CHAPTER I
INTRODUCTION
The growing numbers of the Senior Citizens prompt the local
government to look for ways on how to effectively handle their records.
Conventionally, the local senior citizen center does their services manually,
they collect information of the senior citizen through face-to-face interview
which is time consuming for both sides. This system is also prone to human
errors such as mistakes on the profile of the senior citizen or worst missing
the records of the senior citizen. The current method also involves too much
paper work which is hard to manage especially in retrieving records for update
purposes. The existing method is seen ineffective in handling bulk of
information and records. So, order to avoid this repeated scenario, we the
researchers developed capstone project entitled “Senior Citizen Information
System” will allow the local area, specifically in the Barangay Luan Dulag,
Leyte enabling them to automate information of the senior citizens. The
system will help the senior citizen’s organization to keep records of the senior
citizens electronically safe and easy to retrieve, and some purpose of our
System is to see the list of senior citizens who was having a monthly
allowance and this system helps to monitor the individual to keep updated by
announcing using the System.
According to et.al., (2017) automation runs the important task in the
global and in daily experience. Office procedures are done through the use of
computer technology. Even in the Government, automation is a big
1
contribution to help and reduce task and give effect to society. The Senior
Citizen Information Management System is a system that manages the
registration to make work easier and less hustle for the golden age. People
who are more than sixty years of age are commonly referred to as Senior
Citizens or seniors. These terms refer to people whose stage in life is
generally called old age, though there is no precise way to identify the final
stage of a normal life span. People are said to be senior citizens when they
reach the age of sixty or sixty-five because those are the ages at which most
people retire from the workforce. The records of member of Senior Citizen
had been curtail over time due to large numbers of citizen’s due to poor
record keeping since it is a manual based method. In Barangay, Luan, Dulag,
Leyte, manual method led to various problems and these include unnecessary
duplication of recorded data, difficult in tracing previous members of record,
eventually it is difficult to trace the flow of member past data.
Objectives of the Study
The Main goal of the project is to design and develop a system that will
automate all process in managing information and records of Senior Citizens
in Barangay Luan Dulag, Leyte.
Specifically, project aims the following objectives:
1. To develop a system that assist the staff to electronically process the
records of the senior citizens.
2. To develop a system that will eliminate the paper works handled by the
staff in the senior citizens center.
3. The system is efficient, safe and reliable to use.
2
Scope and Delimitation of the Study
This system will highly benefit them since they are in charge in
managing and keeping the records of the Senior Citizens in their respective
Barangay Luan, Dulag Leyte. Our system will assist the head of senior
citizens organization or the president in carrying out their task without using
the manual method which is prone to errors.
Also, Senior citizen’s is highly benefit them in processing their records in the
comfort of their homes especially to this pandemic or new normal that were
facing right now. They would not need to personally visit the office to register
their self as a senior citizen. This system will assure them that their records
are accurate and safe.
Significant of the Study
The success of the project is deemed beneficial to the following:

Senior Citizen Office - The success of the project will highly benefit
them since they are in charge in managing and keeping the records of
the senior citizens in the Respective of Barangay Luan Dulag, Leyte.
The system will assist them in carrying out their task without using the
manual method which is prone to errors.

Senior Citizen - Given their age, the system will highly benefit them in
processing their records in the comfort of their homes. They would not
need to personally visit the office to register their self as a senior
citizen. The system will assure them that their records are accurate and
safe.
3

