other services
like – Emergency loan, Hospitalization, Student loan fund, Mortuary assistance, Representation
assistance and Project fund.
The University in protecting the life, security and well-being of the students during their
stay with the University encourages all students to take or buy accident insurance. The Office of
Student Development Services or Student Affairs takes charge in arranging the accident insurance
with a well- established insurance company.
7.7 Student Discipline
Conduct and Discipline as stated in Art 475 of the MSU Code provides that Students shall
at all times observe the laws of the land and the rules and regulations of the university. Reliance
for the maintenance of student discipline and conduct shall be placed upon student selfgovernment, counseling and guidance. No disciplinary proceeding shall be instituted except for
conduct prohibited by law or by the rules and regulations promulgated by the Board of Regents
or by the President with the authority of the Board.
7.7.1
Grounds for Disciplinary Action
A student shall be subject to disciplinary action for any of the following acts:
29
1. Any form of cheating in examination or any act of dishonesty in relation to his studies.
2. Carrying within university premises any firearms, knife with a blade longer than 2 ½ inches,
or any other dangerous or deadly weapon; provided, that this shall not apply to one who shall
not possess the same in connection with his studies and who has a permit from the Dean or
Director of his college or School.
3. Drinking alcohol beverage or drunken behavior within the University premises. (Art. 476,
MSU Code)
4. Illegal possession of dangerous drugs.
5. Any students who will be involved in Malversation of funds.
6. Violation of university Policies.
7. Misconduct and Dishonesty.
8. Any student of this University who shall threaten another student with the infliction upon the
person, property of the latter, of any wrong amounting to a crime shall be expelled or dismissed
from the University, if the offender shall have made the threat making a demand or imposing
any condition, even though not unlawful, and said offender shall have attained his purpose; the
penalty of suspension of three (3) months shall be imposed upon him. The penalty of suspension
of one (1) month shall be imposed if the threat shall not have been made subject to a condition;
9. Any student who shall, by means of force or violence, assault or attack another student shall
suffer the penalty of expulsion or dismissal from the University. The same penalty shall be
imposed upon a group of students, in case conspiracy exist, even though one or more or some
of them shall not have physically participated in the commission of the act;
10. The penalty of expulsion or dismissal from the University shall be imposed upon any student
who shall, by means of violence, prevent another student from doing something not prohibited
by law or the code of the University or compel him to do something against his will, whether it
be right or wrong. The same conspiracy exists, even though one or some of them shall have not
physically participated in the act;
11. Any student carrying any firearm within the University premises, unless in connection with
ROTC training, shall suffer the penalty of expulsion or dismissal. If the firearm shall have been
discharge, or used to threaten another student, the penalty to be imposed on the offender shall
also be expulsion or dismissal from the University without prejudice to filling criminal
complaints charges.
12. Any other act or misconduct or behavior shall be punished under the laws of the Land.
13. The penalty of expulsion or dismissal be likewise imposed upon any student at the University
who shall commit any of the acts defined and penalized in the preceding paragraphs against a
member of the faculty, administrative staff or any of its employees. (Art. 498, MSU Code)
14. Any member of the Security Force, who, knowing that an act or offense included in the
preceding paragraphs is about to be committed within the University premises, tolerates, or
does not prevent its commission, or upon being summoned during the commission of the said
act or refuses or does not render assistance, shall also be liable for dismissal or removal from
service. (Art. 497, MSU Code)
Any student subject of a complaint for misconduct shall be required to answer in writing
three (3) days from receipt of the complaint. In case no answer is submitted or, if in the
determination of the Dean or Director of the unit concerned, or the Director of Student Affairs as
the case may be, such answer does not satisfactorily explain the imputed misconduct, a formal
investigation shall be held on notice as provided below. (Art. 477, MSU Code)
30
7.7.2
College Investigating Committee
As soon as it appears that an investigation is necessary, the Dean or Director shall
constitute a college Investigation committee to undertake an investigation of the charge or report.
Said committee shall be composed of three members of the faculty of the unit to be designated by
the Dean of Director concerned and two (2) students chosen at random from a comprehensive list
of officers of student organizations and willing to serve on such committee, furnished by the
Director, Student Affairs Services. The Chairman shall be designated by the Dean or Director
concerned and shall be a member of the faculty with legal training, if available (Art 478, MSU
Code).
