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TS4F01
Financial Accounting in SAP
S/4HANA – Academy Part I - part II
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EXERCISES AND SOLUTIONS
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Course Version: 08
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SAP Copyrights and Trademarks
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No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
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Typographic Conventions
American English is the standard used in this handbook.
The following typographic conventions are also used.
This information is displayed in the instructor’s presentation
Demonstration
Procedure
Warning or Caution
Hint
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Related or Additional Information
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Facilitated Discussion
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User interface control
Example text
Window title
Example text
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Contents
Unit 1:
Automatic Payments
1
7
10
15
19
25
29
35
Exercise 1: Define a House Bank
Exercise 2: Modify Vendor Master Records
Exercise 3: Enter Invoices for Automatic Payments
Exercise 4: Create and Display a SEPA Mandate
Exercise 5: Configure the Payment Program
Exercise 6: Configure the Bank Selection
Exercise 7: Run the Payment Proposal
Exercise 8: Execute a Payment Run
Unit 2:
The Dunning Program
38
41
Exercise 9: Modify a Customer Master Record
Exercise 10: Post and Modify Financial Accounting Documents for
the Dunning Program
Exercise 11: Set Up a New Dunning Procedure
Exercise 12: Modify Dunning Program Parameters
Exercise 13: Execute a Dunning Run om
.c List
Exercise 14: Edit a Dunning Proposal
l
i
Exercise 15: Print a Dunning Notice
ma
46
52
55
57
60
Unit 3:
@g
Correspondence
s
ye
69
oe
l
Exercise 16: Create ra Correspondence
ca
Unit 4:
Special General Ledger Transactions
78
82
94
100
Exercise 17: Enter a Guarantee Made
Exercise 18: Post a Down Payment Request, a Received Down
Payment, and a Customer Invoice, and Perform Clearing
Exercise 19: Post a Customer Invoice and Enter an Individual Value
Adjustment
Exercise 20: Configure Special G/L Transactions
Exercise 21: Perform an Integrated Down Payment Process
Unit 5:
Parking Documents
106
113
118
Exercise 22: Hold and Park Documents
Exercise 23: Process Parked Documents
Exercise 24: Enter a Financial Document Using Parking and
Workflow
89
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Unit 6:
Validations and Substitutions
123
128
133
Exercise 25: Create and Execute a Validation for a Line Item
Exercise 26: Create and Execute a Substitution for a Line Item
Exercise 27: Use Rules and Sets to Create a Substitution
Unit 7:
Data Archiving in FI
139
144
Exercise 28: Maintain FI Customizing Basics for Archiving
Exercise 29: Archive G/L Account Master Record
Unit 8:
Data Aging in FI
No exercises
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Unit 1
Exercise 1
Define a House Bank
Business Example
In your role as cash management associate, you must create a new bank, define it as a house
bank, and open a current account in the new house bank.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to manually create a bank master record for the new
bank in the SAP bank directory.
Field Name/Data Type
Value
Bank Country
DE
Bank Key
123456##
Bank Name
TA## Bank
om
ACBKDE##
c
.
SWIFT/BIC
il Your choice
Region
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Street
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City
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Your choice
Your choice
ca
2. Add the bank you created to the bank hierarchy.
3. Use the data in the following table to define the new bank as a house bank in your
company.
Field Name/Data Type
Value
Company Code
TA##
House Bank
T-B##
Bank Country
DE
Bank Key
123456##
4. Use the data in the following table to create a current account in the house bank and link it
to an existing G/L account. Ensure that you generate the IBAN (button IBAN).
Field Name/Data Type
Value
HEADER
Account Number
11111##
Account Description
Current Account EUR
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Unit 1: Automatic Payments
Field Name/Data Type
Value
Bank Country
DE
Bank Key
123456##
Account Currency
EUR
GENERAL DATA
Company Code
TA##
Account Holder
Company Code TA##
Account Type
01 (Current Account)
IBAN
IBAN button (on the upper right side of
your screen)
IBAN Valid From
Current Date
Opening Date
Current Date
CONNECTIVITY PATH
ID Category
Central System: House Bank Account
House Bank
T-B##
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House Bank Account ID
l GIRO
i
ma
G/L
g
@
es
11001000
ey
5. Use the data in the following table
lo to update the master record for the G/L account with
r
the house bank and current account
data:
a
c
Field Name/Data Type
Value
Chart of Accounts
YCOA
G/L Account
11001000
Company Code
TA##
House Bank
T-B##
Account ID
GIRO
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Unit 1
Solution 1
Define a House Bank
Business Example
In your role as cash management associate, you must create a new bank, define it as a house
bank, and open a current account in the new house bank.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to manually create a bank master record for the new
bank in the SAP bank directory.
Field Name/Data Type
Value
Bank Country
DE
Bank Key
123456##
Bank Name
TA## Bank
om
ACBKDE##
c
.
SWIFT/BIC
il Your choice
Region
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@
Street
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City
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Your choice
Your choice
ca
a) Go to the Fiori Launchpad and choose tile Manage Banks in group Bank Account
Management.
b) On the Manage Banks screen, choose the Create Bank button.
c) On the Create Bank — General Data — Control Data screen, enter the required data in
the Bank Country, Bank Key, Bank Name, and SWIFT/BICfields.
d) On the Create Bank — General Data — Address screen, enter the data in the Region,
Street, and Cityfields.
e) Choose Save and then Home.
2. Add the bank you created to the bank hierarchy.
a) On the Fiori Launchpad, choose tile Manage Bank Accounts. Select Maintain Hierarchy
and Groups. Then, on the top of the screen, choose Bank Hierarchy.
b) In the Bank Account Hierarchy view, choose the Edit Bank Hierarchy button.
c) On the right side of the screen, from the list, select a node under which you want to add
a bank (for example BANK1 —Bank Key 50070010).
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Unit 1: Automatic Payments
d) On the left side of the screen, choose the bank to be added (123456##) under the
selected node and choose the Add Bank button.
e) Choose Save. A message Hierarchy saved is shown.
f) On the right side of the screen you can now find the assigned Bank.
g) Close the tab.
3. Use the data in the following table to define the new bank as a house bank in your
company.
Field Name/Data Type
Value
Company Code
TA##
House Bank
T-B##
Bank Country
DE
Bank Key
123456##
a) On the Fiori Launchpad, choose tile Manage Banks.
b) On the Manage Banks screen choose the bank previously created (123456##). (You
can use the search function, if necessary. Insert the bank number and choose Go.)
Click the selected Bank Name.
om
c
c) Choose Edit and then, in the House Banks.section, select the button Add (+).
l
ai the following data:
d) On the Create House Bank screen, enter
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g
s@
e
ey
Field Name/Data Type
Value
o
l
r
Company Code
TA##
ca
House Bank
T-B##
e) Choose Save. The message House Bank created is displayed.
f) Choose Back.
g) Choose Home.
4. Use the data in the following table to create a current account in the house bank and link it
to an existing G/L account. Ensure that you generate the IBAN (button IBAN).
Field Name/Data Type
Value
HEADER
Account Number
11111##
Account Description
Current Account EUR
Bank Country
DE
Bank Key
123456##
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Solution 1: Define a House Bank
Field Name/Data Type
Value
Account Currency
EUR
GENERAL DATA
Company Code
TA##
Account Holder
Company Code TA##
Account Type
01 (Current Account)
IBAN
IBAN button (on the upper right side of
your screen)
IBAN Valid From
Current Date
Opening Date
Current Date
CONNECTIVITY PATH
ID Category
Central System: House Bank Account
House Bank
T-B##
House Bank Account ID
GIRO
G/L
11001000
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il
a) On the Fiori Launchpad, choose tile Manage
Bank Accounts.
ma
@g
b) On the Manage Banks screen, choose
es the button + (New Object).
ey
c) On the New Object screen, enter
lo the data provided for the following fields in the
r
HEADER: Account Number,
ca Description, Bank Country, Bank Key, Currency.
d) Now enter the data provided for the following fields in the GENERAL DATA screen:
Company Code, Account Holder, Account Type.
e) If Bank Key and Account Number is provided choose the IBAN button, then the IBAN
will be generated. Confirm the IBAN generated or change it.
f) Choose Save.
g) Choose Edit.
h) Select the Connectivity Path tab. Choose Edit. Choose Add and enter the following
data:
Field Name/Data Type
Value
CONNECTIVITY PATH
House Bank Account (ID)
GIRO
HOUSE BANK ACCOUNT DATA
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Unit 1: Automatic Payments
Field Name/Data Type
Value
GL Account
11001000
i) Choose Apply and the Save.
The new account is displayed in the list.