Researchers - The success of the project will contribute to their
knowledge and skills as program developers.
Chapter II
THEORETICAL SYSTEM
REVIEW OF RELATED LITERATURE
Systems are used to enhance the user experience by providing tailormade services based on the user’s interests and preferences which are
typically stored in user profiles. For such systems to remain effective, the
profiles need to be able to adapt and reflect the users’ changing behavior. In
this paper, we introduce a set of methods designed to capture and track user
interests and maintain dynamic user profiles within a personalization system.
User interests are represented as ontological concepts which are constructed
by mapping web pages visited by a user to a reference ontology and are
subsequently used to learn short-term and long-term interests.
Educational Gerontology, v46 n2 p84-94 2020
Hedegaard, Joel; Hugo, Martin
The increasing proportion of senior citizens in the population places
new demands on the existing welfare system, in terms of the delivery of social
services, but also with respect to democratic issues such as 'inclusion' and
'participation.' Participation in adult education offers a context where senior
citizens can be included in society, experience meaningfulness, and even
4
create the conditions for their own well-being. In Sweden, there exist formal
adult education systems that have enjoyed more success than others with
respect to attracting groups of senior citizens who traditionally have not
participated in the same degree in this domain.
The Folk High School is one such educational system. The purpose of
this article is to provide a description of how Folk High School senior courses
are organized and what role the courses that are offered there play in the
participants' lives with respect to meaningfulness, their well-being, and lifelong learning. Eight focus group interviews with 33 participants were
conducted at eight different Folk High Schools in southern Sweden. The
results of this study indicate that Folk High Schools' senior courses are
organized together with the participants and in such a manner that interaction
with participants from other courses is made possible. This interaction gives
rise to an unpretentious- and, in a broad sense, an intercultural learning
experience. The participants experience this as meaningful, and as something
which impacts on their quality of life in a positive manner. Furthermore, it
plays an important function in the participants' continued life-long learning.
http://dx.doi.org/10.1080/03601277.2020.1712773
Georgia Educational Researcher, v17 n1 Article 2 p11-21
January, 2020
Senior citizens are becoming a larger and more significant part of the
workforce as they desire to work longer. Companies have found these
5
individuals bring valuable skills to the workplace; however, they frequently
need to update those skills or pursue new degrees. Since 1976, Georgia has
had a law granting senior citizens tuition waivers in the state's public higher
education
institutions, thus allowing them the ability to take courses to update their skills.
This study assessed the current status of the tuition waiver program by
reviewing web sites of the 26 institutions in the University System of Georgia
to determine how well the program is publicized.
It also reviewed enrollment data to determine whether senior citizens
are taking advantage of the benefit. The results reveal that web sites vary
widely in publicizing the program, very few sites are easy to navigate, and a
very small proportion of senior citizens are utilizing the tuition
waiver. It is recommended that institutions improve their sites to enhance
awareness and enrollment. Also, chambers of commerce, workforce
development agencies, and senior citizen support agencies are encouraged
to market the program more widely, thus providing benefits to the individuals,
employers, and the economy.
https://eric.ed.gov/?q=Senior+citizens+information+system+
+&pr=on&id=EJ1242351
MATEC Web of Conferences 342, 2021
Sorina Corman
6
The paper presents an inventory of standards, indicators, procedures
and tools that ensure the assessment and monitoring of quality in elderlyoriented social services and proposes a synthetic analysis of the concept of
“elderly people” as reflected in documents specific to the field of social
assistance. Data analysis follows the classic stages of content analysis:
inventory of standards, indicators, procedures and tools; standardization of
the
information
contained
in
the
aforementioned
quality
standards,
classification into units of analysis, establishment of the main categories of
analysis, coding and final analysis of the data. The information obtained was
broken down into three categories: senior citizens in specific roles, the elderly
in the relational system, this age group in the dynamics of integration. Each
category resulting from the analysis provides a specific picture of the life
dimensions of institutionalized seniors. The main conclusion is that the
intervention of social workers in a quality management system can be
correlated with these resulting dimensions, and one can start from these
indicators when it comes to the elaboration of intervention techniques and
tools.
https://search.proquest.com/openview/07292b0a013a305b5dc68e233730e0d
4/1?pq-origsite=gscholar&cbl=2040549
Rogie Royce Carandang
October 4, 2019
The Philippine government is facing a burden of improving health and
social services for both the growing elderly and young population. The extent
7
of discussion on aging issues and concerns, however, is minimal at best.
Therefore, this study aimed to examine the perceptions of unmet needs and
to explore the coping mechanisms of senior citizens across local stakeholders
in an urban area in the Philippines. In this qualitative study, we collected data
using focus group discussions among senior citizens (n = 4) and health
providers (n = 4) as well as in-depth interviews among local administrators (n
=
7). We analyzed the data through thematic analysis using the social
determinants of health as the theoretical framework. We used qualitative
research software NVivo10®to track the coding and manage the data. Four
major themes related to unmet need emerged in the analyses: (1) financial
security, (2) health care services, (3) age-friendly environment, and (4) family
support. Senior citizens responded either positively or negatively to cope with
the challenges associated with aging. The government must then revisit
existing national policies to address their unmet needs. Actions should be
taken to strengthen positive coping and modifying the negative coping
mechanisms, with a particular focus on community and family interventions.
https://www.google.com/url?
sa=t&source=web&rct=j&url=https://www.mdpi.com/16604601/16/19/3745/pdf&ved=2ahUKEwiz_5SC1tXyAhVSaN4KHWI_DS0QFnoE
CAQQAQ&usg=AOvVaw3ZXbukyUnlw07yWpCMjUPl&cshid=163022292275
4
Alfred Antonio
8
July 2017
Within the framework of decentralization and implementation of existing
national laws, this paper discusses the role of the local government units
(LGUs) in planning and implementing projects for the elderly at the subnational levels. As noted, LGUs allocate a small portion of their Internal
Revenue Allotment (IRA) for senior citizens' projects and activities to provide
incentives such as cash grant and free hospitalization and checkup over and
above
benefits the elderly receive from RA 9994 or the Expanded Senior Citizens
Act of 2010 – a 20% discount on food and medicine purchases and the
implementation of a social pension program for indigent senior citizens 65
years old and above. While the Office for Senior Citizens Affairs (OSCA)
under the office of the mayor has improved in the issuance of the senior IDs
required to be able to avail of the discount, concerns have been noted as
regards ensuring that all seniors have the IDs and in monitoring the local
implementation of the discount itself, together with the DSWD. Moreover,
most LGUs have problems with budget, current capacity of the OSCAs in
carrying out tasks and functions, and their agenda in implementing projects
for the elderly. LGUs need to professionalize OSCAs' operations in terms of
computerizing and updating senior data, and to coordinate more with the local
and regional DSWD. The LGUs, through the OSCA and in coordination with
DSWD, must ensure the swift implementation of the social pension program
owing to the nature of the clientele.
9
Overall, the LGU's response is more on the dole-out side, not yet on a
level that will allow for the elderly to take a more active stakeholder's role in
managing their own affairs.
https://www.researchgate.net/publication/304019209_Filipino_Senior_Citizen'
s_Care_Management_Current_Status_of_Local_Government_Units'_Respon
se
CONCEPTUAL FRAMEWORK
The paradigm below represents how and why the project takes place
and to understand its activities. To demonstrate the input, process, and output
of the being said project.
INPUT
PROCESS