7.7.3
Inter-college Disciplinary Committee
As soon as it appears that an investigation calling for an Inter-college Disciplinary
Committee is necessary, the Division of Student Affairs shall constitute such Committee to
undertake the investigation of the charges or report. Said committee shall be composed of five (5)
members, three (3) of whom shall be a faculty members to be designated by the Dean or Director
of the unit which the respondents belong, and two (2) shall be chosen at random from
comprehensive list of officers of student organizations willing to serve therein; Provided,
however, That in case where the respondents come from more than three different colleges or
units, it shall be discretionary for Director, Division of Student Affairs to choose which of the
colleges shall represented in the Committee. The chairman shall be designated by the Director of
Student Services and shall be a faculty member with a legal training if available. In any committee
constituted under those rules, if at least one complainant is non-academic employee, one
Committee member shall be non-academic employee by the Dean, or by the Director, Division of
Student Affairs, as the case may be (Art. 479, MSU Code).
The complainant and the respondent may challenge on the grounds of bias or prejudice
the selection and designation of any member of any committee. Such challenge shall be in writing
and shall be filed against the member concerned, through the Director, Student Affairs, within
three (30 days from written notice of the constitution of the committee. The challenge shall state
briefly the grounds thereof, accompanied with as affidavit establishing a prima facie case against
the challenged committee member, who shall thereupon proceed with the investigation or
withdraw therefrom, in accordance with his own determination of the validity of the challenge.
His decision shall be made forthwith in writing and filed with the other papers in the case, but
there shall be no appeal of or stay from or by reason of his decision in favor of his membership of
the Committee (Art. 480, MSU code).
7.7.4
Grounds for Disqualifications
No individual shall be a member of such committee in any particular case in which he is
31
related to other party within the sixth degree of consanguinity or affinity, or in which he has any
fraternal relation to either party or in which he has been counsel, without the written consent of
all parties in interest, signed by them and entered in the record (Art. 481, MSU Code). In no case
shall any individual be allowed to sit as Chairman or Member of the Inter-College Disciplinary
Committee more than once within the same academic year (Art. 481, MSU Code).
7.7.5
Hearing
Hearing by any committee shall begin no later than one (1) week after receipt of the
respondent’s answer or after the expiration of the period within which the respondent should
answer. (Art 482, MSU Code)
7.7.6
Frequency and Duration of Hearing
In the interest of speedy justice, the committee shall hold a hearing at least once a week
until the case has been resolved. In the case of failure to adhere to this rule, a written explanation
in every case shall be submitted by the Committee Chairman to the President through the
Director, Student Affairs. No hearings on any case shall last beyond two (2) calendar months.
(Art. 483, MSU Code)
7.7.7
Notice of Hearing
All parties concerned shall be notified of the date set for hearing at least two (2) days
before such hearing. The respondent may defend himself personally or by counsel or
representative of his own choice. If a complainant or respondent should desire but is unable to
secure the services of counsel, he should manifest such fact to the committee two (2) days before
the date set for hearing and the Committee shall designate counsel for him from among the
members of the university constituency. (Art. 484, MSU Code)
7.7.8
Failure to Appear at Hearing
Should either complainant or respondent fail to appear for the initial hearing after due
notice and without sufficient cause, the disciplinary committee shall note this fact and therefore
proceed to hear the case ex parte without prejudice to his appearance in subsequent hearing (Art.
485, MSU Code).
7.7.9
Postponement
The committee, on the application of either the complainant of the respondent or on its
own motion, made in its discretion and for good cause postpone the hearing for such period of
time as the ends of justice and the right of the parties for speedy hearing are required. In every
case of postponement, a report thereof shall be made to the Director on Student Affairs (Art. 486
32
of MSU Code).
7.7.10 Comments and Recommendations
The complete record of the case, with the report of findings thereon and the
recommendation signed by a majority of the members of the Committee shall be forwarded to
the Deans concerned or to the Directors on Student Affairs, as the case may be within fifteen (150
days after the termination of the hearing. The recommendation shall state the findings of fact and
the specifics on which it is based (Art. 487, MSU Code).
7.7.11 Action by the Dean of the Unit of the Director on Student Affairs
The Deans or the Director of the unit to which the respondent belong or the Director on
Student Affairs, as the case may be, shall submit within ten (10) days after receipt of the committee
report, together with his action or recommendation to the President of the University (Art. 488,
MSU Code).
7.7.12 Action by the President on Appeal
The decision of the President on any appeal from any decision taken shall be rendered
within ten (10) days after receipt of the appeal. In all cases of explosion, the President shall consult
the executive committee. The decision of the President may be appealed to the board of Regents
within ten (100 days after the respondent received such decision (Art. 489, MSU Code).
7.7.13 Action by the Board of Regents
If the Board deems the appeal meritorious, it shall refer the pertinent records to a
committee of its members for review, said committee shall submit a report thereon with
recommendations at the next meeting of the Board (Art 490, MSU Code).
