Presentation on Information and
their Characteristics
By
Sachin Sinha
What is information ?
DATA THAT HAS BEEN
CONVERTED INTO
MEANINGFUL RESULT
RIGHT KIND OF DERIVED
FACT MADE AVAILABLE TO A
USER OF DATA AT THE RIGHT
TIME AND RIGHT FORM FOR
DECISION MAKING
INFORMATION SHOULD
FACILITATE THE DECISION
MAKERS IN MAKING THE
RIGHT DECISIONS AT RIGHT
TIME
EXAMPLE : 5,6,9, IS DATA,
WHERE 5*6*9 IS
INFORMATION
Characteristics of Information
MEANINGFUL – INFORMATION MUST BE MEANINGFUL TO
THE USER. FOR INSTANCE, IF THE FORMAT/WORDS USED
ARE UNFAMILIAR THEN IF BECOMES DIFFICULT FOR THE
END USER TO COMPREHEND OR MAKE USE OF THAT
INFORMATION.
BREVITY – INFORMATION SHOULD BE CONCISE AND EXACT
USE OF WORDS IN WRITING/SPEECH MUST BE USED. A
MANAGER MUST BE GIVEN THE REPORTS IN SUCH A WAY
THAT THE MAIN AGENDA IS PROPERLY HIGHLIGHTED.
Characteristics of Information
TIMELINESS – INFORMATION RECEIVED SHOULD
BE ON TIME AND LATEST INFORMATION SHOULD
BE AVAILABLE. EXAMPLE A RESERVATION SYSTEM
ACCURACY – INFORMATION SHOULD BE
ACCURATE IN ALL ASPECTS, IT SHOULD BE FREE
FROM INCONSISTENCIES(IT SHOULD BE LOGICAL
AND ERROR FREE )
Characteristics of Information
NON REDUNDANT – REDUNDANCY REFERS TO
DUPLICATION. INFORMATION GIVEN TO THE
HUMAN SHOULD NOT BE DUPLICATED.
RELIABILITY – INFORMATION GIVEN TO THE USER
MUST BE RELIABLE BECAUSE BASED ON THAT
CERTAIN IMPORTANT DECISIONS MUST BE TAKEN
Characteristics of Information
• RATE OF TRANSMISSION – THE RATE OF
TRANSMISSION OF INFORMATION FROM
THE SENDER TO THE RECEIVER SHOULD
BE SIGNIFICANTLY HIGH FOR
TRANSMITTING AND RECEIVING THE
INFORMATION.