User
Information


Senior Citizen
Record
Add, Update
member
Survey
Figure 1: Conceptual Framework
10
OUTPUT



Search record
Print Record
Member Report
DEFINITION OF TERMS
Add/Update Member – the state of being a member or to make
someone
Print Record – a printed record produced automatically print out.
Survey – is a method of gathering information from a sample of
people, traditionally with the intention of generalizing the results to a
larger population.
User Information – transferred across the functional interface between
a source user and a telecommunications system for delivery to a
destination user.
Pension – The beneficiaries aged between 60-79 years are entitled to
get a monthly pension of Rs. 200, and beneficiaries aged over 80 years
get a pension of Rs. 500
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CHAPTER III
OPERATIONAL FRAMEWORK

MATERIALS
HARDWARE
Input Device
Group will make use of keyboard and mouse (USB compatible) to input
data and records to the system
Output Devices
The system to be created will make use of a monitor that
support all kinds of screen resolution from 800x600 to
1920x1080
SOFTWARE
The researchers will be needing the following software to develop end
run the system
Operating System: Windows 7/8/10
Language; PHP, , XAMP,
12
IDE: sub time Text 2.0 Eclipse
Data base: My SQL server/ phpMyAdmin (Backend)
DATA
The data in this study were collected by the researchers from the
respondent of their Respective Barangay of Luan, Dulag Leyte from their
senior citizen organization and the data we gathered was updated in the year
at 2020-2021
SYSTEM ENVIRONMENT
The system was conducted to the Organization of the senior citizens
office to the Barangay Luan Dulag Leyte. Below is the
organizational/profile of the Senior Citizens.

