DLA 142
Lesson 1
General ledger accounts
Finance -> Profiles => Chart of accounts
Lesson 2
Debtors account
Receivables -> Profile => Customers
Lesson 3
Transaction date: specific date on which a financial transaction or event occurs
Period: interval used to group and organize financial transactions
1. Sales order
Sales order -> Transaction => Sales order
Date and requested on must be the same date
Press save button, press Prepare invoice
Release: means that the transaction was finalised
If the transaction is on hold, release the hold
Reversal: Receivables -> Invoice and memos => Reversal
To see where the information of the transactions were processed:
First month of the year: 03-2024
Finance -> Reports => Transactions for Period
1.2
To select price list
Receivables -> customer -> Shipping
1.8
1 132 100 is the invoice price before the discount
Trial balance balance at the end of the month
Finance -> Reports => Trial balance summary
Mar 2024
Where to find journal entries
Finance -> Reports => Trial balance for Period
Run report then export
Ctrl + F
Reverse invoice
Sales order -> Transaction => Sale order
Add
Order type: Credit memo
Add invoice
Select all entries
Prepare invoice
Lesson 4
3.1) Sales order -> + -> enter details -> enter discount
4) Credit notes
Receivables -> Transactions => Invoice and Memos
Me M Naidoo:
Inv total - R43 699.67
Discount – 891.83 - 2%
Oceanview Furniture:
Inv total - R1 098 137.00
Discount – 33 963 – 3%
Me P Siyeni
Inv total R121 700.00
Returns
Sales order -> Sales order
Credit memo
Select customer
Add invoice details
5)
Inventory -> Reports => Inventory valuation
7.) List of customers
Receivables -> Reports => AR Balance by Account
Receivables -> Reports => AR Balance by Customers
Lesson 5
Purchases -> Transactions =>
1) Purchase order
2) Purchase receipt
Payables -> Transactions =>
1) Bills and Adjustments
1. Create purchase order
Save -> do not print -> do not email -> remove hold ->
2. Purchase receipt
Purchases -> Transactions => Purchase orders
Press -> Enter PO Receipt -> Change date -> Release
Debit +Credit stuff:
Finance -> Reports => Transaction for period
3. Purchase receipts
Purchases -> Transactions => Purchase receipts
Press -> Enter AP Bill -> Change date -> Vendor ref -> Enter fee -> 1 unit -> Subaccounts:
00000 -> Check amounts => Release
Journals: Finance => Transaction for period
Accrual account must be 0
List of Vendors
Payables -> Inquires => Vendor Summary
Lesson 6
1. Purchase Return
Purchases -> Transactions => Purchase receipts
Select Vendor -> Select item -> Press Return -> Change date -> Change receipt quantity ->
Cost of inventory: Original Cost from receipt -> Release
Journal
Other (still in receipt) -> Reference nr -> Financial
Debit note/Debit memo
Purchases -> Transactions => Purchase receipts
Select Vendor with Return -> Enter AP Bill -> Change to date of return -> Vendor ref ->
Release
Journal
Financial -> Reference ref
2. Non-stock item
Inventory -> Profiles => Non-stock items
+ -> Enter details -> GL Accounts -> Enter details -> SAVE
3. General ledger accounts
Finance -> Profiles => Chart of Accounts
+ -> Enter details -> Save
4. Genral expense invoices
Payables -> Transactions => Bills and Adjustments
+ -> Vendor: cash -> Change date -> Vendor ref -> Description: Stationery BNA Stationery ->
Terms -> EONM -> + -> Enter details -> Change account nr -> Subaccount: 0000 -> make sure
incl of vat -> Release
Transactions for period: Financial -> GLreference nr
4.2 + -> Vendor: cash -> Change date -> Vendor ref -> Description: Strand Auto repairs ->
Terms -> EONM -> + -> Enter details -> Unit cost: total -> Change account nr -> Subaccount:
0000 -> make sure incl of vat -> Release
5.