Follow These Easy Steps to Convert QuickBooks
Desktop To Online
Would you like to learn how to convert QuickBooks Desktop To Online? If so, this blog is curated
just for you. Whether you’re looking to upgrade your software to a different version, this guide will
assist you in achieving your goal. Occasionally, errors may occur when attempting to migrate from
QuickBooks Desktop to QuickBooks Online, such as the software failing or options disappearing
during export.
The decision to switch from QuickBooks Desktop to QuickBooks Online hinges on various factors,
including the complexity of your company file. This file holds critical business data such as
inventory, employee details, customer lists, banking history, and accounting records. Evaluating
the complexity of your company file is crucial for determining the feasibility and success of the
migration process.
See Here Easy Way to Convert QuickBooks Desktop To Online
Why Consider Switching from QB Desktop to Online?
There are numerous benefits to migrating from QuickBooks Desktop to Online, including:
1. Accessibility: The mobile app allows you to manage your business from anywhere, enabling
transactions, reports, and invoicing from your smartphone or tablet.
2. Reduced IT Overhead: Streamline operations by eliminating desktop-related issues with secure,
automatically backed-up data and seamless updates.
3. Unified Ecosystem: Access to integrated services like Payroll, Payments, Time Tracking, and
thousands of apps is another advantage.
4. Automatic Tracking: Seamlessly connects bank accounts to track and categorize transactions
automatically.
5. Collaboration: Facilitate teamwork across multiple teams and devices simultaneously, with numerous
users included at no additional cost. Grant accountants real-time access to accurate insights.
Step-by-Step Migration Process for Transitioning to
QuickBooks Online
For you to transition your QuickBooks Desktop to Online seamlessly, it’s crucial to follow a series of steps
diligently to achieve the desired outcome. These steps include:
Step 1: Prepare Your Desktop File
Note: You have a 60-day data transfer window upon creating your QuickBooks Online account. Verify your
company’s age by logging into QuickBooks Online and refreshing the page for customized information.
1. The initial and foremost task is to ensure that your QuickBooks software is up to date.
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Press F2 or Ctrl+1 to confirm the release and version you are utilizing. It’s advisable to have one of the following
QuickBooks releases or versions or higher: 2022 R5, 2021 R10, 2020 R15, and 2019 R17.
2. Ensure adequate space is available in your company file for export.
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The total should be less than 750,000 for a successful transfer to QuickBooks Online. To verify, use the keyboard
shortcut Ctrl+1. If the amount exceeds this limit, you may import lists and balances into QBO or start anew.
Understand what information goes online and what doesn’t with QuickBooks.
3. Print your Sales Tax Liability report, in which you must input adjustment entries post-migration.
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Go to Reports and select “Vendors & Payables”. Then, choose Sales Tax Liability.
Select All from the Dates dropdown menu.
Choose “Save as PDF” from the Print dropdown menu.
After naming the file and selecting Save, save it in the desired folder.
4. If you utilize QuickBooks Desktop Payroll, deactivate or terminate any employees who have departed
your company and have not received their salaries for the current year.
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Migrate your data two or three days after processing payroll to ensure that your payroll information is transferred
to QuickBooks Online. Additionally, ensure that data transfer is completed before the subsequent payroll cycle.
Step 2: Transfer Your File from QuickBooks Desktop to QuickBooks
Online
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Note: If you are using QuickBooks version 2020 or older, an online tool is available to facilitate the
transfer of your data to QuickBooks Online.
• For QuickBooks Desktop Premier or Pro Users:
1. Log in as an administrator.
2. Navigate to Company and click on the option- “Export Your Company File to QuickBooks Online.”
3. Click on “Get started.”
4. Log in to your QB Online account as an admin.
5. Choose “Select online company” and select the company you wish to replace with your company file.
6. Click “Continue.”
7. If you track inventory using QuickBooks Desktop:
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Choose “Yes” and specify the as-of date to transfer inventory data.
Note: The inventory should begin from the day following your most recent tax filing period.
Opt for “No” if you prefer to add inventory items to QuickBooks Online later.
8. Type “Agree” in the text area and click the “Replace” option.
9. Proceed to replace the data by selecting “Yes” and clicking “Replace.”
Step 3: Prepare to Utilize QuickBooks Online
Prepare for activities post-migration from QuickBooks Desktop to QuickBooks Online:
1. Link your credit card or bank account.
2. Create and send invoices to your clients.
3. Note: Location-based sales tax needs to be set up in QuickBooks if you track sales tax.
4. Familiarize yourself with expense payment and tracking methods in QuickBooks.
5. If you use payroll, refer to a tutorial on how to set up and manage payroll in QuickBooks Online.
6. Note: You need to log in to QuickBooks Online to access this.
7. Open QuickBooks Online and get started.
The above steps guide users through the “convert QuickBooks Desktop To Online” version and help them
understand the benefits of QuickBooks Online. The initial step involves preparing the desktop file,
transferring the QB Desktop Pro file to QuickBooks Online, and preparing to use QuickBooks Online. For
further inquiries about any step or aspect discussed in the blog, dial +1.833.802.0002 and consult an
online expert.