5. Use the data in the following table to update the master record for the G/L account with
the house bank and current account data:
Field Name/Data Type
Value
Chart of Accounts
YCOA
G/L Account
11001000
Company Code
TA##
House Bank
T-B##
Account ID
GIRO
a) On Fiori Launchpad, choose tile Manage G/L Account Master Data in group General
Ledger .
m
o G/L Account 11001000 that is to be
b) On the Search G/L Accounts screen, entercthe
changed and enter the Chart of Accountsl.YCOA.
ai
m
g account number.
c) Choose Go and click on the displayed
s@
e
d) Click GL Account.
ey
o
l
e) On the GL Account MasterarData screen choose Edit.
c
f) Go to COMPANY CODE DATA.
g) Click Company Code TA##.
h) Select the CREATE/BANK/INTEREST tab.
i) Enter the required data in the House Bank and Account ID fields.
j) Choose OK and then choose Save.
k) Choose Home.
The mapping between G/L account and house bank master data needs to be defined
as a 1:1 relation. For each house bank an individual G/L account should be created.
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Unit 1
Exercise 2
Modify Vendor Master Records
Business Example
To avoid problems during the automatic payment run, you must verify and, if necessary,
update the vendor master data.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Update the general data in the vendor master record (Business Partner) to ensure that
your vendor details are complete.
Use the data in the following table:
Field Name/Data Type
Value
Business Partner
T-AV##
Company Code
TA##
Name (first line)
m Real Estate Agency Hamburg
TA##
o
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Street/House number
il Main Street 199
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gm
Postal Code/City
@
s
ye
Country
Language
e
lo
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ca
20000 Hamburg
DE
EN (or update to reflect the location of the training)
2. Use the data in the following table to enter a new bank account number for a vendor and
generate the IBAN.
Field Name/Data Type
Value
ID
0002
Country
DE
Bank Key
123456##
Bank Account
111111##
3. Enter the payment method T- SEPA Credit Transfer as another possible payment method
at the company code level for your vendor master record. Do not deselect any other
payment methods.
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Unit 1
Solution 2
Modify Vendor Master Records
Business Example
To avoid problems during the automatic payment run, you must verify and, if necessary,
update the vendor master data.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Update the general data in the vendor master record (Business Partner) to ensure that
your vendor details are complete.
Use the data in the following table:
Field Name/Data Type
Value
Business Partner
T-AV##
Company Code
TA##
Name (first line)
m Real Estate Agency Hamburg
TA##
o
.c
Street/House number
il Main Street 199
a
gm
Postal Code/City
@
s
ye
Country
Language
e
lo
r
ca
20000 Hamburg
DE
EN (or update to reflect the location of the training)
a) On the Fiori Launchpad, choose tile Maintain Business Partner in group Accounts
Payable.
Note:
If a different business partner should be analyzed, choose the Open BP
button under Display – Change Organization.
In the Open Business Partner screen enter the Business Partner code.
b) On the Maintain Business Partner screen, enter the required data in the Business
Partner — T-AV##. Press Enter and the choose Display in BP Role — FI Vendor fields.
Choose Enter.
c) On the Display Organization: T-AV##, role FI Vendor screen, choose the Switch
between Display and Change button.
d) Under the General Data area select the Address tab page. Check whether the data
provided in the above table is maintained in the BP master data.
e) Then select the tab Payment transactions. Stay on this tab.
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Solution 2: Modify Vendor Master Records
2. Use the data in the following table to enter a new bank account number for a vendor and
generate the IBAN.
Field Name/Data Type
Value
ID
0002
Country
DE
Bank Key
123456##
Bank Account
111111##
a) On the Change Organization: T-AV##, role FI Vendor — Payment Transactions screen,
enter the required data in the ID,Country, Bank Key, and Bank Account fields.
b) To generate an IBAN, choose the Define IBAN button. Choose Continue twice. Stay on
this page.
c) Choose Save to save the Business Partner Changes.
3. Enter the payment method T- SEPA Credit Transfer as another possible payment method
at the company code level for your vendor master record. Do not deselect any other
payment methods.
a) On the Change Organization: T-AV##, role FI Vendor screen, choose the Company
Code button. Insert TA##. Press Enter.
om
b) Choose the Vendor: Payment Transactions
.ctab, and choose the Input Help button next
l
to the Payment methods field.
i
ma
g
c) Look at the payment methods. T is
s@already assigned.
e
If the payment method is already
ey maintained in BP master data, no action needs to be
o
performed in this step.
rl
ca
d) Choose Continue.
e) Choose Save or Cancel.
f) Close the browser tab page.
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Unit 1
Exercise 3
Enter Invoices for Automatic Payments
Business Example
In your role as accounting clerk, you must enter vendor invoices for the automatic payment
run in your company.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to create a vendor invoice.
Field Name/Data Type
Value
Company Code
TA##
Vendor
T-AV##
Invoice date
om
Posting Date
c
.
il
Amount
s
Tax code
EUR
e
ey
Calculate Tax
Current date
2000
a
m
@g
Currency
Current date
o
Select
l
ar
c
V0 (0% Input tax non
taxable)
Payment Method
T
Payment Term
0001
G/L acct
61003000
Debit/Credit
Debit
Amount in doc. curr.
*
Cost center
TA##1100
2. Use the data in the following table to create a vendor credit memo:
Field Name/Data Type
Value
Vendor
T-AV##
Invoice date
Current date minus two months
Posting Date
Current date minus two months
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Exercise 3: Enter Invoices for Automatic Payments
Field Name/Data Type
Value
Amount
2500
Currency
EUR
Calculate Tax
Select
Tax code
V0 (0% Input tax non taxable)
Pmt Method
T
Payment Term
0001
G/L acct
61003000
Debit/Credit
Credit
Amount in doc. curr.
*
Cost center
TA##1200
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Unit 1
Solution 3
Enter Invoices for Automatic Payments
Business Example
In your role as accounting clerk, you must enter vendor invoices for the automatic payment
run in your company.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to create a vendor invoice.
Field Name/Data Type
Value
Company Code
TA##
Vendor
T-AV##
Invoice date
om
Posting Date
c
.
il
Amount
a
m
@g
Currency
s
e
ey
Calculate Tax
Tax code
o
l
ar
c
Current date
Current date
2000
EUR
Select
V0 (0% Input tax non
taxable)
Payment Method
T
Payment Term
0001
G/L acct
61003000
Debit/Credit
Debit
Amount in doc. curr.
*
Cost center
TA##1100
a) On the Fiori Launchpad, choose tile Create Incoming Invoices in group Accounts
Payable.
b) On the Enter Vendor Invoice: Company Code TA## screen, enter the required data in
the Vendor, Invoice Date, Posting Date, Amount, and Currency fields.
If you get an information or a warning message during posting and you like to continue
posting, please choose the enter key on your keyboard to confirm the message.
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Solution 3: Enter Invoices for Automatic Payments
c) Select the Calculate tax box and select the appropriate tax code.
d) Go to the Payment tab, enter the required data in the Payt Terms (payment term) and
the Payt Method (payment method) fields.
e) In the Items area, enter the required data in the G/L acct (G/L account), D/C (debit/
credit), Amount in doc. curr. (currency of the amount in the document), Tax code, and
Cost center fields.
f) Choose Simulate.
g) Verify the document. To view or change the details in a line item, double-click the
relevant line item.
h) To save the document, choose the button Post. Stay on this screen.
Document Reference: ___________________
i) Stay on this screen.
2. Use the data in the following table to create a vendor credit memo:
Field Name/Data Type
Value
Vendor
T-AV##
Invoice date
Current date minus two months
Posting Date
Current date minus two months
om
c
.2500
Amount
il
a
gm
Currency
s@
Calculate Tax
Tax code
Pmt Method
e
y
oe
l
r
ca
EUR
Select
V0 (0% Input tax non taxable)
T
Payment Term
0001
G/L acct
61003000
Debit/Credit
Credit
Amount in doc. curr.
*
Cost center
TA##1200
a) On the Enter Vendor Invoice: Company Code TA## screen, choose Transaction Credit
Memo.
b) On the Enter Vendor Invoice: Company Code TA## screen, enter the required data in
the Vendor, Invoice date, Posting Date, Amount, and Currency fields.
c) Select the Calculate tax box and select the appropriate tax code.
d) Choose the Payment tab and enter the required data in the Pmt Method (payment
method) field.
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Unit 1: Automatic Payments
e) In the Items area, enter the required data in the G/L acct (G/L account), D/C (debit/
credit), Amount in doc. curr. (amount in document currency), Tax code, and Cost
center fields.
f) In the top of the screen, choose Simulate Document Posting button.
g) Verify the document. To view or change the details in a line item, double-click the
relevant line item.
h) To save the document, choose Post . Then close the tab.
Document Reference: ___________________
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Unit 1
Exercise 4
Create and Display a SEPA Mandate
Business Example
In order to receive direct debit payments from a customer, you must create a mandate.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to create a mandate.