The system was conducted to the Organization of the senior citizen’s
office to the Barangay Luan Dulag Leyte. Below is the
organizational/profile of the senior citizens.
PRESIDENT
BEENVENIDO P.
LOBREGO
TREASURER
SECRETARY
ENCARNACION M.
LOBREGO
LILIA CANALES
V-PRESIDENT
AUDITOR
EDUARDO M.
BALDO
AUDITOR
ALICIA R. BALDO
ADILINA B. PINADA
13

The project is a system database driven system that will automate the
process in recording and keeping the record of Senior Citizens in the
Barangay Luan, Dulag Leyte. The system will eliminate the manual

This study will be conducted in the Barangay Luan Dulag Leyte was
composed of various users, specifically the barangay personnel and
administrator to update the necessary information that the study
needed. The barangay personnel has the task to manage the data from
the barangay including seniors profile at Brgy. Luan Dulag, Leyte.

method and will provide an efficient way to properly manage the
information

The system focuses only in the Barangay Luan Dulag Leyte. A
database system would be useful to the organization of the senior
citizens. Since manual procedure has a lot of Drawback like keeping
records, and especially human error.

METHODS
EXPERIMENTAL DESIGN/ MODEL USED
14
The developer used in software development was the
“Waterfall” Waterfall model was used in the development of
senior citizens management system of the Organization in
Barangay Luan Dulag Leyte. The waterfall model is a
Sequential (non-iterative) design process, used in software
development process in which progress is seen as flowing
steadily, Requirement Phase, System Design, System
Development, Testing, System implementation.
REQUIREMENT
DESIGN
DEVELOPMENT
TESTING
IMPLEMENTATION
Figure 2. Waterfall Model
PROCEDURES FOR THE DIFFERENT PHASES
REQUIREMENTS
15
In this Phase, the researcher gathered from the stuff of the
organization through interview and survey. The requirement
captured will be used for the documentation of the system.
DESIGN
After acquiring the requirement, the next phase will be taken
which is to Design.
Design here means both the physical and Logical design of the
system which is based on the Requirements. Physical design is
about the specification of the hardware to use while Logical
design is about how the system will work. So, the researcher’s
analysis and come up with the system architecture. Hardware
and
Software specification already mentioned. Below are the System
and Design (SAD).
DEVELOPMENT
Front end since the Senior Citizen Information Management
System is an application, the front end of the system is made up
of web elements and developed using Php, Bootstrap, mySqL
Backend of the System runs through a server-side scripting
language Php with a Relational Database Management system
namely MySQL.
TESTING
16
After the development phase, the testing of the system will be
done in this part, the developed system will be tested in
compliance with the System Requirement. Every part of the
system requirements or referred as modules will undergo for
Testing. This is also known as unit.
IMPLEMENTATION
Is the last part of the waterfall If the testing passed, the
proposed system will now be implemented to the research
respondent Senior Citizen Information Management System in
Brgy Luan Dulag, Leyte.
PROCEDURES FOR THE DIFFERENT PHASES
1) Communication – requirements gathering

We conduct a survey to the office of the Senior Citizen organization in
Brgy Luan and we used an questionnaire to validate the total seniors
residents.

Functionality is the ability of the system to do the work which it was
intended of all the requirements functionality has the strongest
relationship to architecture.

