Writing Handbook Modes of Writing Narration When writers tell a story, they use narration. There are many kinds of narration. Most include characters, a setting, and a sequence of events. Here are some types of narration. A short story is a short, creative narrative. Most short stories have one or more characters, a setting, and a plot. A few types of short stories are realistic stories, fantasy stories, science-fiction stories, and adventure stories. Autobiographical writing is a factual story of a writer’s own life, told by the writer, usually in the first-person point of view. An autobiography may tell about the person’s whole life or only a part of it. Biographical writing is a factual story of a person’s life told by another person. Most biographies are written about famous or admirable people. Description Description, or descriptive writing, is writing that gives the reader a mental picture of whatever is being described. To do this, writers choose their words carefully. They use figurative language and include vivid sensory details. Persuasion Writers use persuasion to try to persuade people to think or act in a certain way. Forms of persuasive writing include advertisements, essays, letters, editorials, speeches, and public-service announcements. Exposition Exposition, or expository writing, is writing that gives information or explains something. The information that writers include in expository writing is factual. Here are some types of expository writing. A compare-and-contrast essay analyzes the similarities and differences between or among things. A cause-and-effect essay explains causes or effects of an event. For example, a writer might examine several causes of a single effect or several effects of a single cause. Writers use a problem-and-solution essay to describe a problem and offer one or more solutions to it. 1 Writing Handbook A how-to essay explains how to do or make something. The process is broken down into steps, which are explained in order. A summary is a brief statement that gives the main ideas of an event or a piece of writing. One way to write a summary is to read a text and then reread each paragraph or section. Next, put the text aside and write the main ideas in your own words in a sentence or two. Research Writing Writers often use research to gather information about topics, including people, places, and things. Good research writing does not simply repeat information. It guides the readers through a topic, showing them why each fact matters and creating a complete picture of the topic. Here are some types of research writing. Research report A research report presents information gathered from reference books, interviews, or other sources. Biographical report A biographical report includes dates, details, and main events in a person’s life. It can also include information about the time in which the person lived. Multimedia report A multimedia report presents information through a variety of media, including text, slides, photographs, prerecorded music and sound effects, and digital imaging. Responses to Literature A literary essay is one type of response to literature. In a literary essay, a writer discusses and interprets what is important in a book, short story, essay, article, or poem. Literary criticism is another type of response to literature. Literary criticism is the result of a careful examination of one or more literary works. The writer makes a judgment by looking carefully and critically at various important elements in the work. A book critique gives readers a summary of a book, encouraging the reader either to read it or to avoid reading it. A movie critique gives readers a summary of a movie, tells if the writer enjoyed the movie, and then explains the reasons why or why not. A comparison of works compares the features of two or more works. 2 Creative Writing Creative writing blends imagination, ideas, and emotions, and allows the writer to present a unique view of the world. Poems, plays, short stories, dramas, and even some cartoons are examples of creative writing. Practical and Technical Documents Practical writing is fact-based writing that people do in the workplace or in their day-to-day lives. A business letter, memo, school form, job application, and a letter of inquiry are a few examples of practical writing. Technical documents are fact-based documents that identify a sequence of activities needed to design a system, operate machinery, follow a procedure, or explain the rules of an organization. You read technical writing every time you read a manual or a set of instructions. In the following descriptions, you’ll find tips for tackling several types of practical and technical writing. Business letters are formal letters that follow one of several specific formats. News releases, also called press releases, announce factual information about upcoming events. A writer might send a news release to a local newspaper, local radio station, TV station, or other media that will publicize the information. Guidelines give information about how people should act or how to do something. Process explanations are step-by-step explanations of how to do something. The explanation should be clear and specific and can include diagrams or other illustrations. 