REPORT
WRITNG
What is Report ?
Report writing is the process of presenting information in a
structured and organized way, typically in written form. Report is the
presentation of facts . Reports can be used for various purposes, such
as informing decision-making, documenting progress, or justifying
recommendations.
Types of Report
There are many types of reports that we see in our daily life.
Analytical Reports:
• Purpose: To analyze information and present findings.
Informational Reports:
• Purpose: To provide information without analysis or interpretation.
Research Reports:
• Purpose: To communicate the results of research or experiments.
Progress Reports:
• Purpose: To update stakeholders on the status of a project or task.
Financial Reports:
• Purpose: To present financial information about an organization.
Why use report writing?
• Effective Communication: Reports provide a clear and concise
way to present complex information to a large audience. They
ensure everyone is on the same page and can understand the
key points.
• Decision-Making Support: Reports can help analyze data and
draw conclusions, providing valuable insights to inform
decision-making processes.
• Documentation and Record Keeping: Reports serve as a
documented record of progress, findings, and
recommendations. This can be crucial for future reference and
accountability.
• Professional Image: Well-written reports can enhance your
professional image and showcase your analytical and
communication skills.
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Importance of Report Writing
Clarity and Conciseness:
Reports require you to organize your
thoughts and present information in a
clear and concise manner. This improves
communication and comprehension for
the reader.
Critical Thinking
Writing reports involves analyzing data,
identifying patterns, and drawing
conclusions. This strengthens your critical
thinking and problem-solving skills.
Research and Analysis:
Report writing often necessitates research
and analysis of various sources. This
enhances your research skills and ability to
evaluate information effectively.
Sequence of Report Writing
Title
The title summarizes the main idea or
ideas of your study .
A good title contains the fewest possible
words that adequately describe the
contents and/or purpose of your
research paper. The title is without
doubt the part of a paper that is read
the most, and it is usually read first.
Table of Contents
The table of contents shows readers
what topics are covered in the report,
how those topics are discussed (the
subtopics), and on which page numbers
those sections and subsections start.
Dedication
Acknowledgement
A dedication is usually a single sentence
at the beginning of a book, thesis, or
dissertation that offers the work to
someone who inspired you or helped
you with it.
In project writing, acknowledgement is a
section where the writer thanks and
expresses gratitude to everyone who
assisted with the project.
List of Tables
List of abbreviations
t is situated immediately after the Table
of Contents. It contains a list of figures,
statistical tables, diagrams and graphs,
including their titles.
A list of abbreviations is an alphabetical
list of abbreviations that you can add to
your thesis or dissertation.
Preface
Executive Summary
Body of Report
A preface is your opportunity to inform
your audience about your experiences
during the writing of your thesis or
dissertation.
An executive summary should
summarize the key points of the report.
It should restate the purpose of the
report, highlight the major points of the
report, and describe any results,
conclusions, or recommendations from
the report.
The body of your report is a detailed
discussion of your work for those
readers who want to know in some
depth and completeness what was done.
References
In your writing, you cite or refer to the
source of information. A reference gives
the readers details about the source so
that they have a good understanding of
what kind of source it is and could find
the source themselves if necessary. The
references are typically listed at the end
of the lab report.
Appendix
Glossary
An appendix** comes at the end (after
the reference list) of a report, research
project, or dissertation and contains any
additional information such as raw data
or interview transcripts.
Glossary. A glossary is a list of
definitions. You may include a glossary in
a technical report if it uses a number of
terms with which readers may not be
familiar.
How to write Report ?
• Body
• References
• Glossary
• Appendix
• List of tables
• List of abbreviations
• Executive summary
• Table of contents
• Preface
• Dedication
• Acknowledgement
• Title
Certain Parameters for
professional Report
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Font - Calibri- Entire Report
In total report you have to make font size 12
Headings - 12 + bold
Sub headings - 12 + bold + Atelic
The title of Chapter - 14 + Bold
The sub Title of Chapter - 13
Captions - 10 + bold
Line spacing one
Page size A4 in ms word
Margins 2cm all 4 sides
Alignment justified
Page no should be on top center
No headers and footers
Pictures should be HD quality
When use pictures use wrap facility
Your report should visually nice
Numeric sequences
chap 1
1.1.1
THANK
YOU
For Your Attention