7.7.14 Motion for Reconsideration
If the respondent had filed a petition for reconsideration with the president, and such
petition for reconsideration is denied by the President, he may still file appeal to the Board of
Regents, provided the same is submitted within ten (100 days following notice of denied of the
reconsideration (Art. 491, MSU Code).
7.7.15 Rights of Respondents
According to Article 492 of MSU Code, each respondent shall enjoy the following rights:
1. A student may be subjected to disciplinary penalty except upon the process of Law.
33
2. The complainant or the one making the official report shall be heard first. The burden of proof
shall rest upon the persons bringing the charge. Findings must be based on substantial
evidence.
3. All matters upon which the decision may be based must be introduced in evidence at the
proceedings before the Disciplinary Committee. The decision shall be based solely upon such
evidence and shall not be admitted.
4. Pending final decision on any charge, the status of a student shall not be altered nor shall his
right to be present on campus and to attend classes be suspended.
7.7.16 Effect of Decision
In case final decision involving suspension or dismissal is rendered within thirty (30) days
prior to any final examinations, the penalty shall take effect during the subsequent semester,
except when the respondent is graduating in which case the penalty shall immediately take effect
(Art. 493, MSU Code).
7.7.17 Records
All proceedings before any committee shall be set down in writing by a competent
stenographer. All original records pertaining to student discipline shall be under the custody of
the Director on Student Affairs. Such records are hereby declared confidential, and no person
shall have access to the same for inspection or copying unless he is involved therein, or unless he
has a legal right which cannot be protected or vindicated without access or copying of such
record. Any University official or employee who shall violate the confidential nature of such
records shall be subject to disciplinary action (Art. 494, MSU Code).
7.7.18 Sanctions
a) Disciplinary action may take the form of expulsion, suspension from university,
withholding of graduation and other privileges, exclusion from any class, reprimand, warning or
required expression of apology. The gravity of the offense committed and the circumstances
attending its commission shall determine the nature of disciplinary action or penalty to be
imposed.
b) The Dean or Director of the unit may impose the penalty of suspension for a period not
exceeding one calendar year. If he deems suspension for longer period or exclusion as warranted,
he shall recommend to the President, who shall refer the case to the Executive Committee, for
final decision. An appeal may be made to the President within five (5) days from notice.
c) Any disciplinary action taken against a student shall be reported to his parents or
guardians.
d) Refusal to submit to the jurisdiction of the University by any person not enrolled at the
time a charge against him is filed shall prejudice his future enrollment in any unit of the
University. (Art. 495, MSU Code)
34
7.7.19 Summary Action
Any provision of these rules to the contrary notwithstanding, a Dean or Director may
immediately suspend for a period not exceeding fifteen (15) days any student in his unit for any
breach of order or discipline. The order of suspension shall state the grounds, the circumstances
showing the responsibility of the student and the period of suspension and shall take effect two
(2) days after it shall have been served. Before the order of suspension is served on the student,
copies thereof shall be furnished to the President, the Vice President for Academic Affairs and the
Director on Student Affairs. The order of suspension may be appealed to the President (Art. 496,
MSU Code).
7.7.20 Definition of Terms:
The following terms shall have meaning set forth below for the purposes of these
regulations:
1. “Student” shall include any person enrolled in any academic unit of the University on regular
or part-time basis at the time a charge or report involving him is filed, regardless of whether or
not he enrolled in any unit of the University during the pendency of the disciplinary proceeding
against him.
2. “Laws of the Land” shall refer to the general statutes currently in force within the Republic of
the Philippines with particular reference to the Revised Penal Code and the Civil Code.
3. “Committee” shall refer to either the College Investigating Committee or the Inter-College
Disciplinary Committee as provided in these rules, unless explicitly stated otherwise.
4. “Official Report” shall include any report duly submitted in writing to any proper authority
in the University by a faculty member, any member of the University Security Force, an
Official or college unit, or any Official of the University Administration.
7.8 Guidance and Counselling
The Office of Guidance and Counseling (OGC) of every campus caters to the students’
mental health concerns by providing professional, mental health care services such as but not
limited to counseling, group guidance, peer facilitation and other psychosocial interventions.
The Office of Guidance and Counseling (OGC) of every campus also collaborates with
other mental health professionals through the Referral Service to provide the best and appropriate
mental health care service to its student clientele.