Field Name/Data Type
Value
Business Partner
T-AC##
Company Code
TA##
Correspondence Language
EN (or update to reflect the location of the training)
Status
Active
m
o
c01.01.YYYY
.
(current year)
l
Valid from
i
a
gm
Valid to
@
es
Payment type
Location of Sig.
Signature Date
y
e
lo
r
ca
31.12.YYYY (current year plus two years)
N (Recurring use mandate)
Update to reflect the location of
the training (for example: Hamburg)
01.01.YYYY (current year)
2. Display and verify the mandate using the app Maintain Business Partner on the Fiori
Launchpad (group: Accounts Receivable).
3. Alternatively, you can use the tile Create SEPA Mandate (group Accounts Receivable ) to
create a SEPA Mandate.
4. To change the SEPA Mandate, you can use the tile Change SEPA Mandate in group
Accounts Receivable .
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Unit 1
Solution 4
Create and Display a SEPA Mandate
Business Example
In order to receive direct debit payments from a customer, you must create a mandate.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to create a mandate.
Field Name/Data Type
Value
Business Partner
T-AC##
Company Code
TA##
Correspondence Language
EN (or update to reflect the location of the training)
Status
Active
m
o
c01.01.YYYY
.
(current year)
l
Valid from
i
a
gm
Valid to
@
es
Payment type
Location of Sig.
Signature Date
y
e
lo
r
ca
31.12.YYYY (current year plus two years)
N (Recurring use mandate)
Update to reflect the location of
the training (for example: Hamburg)
01.01.YYYY (current year)
a) On the Fiori Launchpad, choose tile Maintain Business Partner in group Accounts
Receivable.
Note:
If a different business partner should be analyzed, choose the Open BP
button under Display – Change Organization.
In the Open Business Partner screen, enter the Business Partner code.
b) On the Maintain Business Partner screen, enter the required data in the below fields:
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Solution 4: Create and Display a SEPA Mandate
Field Name/Data Type
Value
Business Partner
T-AC##
c) Choose Enter.
d) Display the Business Partner in role FI Customer.
e) Choose Enter.
f) On the Display Person: T-AC##, role FI Customer, choose the Switch between Display
and Change button.
g) On the Change Person: T-AC##, role FI Customer — Address screen, if required,
update the Correspondence Language field in the Name section of the screen.
h) On the Change Person: T-AC##, role FI Customer screen, choose the Payment
Transactions tab.
i) In the Bank Details area, select the line with bank details and choose FI SEPA Mandates
button.
The following information message will be displayed, No mandate for IBAN... Do you
want to create a new mandate?.
m
j) Choose YES and select company code TA##.
co
l.
The following information message willaibe displayed: Date for company code TA##
was applied for the mandate recipient.
gm
s@
e
k) In the Create Mandate: Default IDs
ey dialog box, enter the required data in the Creditor ID
field and choose Continue. lo
r
The credit ID is automatically
ca filled by the system based on the Customizing data.
l) On the Create Mandate: Detail screen, on the Basic Data tab, enter the required data in
the Status (Active) , Valid from, Valid to, Location of Sig. (location of signatory), and
Signature Date fields.
m) Choose the tab Payer on this screen and verify the customer data.
n) On the Payment Recipient tab, verify the company code data.
Note:
Subsequent changes to the address and bank data do not automatically
result in changes to the entries in the mandate.
o) Choose the Check Mandate button.
p) In the Information dialog box, choose Continue.
q) On the Create Mandate: Detail screen, choose Continue.
r) On the Change Person: T-AC##, role FI Customer screen, choose Save. Write down the
Mandate Reference.
Mandate Reference: __________________________
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Unit 1: Automatic Payments
2. Display and verify the mandate using the app Maintain Business Partner on the Fiori
Launchpad (group: Accounts Receivable).
a) On the Change Organization: T-AC##, role FI Customer screen, choose the Payment
Transactions tab.
b) Choose Switch between Display and Change.
c) In the Bank Details area, select the line with bank details and choose the FI SEPA
Mandates button.
The following information message will be displayed, There are already mandate for
IBAN... Do you want to change them or create new mandate?
d) Choose Change.
e) In the Mandates screen, select the line with the mandate and choose Print Mandate.
f) Enter LP01 as Output Device.
g) To display the mandate, in the Print: SEPA Mandates dialog box, choose Print Preview.
h) Once you have verified the mandate, choose Exit.
i) If asked, choose to save the customer master data.
j) Close the tab.
3. Alternatively, you can use the tile Create SEPA Mandate (group Accounts Receivable ) to
create a SEPA Mandate.
om
.c
l
4. To change the SEPA Mandate, you can use
aithe tile Change SEPA Mandate in group
m
Accounts Receivable .
g
s@
e
ey
o
rl
ca
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Unit 1
Exercise 5
Configure the Payment Program
Business Example
To optimize the handling of your incoming and outgoing payments with the payment
program, you must verify and, if necessary, update the settings in Customizing.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to verify the general settings for your company code in
the payment run configuration.
Field Name/Data Type
Value
Sending company code
TA##
Paying company code
TA##
Tolerance days for payable
5
om
2,0
c
.
Outgoing pmnt with cash disc. from
il
Minimum amount for incoming paymentma
0,50
Minimum amount for outgoing payment
e
2,5
Form for the Payment Advice l
SAPscript F110_D_AVIS
g
s@
y
oe
r
ca
2. Use the following table to take note of, and compare, the settings selected for Germany
(DE) with payment method S and with payment method T.
Field Name/Data Type
Payment Method S
Payment Method T
Payment medium
Payment method classification
Allowed for personnel payments
Street, P.O. box, or P.O. box
pst code
Bank details
Account Number Required
IBAN Required
SWIFT Code Required
Document type for payment
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Unit 1: Automatic Payments
Field Name/Data Type
Payment Method S
Payment Method T
Clearing document type
Format
3. Use the following table to take note of, and compare, the settings selected for company
code TA## with payment method S and with payment method T.
Field Name/Data Type
Payment Method S
Payment Method T
Minimum amount
Maximum amount
Foreign business partner allowed
Foreign currency allowed
Cust/vendor bank abroad allowed?
Payment per due date
No optimization
Optimize by bank group
m
o
.c
Optimize by postal code
il
Form for the Payment Medium
a
gm
@
s
ye
e
4. Assign the selection variant V_SEPA_CT
to the payment medium format SEPA_CT for
lo
r
your company code TA## and
a house bank T-B##.
c
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Unit 1
Solution 5
Configure the Payment Program
Business Example
To optimize the handling of your incoming and outgoing payments with the payment
program, you must verify and, if necessary, update the settings in Customizing.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to verify the general settings for your company code in
the payment run configuration.
Field Name/Data Type
Value
Sending company code
TA##
Paying company code
TA##
Tolerance days for payable
5
om
2,0
c
.
Outgoing pmnt with cash disc. from
il
Minimum amount for incoming paymentma
0,50
Minimum amount for outgoing payment
e
2,5
Form for the Payment Advice l
SAPscript F110_D_AVIS
g
s@
y
oe
r
ca
a) On the SAP Easy Access screen, choose Tools → Customizing → IMG → Execute
Project (SPRO).
b) Choose button SAP Reference IMG.
c) Choose Financial Accounting → Accounts Receivable and Accounts Payable →
Business Transactions → Outgoing Payments → Automatic Outgoing Payments →
Payment Method/ Bank Selection for Payment Program → Set Up All Company Codes
for Payment Transactions
d) On the Change View "Company Codes": Overview screen, double-click the required
company code.
Note:
To go directly to a company code, at the bottom of the screen, choose
Position and enter the company code TA##.
e) On the Change View "Company Codes": Details screen, verify and, if necessary, update
the data in the Sending company code, Paying company code, Tolerance days for
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Unit 1: Automatic Payments
payable, and Outgoing pmnt with cash disc. from (outgoing payment with cash
discount from) fields.
f) Choose Save.
g) Choose Back twice.
h) In the IMG, choose below Payment Method/ Bank Selection for Payment Program —
Set Up Paying Company Codes for Payment Transactions.
i) On the Change View "Paying Company Codes: Overview" screen, double-click the
appropriate paying company code.
j) On the Change View "Paying Company Codes": Details screen, verify and, if necessary,
update the data in the Minimum amount for incoming payment and Minimum amount
for outgoing payment fields.
k) Choose Forms and verify the data in the Form for the Payment Advice field.
l) Choose Save.
m) To return to the Customizing: Payment Method/Bank Selection for Payment Program
screen, choose Back twice.
2. Use the following table to take note of, and compare, the settings selected for Germany
(DE) with payment method S and with payment method T.
