1 Internal Project Proposal To: From: Date: Subject: Dr. Rochelle Gregory Julianna R. Huerta; Shiv Pankajkumar Bhakta; Pat A. Anderson; Zhwar F. Subhani; Brandon M. Gravelle 26 July 2024 Proposal for Combating NCTC Student Food Insecurities INTRODUCTION College students can suffer negative physiological effects and psychological consequences if they are deprived of food. Students who are food insecure tend to have poor eating habits and a lack of physical activity, which puts them at a higher risk of obesity. These behaviors can harm a student’s academic performance, as well as put their health at risk. The lack of food for students can lead to poor academic performance, increased stress, and mental health problems that can have lasting effects. Long term medical issues due to a lack of food and proper nutrition can affect students into adulthood. Many college students are young, and their bodies are still developing. They need proper nutrition to maintain them. Although the absolute number of college students that are experiencing food insecurity is unknown, it is known to be a prevalent, nationwide problem that affects many student populations. A significant portion of food insecurities can be attributed to the shortfall of financial assistance resources that are available to college students. While it would be best for colleges and the federal government to create a lasting solution to this crisis, there are alternative solutions that we would like to propose. We (the Team Members Committee) would like to request authorization to proceed with the creation of a new NCTC Food Assistance Program. This program will consist of multiple solutions to help alleviate food insecurities among students at NCTC. Our proposal will outline specific details of how we plan to implement this new project upon approval, as well as what will be included in the program. DESCRIPTION OF THE PROBLEM Food insecurity among the collegiate community is a prevalent issue, characterized by multiple concerns. Malnutrition can lead to chronic health consequences. For instance, people who do not have access to nourishing meals may experience enduring health issues. Prolonged instances of food insecurity may lead to chronic illnesses such as diabetes, cardiovascular disease, and obesity. Alternatively, it might result in anemia, cognitive deficits, or other various health complications. Food insecurities may cause college students to worry, stress, and experience sadness due to the absence of nourishing meals. The shortage of financial assistance resources that are readily available to college students creates an academic dilemma. Lack of nourishment for college students may result in poor grades, which can interfere with their ability to obtain a degree. Food insecurity is an issue that seems to be growing among college communities. Part of this is related to the state of the 2 economy; COVID-19 also played a role in adding to the issue. Many students are struggling to afford food. With the creation of the NCTC Food Assistance Program, we hope to put food insecurities at NCTC in the past. RESEARCH Regarding food insecurity in colleges, the matter is quite widespread and has serious implications for students’ well-being, especially concerning their health and academic performance. Statistical data indicates that about 20-50% of college students are affected by food insecurity, an occurrence that far surpasses the general population (Harvard School of Public Health). For this reason, apart from hindering academic success, food insecurity can negatively affect mental and physical health through enhanced stress and anxiety, as well as lower graduation rates. According to a systematic review by Martinez et al., there is a strong connection between food insecurity and poor mental health outcomes, such as depression or anxiety leading to poor academic performance, as well as dropouts among students. A different study conducted by Nikolaus et al. shows that food-insecure college students are less likely to complete their degrees or obtain lower-level qualifications, indicating long-term educational consequences associated with a lack of nourishing meals. Food insecurity among college students can be addressed effectively through interventions that include the provision of food pantries on campus, and the creation of meal voucher programs for students in need. Partnerships can be forged with local food banks and grocery stores to assist with the provision of these programs. For example, the University of California has implemented comprehensive food access and security programs that have led to increased student food security, as well as improved student academic performance. Similarly, the City University of New York (CUNY) has established a networked food pantry across its campuses, which provides an effective model for other colleges. Innovative solutions such as mobile food pantries have shown promise in increasing accessibility. Mobile food pantries are one of the strategies that reduced food insecurity among students (University of Arkansas, 2020). Also this, the campus gardens offer a sustainable solution by providing fresh produce and educational opportunities on sustainability (Michigan State University, 2019). Programs like Swipe