3 Writing Handbook The Writing Process The writing process is a series of steps that can help you write effectively. Step 1: Prewrite During prewriting, you collect topic ideas, choose a topic, plan your writing, and gather information. A good way to get ideas for a topic is to brainstorm. Brainstorming means writing a list of all the topic ideas you can think of. Look at your list of topic ideas. Choose the one that is the most interesting to you. This is your topic, the subject you will write about. Plan your writing by following these steps: • First, decide on the type of writing that works best with your topic. For example, you may want to write a description, a story, or an essay. • The type of writing is called the form of writing. • Then think about your audience. Identifying your audience will help you decide whether to write formally or informally. • Finally, decide what your reason for writing is. This is your purpose. Is your purpose to inform your audience? To entertain them? How you gather information depends on what you are writing. For example, for a report, you need to do research. For a description, you might list your ideas in a graphic organizer. A student named Becca listed her ideas for a description of her week at art camp in the graphic organizer below. Main Idea: My summer at art camp. Detail: Why I went 4 Detail: What I did Detail: What I learned Step 2: Draft In this step, you start writing. Don’t worry too much about spelling and punctuation. Just put your ideas into sentences. Here is the first paragraph that Becca wrote for her first draft. I saw an art contest advertised in the newspaper last spring. I entered my best drawing. I have always loved art. The prize was a week at an art camp in June with 9 other kids. I was very happy when I won. Step 3: Revise Now it’s time to revise, or make changes. Ask yourself these questions: • Are my ideas presented in the order that makes the most sense? • Does my draft have a beginning, a middle, and an end? • Does each paragraph have a main idea and supporting details? If you answered no to any of these questions, you need to revise. Revising can mean changing the order of paragraphs or sentences. It can mean changing general words for specific words. It can mean correcting errors. Once you decide what to change, you can mark the corrections on your draft using editing marks. Here’s how Becca marked up her first paragraph. When I saw an art contest advertised in the newspaper last spring. I , entered my best drawing. I have always loved art. The prize was a nine excited week at an art camp in June with 9 other kids. I was very happy when I won. 5 Writing Handbook Step 4: Edit and Proofread In this step, you make a second draft that includes the changes you marked on your first draft. You can also add details you may have thought of since writing your first draft. Now you’re ready to proofread, or check your work for errors and make final corrections. Here’s Becca’s first draft after she finished proofreading. My Week at Art Camp I have always loved art. When I saw an art contest advertised in the newspaper last spring, I entered my best drawing. The prize was a week at an art camp in June with nine other students. I was very excited when I won. The camp was located at the Everson museum of art. On the first day, we looked at paintings by different artists. My favorite was by a painter named Monet. He painted colorful land scapes of boats and gardens. On the second day, we began our own paintings. I choose to paint a picture of the duck pond on the campus. I worked hard on my painting because we were going to have an art show of all our work at the end of the week. I learned alot about painting at camp. I especially liked learning to use watercolors. For example I found out that you can make , interesting designs by sprinkling salt on a wet watercolor painting. I had a great time at art camp. The show at the end of the week was a big success, and I made some new friends. I hope to go again next year. 6 Step 5: Publish Prepare a final copy of your writing to publish, or share with your audience. Here are some publishing tips. • Photocopy and hand out your work to your classmates. • Attach it to an e-mail and send it to friends. • Send it to a school newspaper or magazine for possible publication. Here is the final version of Becca’s paper. My Week at Art Camp I have always loved art. When I saw an art contest advertised in the newspaper last spring, I entered my best drawing. The prize was a week at an art camp in June with nine other students. I was very excited when I won. The camp was located at the Everson Museum of Art. On the first day, we looked at paintings by different artists. My favorite was by a painter named