Field Name/Data Type
Payment MethodmS
o
.c
Payment medium
Payment Method T
il
Payment method classification
a
gm
@
s
ye
Allowed for personnel payoe
l
ments
ar
c
Street, P.O. box, or P.O. box
pst code
Bank details
Account Number Required
IBAN Required
SWIFT Code Required
Document type for payment
Clearing document type
Format
a) On the Customizing: Payment Method/Bank Selection for Payment Program screen,
choose Set Up Payment Methods per Country for Payment Transactions.
b) On the Change View "Payment Method/Country": Overview screen, choose payment
method S for Germany by double-clicking.
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Solution 5: Configure the Payment Program
c) On the Change View "Payment Method/Country": Details screen, take note of the
settings selected and choose Back.
d) On the Change View "Payment Method/Country": Overview screen, choose payment
method T for Germany by double-clicking.
e) On the Change View "Payment Method/Country": Details screen, take note of the
settings selected and choose Back twice.
3. Use the following table to take note of, and compare, the settings selected for company
code TA## with payment method S and with payment method T.
Field Name/Data Type
Payment Method S
Payment Method T
Minimum amount
Maximum amount
Foreign business partner allowed
Foreign currency allowed
Cust/vendor bank abroad allowed?
Payment per due date
No optimization
m
o
.c
Optimize by bank group
il
a
gm
Optimize by postal code
@
s
ye
Form for the Payment Medium
e
o
rl
ca
a) On the Customizing: Payment Method/Bank Selection for Payment Program screen,
choose Set Up Payment Methods per Company Code for Payment Transactions.
b) On the Change View "Maintenance of Company Code Data for a Payment Method": O
screen, choose payment method S for your Company Code TA## (help yourself with
the button Position...).
c) On the Change View "Maintenance of Company Code Data for a Payment Method": D
screen, take note of the settings selected.
d) Choose Form Data and take note of the data in the Form for the Payment Medium field
and choose Back.
e) On the Change View "Maintenance of Company Code Data for a Payment Method": O
screen, choose payment method T for your Company Code TA## (help yourself with
the button Position...).
f) On the Change View "Maintenance of Company Code Data for a Payment Method": D
screen, take note of the settings selected.
g) Choose Save.
h) Choose back twice.
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Unit 1: Automatic Payments
4. Assign the selection variant V_SEPA_CT to the payment medium format SEPA_CT for
your company code TA## and house bank T-B##.
a) On the Display IMG screen, choose Financial Accounting → Accounts Receivable and
Accounts Payable → Business Transactions → Outgoing Payments → Automatic
Outgoing Payments → Payment Media → Make Settings for Payment Medium
Formats from Payment Medium Workbench → Create/Assign Selection Variants.
Note:
You can also use transaction code OBPM4.
b) On the Payment Medium: Selection Variants screen, double-click the payment medium
format SEPA_CT.
c) In the Paymt Medium Output Seperated With... area, scroll down to your company code
TA## and house bank T-B##, enter the variant V_SEPA_CT.
d) Choose Save.
e) Choose Back.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 1
Exercise 6
Configure the Bank Selection
Business Example
To ensure outgoing and incoming payments are posted to the correct bank account, you
must configure the bank selection for automatic payments.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to configure the bank determination settings for your
company code (payment program).
Field Name/Data Type
Value
RANKING ORDER
Paying company code
TA##
Payment method/PM
T
om
EUR
c
.
Currency
il 1
Ranking Order
a
gm
@
House Bank
s
ye
e
BANK ACCOUNTS
Acct ID
T-B##
o
rl
ca
Bank subaccount
GIRO
11001020
2. Use the data in the following table to plan the amounts for your house bank and the
related bank account.
Field Name/Data Type
For Payment Method T
House bank
T-B##
Account ID
GIRO
Days
999
Currency
EUR
Available for outgoing payment
5000000
3. Use the data in the following table to revise the planned amounts for your house bank and
the related bank account.
Field Name/Data Type
Value
Payment method
T
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Unit 1: Automatic Payments
Field Name/Data Type
Value
House bank
T-B##
Account ID
GIRO
Amount Limit (Betragsgrenze)
3000000
Days (Tage)
2
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 1
Solution 6
Configure the Bank Selection
Business Example
To ensure outgoing and incoming payments are posted to the correct bank account, you
must configure the bank selection for automatic payments.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to configure the bank determination settings for your
company code (payment program).
Field Name/Data Type
Value
RANKING ORDER
Paying company code
TA##
Payment method/PM
T
om
EUR
c
.
Currency
il 1
Ranking Order
a
gm
@
House Bank
s
ye
e
BANK ACCOUNTS
Acct ID
Bank subaccount
T-B##
o
rl
ca
GIRO
11001020
a) In the Customizing (SPRO) choose Financial Accounting → Accounts Receivable and
Accounts Payable → Business Transactions → Outgoing Payments → Automatic
Outgoing Payments → Payment Method/Bank Selection for Payment Program → Set
Up Bank Determination for Payment Transactions.
b) On the right side of your screen, select the row for the required paying company code.
c) In the left pane, double-click Ranking Order.
d) On the Change View "Ranking Order": Overview screen, for the required payment
method (T), overwrite the value in the House Bk (house bank) field with the required
data (T-B##).
e) Choose Save.
f) In the left pane, double-click Bank Accounts .
g) On the Change View "Bank Accounts": Overview screen, choose New Entries.
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Unit 1: Automatic Payments
h) On the New Entries: Overview of Added Entries screen, enter the required data in the
House Bk (house bank), PM (payment method), Acct ID (account ID), and Bank
subacct (bank subaccount) fields.
i) Choose Save.
j) Stay on this screen.
2. Use the data in the following table to plan the amounts for your house bank and the
related bank account.
Field Name/Data Type
For Payment Method T
House bank
T-B##
Account ID
GIRO
Days
999
Currency
EUR
Available for outgoing payment
5000000
a) On the left pane of your screen, double-click Available Amounts.
b) On the Change View "Available Amounts": Overview screen, choose New Entries.
c) On the New Entries: Overview of Added Entries
screen, enter the required data in the
omID), Days, Currency, and Available for
c
House Ba... (house bank), Accoun... (account
.
outgoing... (available for outgoing payment)
il fields.
a
m
@g
d) Choose Save.
s
e
ey
e) Stay on this screen.
lo
r
a
3. Use the data in the followingctable
to revise the planned amounts for your house bank and
the related bank account.
Field Name/Data Type
Value
Payment method
T
House bank
T-B##
Account ID
GIRO
Amount Limit (Betragsgrenze)
3000000
Days (Tage)
2
a) On the left pane of your screen, double-click the Value Date folder.
b) On the Change View "Value Date": Overview screen, choose New Entries.
c) On the New Entries: Overview of Added Entries screen, enter the required data in the
Pmt me... (payment method), House... (house bank), Acc... (account ID), Amount Limit
(Betragsgrenze), and Days... (days) fields.
d) Choose Save.
e) Choose back till you get back to the IMG.
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Unit 1
Exercise 7
Run the Payment Proposal
Business Example
As a member of the accounting department, you must ensure that a high volume of invoices
are processed on time and in accordance with the payment methods specified by each
vendor.
In this exercise, when the values include ##, replace the characters with the number your
instructor assigned you.
1. Use the data in the following table to consult the master record for vendor T-AV## and
verify that the address information is complete and that no payment blocks apply.
Field Name/Data Type
Value
Company Code
TA##
Business Partner
T-AV##
Display in BP role
FIm Vendor
o
.c
il
2. Use the data in the following table to verify
ma that the vendor account has a cumulative debit
g
balance.
s@
e
y
oe
Field Name/Data Type
Supplier
rl
ca
Value
T-AV##
Company Code
TA##
Fiscal Year
Current fiscal year
3. Use the data in the following table to run the automatic payment run, to pay the open
invoices for vendor accounts T-AV##.
Field Name/Data Type
Value
Run Date
Current date
Identification
TA##
Posting Date
Current date
Docs entered up to
Current date
Additional Log
Yes
Company Code
TA##
Next Payment Date
Current date plus one month
Payment Method
T
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Unit 1: Automatic Payments
Field Name/Data Type
Value
Supplier
T-AV##
4. Create the proposal run, scheduling it to run immediately.
5. Delete the proposal created.
6. Create a new vendor invoice in order to have a credit balance for your vendor. Use the
following data:
Field Name
Value
Vendor
T-AV##
Invoice Date
Current date
Document Date
Current date
Amount
1000
Calculate tax
Selected
Tax Code
1I (10% Input tax)
Payment Method
T
om
c
. 0001
Term of Payment
il
a
gm
GL Account
@
s
ye
D/C
Amount in doc. Currency
e
lo
r
ca
Cost Center
61003000
Debit
*
TA##1100
7. Recreate the Payment Proposal.
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Unit 1
Solution 7
Run the Payment Proposal
Business Example
As a member of the accounting department, you must ensure that a high volume of invoices
are processed on time and in accordance with the payment methods specified by each
vendor.