Out Hunger which allows students to donate their unused meal swipes have provided over 1.6 million meals to hungry students (National Student Campaign Against Hunger and Homelessness, 2020). Technology-driven solutions, such as the Share Meals app, help connect college goers to available foods while cutting waste. An empirical study conducted at New York University indicated that these apps improved food access and decreased waste by linking learners to excess food from events organized within campuses (New York University, 2019). Holistic support programs also include mental health counseling, financial literacy workshops and career services along with provision of food assistance which have had positive effects on the general well-being of students (University of California, Berkeley, 2019). 3 The NCTC Food Assistance Program will employ several strategies to fight hunger at North Central Texas College (NCTC). These strategies will involve setting up an on-campus pantry, creating the Electronic Food Assistance Voucher System that will be operated in conjunction with the school’s dining services, and collaborating with local food banks to ensure that there are constant supplies of healthy meals. By adapting successful models from other institutions according to the specific needs of NCTC, we hope to greatly reduce any cases of hunger among our students, while improving their grades and general well-being. Foreign College Research A systematic review of “Food Insecurity Among University Students in the UK: A Systematic Review” considers food insecurity as a severe problem that affects university students across the UK. The review shows high prevalence, with figures ranging from 20% to 50% of students who experience food insecurity. This is considerably higher than the overall population rate for the country. Such food scarcity has far-reaching implications such as reduced grades and increased stress among students, leading to higher rates of dropouts. The research points out that there can be serious mental health consequences like increased anxiety, depression and malnutrition. These results indicate clearly about an urgent need for focused intervention programs looking at food security on academic campuses. This identifies numerous effective interventions that have been taken up in UK universities. Campus food banks run by student volunteers or university personnel supply groceries as emergency provisions to students in need. Available at times of economic downturn, free or reduced-cost emergency meal programs go a long way in providing instant relief to students in distress. Besides this, collaborations with local organizations like charities and food banks will ensure ongoing support. The review also suggests raising funding levels, increasing resources, carrying out awareness campaigns to inform students about available support, and integrating such initiatives as food security into counseling and financial aid, among others. These measures are crucial for developing a holistic approach toward dealing with food insecurity among British institutions’ learners. METHODS AND PROCEDURES 1. Establishing the On-Campus Food Pantry: ● Site Selection and Setup: Locate a proper site within the school premises to establish a place for storing food. The area should not pose any difficulty for learners who wish to find it, and it must contain enough space for perishable or non-perishable items. ● Partnerships and Donations: Connect with local food banks, grocery stores, and community organizations for a regular supply of food. The pantry management should be undertaken by volunteers from the student body, and faculty who build a network. 4 ● Inventory Management: Introduce an inventory management system to account for the availability of food supplies, and create an assortment of different nutritious foods. 2. Creating the Meal Voucher Program: ● Collaboration with Campus Dining Services: Collaborate with the NCTC Campus Dining Service to create the Electronic Food Assistance Voucher System. This program will be provided to students who have limited access to financial resources. Similar to the National School Lunch Program, the program will allow participants a weekly allotment of “badge swipes,” used for obtaining free or discounted healthy meals at their institutions’ dining places. ● Voucher Distribution: Develop criteria for identifying students who may be experiencing food insecurity, as well as creating a private way through which assistance can be provided and utilized. ● Monitoring and Evaluation: Regularly evaluate how successful the program is at addressing student food insecurity and modify it accordingly when necessary. 