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FS 2 Activity 6 - GRADING SYSTEM AND DEPED FORMS
Bachelor of Elementary Education (Pangasinan State University)
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Name of FS Student
KMBERLY O. MENDEZ
Course, Year and Section
IV-BEED-B
Name of FS Mentor
MS. SIXIANE KIM RECEPCION
Date
JANUARY 6, 2024
At the end of this learning activity, the FS students should be able to:
1. identify the school forms, its purpose and uses;
2. download and fill-out sample DepEd school forms; and
3. do sample computation of grades using the DepEd assessment criteria.
The K-12 Grading System, Electronic Class Record Templates, and DepEd Forms
. The K to 12 Basic Education Program uses standards- and competency-based grading system. When we say
grading system we mean a system that educators use in a particular institution to evaluate each individual student’s
performance and learning. Grading can include letter grades, percentages and even a simple pass/fail. Grades can be
attached to physical activities like writing assignments, lab work, projects, reports and tests. In DepEd, all grades are
based on the weighted raw scores of the learners summative assessments. These summative assessment can be
classified into three components, namely, written works (WW), performance task (PT), and quarterly assessment These
three will be the bases for grading. The nature of the learning area defines the way these three components are assessed.
For Kindergarten, checklist and anecdotal records are used instead of numerical grades. These are based on
learning standards found in the Kindergarten curriculum guide. For grades 1 to 12, numerical grades are used. The
minimum grade needed to pass a specific learner’s area is 60, which is transmuted to 75 in the report card. The lowest
rank mark that can appear on the report card is 60 for quarterly grades and final grades.
Teachers in the Basic Education implementing the K to 12 program uses electronic class record in excel format to
facilitate high level of accuracy in the computation of the learners grade. Each learning area has its specific e-class record.
Aside from these, different DepEd forms are accomplished at varied time within a school year.
In this activity, FS 2 students will be exposed to various DepEd forms and e-class records. They will be given
opportunities to examine and accomplish different forms, compute quarterly grades and final grades, and accomplish eclass records aligned with their specialization.
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Below are weights of the components for grades 1 to 10, and senior high school before the covid-19 pandemic.
Table 1: Weight Distribution of the Summative Assessment Components per Learning Area for Grades 1-10
Assessment
Components
Weights
Science/Math
40%
40%
20%
Languages/AP/EsP
30%
50%
20%
Written Works
Performance Tasks
Quarterly Assessment
MAPEH/EPP/TLE
20%
60%
20%
Table 2: Weight Distribution of the Summative Assessment Components for Senior High School
Assessment
Components
Core
Subjects
Academic Track
Technical/Vocational and Livelihood
(TVL)/Sports/Arts and Design Tracks
All Other
Subjects
Work
Immersion/Research/Business
Enterprise
Simulation/Exhibit/Performance
All Other
Subjects
Work
Immersion/Research
Exhibit/Performance
Written Works
25%
25%
35%
20%
Performance Tasks
50%
45%
40%
60%
Quarterly
assessment
25%
30%
25
20%
The summary of learners progress is shown quarterly to parents and guardians through a parent-teacher conference, in which
the report card is discussed. The grading scale its corresponding descriptors, are in table 3.
Table 3: Descriptors, Grading Scale and remarks
Descriptors
Grading Scale
Remarks
Outstanding
90 -100
passed
Very Satisfactory
85 - 89
passed
Satisfactory
80 - 84
passed
Fairly satisfactory
75 - 79
passed
Did not meet expectation
Below 75
failed
Source: DepEd order No. 8 s 2015
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Below are weights of the components for grades 1 to 10, and senior high school during the covid-19 pandemic in
DepEd schools implementing flexible learning modality. (DO No. 031, s 2020)
Table 4: Weights of the components for grades 1 to 10
Weights Distribution (For grades 1 to 10)
Assessment
Components
Language/ AP/ EsP
Science/ Mathematics
MAPEH/ EPP? TLE
Written Works
40%
50%
30%
Performance Task
60%
50%
70%
Table 5: Weights of the components for Senior High School
Weights Distribution (Senior High School)
Assessment
Components
All other
subjects
Academic Track
Work Immersion/ Research/
Business Enterprise
Simulation/ Exhibit/
Performance
40%
40%
50%
30%
60%
60%
50%
70%
Core
Subjects
Written
Works
Performance
Task
TVL/ Sports/Arts and Design
All other
Subjects
Work Immersion/
Research Exhibit/
Performance
Table 3: Sample Computation of Written Works and Performance Tasks in language/AP/EsP for Grade 1 to 10
and SHS Core Subject
Written Works (40%)
Performance Tasks (60%)
2
3
4
Highest
Possible
Score
2
0
25
20
20
85
100
40%
15
15
25
20
75
10
0
60
%
100
100
LEARN
ER A
1
8
22
20
17
77
91
36.4
%
12
13
19
15
56
75
45
%
81.4
88
WA
1
2
3
4
PS
WA
Quarterl
y Grade
1
PS
Tota
l
Initial
Grade
Tot
al
For the detailed description of assessment procedures in the DepED, please refer to DepEd Order No. 8, s 2015 for s
the assessment before the Covid19 pandemic and and the DepEd Order No.031 s 2020 for the Interim assessment
and Grading in Light of the Basic Education Learning Continuity Plan during pandemic.