In this exercise, when the values include ##, replace the characters with the number your
instructor assigned you.
1. Use the data in the following table to consult the master record for vendor T-AV## and
verify that the address information is complete and that no payment blocks apply.
Field Name/Data Type
Value
Company Code
TA##
Business Partner
T-AV##
Display in BP role
FIm Vendor
o
.c
l
ai
m
a) On the Fiori Launchpad, choose tile gMaintain
Business Partner in group Accounts
@
Payable.
s
e
y
oe
l
Note:
ar
c
If a different business partner should be analyzed, choose the Open BP
button under Display – Change Organization.
On the Open Business Partner screen, enter the Business Partner code.
b) On the Maintain Business Partner screen, enter the Business Partner, then choose
Enter. Then select FI Vendor in Display in BP role field, and choose Enter.
c) Choose Enter.
d) On the Display Organization: T-AV##, role FI Vendor— Address screen, verify that the
street address, city, and country information is complete and choose Enter.
e) On the Display Organization: T-AV##, role FI Vendor , choose the Switch between
Display and Change button.
f) Choose the push-button Company Code, press Enter and insert TA##. Choose Enter.
g) On the Change Organization: T-AV##, role FI Vendor screen, choose the tab Vendor:
Payment Transactions. Verify that the payment block indicates that the vendor is free
for payment.
h) Choose Save and close the browser tab page.
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Unit 1: Automatic Payments
2. Use the data in the following table to verify that the vendor account has a cumulative debit
balance.
Field Name/Data Type
Value
Supplier
T-AV##
Company Code
TA##
Fiscal Year
Current fiscal year
a) On the Fiori Launchpad, choose tile Display Supplier Balances in group Account
Payable.
b) On the Display Supplier Balances screen, enter the required data in the Supplier,
Company code, and Fiscal Year fields.
c) Choose Go.
d) Verify that there is a cumulative debit balance for vendor T-AV## in the current period.
e) Choose Home.
3. Use the data in the following table to run the automatic payment run, to pay the open
invoices for vendor accounts T-AV##.
Field Name/Data Type
Value
Current
date
om
c
.
Run Date
il TA##
Identification
a
gm
@
Posting Date
Docs entered up to
Additional Log
s
ye
oe
l
r
ca
Current date
Current date
Yes
Company Code
TA##
Next Payment Date
Current date plus one month
Payment Method
T
Supplier
T-AV##
a) On the Fiori Launchpad, choose tile Manage Automatic Payments in group Accounts
Payable.
b) On the Manage Automatic Payments screen, choose the Add button (+) at the right
side of the screen and enter the required data in the Run Date and Identification fields.
c) Choose Create.
d) In the Payment Controls tab, enter the required data in the Posting date , Docs Entered
Up To , Additional Log On., Company Code, Next Payment Date , Payment Methods
(payment methods) and Supplier fields.
Under the Free selection section, certain field can be selected as selection criteria for
current payment run.
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Solution 7: Run the Payment Proposal
e) Choose Save and the back to return to the Manage Automatic Payments screen.
f) Choose Go and in the Parameter Created tab the run is updated (X).
g) If the Parameter Created needs to be changed, select the Parameter Created
identification and in the next screen choose Edit.
4. Create the proposal run, scheduling it to run immediately.
a) On the Manage Automatic Payments — Parameter Created tab, select the run created
previously by clicking it and choosing Schedule. Then Choose Proposal.
b) In the Schedule Proposal dialog box, select Start Immediately and choose Schedule.
c) The information message Proposal has been scheduled is displayed on the
screen.
d) The proposal created is updated in the Proposal Processed tab, after being transferred
from the Parameter Created tab.
e) Select the payment proposal created and choose the arrow under the Revise column.
f) In the new screen Revise Payment Proposals, select tab Exception and double-click on
payment document. The supplier has a debit balance; the invoice is not paid.
g) Chose Back until you reach the Proposal screen.
5. Delete the proposal created.
m
o
a) In the Manage Automatic Payment screen,cselect
the proposal created and choose
.
Delete.
l
ai
b) In the Confirm screen, the Keep Parameters
option is selected. Choose Continue.
gm
@
c) Choose Back.
s
ye
oe
l
6. Create a new vendor invoice inrorder to have a credit balance for your vendor. Use the
ca
following data:
Field Name
Value
Vendor
T-AV##
Invoice Date
Current date
Document Date
Current date
Amount
1000
Calculate tax
Selected
Tax Code
1I (10% Input tax)
Payment Method
T
Term of Payment
0001
GL Account
61003000
D/C
Debit
Amount in doc. Currency
*
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Unit 1: Automatic Payments
Field Name
Value
Cost Center
TA##1100
a) On the Fiori Launchpad, choose tile Create Incoming Invoices. in group Accounts
Payable.
b) On the Enter Vendor Invoices: Company Code TA## screen, enter the data given in the
table.
c) Under the Payment tab, enter the payment method and payment term.
d) Choose Simulate in order to check the document.
e) Choose Post.
f) Close the tab.
7. Recreate the Payment Proposal.
a) On the Manage Automatic Payments — Parameter Created tab, select the run created
previously and choose Schedule. Then choose Proposal.
b) In the Schedule Proposal dialog box, select Start Immediately and choose Schedule.
c) The information message Proposal has been scheduled is displayed on the
screen.
m
co
d) The proposal created is updated in the Proposal
Processed tab, after being transferred
l.
i
from the Parameter Processed tab. ma
@g
e) Select the payment proposal created
es and click the arrow at the end of the row.
ey
f) In the new Revise Payment Proposals
screen, select the Payments tab and select the
lo
r
document F11XXXXXXX inaorder to see the invoices included in the payment proposal.
c
g) Choose back to get to the Manage Automatic Payments screen.
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Unit 1
Exercise 8
Execute a Payment Run
Business Example
Once you have approved the payment proposal, you must execute the payment run. You
generate the DME file to send to the bank to process your payments.
1. Schedule a payment run to start immediately.
2. Download and display the Payment Medium File.
3. Display the payment run log.
4. Display the posted payment document and verify the reference text.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 1
Solution 8
Execute a Payment Run
Business Example
Once you have approved the payment proposal, you must execute the payment run. You
generate the DME file to send to the bank to process your payments.
1. Schedule a payment run to start immediately.
a) On the Fiori Launchpad, choose tile Manage Automatic Payments in group Accounts
Payable.
b) On the Manage Automatic Payments — Proposal Processed screen, select the proposal
run previously created and choose Schedule.
c) In the Schedule Payment dialog box, select Start Immediately and select Schedule.
The information message Payment has been scheduled is displayed on the
screen.
The payment run created is updated in the tab Payment Processed, being transferred
om
from tab Proposal Processed tab.
.c
l
d) Choose the Payment Processed tab and
ai check the log where the message Posting
m
Orders: 1 generated, 1 completed
is displayed.
@g
s
ye
e) Select Open.
e
o
rl Payments tab. The payment document is displayed.
f) In the new screen choose athe
c
g) Take a note of the payment document number:___________________.
h) Choose Home to return to initial screen.
2. Download and display the Payment Medium File.
a) On the Fiori Launchpad, choose tile Manage Automatic Payments in group Accounts
Payable.
b) On the Manage Automatic Payments screen, choose the Payment Processed tab and
select the payment media file created under the Payment Media column.
c) On the Manage Payment Media screen, select the payment file created and choose
Download .
The message 1 file downloaded will be displayed on the screen Download
Success.
d) At the bottom of the screen the message Do you want to open or save the
Payment_Media... will be displayed.
e) Choose Open.
f) Choose Open With → Internet Explorer.
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Solution 8: Execute a Payment Run
(If necessary, choose More Options.)
The file will be opened in another screen. To see the file, switch the screen.
g) Choose Home to return to the initial screen.
3. Display the payment run log.
a) On the Maintain Automatic Payments — Payment Processed tab, select the line with
the payment run previously created and choose Log.
4. Display the posted payment document and verify the reference text.
a) On the Fiori Launchpad, choose tile Manage Journal Entries in group General Ledger.
b) On the Manage Journal Entries screen, enter the company code TA##, the payment
document number, the current year, and choose Go.
c) Select the document line and choose Manage Journal Entries and verify the text in the
Header Text field.
Result: In the Header Text field, the identification payment run is saved.
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Unit 2
Exercise 9
Modify a Customer Master Record
Business Example
In your role as accounting clerk, you regularly send dunning notices to your customers. For
this reason, you must maintain the dunning data in the customer master records.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to maintain some of the key fields in the customer
master record.