3. Partnering with Local Food Banks: ● Formal Agreements: Sign formal agreements with local food banks to ensure a constant supply of items in the pantry. ● Food Drives and Fundraising: Undertake on-campus fundraising activities and organize collection drives to supplement what has been given by this organization while simultaneously raising awareness about it. ● Nutritional Education: Engage nutrition specialists in making available handouts, brochures, posters and workshops on healthy eating practices and cooking methods to go along with them. 5 4. Awareness and Outreach: ● Marketing and Communication: Make a plan to raise awareness of the food pantry and meal voucher program among students. Social media, campus newsletters, and student organizations can be used as vehicles for disseminating this information. ● Feedback Mechanism: Put up feedback mechanisms that would collect information directly from learners thereby leading to improvement of service delivery continuously. Through these methods and procedures, our project seeks to develop a sustainable solution to food insecurity at NCTC. This holistic approach, supported by successful models from other institutions, will not only address immediate hunger issues but also contribute towards long-term achievement academically and personally for our learners. ● The high prevalence of food insecurity among college students and its implications for their academic performance and overall well-being have been discussed by Martinez et al. (2021). They argue that almost 41% of college students experience food insecurity which affects their mental and physical wellness, leading to poor academic performance and higher dropout rates (Cambridge). ● Nikolaus et al. (2021) consider how feeding problems affect university attendance terms as well as degree completion rates for school children attending education facilities at a higher level. These factors are pointed out; the researchers state that food deficiencies escalate an adolescent’s chances to graduate or complete a higher course, especially if they are the first persons from their families who managed to get into a higher education system on this level (Cambridge). SCHEDULE While the established programs are expected to continue indefinitely after implementation, the implementation process will follow an organized 2-year schedule. The Team Members Committee, consisting of Julianna R. Huerta, Shiv Pankajkumar Bhakta, Pat A. Anderson, Zhwar F. Subhani, and Brandon M Gravelle, will primarily be responsible for the implementation process. Each various program included within the project will simultaneously proceed through the following phases: ● Phase 1: Establish Partnerships & Obtain NCTC Student Feedback (Spring 2025) During the Spring 2025 semester, the Team Members Committee will conduct surveys to gather early feedback from NCTC students. Partnerships will be established with local organizations and campus dining services, and a donor fund system will be created. 6 ● Phase 2: Establish Digital Infrastructure & Modify Facilities (Summer/Fall 2025) During the Summer and Fall 2025 semesters, any necessary renovations of existing facilities will be performed. The Electronic Food Assistance Voucher System will be established (either through a partnership with an existing app service, or through a newly developed application). All digital and physical infrastructure will be in place before Spring 2026. ● Phase 3: Verification Phase I (Spring 2026) During the Spring 2026 semester, a small-scale rollout of the Electronic Food Assistance Voucher System will commence. Student volunteers will be selected from the surveys conducted in Phase I. The volunteers will be able to utilize the program and provide additional feedback to the Team Members Committee. The food pantry will be open for use by all NCTC students, and data on its usage rate will be collected. ● Phase 4: Project Finalization (Summer 2026) During the Summer 2026 semester, the programs offered in Phase 3 will be temporarily halted. Any necessary modifications to the project will be assessed and completed. These modifications will be determined from the feedback and data gathered during Phase 3 of the project. ● Phase 5: Final Project Rollout & Verification Phase II (Fall 2026) During the Fall 2026 semester, the Food Assistance Program will be fully deployed. Surveys will be conducted to gather feedback from NCTC students that are utilizing the program. Near the end of the semester, the Team Members Committee will coordinate with NCTC administration and dining services to assess the readiness of the Food Assistance Program. After the program is determined to be ready, the Food Assistance Program will be handed off to NCTC dining services for continued operation. Funding and supplies for the program will continue through a donor system and the established partnerships with local organizations. Total Projected Time for Project Implementation: 2 Years 7 COSTS A significant portion of the total project cost will be attributable to the implementation process. This will include expenses related to the renovation of existing facilities, construction labor, application development, the setup of infrastructure for the Electronic Food Assistance Voucher System, the initial stocking of the food pantry, and lawyer fees during the establishment of partnerships with external organizations. As of this proposal, the exact monetary figure for these expenses is not known. Upon approval, the Team Members Committee will use our organization’s funds to hire a local, professional accounting firm to assist us in providing these figures. This financial estimate report will be provided to the NCTC administration for a secondary approval before the start of 2025. If approved, the project will be ready to move forward. Much of the project will be