12 OCT 2020
GRID MAINTENANCE
Title:
Procedure Index Number:
Procedure for Services to lend the Spare Store
Material to NG contractors
Revision Number:
Page Number:
00
2 of 6
4.
PR-GM-1470-002
DEFINITION
4.1. Definitions of Terms/Phrases
5.
SRP
Service Requesting Party
S/R
Service Request
SP
Service Provider
RESPONSIBILITIES
5.1
Manager Projects Department: (SRP) will send the request to Manager AMD
(SP). Service Request (S/R) shall be furnished by indicating clearly about the
quantity and other technical detail of the required material.
5.2
Maintenance
Department
Manager:
The
concerned
Maintenance
department manager is the authority responsible for recommending to lend
materials or not, in coordination with store officials.
5.2
Contractor: a person or firm that undertakes a contract to provide materials
or labor to perform a service or do a job.
6.
PROCEDURES
6.1
Projects Department Manager will send the contractor’s request to concerned
AMD manager.
6.2
Request will be evaluated by consultation of store staff based on remaining
quantity and other technical aspects.
6.3
After evaluation, service request will be either approved or rejected.
6.4
In the case of disapproval, contractor will be informed accordingly through
Projects Department.
6.5
In the case of request approval, a material handover form/agreement will be
prepared by clearly indicating quantity, other technical specs and material
return date.
Policies and Procedures Management System Website: http://ngridsa-apps/amas/
TP-NG-6250-001-005
GRID MAINTENANCE
Title:
Procedure Index Number:
Procedure for Services to lend the Spare Store
Material to NG contractors
Revision Number:
Page Number:
00
3 of 6
6.6
PR-GM-1470-002
After the request approved from the authorized persons, a copy of it will be
sent to the concerned store and the applicant.
6.7
Prepared agreement will be signed by representative of the contractor or the
receiver of the material.
6.8
7.
Service provided.
RETURN OF BORROWED MATERIAL
7.1.
Contractor is responsible to return the material with same quantity and
same technical specification as borrowed from store.
7.2.
Contractor should test all returned material before received by store.
7.3.
By the review of inventory reports, store officials make sure that the
account / accounts balance represents the value of the borrowed
materials and have not been returned to the company.
7.4.
In case the materials were not returned back by the contractor with in the
specified time, the concern AMD shall send a reminder to Projects
Department requesting to expedite the return the materials by their
contractors.
7.5.
If returned material is deviated from issued material, a statement of
deviation will be prepared based on manufacturer's data and use of
material.
7.6.
In case the borrowed materials are not returned, NG has the right to
implement penalty to contractors who have not returned the borrowed
Policies and Procedures Management System Website: http://ngridsa-apps/amas/
TP-NG-6250-001-005
GRID MAINTENANCE
Title:
Procedure Index Number:
Procedure for Services to lend the Spare Store
Material to NG contractors
Revision Number:
Page Number:
00
4 of 6
PR-GM-1470-002
materials. Implementation of penalty will be processed through
concerned Projects Department (SRP)
7.7.
The cost of materials that have not been returned shall be calculated
according to the current market price or price in the store inventory
system, whichever is higher.
Policies and Procedures Management System Website: http://ngridsa-apps/amas/
TP-NG-6250-001-005
GRID MAINTENANCE
Title:
Procedure Index Number:
Procedure for Services to lend the Spare Store
Material to NG contractors
Revision Number:
Page Number:
00
5 of 6
PR-GM-1470-002
8. FLOWCHART
Title: Procedure for Services to lend the Spare Store Material to NG contractors
Asset Maintenance Department
Service Requesting party (SRP)
Service Provider (SP)
start
6.1 Service request
subm itted
6.2 Evaluate the Service
Request
6.3 Request Approved
6.4 Confirm the
acceptance
No
Yes
6.5 Prepare Agreement
6.6 Identification of Store
6.7 Signed agreement
6.8 Service Provided
Phase
End
Policies and Procedures Management System Website: http://ngridsa-apps/amas/
TP-NG-6250-001-005
GRID MAINTENANCE
Title:
Procedure Index Number:
Procedure for Services to lend the Spare Store
Material to NG contractors
Revision Number:
Page Number:
00
6 of 6
PR-GM-1470-002
9. REFERENCES
Index/Reference
Number
Title
10. REVISION HISTORY
Revision
Date
00
12 OCT 2020
Description of Modifications/Reasons for Change
First issue of this Procedure.
This document shall comply in accordance with the existing Company’s Rules and Regulations.
Any modifications/discrepancies therein found not conformance shall be declared invalid.
For clarification and verification on this document, contact the following:
Abdulmalik S. Al-Rajeh
Section Head Protection- Riyadh
Substation Department Riyadh
Grid Maintenance Business Line
Extension No. 88375 Email: ASRajeh@ngrid.sa
Policies and Procedures Management System Website: http://ngridsa-apps/amas/
TP-NG-6250-001-005