Field Name/Data Type
Value
Business Partner
T-AC##
Display in BP role
FI Customer
Correspondence Language
EN (or update to reflect the location
of the training)
m
co
.
l TA##
Company Code
i
a
gm
Dunning.Procedure
@
es
Dunning Block
Dunning clerk
y
e
lo
r
ca
1001
E (Other reason)
## (Caution: if you are group 01–
09; insert 1,2,...9 (without
“0”)) Fior
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Unit 2
Solution 9
Modify a Customer Master Record
Business Example
In your role as accounting clerk, you regularly send dunning notices to your customers. For
this reason, you must maintain the dunning data in the customer master records.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to maintain some of the key fields in the customer
master record.
Field Name/Data Type
Value
Business Partner
T-AC##
Display in BP role
FI Customer
Correspondence Language
EN (or update to reflect the location
of the training)
m
co
.
l TA##
Company Code
i
a
gm
Dunning.Procedure
@
es
Dunning Block
Dunning clerk
y
e
lo
r
ca
1001
E (Other reason)
## (Caution: if you are group 01–
09; insert 1,2,...9 (without
“0”)) Fior
a) On the Fiori Launchpad, choose tile Maintain Business Partner in group Accounts
Receivable.
Note:
If a different business partner should be analyzed, choose the Open BP
button under Display – Change Organization.
In the Open Business Partner screen enter the Business Partner code.
b) On the Maintain Business Partner screen, enter the required data in the Business
Partner (T-AC##).
c) Choose Enter
d) On the Display Person: T-AC## screen, enter the required data Display in BP role fields
(FI Customer).
e) Choose Enter.
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Unit 2: The Dunning Program
f) On the Display Person: T-AC##, role FI Customer screen, choose the Switch between
Display and Change button.
g) On the Change Person: T-AC##, role FI Customer screen, enter the required data in the
Correspondence Language field.
Note:
If the dunning letter is not available in your language, the system creates
the dunning letter in German (the original language of the SAPscript form).
h) Choose button Company Code Data and enter Company Code TA##.
i) Press Enter.
j) On the Change Person: T-AC##, role FI Customer screen, choose the Customer:
Correspondence tab and enter the required data in the Dunn.Procedure (dunning
procedure), Dunning Block and Dunning clerk fields (1001, E, ##).
k) Choose Save and close the browser tab.
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Unit 2
Exercise 10
Post and Modify Financial Accounting
Documents for the Dunning Program
Business Example
In your role as accounting clerk, you regularly send dunning notices to your customers. For
this reason, it is often necessary to modify a posted document by entering a dunning block.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to create a credit memo document.
Field Name/Data Type
Value
Company Code
TA##
Customer
T-AC##
Invoice date
Current
date minus one month
m
o
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Posting Date
l Current date minus one month
i
ma
Amount
g
@
es
Currency
Calculate Tax
Tax code
y
e
lo
r
ca
200
EUR
Selected
1O (10% Output Tax (Training))
G/L acct
41000500
D/C (Debit/Credit)
Debit
Amount in doc.curr.
*
Profit Center
T-PCA##
2. Use the data in the following table to create a customer invoice.
Field Name/Data Type
Value
Customer
T-AC##
Invoice date
Current date minus one month
Posting Date
Current date minus one month
Amount
1000
Currency
EUR
Calculate Tax
Selected
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Unit 2: The Dunning Program
Field Name/Data Type
Value
Tax code
1O (10% Output Tax (Training))
G/L acct
41000500
D/C (Debit/Credit)
Credit
Amount in doc.curr.
*
Profit Center
T-PCA##
3. Use the data in the following table to enter a dunning block in a financial accounting
document.
Field Name/Data Type
Value
Customer
T-AC##
Company Code
TA##
Status
Open Items
Open on Key Date
Current date
Item type
Normal Item
Amount (CoCd Cur.)
1000
m
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Dunn. Block
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Unit 2
Solution 10
Post and Modify Financial Accounting
Documents for the Dunning Program
Business Example
In your role as accounting clerk, you regularly send dunning notices to your customers. For
this reason, it is often necessary to modify a posted document by entering a dunning block.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to create a credit memo document.
Field Name/Data Type
Value
Company Code
TA##
Customer
T-AC##
Invoice date
Current
date minus one month
m
o
.c
Posting Date
l Current date minus one month
i
ma
Amount
g
@
es
Currency
Calculate Tax
Tax code
y
e
lo
r
ca
200
EUR
Selected
1O (10% Output Tax (Training))
G/L acct
41000500
D/C (Debit/Credit)
Debit
Amount in doc.curr.
*
Profit Center
T-PCA##
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Accounts
Receivable (Company Code TA## — Continue).
b) On the Enter Customer Credit Memo: Company Code TA## screen, enter the required
data in the Customer, Document date, Posting Date, Amount, Currency, Calculate Tax,
and Tax Code fields.
c) Choose the button Tree on . Choose the arrow before Screenvariants for Items.
Double-click Z_WITH_PROFIT_CENTER.
d) Scroll down to the Items area of the screen and enter the required data in the G/L acct
(general ledger account), D/C (debit/credit), and Amount in doc.curr. (amount in
currency of the document), and Profit Center fields.
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Unit 2: The Dunning Program
e) Choose Post . Stay on this screen for the next posting.
2. Use the data in the following table to create a customer invoice.
Field Name/Data Type
Value
Customer
T-AC##
Invoice date
Current date minus one month
Posting Date
Current date minus one month
Amount
1000
Currency
EUR
Calculate Tax
Selected
Tax code
1O (10% Output Tax (Training))
G/L acct
41000500
D/C (Debit/Credit)
Credit
Amount in doc.curr.
*
Profit Center
T-PCA##
a) On the Enter Customer Invoice: Company Code
m TA## screen, enter the required data
co Amount, Currency, and Calculate Tax
in the Customer, Document date, Posting .Date,
fields.
il
ma
g
b) Scroll down to the Items area of the@ screen and enter the required data in the G/L acct
es
(general ledger account), D/C (debit/credit),
Amount in doc.curr. (amount in currency
y
oe
of the document), and ProfitlCenter
fields.
r
ca
c) Choose Post .
d) Close the tab.
3. Use the data in the following table to enter a dunning block in a financial accounting
document.
Field Name/Data Type
Value
Customer
T-AC##
Company Code
TA##
Status
Open Items
Open on Key Date
Current date
Item type
Normal Item
Amount (CoCd Cur.)
1000
Dunn. Block
B
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable.
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Solution 10: Post and Modify Financial Accounting Documents for the Dunning Program
b) On the Manage Customer Line Items screen, enter the required data in the Customer
account, Company code, Status, Open on Key Date, and Item type fields.
The required data is provided in the table.
c) Choose Go.
d) Select the document with the required amount (1000) in the Amount (CoCd Cur.) field
(amount in company code currency).
e) Choose the Block for Dunning button in the Items area.
f) In the Reason for dunning block screen, enter B (Promised to Pay) in the Dunn.
Block field.
g) Choose OK.
h) Choose Home.
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Unit 2
Exercise 11
Set Up a New Dunning Procedure
Business Example
Your company is introducing a new dunning procedure. You must create a new dunning
procedure, reflecting the requirements stipulated by the customer and assign the new
procedure to the customer.
In this exercise, when the values include ##, replace the characters with the number your
instructor assigned you.
Create a New Dunning Procedure
1. Use the data in the following table to create a new dunning procedure.
Field Name/Data Type
Value
Dunn.Procedure
GR##
Name
Four-level dunning, every week ##
m
Dunning Interval in Days
7o
.c
il 4
Number of dunning levels
a
gm
Total due items from dunning level s@
ye
e
Min.days in Arrears (Acct)
Line Item Grace Periods
o
rl
ca
3
3
2
Standard transaction dunning
Select
Ref.Dunning Procedure for Texts
1001
2. Use the data in the following table to assign the minimum number of days in arrears as a
prerequisite for reaching each of the four dunning levels.
Dunning Level
Day in Arrears
1
2
2
9
3
16
4
23
3. Set the print parameters to ensure that dunning is always carried out at dunning level 4,
that all items are printed for dunning levels 3 and 4, and that a five-day payment deadline
for paying overdue items is applied for dunning level 3.
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Exercise 11: Set Up a New Dunning Procedure
4. Use the data in the following table to set the fixed dunning charge for dunning levels 1, 2,
and 3. Ensure that the charges are applied in EUR. Before setting the charges, you must
delete the existing entries.
Dunn.Level
From Dunn. Amt
Dunn.charge
1
5
2
2
10
5
3
20
10
5. Use the data in the following table to set the minimum amount required for dunning levels
1, 2, 3, and 4. Ensure that amounts are specified in EUR.
