Chapter 7 Planning and Goal Setting Planning is Fundamental • All of the other management functions stem from planning • How do you plan for an undefined future? • No plan is perfect – Without plans and goals, organizations flounder Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 2 Goals and Plans A goal is a desired future state that the organization attempts to realize PLANNING A plan is a blueprint for goal achievement and specifies the necessary resource allocations, schedules, tasks, and other actions Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 3 7.1 Levels of Goals and Plans Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 4 7.2 The Organizational Planning Process Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 5 Goal Setting in Organizations • Organizational Mission – the organization’s reason for existence • Strategic goals – official goals, broad statements describing the organization’s future • Strategic plans – define the action steps the company will take • Goals should be aligned Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 6 7.4 A Strategy Map for Aligning Goals Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 7 Operational Planning • Direct employees and resources • Guide efficient and effective performance • Includes planning approaches: – Management by Objectives (MBO) – Single-Use Plans – Standing Plans Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 8 7.5 Criteria for Effective Goal Setting Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 9 7.6 Model of the MBO Process • Defined in 1954 by Peter Drucker • Method for defining and monitoring goals Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 10 7.7 MBO Benefits Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 11 Single-Use and Standing Plans Single-Use Plans – Achieve one-time goal – Programs and Projects Standing Plans – Ongoing plans – Policies, rules, procedures Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 12 Types of Single-Use and Standing Plans • Single-Use Plans – Program: building new headquarters, converting paper files to digital – Project: renovating the office, setting up a new company intranet • Standing Plans – Policy – Rule – Procedure Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 13 Benefits and Limitations of Planning • Goals and plans provide a source of motivation and commitment • Goals and plans guide resource allocation • Goals and plans are a guide to action • Goals and plans set a standard of performance • Goals and plans can create a false sense of certainty • Goals and plans may cause rigidity in a turbulent environment • Goals and plans can get in the way of intuition and creativity Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 14 Planning for a Turbulent Environment • Contingency Planning – Planning for emergencies, setbacks, or unexpected conditions • Building Scenarios – A forecasting technique to look at current trends and visualize future possibilities • Crisis Planning – Sudden, devastating, unexpected events Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 15 7.9 Essentials Stages of Crisis Planning Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 16 Set Stretch Goals for Excellence • • • • • Stretch goals are highly ambitious Clear, compelling, and imaginative Require innovation Goals must be seen as achievable Like Big Hairy Audacious Goals (BHAG) from 1996 article on building your vision • As times move faster and become more turbulent, these are important Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 17 7.10 A Performance Dashboard for Planning Copyright ©2012 by South-Western, a division of Cengage Learning. All rights reserved. 18