Monet. He painted colorful landscapes of boats and gardens. On the second day, we began our own paintings. I chose to paint a picture of the duck pond on the campus. I worked hard on my painting because we were going to have an art show of all our work at the end of the week. I learned a lot about painting at camp. I especially liked learning to use watercolors. For example, I found out that you can make interesting designs by sprinkling salt on a wet watercolor painting. I had a great time at art camp. The show at the end of the week was a big success, and I made some new friends. I hope to go again next year. Once you have shared your work with others, you may want to keep it in a portfolio, a folder or envelope with your other writing. Each time you write something, add it to your portfolio. Compare recent work with earlier work. See how your writing is improving. 7 Writing Handbook Rubrics for Writing What Is a Rubric? A rubric is a tool, often in the form of a chart or a grid, that helps you assess your work. Rubrics are helpful for writing and speaking assignments. To help you or others assess your work, a rubric offers several specific criteria to be applied to your work. Then the rubric helps you indicate your range of success or failure according to those specific criteria. Rubrics are often used to evaluate writing for standardized tests. Using a rubric will save you time, focus your learning, and improve your work. When you know the rubric beforehand, you can keep the specific criteria for the writing in your mind as you write. As you evaluate the essay before giving it to your teacher, you can focus on the specific criteria that your teacher wants you to master—or on areas that you know present challenges for you. Instead of searching through your work randomly for any way to improve or correct it, you will have a clear and helpful focus. How Are Rubrics Structured? Rubrics can be structured in several different ways: 1. Your teacher may assign a rubric for a specific assignment. 2. Your teacher may direct you to a rubric in your textbook. 3. Your teacher and your class may structure a rubric for a particular assignment together. 4. You and your classmates may structure a rubric together. 5. You can create your own rubric with your own specific criteria. How Will a Rubric Help Me? A rubric will help you assess your work on a scale. Scales vary from rubric to rubric but usually range from 6 to 1, 5 to 1, or 4 to 1, with 6, 5, or 4 being the highest score and 1 being the lowest. If someone else is using the rubric to assess your work, the rubric will give your evaluator a clear range within which to place your work. If you are using the rubric yourself, it will help you improve your work. What Are the Types of Rubrics? A holistic rubric has general criteria that can apply to a variety of assignments. An analytic rubric is specific to a particular assignment. The criteria for evaluation address the specific issues important in that assignment. The following pages show examples of both types of rubrics. 8 Holistic Rubrics Holistic rubrics such as this one are sometimes used to assess writing assignments on standardized tests. Notice that the criteria for evaluation are focus, organization, support, and use of conventions. Points 6 Points 5 Points 4 Points 3 Points 2 Points 1 Point Unscorable Criteria • The writing is focused and shows fresh insight into the writing task. • The writing is marked by a sense of completeness and coherence and is organized with a logical progression of ideas. • A main idea is fully developed, and support is specific and substantial. • A mature command of the language is evident. • Sentence structure is varied, and writing is free of fragments. • Virtually no errors in writing conventions appear. • The writing is focused on the task. • The writing is organized and has a logical progression of ideas, though there may be occasional lapses. • A main idea is well developed and supported with relevant detail. • Sentence structure is varied, and the writing is free of fragments. • Writing conventions are followed correctly. • The writing is focused on the task, but unrelated material may intrude. • Clear organizational pattern is present, though lapses occur. • A main idea is adequately supported, but development may be uneven. • Sentence structure is generally fragment free but shows little variation. • Writing conventions are generally followed correctly. • Writing is focused on the task, but unrelated material intrudes. • Organization is evident, but writing may lack a logical progression of ideas. • Support for the main idea is present but is sometimes illogical. • Sentence structure is free of fragments, but there is almost no variation. • The work demonstrates a knowledge of conventions, with misspellings. • The writing is related to the task but generally lacks focus. • There is little evidence of an organizational pattern. • Support for the main idea is generally inadequate, illogical, or absent. • Sentence structure