Dun
Minimum amount
1
3
2
5
3
10
4
20
6. Use the data in the following table to verify the settings for dunning texts and save your
dunning procedure.
m
co
.
l Value
Field Name/Data Type
i
a
gm
Company Code
@
es
By dun. Lev
Ref.CoCode
y
e
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TA##
Select
1010
Assign the New Dunning Procedure
1. Assign the dunning procedure GR## to your customer T-AC##. Use Company Code
TA##.
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Unit 2
Solution 11
Set Up a New Dunning Procedure
Business Example
Your company is introducing a new dunning procedure. You must create a new dunning
procedure, reflecting the requirements stipulated by the customer and assign the new
procedure to the customer.
In this exercise, when the values include ##, replace the characters with the number your
instructor assigned you.
Create a New Dunning Procedure
1. Use the data in the following table to create a new dunning procedure.
Field Name/Data Type
Value
Dunn.Procedure
GR##
Name
Four-level dunning, every week ##
m
Dunning Interval in Days
7o
.c
il 4
Number of dunning levels
a
gm
Total due items from dunning level s@
ye
e
Min.days in Arrears (Acct)
Line Item Grace Periods
o
rl
ca
3
3
2
Standard transaction dunning
Select
Ref.Dunning Procedure for Texts
1001
a) On the Fiori Launchpad, choose tile Create Dunning Notices in group Correspondence.
b) On the Dunning screen, in the main menu at the top of the screen, choose
More → Environment → Change configuration.
c) On the Maintain Dunning Procedure: List screen, choose New procedure.
d) On the Maintain Dunning Procedure: Overview screen, enter the required data in the
Dunn.Procedure and Name fields.
Hint:
You can help yourself using the copy function on this screen. In the main
menu at the top of the screen, choose Dunning Procedure → Copy. The
dunning procedure 1001 is a good template. If you use the copy function,
please check the fields and do the necessary adjustments.
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Solution 11: Set Up a New Dunning Procedure
e) Enter the required data in the Dunning Interval in Days, No. of dunning levels, Min. days
in arrears (acct), Line item grace periods , and Standard transaction dunning fields.
f) Enter the required data in the Ref.Dunning Procedure for Texts field.
g) Do not exit this screen.
2. Use the data in the following table to assign the minimum number of days in arrears as a
prerequisite for reaching each of the four dunning levels.
Dunning Level
Day in Arrears
1
2
2
9
3
16
4
23
a) In the main menu at the top of the screen, choose Dunning levels.
b) On the Maintain Dunning Procedure: Dunning levels screen, enter the required data in
the Days in arrears/interest area for dunning level 1, 2, 3, and 4.
c) Do not exit this screen.
3. Set the print parameters to ensure that dunning mis always carried out at dunning level 4,
co 4, and that a five-day payment deadline
that all items are printed for dunning levels 3 .and
for paying overdue items is applied for dunning
il level 3.
ma
g
a) In the Print parameters area, select@Always
dun? for dunning level 4, select Print all
s enter 5 in the Payment deadline field for dunning
items for dunning levels 3 and 4,eand
y
level 3.
oe
rl
b) Deselect Calculate interest.
ca
c) Do not exit this screen.
4. Use the data in the following table to set the fixed dunning charge for dunning levels 1, 2,
and 3. Ensure that the charges are applied in EUR. Before setting the charges, you must
delete the existing entries.
Dunn.Level
From Dunn. Amt
Dunn.charge
1
5
2
2
10
5
3
20
10
a) In the main menu at the top of the screen, choose Dunning Charges.
b) In the Dunning Charges dialog box, enter EUR in the Currency field and choose
Continue.
c) In the Charges area of the screen, enter the required data in the Dunn.Level (dunning
level), From Dunn. Amt (from dunning amount), and Dunn.charge (dunning charge)
fields for dunning levels 1, 2, and 3.
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Unit 2: The Dunning Program
d) Do not exit this screen.
5. Use the data in the following table to set the minimum amount required for dunning levels
1, 2, 3, and 4. Ensure that amounts are specified in EUR.
Dun
Minimum amount
1
3
2
5
3
10
4
20
a) In the main menu at the top of the screen, choose Minimum amounts.
b) In the Minimum Amounts dialog box, enter EUR in the Currency field and choose
Continue.
c) On the Maintain Dunning Procedure: Minimum amounts screen, enter the required data
in the Dun (dunning level) and Minimum amnt (minimum amount) fields for dunning
levels 1, 2, 3, and 4.
d) Choose Back.
e) Choose Save.
om
c
6. Use the data in the following table to verify the
settings for dunning texts and save your
l.
i
dunning procedure.
ma
g
Field Name/Data Type
Value
s@
e
Company Code
TA##
ey
o
l
r
By dun. Lev
Select
ca
Ref.CoCode
1010
a) On the Maintain Dunning Procedure: Overview screen, in the main menu at the top of
the screen, choose More → Environment → Company code data.
b) On the Change View "Company Code Dunning Control": Overview screen, choose
Position....
c) In the Another entry dialog box, enter TA## in the Company Code field and choose
Continue.
d) Choose Enter.
e) For TA##, verify that By dun.lev (by dunning level) is selected and that the data in the
Ref.CoCode (reference company code) field is correct.
f) Choose Save and then Back.
g) On the Maintain Dunning Procedure: Overview screen, choose Save.
h) In the main menu at the top of the screen, choose Dunning texts.
i) In the Company Code/Account T... dialog box, enter 1010 in the Company Code field.
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Solution 11: Set Up a New Dunning Procedure
j) Verify that Customer is selected in the Account type area and choose Continue.
Hint:
As the values for the dunning procedure GR## and company code TA##
are derived from dunning procedure 1001 and company code 1010, to
change the dunning text specifications, select dunning procedure 1001 in
relation to company code 1010 (Ref.Dunning Procedure for Texts: 1001;
Reference Company Code for Dunning Notes: 1010).
The dunning texts/forms are displayed on the Maintain Dunning Procedure: Dunning
texts screen.
k) Choose Back.
Assign the New Dunning Procedure
1. Assign the dunning procedure GR## to your customer T-AC##. Use Company Code
TA##.
a) On the Fiori Launchpad, choose tile Maintain Business Partner in group Accounts
Receivable.
b) On the Maintain Business Partner screen, enter T-AC## in the Business Partner field
and press ENTER.
c) Insert FI Customer in the Display in BP role
omfield.
c
d) Choose Enter.
.
il
ma
g
e) On the Display Person: T-AC##, role
FI Customer screen, choose Company Code Data.
s@
e
f) On the Display Person: T-AC##,
eyrole FI Customer screen, choose the Switch between
o
Display and Change button.rl
ca
g) Enter Company Code TA## in company code field end press Enter.
h) On the Change Person: T—AC##, role FI Customer screen, choose the Customer:
Correspondence tab and enter GR## in the Dunn. Procedure field.
i) Choose Save.
j) Choose Home.
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Unit 2
Exercise 12
Modify Dunning Program Parameters
Business Example
In your role as collections officer, you must periodically send dunning notices to particular
customers. To select the customers you want to dun, you must select the dunning
parameters for the automated run.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to ensure that there are at least two open items on your
customer account T-AC##.
Field Name/Data Type
Value
Customer
T-AC##
Company Code
TA##
Status
m Items
Open
o
.c
Open at key date
il Current date
a
gm
@
Layout
s
ye
SAP - Dunning data
e
o
rl
ca
Hint:
Choose the SAP standard layout SAP – Dunning data to display the dunning
details on the line item level.
2. Use the data in the following table to create a dunning run.
Field Name/Data Type
Value
Run On
Current date + 10 days
Identification
TA##
Dunning date
Current date + 10 days
Docmnts posted up to
Current date + 10 days
Company Code
TA##
Customer (two times)
From T-AC## to T-AC##
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Unit 2
Solution 12
Modify Dunning Program Parameters
Business Example
In your role as collections officer, you must periodically send dunning notices to particular
customers. To select the customers you want to dun, you must select the dunning
parameters for the automated run.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to ensure that there are at least two open items on your
customer account T-AC##.
Field Name/Data Type
Value
Customer
T-AC##
Company Code
TA##
Status
m Items
Open
o
.c
Open at key date
il Current date
a
gm
@
Layout
s
ye
SAP - Dunning data
e
o
rl
ca
Hint:
Choose the SAP standard layout SAP – Dunning data to display the dunning
details on the line item level.
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable.
b) On the Manage Customer Line Items screen, enter the required data in the relevant
fields, as shown in the following table:
Field Name/Data Type
Value
Customer
T-AC##
Company Code
TA##
Status
Open Items
Open at key date
Current date
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Unit 2: The Dunning Program
Field Name/Data Type
Value
Item Type
Normal Items
c) Choose Go.
d) Above the Line Items you see the used Layout-Variant (for example STANDARD).
e) Choose the arrow behind.
f) You see the assigned Layout-Variants.
g) Choose SAP — Dunning Data.
h) Some Line Items should be status overdue.
i) Choose Home.