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Direction: Read the following items below before observing an online class.
1. Watch a video tutorial/ pre-recorded video or conduct a webinar on how to accomplish DepEd forms.
2. Follow the minimum health protocol at all times.
3. Observe netiquette while the FS activity online.
4. Accomplish all the given task in this activity.
5. Download e-class record align to your specialization
6. Download and accomplish different DepEd forms used by a classroom adviser.
PART 1: Grading System
Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.
A-1. Write the DepEd Learning Area (in grades 1 -10) that is align to you specialization: ENGLISH
A-2. List the assessment Components and the weight of each component under that learning area in item # 1:
Written Work: 30%
Performance Tasks: 50%
Quarterly Assessment: 20%
A-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Quarterly
Assessment
(20%)
HPS
Learner
A
Learner
B
Learner
C
Written Works (30%)
Performance Tasks (50%)
Initial
Grade
Quarterly
Grade
PS
WA
1
2
3
4
Total
PS
WA
1
2
3
4
Total
PS
WA
50
100
20%
20
25
20
20
85
100
30%
15
15
25
20
75
100
50%
100
100
16
32
6.40
9
12
6
9
36
42.35
12.71
7
4
7
3
21
28
14
33.11
68
41
82
16.40
15
18
16
12
61
71.76
21.53
11
12
21
16
60
80
40
77.93
86
28
56
11.20
8
14
14
16
52
61.18
18.35
8
11
18
16
53
70.66
35.33
64.88
78
Question:
Which of the three learners got a passing grade?
➢ Two of the three students have a passing grade because their averages are greater than 75. Learner A, on the other hand,
has a failing grade because his average is less than 75.
A-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3. In case
there is no available e-class record, construct your own e-class record using excel.
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Directions: Please refer to DepEd Order No. 8, s. 2015 to complete the task below.
B-1. Write the DepEd Learning Area (in Senior High School) that is align to you specialization (If there is any): PHYSICAL SCIENCE
B-2. List the assessment Components and the weight of each component under that learning area in item # 1:
Written Work: 25%
Performance Tasks: 50%
Quarterly Assessment: 25%
B-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Quarterly
Assessment
(25%)
HPS
Learner
A
Learner
B
Learner
C
Written Works (25%)
Performance Tasks (50%)
Initial
Grade
Quarterly
Grade
PS
WA
1
2
3
4
Total
PS
WA
1
2
3
4
Total
PS
WA
50
100
25%
20
25
20
20
85
100
25%
15
15
25
20
75
100
50%
100
100
25
50
12.50
12
16
6
10
44
51.76
12.94
6
8
15
15
44
58.67 29.34
54.78
73
38
76
19
15
18
16
12
61
71.76
17.94
12
12
21
18
63
84
42
78.94
86
12
24
6
5
11
3
7
26
30.59
7.65
3
7
2
2
14
18.67
9.34
22.99
65
Question:
Which of the three learners got a fail to get a passing grade? What component of that learner’s grade needs improvement?
➢ Learners A and B did not receive passing grades, and based on their current scores, they need to improve all their grades in
these three components, particularly performance tasks, which account for 50% of their grade.
➢
B-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3. In case
there is no available e-class record, construct your own e-class record using excel.
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.
C-1. Write the DepEd Learning Area (in grades 1-10) that is align to you specialization: MATHEMATICS
C-2. List the assessment Components and the weight of each component under that learning area in item # 1:
Written Work: 50%
Performance Tasks: 50%
C-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Written Works (50%)
HPS
Learner
A
Learner
B
Learner
C
Performance Tasks (50%)
Initial
Grade
Quarterly
Grade
1
2
3
4
Total
PS
WA
1
2
3
4
Total
PS
WA
20
25
20
20
85
100
50%
15
15
25
20
75
100
50%
100
100
9
7
6
9
31
36.47
18.24
5
4
7
3
19
25.33
12.67
30.91
67
18
18
16
19
71
83.53
41.77
11
12
21
17
61
81.33
40.67
82.44
89
8
14
14
16
52
61.18
30.59
8
11
18
16
53
70.67
35.34
65.93
78
Question:
What is the quarterly grade of the learner with the highest initial grade? What is its descriptive equivalent?
➢ The learner with the highest initial grade got a quarterly grade of 89 and its descriptive equivalent is “Very Satisfactory”.
