Effective Time Management
Techniques To Teach Your
Employees
POSTED BY JASON SILBERM AN ON M AY 22, 2014 POSTED IN EMPLOYEE
TRAINING
4.7 (93.85%) 13votes
Teaching your employees effective time management techniques can be an
essential tool to guarantee you that time will be spent practically and wisely.
Without practical time management, you may actually find yourself having
employees who are struggling to get project done by a deadline or getting essential
work finished by the end days. Teaching them the skill that they need to manage
their time can really improve their work performance drastically.
Inspiring your staff on how to develop good time management is actually not difficult
as many people think. Getting work done efficiently will not only improve the
performance of the company but it will also result to satisfaction of the workers
because they will know that they did their best.
Some people are naturally good at time management and any skill you teach them
will actually make them more productive. So why should you teach your employees
time management skills? In this article will are going to focus on effective time
management techniques that you should teach your employees to make them more
productive.
Effective Time Management
Techniques
1. Delegation
Delegation of work is a very important time management technique that can really
help to save time. You should teach your employees how to break their job into small
steps that are easy to manage. When working alone, you will do less work but when
you delegate your assignment to other staff, the work will not only be done faster but
will also be done better.
Every person has his/her own unique abilities and when you share the work you will
come to realize that work is done in a better way within the shortest time possible
thus increasing the productivity of the company.
2. Procrastination
Procrastination is usually as a result of fear of failure or even success or believing
that you cannot do things perfectly. Indecisive and disorganized personalities tend to
procrastinate. For effective time management, you should teach your employees the
danger of procrastinating and why they should not even think of procrastinating their
work. Procrastinating will not only consume a lot of time, but will also lower the
productivity of the company.
Procrastination is actually not solving particular problem, but is avoiding it. The sad
thing is that even if you run away from your problems today, you will wake up with
more problems tomorrow. Your employees should never consider procrastinating as
an option. They should thrive to tackle every problem head on no matter how tough
the task may be. This will greatly save time.
3. Prioritize
You must teach your staff how to make to do list and also how to categorize each job
and prioritize according to their urgency or importance. Most employees take a lot of
time doing things that are not a priority at that particular moment thus lowering the
productivity of the company.
When you prioritize each assignment, you will not only have an easy time solving the
important issues but will also ensure that clients get their issues solved on time.
When you teach your employees how to prioritize their work, they will greatly save
time that they would have otherwise used to do tasks that are not important.
4. Freedom
Giving your employees freedom to be themselves cannot not only increase
productivity but can also save time. Some employees work best by taking unpleasant
tasks while some work best when they start doing their job from the middle. You
should learn to appreciate that each member of your staff is unique each perform
his/her work differently.
One important aspect of effective time management techniques is actually giving
your employees freedom to be themselves. So long as the job gets done in a timely
manner it actually doesn’t matter which steps they did first.
Some employees may work more efficiently if they take most urgent matter or
difficult task and complete it first while others work best when their start with easy
tasks then progress to difficult ones later. Studies show that employees perform at
their level best when they are given freedom to do things their way. You cannot
actually teach your employees to be free but you can allow them to be free when
doing their tasks.
5. Work must be done anyway
One aspect of time management technique is teaching your employees that work
must be done; whether they dread the project for days of just accomplish the task
right away. Teach them that work must be done in one way or another and hence
they should not try to avoid them.
Let them know that how they approach each assignment given to them will make a
difference in their performance review, promotion potential and earnings. When
your employees know that, they will always strive to do quality work on time.
6. Reward your employees
By rewarding your employees in small ways or having them reward themselves, you
will greatly inspire them to get the job done efficiently and on time. every employee
like to be recognized when they do great work and when you do so by rewarding
them for their hard work , you will greatly boost their moral which will improve their
quality of work and will also improve on their delivery time.
7. Keep a log
When you first begin to teach your employees on time management, have your
employees keep a log for a week of everything they do throughout the day, then
have them analyze the log that they have kept and look for any time that was wasted
each day .If you then help then to keep that wasted time to a minimal level, then you
can greatly help them use that time to do something useful.
8. Create time management goals
Remember the focus on time management is actually changing your behavior not
changing time. You should teach your employees on how to eliminate time waster.
For instance, you can challenge them to set a goal of not taking personal call while
working and see who much time they will save. By helping your employees create
time management goals, you will help them be more productive and efficient in
service delivery.
In conclusion, time management is very important especially if you want your
company to be more productive and efficient in service delivery. Your employees
may not know the importance of time management but if you teach them by following
effective time management techniques mentioned above, you will see positive result
in terms of service delivery.
JASON SILBERMAN
Jason is the former Lead Author & Editor of TrainingStation Blog