is unvaried, and serious errors may occur. • Errors in writing conventions and spellings are frequent. • The writing may have little connection to the task. • There has been little attempt at organization or development. • The paper seems fragmented, with no clear main idea. • Sentence structure is unvaried, and serious errors appear. • Poor diction and poor command of the language obscure meaning. • Errors in writing conventions and spelling are frequent. • The response is unrelated to the task or is simply a rewording of the prompt. • The response has been copied from a published work. • The student did not write a response. • The response is illegible. • The words in the response are arranged with no meaning. • There is an insufficient amount of writing to score. 9 Writing Handbook Analytic Rubrics This analytic rubric is an example of a rubric to assess a persuasive essay. It will help you assess presentation, position, evidence, and arguments. Presentation Position Evidence Arguments All evidence is logically organized, well presented, and supports the position. All reader concerns and counterarguments are effectively addressed. 5 Points Most of essay addresses an issue that has more than one side. Essay clearly states a Most evidence is position on the issue. logically organized, well presented, and supports the position. Most reader concerns and counterarguments are effectively addressed. 4 Points Essay adequately addresses issue that has more than one side. Essay adequately states a position on the issue. Many parts of evidence support the position; some evidence is out of order. Many reader concerns and counterarguments are adequately addressed. 3 Points Essay addresses issue with two sides but does not present second side clearly. Essay states a position on the issue, but the position is difficult to support. Some evidence supports the position, but some evidence is out of order. Some reader concerns and counterarguments are addressed. 2 Points Essay addresses issue with two sides but does not present second side. Essay states a position on the issue, but the position is not supportable. Not much evidence supports the position, and what is included is out of order. A few reader concerns and counterarguments are addressed. 1 Point Essay does not address issue with more than one side. Essay does not state a position on the issue. No evidence supports No reader concerns the position. or counterarguments are addressed. 6 Points Essay clearly states a Essay clearly and supportable position effectively addresses on the issue. an issue with more than one side. 10 Writing Letters Friendly Letters A friendly letter is less formal than a business letter. It is a letter to a friend, a family member, or anyone with whom the writer wants to communicate in a personal, friendly way. Most friendly letters are made up of five parts: the date, the greeting (or salutation), the body, the closing, and the signature. The greeting is followed by a comma, and the paragraphs in the body are indented. The purpose of a friendly letter is usually to share personal news and feelings, to send or to answer an invitation, or to express thanks. In this letter, Maité tells her friend Julio about her new home. Date Greeting March 2, 2019 Dear Julio, I was so happy to receive your letter today. I am feeling much better. My mom and I finally finished decorating my room. We painted the walls green and the ceiling pink. At first, my mom was nervous to paint the ceiling something other than white, but I knew it would look good. Now that my bedroom is finished, Manhattan is starting to feel more like home. Over the weekend I went to the Museum of Natural History. The whale exhibit made me think of back home and how you and I would spend hours at the beach. I am starting to adjust to city life, but I miss the smell of salt in the air and collecting sea glass on the shore. My parents said I can spend the summer with my grandparents at their beach house. They said I could invite you for a couple of weeks. We’ll go swimming every day. I can’t wait! Your friend, Maité Body Closing Signature 11 Writing Handbook Business Letters Business letters follow one of several formats. In block format, each part of the letter begins at the left margin. A double space is used between paragraphs. In modified block format, some parts of the letter are indented to the center of the page. No matter which format is used, all letters in business format have a date, an inside address, a greeting (or salutation), a body, a closing, and a signature. These parts are shown on the model business letter below, formatted in block style. Date June 11, 2019 Edward Sykes, Vice President Animal Rights Group 154 Denver Street Syosset, NY 11791 Inside Address Greeting Dear Mr. Sykes: Many students at Bellevue High School would like to learn about animal rights for a project we are starting next fall. We’ve read about your program on your website and would like to know more about your activities. Would you send us some information about your organization? We’re specifically interested in learning what we as students can do to help protect animals. About 75 students have expressed interest so far—I think we will have the people power to make the project a success and have an impact. Please help us get started. Thank you for your time and consideration. Sincerely, Closing Signature Pedro Rodriguez The inside address shows where the letter will be sent. The greeting is punctuated with a colon. The body of the letter states the writer’s purpose. The closing “Sincerely” is common, but “Yours truly” or “Respectfully yours” are also acceptable. The writer types his or her name and writes a signature. 