C-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3. In case
there is no available e-class record, construct your own e-class record using excel.
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Directions: Please refer to DepEd Order No. 031, s. 2020 to complete the task below.
D-1. Write the DepEd Learning Area (in senior high school) that is align to you specialization: UNDERSTANDING CULTURE SOCIETY
AND POLITICS
D-2. List the assessment Components and the weight of each component under that learning area in item # 1:
Written Work: 40%
Performance Tasks: 60%
D-3. Compute for the quarterly grade of the three learners and complete the table below using the given data.
Written Works (40%)
HPS
Learner
A
Learner
B
Learner
C
Performance Tasks (60%)
Initial
Grade
Quarterly
Grade
1
2
3
4
Total
PS
WA
1
2
3
4
Total
PS
WA
20
25
20
20
85
100
40%
15
15
25
20
75
100
60%
100
100
9
15
12
9
45
52.94
21.18
10
4
9
3
26
34.67
20.80
41.98
70
5
8
4
6
23
27.06
10.82
3
5
5
9
22
29.33
17.60
28.42
67
17
23
16
15
71
83.53
33.41
13
14
21
18
66
88
52.80
86.21
91
Question:
Which of the three learners got a very satisfactory grade?
➢ None of the three received a very satisfactory grade; however, Learner C received a quarterly grade of 91, which is described
as "Outstanding."
Briefly describe the approach you used to systematically compute the grade of the learners.
➢ When calculating the grade, I use a calculator to solve it manually, first determining the total, then moving on to PS and WS/WA.
D-4. Download the available e-class record for the learning area in item #1. Accomplish the e-class record using the data in # 3. In case
there is no available e-class record, construct your own e-class record using excel.
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Direction: List the forms to be accomplished. Kindly indicate the use or purpose of accomplishing them.
Forms
Description
To be prepared by
Mode of Preparation
Schedule
SF 1School Register
Master list of class enrollment
Class Adviser
Learners’ Information
System (LIS)
SF 2Learner’s Daily
Class Attendance
Recording of attendance, absence, or
tardiness (templates with name of
learners)
Class Adviser
Partially through LIS
and manual
Beginning of
school year and as
needed
Daily
SF 3Books Issued and
Return
List of books (by title) issue to/
returned by learners
Class Adviser
Partially through LIS
and manual
Beginning of
school year and
End of school year
SF 4Summary
Enrollment and
Movement of
Learners
Enrollment count, transferred in/out
and dropout by grade level (Summary
of SF 2)
School Head
Learners’ Information
System (LIS)
Monthly
List of promoted/retained by class
Class Adviser
Learners’ Information
System (LIS)
End of School
Year
SF 6Summary
Report on Promotion
Number of promoted/retained by
grade level (Summary of SF 5)
School Head
Learners’ Information
System (LIS)
End of School
Year
SF 7Inventory of School
Personnel
List of school personnel with basic
profile and teaching load/assignment
School Head
Beginning of
school year and
End of school year
SF 8Learner Basic
Health and Nutrition
Profile
SF 9Learner Progress
Report Card
SF 10-Learner’s
Permanent
Academic Record
Per learner assessment of Body
Mass Index
Class
Adviser/MAPEH
Teachers
Manual (originally
designed in Human
Resource Information
System)
Learners’ Information
System (LIS)
Individual academic, behavioral and
attendance report by quarter
(formerly Form 138)
Individual academic record by quarter
and SY (simplified and standardized
from former Form 137)
Class Adviser
Manual
Quarterly
Class Adviser
Manual
End of School
Year
SF 5Report on Promotion
Beginning of
school year and
End of school year
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Answer the following questions:
1. Which is easier to do, manually compute the grade of the students or the use of e-class record? Why?
➢ It is so much easier to use e-class record because of the following reasons:
a. Grades will automatically be computed by inputting scores and formulas.
b. It saves time.
c. It lessens the possibility to compute grades incorrectly.
d. One click, one grade.
e. You can make adjustment as long as you want.
f. It doesn’t necessarily need a lot of procedures to compute a grade.
2. Is it important to employ a systematic approach in computing the grades of students? Justify your answer.
➢ Grades are basis in evaluating student’s performance and behavior that is why it should be computed accurately and
systematically. Additionally, here are some roles of grades.
a. Means of communicating with students, parents, and other school stakeholders before going to college and for further success.
b. Grades can be a source of motivation for students.
c. Lesson will be organized as grades mark transition to another course.
d. Students can have feedback about their learning.
e. Provides self-evaluation for teachers.