7.8.1
Counseling
The OGC (Office of Guidance and Counseling) employs a hybrid counseling approach,
offering both onsite and tele-web counseling services. Counselors utilize evidence-based
interventions to address students' personal-social concerns, fostering the promotion and
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protection of their mental health throughout their stay in the university. All First-Year students
are called in by their counselor for a scheduled Initial Interview in order to establish rapport,
validate responses in the Student Individual Record and spot potential clients for counseling.
7.8.2
Testing
A Testing Program is designed to obtain relevant and accurate data on student profile,
needs, interests, mental health, work values and personality. Data derived from standardized
tests and Needs Assessment surveys serve as a baseline for program formulation and
intervention. Counselors play a crucial role in ensuring that students gain a deeper understanding
of themselves through online or onsite test interpretation.
7.8.3
Individual Inventory
Each college counselor maintains and updates student records in a cumulative folder that
is stored in a safe storage, and is easily retrievable when needed. The Student Individual Data
and Needs Profile Form is accomplished by the student in his first year in the university during
the College Life Symposium to ensure completeness of student records.
The Office of Guidance and Counseling also collaborates with the Information and
Communication Technology Center (ICTC) for a computerized system of students’ individual
records which maintains the same level of security and confidentiality.
7.8.4
Information
The OGC provides psycho-education to its student clientele in the form of seminars,
symposia, lecture series, fora, podcast series and group guidance sessions. These activities are
conducted either onsite or online. Topics are based on the collective and individual data derived
from the Needs Assessment Surveys, student profiling and psychological test results. The OGC
also maintains its communication channels through the OGC Facebook Page, Counselor FB Pages,
group chats and email where students may book an online appointment with their Counselor.
7.8.5
Referral
The OGC strengthens its internal and external linkages through its Referral Service.
Counselors cater to students who are referred by faculty, staff, parents and peer facilitators
through the Student Referral. While counseling cases that are deemed to be needing further
specialized psychological intervention are referred to other mental health professionals such as,
but not limited to psychologists, psychiatrists, medical doctors, nurses or social workers. The
OGC, through its Enhanced Better Mental Health Access (E-BMHA) Program paves way for the
students to access quality, professional and affordable mental health care services such as
psychotherapy, pharmacology or psychopharmacology, through its partnership and linkage with
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mental health experts.
7.8.6
Peer Facilitation
One of the auxiliary services provided by the Office of Guidance and Counseling is the
oversight of the Organization of Student Peer Facilitators (OSPF), acknowledging the
psychological significance of peer support. The OSPF comprises students who undergo thorough
recruitment, screening, and training to become effective peer volunteers, equipped to recognize
and refer fellow students in need of counseling. Additionally, the OGC honors the dedication and
commitment of outstanding student peer facilitators through the Rewards and Recognition of the
Outstanding Performing Peer Award (OPPA). This award is bestowed upon a graduating student
peer facilitator during the Pre-Commencement Exercises.
7.8.7
Tutorial
The Organization of Learning Assistance Volunteers (LAV) operates as a voluntary
initiative under the guidance of the Office of Guidance and Counseling. Tutors, who are carefully
screened and trained students, offer complimentary tutorial services at the Office of Guidance
and Counseling as per the established schedule. Tutees visiting the office for tutorials receive
assistance based on their desired topics and are matched with tutors capable of addressing those
subjects. Tutors play a pivotal role in supporting their peers who encounter challenges,
particularly in areas such as Math, Chemistry, Physics, and Computer Programming. Graduating
members of the Organization of Learning Assistance Volunteers (LAV) are duly acknowledged
before they graduate from college.
7.8.8
Research and Evaluation
The OGC through its rich pool of student data compiles and analyzes information derived
from individual profiles, psychological tests, needs surveys and program evaluation reports.
Since the OGC’s thrust is geared towards promoting student wellbeing and mental health, it
makes sure that its programs and services are evidence-based and are empirically tested to foster
holistic development of students.
7.8.9
Enrichment Activities
A menu of seminar-workshops and group dynamics is available to address the common
issues of students. Among the topics to choose from are Time Management, Maintaining Healthy
Relationships, Stress Management, Conflict Management, Study Skills, Values Formation, Career
Life Planning, Self-Esteem Building, School Counseling and others.
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Special services include:
1. Tutorial lessons and remedial classes where volunteers help students especially those who need
special attention to cope with their regular classes and those who have difficulties in their
studies;
2. Intervention program which is specifically planned, designed and implemented to meet the need
of a particular group of students, e.g. athletes, single mothers; and to promote psychological
wellness and prevent future incidents of maladjustments and remedy an already existing case
of maladjustments among students belonging to a special target group; and
3. Home or boarding house visits which are a good avenue for a continuing counseling process
conducted randomly by the counselor accompanied by the peer counselors to know the problems
or concerns of the students in their environment or place of living.