12 Body Filling in Forms Forms are preprinted documents or web pages with spaces for the user to enter specific information. Some include directions; others assume that users will follow the labels and common conventions. Two common forms in the workplace are contact forms and employment applications. When you fill out forms, it is important to do the following: • Fill them out accurately and completely. • Include only information that is asked for on the form. Forms usually have limited space in which to write. Because space is limited, you can use standard symbols and abbreviations, such as $15/hr. to mean “15 dollars per hour.” Contact Us Name Laura Rivas Email lrivas@themail.net Yes, I want to subscribe to your weekly newsletter. Yes, I want to receive messages from your partner companies. Subject Message Catalog request Please send me your catalog. Thank you! SEND 13 Writing Handbook Filling in an Application for Employment Story Land Bookshop EQUAL OPPORTUNITY EMPLOYER Date: 12/04/2019 PRE-EMPLOYMENT QUESTIONNAIRE PERSONAL INFORMATION Name (last name first) Social Security No. Rivas, Laura 145-53-6211 Present Address City Osborne AZ 85357 Permanent Address City State Zip Code Phone No. Referred by EMPLOYMENT DESIRED Position Start Date 351 Middleton Road Same (001) 661-1567 Sales associate State Zip Code Josh Logan Salary Desired Immediately Are you presently employed? May we contact your former employer? Were you ever employed by this company? EDUCATION Name and Location of School Osborne High School, Osborne, AZ FORMER EMPLOYERS Name and Address of Employer $15/hr. Yes Yes Yes Yrs Attended Did you graduate? Salary Position 3 Blue River Summer Camp 127 Horse Lane Millwood, AZ 85721 $195 per week Date Month and Year Reason for Leaving 6/20/19 to 9/20/19 14 No No No Summer ended Expect to graduate 2021 Junior camp counselor Conducting Research Reference Skills There is a wide range of print and online references you can use to find many different kinds of information. Encyclopedias Encyclopedias contain facts on a great many subjects. They provide basic information to help you start researching a topic. Use encyclopedias for basic facts, background information, and suggestions for additional research. Periodicals Periodicals are magazines and journals. Once you’ve used a periodical index to identify the articles you want to read, ask a librarian to help you locate the periodicals. Often, past issues of magazines are stored electronically. Use the table of contents, the titles, and other magazine features to help you find information. Biographical References These books provide brief life histories of famous people in many different fields. Biographical references may offer short entries similar to those in dictionaries or longer articles more like those in encyclopedias. Most contain an index to help you locate entries. Nonfiction Books Nonfiction books about your topic can also be useful reference tools. Use titles, tables of contents, prefaces, chapter headings, glossaries, indexes, and appendixes to locate the information you need. Almanacs Almanacs are published annually. They contain facts and statistics about many subjects, including government, world history, geography, entertainment, business, and sports. To find a subject in a printed almanac, refer to the index in the front or back. In an online almanac, you can usually find information by typing a subject or key word. Online Databases Online databases provide quick access to a wealth of information on a topic. Using a search feature, you can easily access any type of data, piece together related information, or look at the information in a different way. 15 Writing Handbook Proofreading All forms of writing—from a letter to a friend to a research paper—are more effective when they are error-free. Once you are satisfied with the content of your writing, polish the grammar, usage, and mechanics. Challenge yourself to learn and apply the skills of proofreading to everything you write. Review your writing carefully to find and correct all errors. Here are the broad categories that should direct your proofreading: CHECK YOUR SPELLING: Use a dictionary or an electronic spelling checker to check any spelling of which you are unsure. CHECK YOUR GRAMMAR AND USAGE: Use a writing handbook to correct problems in