These are the requirements that the end user specifically demands as
basic facilities that the system should offer. A non-functional
requirement.
17
Context Diagram
SENIOR
CITIZENS
INFORMATION
SENIOR CITIZENS
SENIOR CITIZEN
INFORMATION
MANAGEMENT
SYSTEM OF BRGY
LUAN DULAG, LEYTE
SENIOR CITIZENS INFORMATION
ADMINISTRATOR
MEMBER COPY
OF RECORD
SENIOR CITIZENS
DATA REPORT
SENIOR CITIZENS
RECORD, COPY
Figure3.Context Diagram
The figure above shows that context diagram, defines the boundary between
the system. As shown in the figure, the administrator can manage the system
18
it can add, update, print, The Senior Citizens provides copy and can view the
system homepage.
DATA FLOW DIAGRAM
Senior
citizens
Information
Save data
Interview
Senior Citizens
Update data
Store data
DATABASE
Admin
Read data
Figure4.Data Flow Diagram
19
The Figure above shows the data flow diagram that runs inside and outside
the system and interacts with its entities. Using this diagram, it determines the
Administrator user and Senior Citizen user. This will lead to the inventory
which will be saved also to the database.
Figure5.System Flow Chart
START
LOG IN
ENTER USER NAME,
AND PASSWORD
NO
CORRECT
CREDENTIAL
YES
SENIORS MEMBER
WHAT
ROLE?
Admin
DASHBOARD
20
PERSONAL INFORMATION
ADMIN
EXIT
ADMIN
PERSONAL INFO
B
ACTION
A
EXIT
END
A
PERSONAL
INFORMATION
D
HOME
ACTION
ADD, EDIT, DELETE
?
ADD, EDIT
INPUT USER
DATA
SAVE USER DATA
21
Figure6 Personal Information System Flowchart
B
Display
Credential
Add, Edit,
Delete
seniors’ credential
admin credential
ACTION?
Display
credential
add, edit,
delete
D
Input senior
citizens data
input admin
data
Save, add
data
save, add data
Figure 3. shows the process of the administrator flow chart of the senior
citizens information management system. It starts in login page, the system
checks if the user is registered to log in, if yes, it checks if username and
22
password are correct, then if authenticate, the system identifies the account if
it is an administrator or office staff user account. Administrator account holds
manage member, and manage the system. Under manage member, the
administrator can add, and update members record. It can manage staff, add,
edit and update records while in manage system and print records.
Figure 4. Program flow chart
START
INPUT, USERNAME, &
PASSWORD
23
DISPLAY ERROR;
“INCORECT LOGIN CREDENTIAL”
CORRECT
CREDENTIAL
LOG IN
SUCCESFULLY
END
OBJECT MODELING
FIGURE 5. Use Case Diagram
Login/Logout
Register New
Senior
Citizen
<<extend>>
Verify User
Type
Admin
<<extend>>
>>
Manage 24
Citizen Profile
<<extend>>
>>
View
Announcement
seniors
include
<<extend>>
>
>>
Print Senior
Citizen
Information
Record
In Figure 4. Shows the capability of actors of the Senior Citizens information
management system It is the simplest representation of the staff interaction
with the system and depicting the specification of a use case. Administrator
and the office staff have an authority to manage member data .
Figure 6. Sequence Diagram
25
Figure 7. Activity Diagram of Administrator of the System
Figure 7. Shows the
activity
of Administrator. The Administrator can manage
SENIOR
CITIZENS
ADMINISTRATOR
MANAGEMENT
the member, create
user role and manage also the system.
INFORMATION SYSTEM
26
LOG IN
Figure 8. Activity Diagram of Office Staff of the System
SENIOR CITIZENS
INFORMATION
MANAGEMENT
SYSTEM
SENIOR CITIZENS
LOGIN
CHECK USERNAME
&PASSWORD
VIEW, UPDATE PROFILE
REGISTRATION
PRINT REPORT
LOGOUT
27
Figure 8. shows the activity of the Senior citizens dashboard inside the
system. It provides viewing of the members and latest list of senior citizen’s
member.

Design
Database Schema
Login users
Profile _tbl
Login _id
Profiles _id
username
name
password
address
gender
age
birthday
Contact number
status
Seniors citizens _tbl
Profiles _id
name
address
gender
age
birthday
Contact number
status
Report tbl
report _id
report _date
Member _id
Republic of the Philippines
28
Eastern Visayas State University
Dulag Extension Campus
Dulag, Leyte
Bachelor of Science in Information Technology
USER ACCEPTABILITY
This is to certify that the “Senior Citizen Information System of Brgy.
Luan” developed by (name of proponents) gone through a User Acceptance
Testing (UAT), evaluated and therefore accepted by the staff of the
organization of Brgy. Luan Dulag, Leyte
Approved & Accepted by;
BEENVENIDO P. LOBREGO
PRESIDENT
29
30
31
32