LIBRARY
The University is compliant to the minimum standards prescribed for libraries of higher
education. Each campus has a specific rules and regulation regarding the access, use and
enjoyment of the Library resources.
8. D
8.1 General Rules and Regulations
Service Hours
Monday- Friday
8:00 am -12:00 noon
1:00 pm – 4:00 pm
Saturday
9:00 am – 4:00pm
(No Noon Break)
Requirements for Access:
To avail the library service, students are required to present the following:
a. School ID; and
b. Borrower’s Card (validated for the current semester).
c.
Application of borrower’s card. To apply for borrower’s card, students are required to present
the following:
1. Registration fee (Php 5.00);
2. Two (2) pcs. 1x1 ID Pictures (latest); and
3. Certificate of Registration (COR).
Validation of borrower’s card. To validate borrower’s card, students are required to present the
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following:
1. Validated School ID;
2. Borrower’s Card; and
3. COR.
Replacement of lost borrower’s card. To replace lost borrower’s card, students must present the
following:
1. Report the lost borrower’s card to the Librarian; and
2. Validated ID and COR for re-issuance of borrower’s card.
Authorized Users
The library facility of each campus is accessible to the following constituents of Mindanao
State University:
1. Officials and administrative employees
2. Faculty and other academic personnel/staff
3. Bona fide students
Non-Constituents of Mindanao State University
They may be allowed to use the University Library subject to its rules and regulations and
upon the approval of the Director of Libraries. Also, there are extended privileges to use the
library resources within the library premises. These are:
1.
2.
3.
4.
Retired faculty members and staff, alumni, and students who were honorable
discharged from the University
Graduate students of the University who are not formally enrolled but working on
their research
Visiting scholars
Constituents of educational institutions and other private individuals who the Head
of Libraries grants privileges as secondary patrons.
Returning of Borrowed Books
Borrowed books should be returned directly to the library. The student must ensure that
the Librarian checks off returned books on the borrower’s card.
Lost library Books and non-Book Resources
Reported lost books shall be replaced with the same title and author. The user shall be given
a period of 0ne (1) week to locate the said book. After the given period, replacement is
deemed necessary. In case of failure to replace the book, the user shall pay its current price
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plus 10% processing fee. After 30 days, fines shall be imposed and library privilege of the
user shall be suspended until his/her accountability is settled.
Violation of Library Policy and Procedures
Repeated violation of library rules as well as misconduct will be the justification for the
curtailment of library privileges, to wit:
1. Three (3) Times overdue = Warning
2. Four (4) times overdue = Restriction of Borrowing for One Week
3. Misconduct = Suspension, expulsion and restriction of library privileges, depending
on the gravity of offense.
These rules are subject to change according to the BOR-approved library policies of each
campus.
9.
MEDICAL, DENTAL, AND HEALTH SERVICES
10.
The healthcare section of each campus (referred to as the campus clinic or university
infirmary) strives to provide quality physical health services to all students, considering that
mental and physical health are essential aspects of doing well in the academe. Health services are
rendered free of charge to the students, faculty, and staff. The campus clinic is also responsible
for the conduct of physical examinations of students upon enrolment. The provision of health
services is primarily supervised by a licensed physician, together with registered nurses and other
medical staff or office assistants. All medical staff ensures compliance with the citizen charter’s
protocols and procedures, as stipulated in the health services manual of operations.
Each campus shall have its own medical, dental, and other health related services. They
shall be in the university’s health clinics, may it be a School Clinic, an Infirmary, or a Hospital (in
the case of Marawi). They shall have their own handbook or manual for their operations which
will be accessible to all the constituents of the university.
10.
STUDENT RESIDENCES AND DORMITORIES
Each campus of the MSU system may offer residential and dormitory services to its
students, especially those coming from far-flung places within the MINSUPALA region. The
provision of residential services does not only include the management of campus dormitories
but also includes the monitoring of students’ welfare and living conditions while staying in
nearby boarding/lodging houses.
Private boarding houses shall also form part of the supervision of the university through
accreditation. This accreditation shall be undertaken by the Office of the Student Affairs/Services,
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the Housing Management Division, the Office Community Affairs, and the Office of the Security
Services. In the absence of these offices, a committee shall be made as its alternative.
Guidelines for the use of university dormitories and residences shall be made available
and accessible to all students. They shall also be approved by the MSU Board of Regents.
11.
CAFETERIA AND FOOD COURT
University food courts provide students, faculty, and staff with a convenient place to eat
while on campus. In addition to the convenience factor, university food courts also play a vital
role in ensuring that all constituents have access to healthy and clean food services.