deliverable through student volunteers and donors, which will not incur any significant additional expenses (with the exception of providing water and snacks to the volunteers). However, it may become occasionally necessary to partially subsidize the various programs if donations are insufficient. We can look at the expenses of various government food assistance programs to come up with a monetary estimate for this scenario. Federal food assistance programs include the free and reduced-price National School Lunch Program (NSLP), and the School Breakfast Program (SBP). These programs can serve as an example to provide an estimated cost of delivery for the NCTC Food Assistance Program if donations are insufficient. According to the United States Department of Agriculture (USDA) fiscal year 2022 annual report, the NSLP and SBP had a combined spending of $26.9 billion in 2021. This figure accounts for approximately 8.4 billion meals that were provided to children throughout the year. Over 100,000 schools across the United States participate in the NSLP and SBP (Gunderson, 2015). Gunderson states that in 2012, nearly 20 million students received free or reduced-price lunches. Meanwhile, NCTC has a student enrollment of nearly 8,500. By comparing the difference in populations, it will be possible to provide a subsidization estimate for periods that donations become insufficient. This information will be included in the financial estimate report after the Team Members Committee coordinates with a local, professional accounting firm. ● There are a number of costs to be considered in setting up the on-campus food pantry. For equipment and facilities, this involves renovating the space, which can include shelving, refrigeration units, and basic interior modifications at an estimated cost range between $5,000 to $15,000. Organizing and storing food items necessitate shelving and storage solutions that cost about $1,500 to $3,000. The refrigeration units go for $2,500 to 7,500 per unit, depending on size and type for perishable items. Miscellaneous items such as weighing scales and carts are around $1,000-$2,000. ● Staff and volunteer training programs on inventory management, food safety, and customer service will affect expenditure under personnel, as well as volunteer training that may cost between $1,000 and $3,000. 8 ● Development of software involved in an Electronic Food Assistance Voucher System might incur expenses valued at $10,000 to $30,000. Licensing and subscription fees for third party software or platforms would cost between $2,000-5,000 annually. ● For the initial stocking of the pantry, purchasing non-perishable items in bulk would cost between $5,000 and $10,000. Perishable items such as fresh produce, dairy and meat are estimated to cost between $3,000 and $7,000. ● Drafting and reviewing partnership agreements will involve legal fees estimated between $1,000 to $3,000. Note: These figures have been provided as a pre-estimate for the purpose of this proposal. Upon project approval, they will be assessed and finalized in the financial estimate report. ETHICAL ANALYSIS The community and students of NCTC will produce the project. The organized Team Member Committee will evaluate ethical or unethical situations. Keeping a record of the number of resources given to students is an ethical concern that requires preventative measures to display fairgrounds for our mission to serve the students of NCTC. Reducing personal contact to promote confidentiality for vulnerable individuals. “Food assistance programs for college students should be conveniently located, well-publicized, and designed to provide support rather than shame, ensuring that students feel empowered to meet their nutritional needs” (Redding, McDaniel, 2023). By requiring applicant appointments for students there is an ability to control the environment and personal needs of the student to ensure they are cared for properly. Prioritizing the student's needs is a part of our project mission, recent statistics show “38% of students at two-year colleges experience hunger,” (Story, 2023). The project contributes to the students of our community college by providing a service without cost to students who, in addition to food insecurity, face other monetary challenges such as housing, living expenses, tuition, and transportation. Having a fixed budget for repairs and/or any other issues that the project could face is necessary once the issue or repairs have escalated out of the control of volunteers, the founding team members can face an unethical situation with preventative measures put in place. With implementing these ethical measures we can ensure the percentage of students experiencing hunger decreases. TEAM MANAGEMENT After the project is approved, the members of the Team Members Committee will follow a simple team structure. All founding members of this project will be given a role that allows the project to receive constant functionality. When working with volunteering students the founding members must engage with the project in ways that provide a firm foundation of ethics, organization, and goals for the success of the food pantry to be feasible. To successfully address our mission, our team will follow the five dimensions which