3. Why is there a need to accomplish the different school forms?
➢ At the end of the School Year, one of the most significant activities in schools is the creation, production and checking of
all school forms which is done to verify the quality and consistency of learner information. Additionally, these school forms
were tedious and took up a significant amount of time and effort on the part of teachers as it is prior to the issuance of
DepEd Order No. 4, s. 2014 or the Adoption of the Modified School Forms for Public Elementary and Secondary Schools
Effective End of School Year.
4. When are the different school forms need to be accomplished? Why?
➢ Forms are put on different schedules or time frames that encompass report upon the semester or a school year, and the
time recommended for forms needed varies based on what is categorized. For instances, the SF1 must include the
number of students enrolled at the start of the semester, whereas the SF5 must be completed at the conclusion of the
school year when they are evaluated.
5. What will happen if the school forms are not accomplished on the specified schedule?
➢ These documents are necessary in most cases, just as having an inventory of store supplies is. If this happens, chaos will
reign, and school requirements will be seriously harmed, compromising the institution’s ability to function. Furthermore,
because most of these school forms are interrelated, various school processes will be jeopardized, resulting in a cascade
of problems.
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
I. Generate your own data, do a sample computation of students’ grade using the DepEd assessment criteria in your respective
specialization.
II. Download and print the DepEd forms listed above. Familiarize yourself by accomplishing the forms with at least
fifteen (15) names as learners.
SF1-https://docs.google.com/document/d/1Mtlu9zfSijnx9F34iA3HP4dn2n3aBkal/edit?usp=sharing&ouid=104369137459850717051&rtpof=true&sd=true
SF 2- https://drive.google.com/file/d/1KJaOwFnwZIrDibwDKgpI5T-tNJ2vxd7j/view?usp=sharing
SF 3- https://docs.google.com/document/d/1qZh-7-m989YEPRKly6c-9jopN7wVvS3g/edit?usp=sharing&ouid=104369137459850717051&rtpof=true&sd=true
SF 5- https://docs.google.com/spreadsheets/d/1cKKYMQ8XrTvVMMjtySdwDPF2c84KL_RN/edit?usp=sharing&ouid=104369137459850717051&rtpof=true&sd=true
SF 8- https://docs.google.com/spreadsheets/d/1PUoB33RrhMDNHi3Az7qLRSyBtkluF8i_/edit?usp=sharing&ouid=104369137459850717051&rtpof=true&sd=true
SF 9- https://docs.google.com/document/d/1ClHKYVAf3BMJRz6lh1E0y8hkz8Nlobdu/edit?usp=drive_link&ouid=104369137459850717051&rtpof=true&sd=true
SF 10- https://docs.google.com/spreadsheets/d/1FVA6WZX9nHR0ClcmjD4UACwoUHLwX152/edit?usp=drive_link&ouid=104369137459850717051&rtpof=true&sd=true
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
Answer the following questions:
1. If you are the teacher, what approach will you use to systematically compute the grades of you students? Why do you
prefer that approach.
➢ I would rather use the using of Microsoft Excel and other application to compute my students’ grades
accurately and automatically. Additionally, this would help me to reduce possible incorrectness of grades.
Sometimes, manually computing the grades will give you a higher possibility to compute it incorrectly.
Moreover, there are some reasons why I prefer to use digital application rather that doing it manually.
a. Easier to use.
b. Grades will automatically be computed by inputting scores and formulas.
c. It saves time.
d. It lessens the possibility to compute grades incorrectly.
e. One click, one grade.
f. You can make adjustment as long as you want.
g. It doesn’t necessarily need a lot of procedure to compute a grade.
2. Which of the different school forms is the easiest to accomplish? Why?
➢ SF1 requires minimal information among students. It has information such as, name of the students, address
and other basic personal information of the students that is why; it is the easiest school form to accomplish.
3. Which of the different school forms is the most difficult to accomplish? What will you do to lessen the difficulty
encountered in accomplishing this form?
➢ The SF 9 or the Learner’s Progress Report Card, with its other components and partial complications will be
the hardest to complete. It comprises a quarterly report on a learners’ academic, behavioral and attendance
progress. The most difficult part there is the calculation of each student’s grade individually, and such an
exercise cannot be completed without making a mistake and having to go through everything again. All you
must do to make this form easier to accomplish is to be careful and patient, which takes practice.
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
-Attach pictures/ documentation while doing your task. Add caption or description on the photo/s below.
-Scan/Paste the accomplished DepEd forms here. You may use extra pages for documents and pictures.
Self
Rating
Peer
Rating
FS
Mentor’s
Rating
Over-all
Rating
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
SF 1
Students’ Registration
SF 2
Daily Attendance
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
SF 3
Books Issued and Returned
SF 5
Reports on Promotion, Learning Progress and Achievement
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
SF 8
Learner Basic Health and Nutrition Report
SF 9
Learner’s Progress Report Card
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Activity 6 – Grading System and DepEd School Forms
FIELD STUDY 2
SF 10
Learner’s Permanent Academic Record
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