The university food court prioritizes the implementation of appropriate practices that
ensure food safety and hygiene in their food service operations. In ensuring the quality of food
services, the Food Services closely coordinates with the Local Government Unit (LGU) to ensure
the strict implementation of business permit, sanitary permit, health certificate and DTI
certification for all food concessionaires. On a regular basis, the Office of Student’s Residences &
Food Services conducts an evaluation of the quality of food services, the sanitation and hygienic
preparation of meals, snacks & refreshments and the clean environment of food court and other
food stalls outside food court.
12.
SPORTS DEVELOPMENT PROGRAMS
The university supports the Sports Development Program for students. Sports
Development Programs are designed for physical fitness and wellness of students. It provides
scholarship opportunities to students who possess athletic abilities in various areas of sports. The
Campus Sports Development Office is in charge of formulating and implementing athletic
policies and strategies supportive of the national government’s thrust toward promoting and
developing sports.
The Office of Sports, Physical Fitness and Recreation is mandated by the MSU Board of
Regents to perform the following functions:
1. Recommend and implement approved programs and other projects for the development and
promotion of sports, physical fitness and recreation;
2. Recommend and implement income-generating projects related to sports, physical fitness and
recreation;
3. Implement and administer the sports scholarship program of the Institute, and
4. Administer the use of sports, physical fitness and recreation facilities of the Institute including
the multi-purpose gymnasium.
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Specifically, the Office is tasked to perform the following:
1. Provide physical fitness programs through weight training, bodybuilding, aerobics,
slimnastics, karate and other forms of fitness;
2. Select and train potential athletes from among the bona fide students of the Institute/Campus;
3. Promote active participation in competitive sports;
4. Be responsible for the development and implementation of recreational programs for MSU
constituents; and
5. Perform other functions as may be directed by the Chancellor/Campus Head.
Students with talents in Sports can avail the Athletic Scholarships if qualified and can
receive monthly stipend and other benefits. Among the sports events of the University are: Arnis,
Athletics, Badminton, Baseball, Basketball, Sepak Takraw, Soccer, Softball, Swimming, Table
Tennis and Volleyball.
The Mindanao State University System Athletic Association (MSUSAA) Unity Games is
one of the programs of the System as an important and significant component of the total
educational development of the students. It is an annual sporting event in the System participated
by students, faculty, and staff of the different Campuses of the Mindanao State University in an
Olympic – like sporting competition.
13.
NATIONAL SERVICE TRAINING PROGRAM (NSTP)
Pursuant to the implementation of the NSTP as provided for by Republic Act No. 9163, all
freshmen students admitted in June 2002 and the future incoming freshmen, both male and
female students are required to undergo two semesters of NSTP courses as a requirement for
graduation. Students enrolled in the NSTP have choice to follow any of the components: A) The
Reserve Officers’ Training Corps (ROTC), the B) Civic Welfare Training Service (CWTS), and
Literacy Training Service (LTS).
Each is given three non-credit units per course per semester with at least fifty (54) to ninety
(90) training hours.
Earned NSTP units shall not be included in the computation of grade point average grades
of college graduating students (Revised IRR of the NSTP Act 2001).
Incoming first year level students of any baccalaureate degree program or of at least two
(2) year TVET programs in public and private educational institutions and enterprises shall be
required to complete one (1) of the NSTP components as a requisite for graduation, in accordance
with RA 9163.
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The above provision however does not cover the following:
1. Students who have completed their NSTP requirement who will finish or graduate from a
baccalaureate degree or two (2) year TVET program and are currently pursuing another
baccalaureate degree or TVET.
2. Students who completed any of the three (3) NSTP components but have transferred or shifted
to another academic course or educational institution.
3. Pursuant to Section 16 (2) of RA 10742, otherwise known as the “Sangguniang Kabataan
Reform Act of 2015”, and Joint Memorandum Circular No. 1 s. 2019, all Sangguniang
Kabataan officials who comply with the prescribed requirements and in good standing, whether
elected or appointed, shall, during their incumbency, be exempted from taking the NSTP –
CWTS subjects. Further, as stipulated in Section 16(2) of RA 10742, the concerned SK officials
shall submit written reports, preferably with photographs, or documentations of their
participation in the implementation of programs, projects, and activities as outlined in the
Comprehensive Barangay Investment Program, and
4. Foreign students or aliens (Sec. 4, Revised IRR of the RA 9163 (NSTP Act 2001, through
CHED Memo dated July 12, 2022).
14.