provide a useful framework and standard for central organization. “(1) Availability (the variety or selection of food items being offered), (2) accessibility (e.g., physical location and the number of hours of operation), (3) 9 accommodation (e.g., hours relative to personal schedule, consideration of cultural preferences), (4) affordability (value and costs—even if not strictly monetary), and (5) acceptability (degree to which items meet individual standards, e.g., as related to food quality),” (Caspi, 2012). Julianna Huerta will maintain a leader/coordinator role for the group, such as planning team meetings as the project gradually progresses to its desired goal. She will maintain proper communication and organized scheduling within the group to evaluate internal progress. Brandon M. Gravelle will provide logging/communications over funding, as well as organized scheduling for products and student appointments. Pat A. Anderson will take on the responsibility of event coordinating, and media/social promotion. Shiv Pankajkumar Bhakta is in charge of training and volunteer compliance specialists to make the project a success. Volunteers must receive adequate training to comply with the rules and regulations of the project. Zhwar F. Subhani will take on the logistics and distribution of food to clients. If any of the team members are not able to take on their given responsibilities due to unknown circumstances, proper measures of communication and logical decisions will be made amongst the founding team members. The goal is to provide a volunteer-run, donor-driven, and student-based Food Assistance Program. BENEFITS There are a range of benefits that will significantly impact the community. Firstly, it will directly address food insecurity among students, ensuring they have access to food, which is essential for their health and success within life. The food pantry and food voucher system offered on campus allows students to focus more on their studies without having to worry about their next meal. The program will encourage a supportive environment. By partnering with local food banks, grocery stores, and other organizations, the program will ensure a great supply of food, but also strengthen the community as a whole. The staff volunteering for the program will gain unbeatable experience in teamwork, managing, and community service hours, which would contribute to their personal development, ensuring a strong trait to have on a resume. This will ultimately help students make healthier food choices, ensuring good health. This approach addresses the need for food but also promotes good health. There are several environmental, economic and moral benefits provided by the NCTC Food Assistance Program. For instance, environmental benefits are seen through redirecting surplus food away from landfills, through partnerships with local food banks and grocery stores which help to reduce food waste. Moreover, the use of reusable bags, environmentally friendly packaging, and sourcing locally serve as a way to promote environmental long-term plans. The economic benefits include that free or reduced-price meals relieve students of financial difficulties, thereby enabling them to pay for other needs such as housing, transportation costs, and textbooks. Furthermore, supporting local farmers and working in partnership with food producers can also spur the local economy, as well as foster sustainable agricultural practices. 10 Some ethical benefits are derived from addressing social injustice, inequality in terms of wealth distribution specifically related to food insecurity towards a just campus environment. Involving students in the running of the pantry empowers them to easily assist others, thus encouraging an empathy-based environment among teenagers at school. CONCLUSION The NCTC Food Assistance Program is a solution built to alleviate the issue of food insecurity among students at NCTC. With the on campus food pantry, the Electronic Food Assistance Voucher Program, and partnerships with local organizations, the program aims to ensure good health. Solving the problem of food insecurity will enhance the future of all students who currently find themselves in a food-insecure situation. It will not only improve their education, but also their overall health. They may also be able to pass it on to the next generation of college students by showing them how and where they can get the food they need and where to get the resources. Finally, this proposed NCTC Food Assistance Program is aimed at effectively addressing the pressing issue of food insecurity among college students. This program will establish an on-campus food pantry and meal voucher system in order to guarantee dependable access to nutritious food, as well as promote social equity and community cohesion. The comprehensive ethical analysis reflects ethical considerations, along with outlined benefits, that demonstrate how many positive effects can come out of the creation of this program. This project could resolve food insecurities and provide a solution to a growing problem. Through this initiative, we aim to address hunger issues and contribute to the health of our peers in this community. REFERENCES 1. 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