grammar or usage. REVIEW CAPITALIZATION AND PUNCTUATION: Review your draft to be sure you’ve begun each sentence with a capital letter and used proper end punctuation. CHECK THE FACTS: When your writing includes facts gathered from outside sources, confirm the accuracy of your work. Consult reference materials. Check names, dates, and statistics. Editing Marks To: Use This Mark: Example: s add something We ate rice, bean, and corn. delete something We ate rice, beans, and corns. start a new paragraph add a comma add a period , We ate rice, beans, and corn. , We ate rice, beans and corn. We ate rice, beans, and corn switch letters or words We ate rice, baens, and corn. change to a capital letter we ate rice, beans, and corn. change to a lowercase letter 16 A WE ate rice, beans, and corn. Citing Sources Proofreading and Preparing Manuscript Before preparing a final copy, proofread your manuscript. • Choose a standard, easy-to-read font. • Type or print on one side of unlined 8 1/2” x 11” paper. • Set the margins for the side, top, and bottom of your paper at approximately one inch. Most word-processing programs have a default setting that is appropriate. • Double-space the document. • Indent the first line of each paragraph. • Number the pages in the upper right corner. Follow your teacher’s directions for formatting formal research papers. Most papers will have the following features: Title page, Table of Contents or Outline, Works Consulted List. Crediting Sources When you credit a source, you acknowledge where you found your information and you give your readers the details necessary for locating the source themselves. Within the body of the paper, you provide a short citation, a footnote number linked to a footnote, or an endnote number linked to an endnote reference. These brief references show the page numbers on which you found the information. Prepare a reference list at the end of the paper to provide full bibliographic information on your sources. These are two common types of reference lists: A bibliography provides a listing of all the resources you consulted during your research. A works consulted list lists the works you have referenced in your paper. The chart on the next page shows the Modern Language Association format for crediting sources. This is the most common format for papers written in the content areas in middle school and high school. Unless instructed otherwise by your teacher, use this format for crediting sources. 17 Writing Handbook MLA Style for Listing Sources Book with one author Book with two or three authors Book with an editor Book with more than three authors or editors Single work from an anthology Introduction in a published edition Signed article in a weekly magazine Signed article in a monthly magazine Unsigned editorial or story Signed pamphlet or brochure Pamphlet with no author, publisher, or date Films and videos Radio or television program transcript Internet Newspaper Personal interview 18 Pyles, Thomas. The Origins and Development of the English Language. 2nd ed. New York: Harcourt Brace Jovanovich, Inc., 1971. McCrum, Robert, William Cran, and Robert MacNeil. The Story of English. New York: Penguin Books, 1987. Truth, Sojourner. Narrative of Sojourner Truth. Ed. Margaret Washington. New York: Vintage Books, 1993. Donald, Robert B., et al. Writing Clear Essays. Upper Saddle River, NJ: Prentice Hall, Inc., 1996. Hawthorne, Nathaniel. “Young Goodman Brown.” Literature: An Introduction to Reading and Writing. Ed. Edgar V. Roberts and Henry E. Jacobs. Upper Saddle River, NJ: Prentice-Hall, Inc., 1998. 376–385. [Indicate pages for the entire selection.] Washington, Margaret. Introduction. Narrative of Sojourner Truth. By Sojourner Truth. New York: Vintage Books, 1993, pp. v–xi. Wallace, Charles. “A Vodacious Deal.” Time 14 Feb. 2000: 63. Gustaitis, Joseph. “The Sticky History of Chewing Gum.” American History Oct. 1998: 30–38. “Selective Silence.” Editorial. Wall Street Journal 11 Feb. 2000: A14. [If the editorial or story is signed, begin with the author’s name.] [Treat the pamphlet as though it were a book.] Are You at Risk of Heart Attack? n.p. n.d. [“n.p. n.d.” indicates that there is no known publisher or date.] The Diary of Anne Frank. Dir. George Stevens. Perf. Millie Perkins, Shelly Winters, Joseph Schildkraut, Lou Jacobi, and Richard Beymer. 20th Century Fox, 1959. “Nobel for Literature.” Narr. Rick Karr. All Things Considered. National Public Radio. WNYC, New York. 10 Oct. 2018. Transcript. Green, James. Beadwork in the Arts of Africa and Beyond. July 26, 2018. www.metmuseum.org/blogs/collectioninsights/2018/beadworkin-arts-of-africaand-beyond. Accessed August 21, 2018. [Indicate the date you accessed the information. Content and addresses at websites change frequently.] Bowles, Scott. “Ready to Roll at Comic-Con.” USA Today 22 July 2009: D1 Print. [For a multipage article, write only the first page number on which it appears, followed by a plus sign.] Smith, Jane. Personal interview. 10 Feb. 2018.