CULTURE AND ARTS
The Office of Culture and Arts formulates, implements, evaluates, and enhances programs
designed to provide opportunities to develop and enhance talents, abilities, and values for
appreciation, promotion and conservation of national culture and multi-cultural heritage. This
office facilitates the grants for students with special skills and talents in performing arts.
14.1
Special Skills Grants
Special Skills Grants are hereby given to the members of the following groups:
MSU Main Marawi
1. Darangen Cultural Troupe Grant
2. Sining Kambayoka Cultural
Grant
3. Sining Pananadem Cultural
Grant
4. University Band Grant
5. University Combo Study Grant
MSU-Maguindanao
1. Sining Kandidilimudan Ensemble
2. Gandingan
Cultural
Dance
Troupe
3. Suara Landaw
4. University Band
5.
MSU-Sulu
1. MSU Sulu Performing Arts
MSU-IIT
1. Kalimulan Cultural Dance Troupe
2. Integrated Performing Arts Guild
(IPAG)
3. Kalilang Ensemble
4. Octava Choral Society
5. Echoes
6. Drum and Bugle
MSU-Buug
1. Sining Ghendawan
MSU-MSAT
1. Indayog Cultural Troupe
2. Indayog Chorale
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7. Debate Varsity
MSU-LNAC
1. The Orly’s Band
2. Sakasakaw Cultural Ensemble
MSU-TCTO
1. Tambuli
2. Gusi Lumba
3. Dolphin Ambassadors
MSU-LNCAT
1. SiningKanggiginawae
2. Cultural Ensemble
MSU-General Santos City
1. MSU Chorale
2. Kapapagariya Ensemble (KE)
MSU at Naawan
1. Indak Kalaunan Dance Troupe
2. Koro Kaayad Chorale Group
15.
OTHER FACILITIES AND SERVICES
15.1
Research facilities and Laboratories
The university is a higher learning institution that renders three- pronged services to the
academic community: Instruction, research, and extension. To provide excellent instructional
services to the students, the university shall have research laboratories designed for conducting
experimental research activities.
15.2
Laboratories/Shops
For research purposes, the University is equipped with laboratory facilities spanning the
biological and physical sciences, engineering, computing, and health sciences. Additionally, there
are dedicated shops tailored for practicum requirements in engineering technology, embedded
system electronics, and industrial education programs. These facilities serve essential roles in
various applications, including instruction, research, innovation, and other related purposes.
15.3
Science Laboratories
Students who are enrolled in laboratory classes can avail of the laboratory services and
privileges subject to laboratory rules and regulations. It is open on weekdays from 8:00-12:00NN
and 1:00-5:00 PM, and is supervised by a laboratory custodian. The students can avail of
Laboratory Apparatus and Materials, and Chemicals and Reagents.
Breakage, Loss, and Damage to Lab Equipment:
1. Breakages, loss, equipment failures, malfunctions, or other unusual equipment.
44
2. Performance should be reported immediately to the Laboratory-in-Charge/Technician.
3. The borrower and his/her group members are responsible for the replacement or payment of the
broken, lost, or damaged equipment.
4. In case of broken, lost, or damaged equipment, the technicians are authorized to note down all
information about the borrower which will be necessary for proper documentation.
5. The cost of the damage to the equipment is assessed by the lab coordinator and technicians and
a billing statement is forwarded to the borrower.
6. Students must pay for, repair, or replace the broken, lost, or damaged equipment; otherwise,
they would not be cleared from the lab and not be allowed to enroll in the following semester.
7. Once the equipment has been paid for, replaced or repaired, students would be issued a clearance
signed by technician or Laboratory-in- Charge.
15.4
Computer Facilities and Support Services
The university Computer Facilities and Support Services is the unit mandated to provide
information Technology services to the various units of the University. It is primarily responsible
for the design and implementation of IT systems and the management and maintenance of IT
facilities of the university.
It has embarked on the in-house development of a number of software applications that
automated various business processes and information management on campus. To date some of
these applications developed are Payroll System and the Registration and Student Records
Management and have undergone many upgrades and re-engineering changes not only in
software but also in hardware platforms.
The Center provides high-quality information technology and communications resources
and services through shared resources, common infrastructure, and common functions in support
of the administrative and academic activities of the University. This office is responsible for the
development and maintenance of computerized systems used by the different offices of the
University, particularly in the area of student information, student accounts and grade ledger
maintenance.
15.4.1 Computer Laboratory Rules
1. All computer users are expected to be responsible for their own behavior when using the
computer and the Internet. This includes materials they choose to access their choice of online
information, language they use, ideas they express language and expression of ideas online, and
other actions which they take.
2. The user is expected to log out of his/her account after the allotted time for computer access.
3. Smoking, drinking, or eating in the lab may cause damage to the equipment and may attract
insects or rodents. The user should keep the cleanliness of his computer area in the lab after
usage of equipment and furniture properly arranged.
4. All forms of games/movies are not allowed.
5. All computing jobs shall be done until 4:30 P.M except for the permitted overnight usage.
6. Bringing a personal computer/laptop must be properly documented and justifiable.
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7. After the end of the semester, all users are given one week to back up their files.
15.5
Institutional Email
Students are given their institutional email (username@msu*nameofcampus*.edu.ph) and
are expected to use it in their OFFICIAL transactions such as video conferencing, use and access
of LMS, and submissions of academic requirements. Students must maintain a limited storage
capacity. The institutional email is valid while a bona fide student. As such, the university
reserves the right to remove such an account after proper procedure.
15.6
Learning Management System
Students are enrolled in the Learning Management System. As such, they are given
access to the learning materials such as modules, references, and various activities their
professors may share. Access to LMS is limited to the subject they are enrolled in for the current
semester. Use of institutional email is required to access the LMS.
15.7
Internet Access
Any campus may install Internet Access points in the university. As such, each student
can access the internet for a given short period of time per day. The campus also provides for
wireless internet connection located at the university library. Access to pornography, violence,
online games, and other harmful inappropriate sites/apps is prohibited.
15.8
University Websites
There shall be an official website created for every campus. This shall be indicated in the
university stationaries and in the ID Cards of Students. Such websites will provide for the
information of the university, a student’s/section and other important information.
15.9
Student ID
The CIEC/IT is in charge of the production of student ID. The student ID may be equipped
with RFID or other technologies which will be used in the future for various activities such as
attendance checking.
16.
OTHER RELATED LAWS
1. Republic Act No. 10931 Universal Access to Quality Tertiary Education Act of 2017- An act
promoting universal access to quality tertiary education by providing for free tuition and other
school fees in state universities and colleges, local universities and colleges and state-run
technical-vocational institutions, establishing the tertiary education subsidy and student loan
program, strengthening the unified student financial assistance system for tertiary education,
46
and appropriating fund therefor
2. Republic Act No.11053 (Anti-Hazing Act of 2018)- An act prohibiting hazing and regulating
other forms of initiation rites of fraternities, sororities, and other organizations, and providing
penalties for violations thereof, amending for the purpose Republic Act No. 8049, entitled ‘An
act regulating hazing and other forms of initiation rites in fraternities, sororities, and
organizations and providing penalties therefor”
3. Republic Act No. 7887- (Anti-Sexual Harassment Act of 1995)- An act declaring sexual
harassment and unlawful in the employment, education or training environment, and for other
purposes
4. Republic Act No. 7079 (Campus Journalism Act of 1991)- An act providing for the
development and promotion of campus journalism and for other purposes
5. Republic Act 9163: (National Service Training Program Act of 2001)- An act establishing the
National Service Training Program (NSTP) for tertiary level students, amending for the
purpose Republic Act No. 7077 and Presidential Decree No. 1706, and for other purposes
6. CHED Memorandum Order No. 18- The implementing guidelines for the conduct of drug
testing of students in all Higher Education Institutions (HEIs)
7. Executive Order No. 200 (Code of Student Rights) Promulgating a manual of student rights
and responsibilities
8. Magna Carta for Disabled Person
9. Republic Act no. 9442-An act known as the Magna Carta for Persons with Disability as
amended, and for other purposes. Granting additional privileges and incentives and
prohibitions on verbal, non-verbal ridicule and vilification against persons with disability.
(http://www.ncda.gov.ph)
10. Republic Act no. 9262-An act known as the Anti-Violence Against Women and their Children.
It seeks to address the prevalence of violence against women and children. (VAWC), abuses on
women and their children by their intimate partners. (http://www.pcw.gov.ph)
11. Republic Act No. 8504-An act promulgating policies and prescribing measures for the
prevention and control of HIV/aids in the Philippines, instituting a nationwide HIV/aids
information and educational program, establishing a comprehensive HIV/aids monitoring
system, strengthening the Philippine national aids council, and for other purposes.
(http://www.lawphil.net)
12. Republic Act No. 11313 – An act defining Gender-Based Sexual Harassment in Streets, Public
Places, online, workplaces, and Educational or Training Institutions, Providing Protective
Measure and Prescribing Penalties therefor.
13. Section 11, Article 11 of RA 9165 – Illegal Possession of Dangerous Drugs
14. Article 217 of the Revised Penal Code – Malversation of funds.
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