2. Use the data in the following table to create a dunning run.
Field Name/Data Type
Value
Run On
Current date + 10 days
Identification
TA##
Dunning date
Current
date + 10 days
m
o
.c
Docmnts posted up to
il Current date + 10 days
a
gm
Company Code
Customer (two times)
@
s
ye
e
lo
TA##
From T-AC## to T-AC##
ar
c
a) On the Fiori Launchpad, choose tile Create Dunning Notices in group Correspondence.
b) On the Dunning screen, enter the required data in the Run On and Identification fields.
c) Choose Refresh .
d) Choose the Parameter tab and enter the required data in the Dunning date, Docmnts
posted up to (documents posted up to), Company Code, and Customer fields (T-AC##
to T-AC##).
e) Choose the Additional Log tab and enter the required data in the Customer fields.
f) Choose Enter.
Hint:
To acknowledge any warning messages and proceed, choose Enter on
your keyboard.
g) Choose Save.
h) Choose the Status tab.
i) Do not exit this screen.
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Unit 2
Exercise 13
Execute a Dunning Run
Business Example
After you have set the parameters for the dunning run, you want the system to select the
relevant invoices for you to review before printing out and sending the dunning notices.
1. Execute the proposal run in the dunning program. Set the proposal run to start
immediately for the automatic dunning run parameterized in exercise Modify Dunning
Program Parameters.
m
o
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a
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@
s
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Unit 2
Solution 13
Execute a Dunning Run
Business Example
After you have set the parameters for the dunning run, you want the system to select the
relevant invoices for you to review before printing out and sending the dunning notices.
1. Execute the proposal run in the dunning program. Set the proposal run to start
immediately for the automatic dunning run parameterized in exercise Modify Dunning
Program Parameters.
a) On the Dunning screen, choose the button Schedule (Schedule dunning run).
b) Enter LP01 as Output Device and choose Continue.
c) In the Schedule Selection and Print dialog box, select Start immediately.
d) Choose Dispatch.
e) Press Enter to refresh the screen. On the status tab you find the information <<x
dunning notices generated, of which
om 0 are to be sent>>.
c
.
il
f) Do not exit this screen.
a
m
@g
s
e
ey
o
l
ar
c
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Unit 2
Exercise 14
Edit a Dunning Proposal List
Business Example
In your role as accounting clerk, you must verify the dunning proposal and, if necessary, edit
the proposal.
1. Compare the information on the dunning proposal available in the dunning list with the
information available in the dunning run log.
Then, display the blocked account and items. Finally, display a sample printout of a
dunning letter.
2. Edit the dunning proposal for customer T-AC##. Delete the dunning blocks on header and
line items level and enter dunning level 1 for the open items.
3. Use the data in the following table to display a sample printout of a dunning letter, blocked
accounts, and blocked items.
Field Name/Data Type
Value
om
c
.LP01
Output Device
il
a
gm
Start immediately
Selected
s@
e
y
oe
rl
ca
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Unit 2
Solution 14
Edit a Dunning Proposal List
Business Example
In your role as accounting clerk, you must verify the dunning proposal and, if necessary, edit
the proposal.
1. Compare the information on the dunning proposal available in the dunning list with the
information available in the dunning run log.
Then, display the blocked account and items. Finally, display a sample printout of a
dunning letter.
a) On the Dunning screen, choose Dunning list.
b) To confirm the default program, in the Dunning List Variant dialog box, choose
Continue.
The resulting Dunning Proposal screen displays no customer and dunning information
due to maintained dunning blocks on master record and items level.
c) To return to the Dunning screen, choose Back.
om
c
d) On the Dunning screen, choose Log.
.
il
ma
g overdue line items and normally the customer
You receive information that there @are
s also receive information that the customer is
receives a dunning notice. But you
e
y
blocked for dunning. Now youoeare interested in the Exception List.
e) Choose Back.
rl
ca
f) Choose the Exception List button.
Result: Account D T-AC## is blocked for dunning and Document ** has
dunning block reason B.
g) Choose Back.
2. Edit the dunning proposal for customer T-AC##. Delete the dunning blocks on header and
line items level and enter dunning level 1 for the open items.
a) On the Dunning screen, choose the Change button.
b) On the Dunning Proposal screen, choose Execute.
c) Double-click the invoice for EUR 1000 with the payment block B for customer T-AC##.
d) In the Dunning notice header area of the Change Dunning Notice dialog box, delete the
entries E in the Dunn. Block column.
e) In the Dunning line items area of the Change Dunning Notice dialog box, delete the
entries in the Dunn. block field and enter 1 in the Dunn. level field for each line item.
f) Choose Copy (Continue/Enter).
g) Choose Save.
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Solution 14: Edit a Dunning Proposal List
h) To return to the Dunning screen, choose Back twice.
3. Use the data in the following table to display a sample printout of a dunning letter, blocked
accounts, and blocked items.
Field Name/Data Type
Value
Output Device
LP01
Start immediately
Selected
a) On the Dunning screen, choose Sample printout.
b) In the Output Parameters dialog box, enter LP01.
c) Choose Continue.
d) In the Schedule Sample Printout dialog box, select Start immediately.
e) To preview the sample printout, choose Display.
f) To return to the Dunning screen, choose Back twice.
g) Do not exit this screen.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 2
Exercise 15
Print a Dunning Notice
Business Example
Once you are satisfied that the dunning proposal is accurate, you must print the dunning
notice.
In this exercise, when the values include ##, replace the characters with the number that the
instructor assigned to you.
Print and Verify a Dunning Notice
1. Use the data in the following table to print the dunning notices to the spool. Use the printer
name LP01 or the printer name provided by your instructor.
Field Name/Data Type
Value
Output Device
LP01
Start immediately
Select
m
o
.c
2. Use the data in the following table to verify that
the dunning data for customer T-AC## is
il
a
up to date in the customer line items andmat the master record level.
@g
Field Name/Data Type
s
ye
e
Customer
Company Code
o
rl
ca
Value
T-AC##
TA##
Layout
SAP - Dunning data
Status
Open Items
Open at Key Date
Current date
Item Type
Normal Items
Layout
SAP - Dunning data
Optional: Create a second dunning run
Note:
Optional: If time permits, complete this task.
You have been in contact with your customer and know he is late with payment on one of the
invoices. You post two new invoices. You want to delete the dunning block from the customer
master account. You post two new invoices. You want to set a dunning block within the
dunning run so the invoice in question is not dunned.
1. Use the data in the following table to post two additional invoices.
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Exercise 15: Print a Dunning Notice
Field Name/Data Type
First Invoice Value
Customer
T-AC##
Invoice date
Current date minus 6 months
Posting Date
Current date minus 6 months
Amount
First invoice: 200000
Second invoice: 40000
Currency
EUR
Calculate tax
Select
Tax Code
1O
G/L acct
41000500
D/C (Debit/Credit)
Credit
Amount in doc.curr.
*
Profit Center
T-PCA##
2. Delete the dunning block in your business partner T-AC## on the Correspondence tab of
the company code TA##.
om
c
3. Delete the dunning block for the customer invoice
of EUR 1,000 of your business partner
l.
i
T-AC## in company code TA##.
ma
g
4. Use the data in the following table to schedule
the dunning program to run one month in
s@
e
y
the future.
oe
l
r
Field Name/Data Type
Value
ca
Run On
Current date plus one month
Identification
TA##
Dunning date
Current date plus one month
Docmnts posted up to
Current date plus one month
Company Code
TA##
Customer
From T-AC## to T-AC##
5. Execute the proposal run in the dunning program. Set the proposal run to start
immediately for the automatic dunning run parameterized in the exercise Modify Dunning
Program Parameters.
6. Use the data in the following table to change the dunning proposal and block one of the
invoices.
Field Name/Data Type
Value
Run date
Accept the default values
Identification
Accept the default values
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Unit 2: The Dunning Program
Field Name/Data Type
Value
Dunn. Block
A
7. Check the customer's open line items and master data account and display the updated
dunning information.
Field Name/Data Type
Value
Customer account
T-AC##
Company code
TA##
Status
Open Items
Open at key date
Current date
Item Type
Normal Items
Layout
SAP - Dunning Data
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 2
Solution 15
Print a Dunning Notice
Business Example
Once you are satisfied that the dunning proposal is accurate, you must print the dunning
notice.
In this exercise, when the values include ##, replace the characters with the number that the
instructor assigned to you.
Print and Verify a Dunning Notice
1. Use the data in the following table to print the dunning notices to the spool. Use the printer
name LP01 or the printer name provided by your instructor.
Field Name/Data Type
Value
Output Device
LP01
Start immediately
Select
m
o
.c
a) On the Dunning screen, choose Dunningilprintout.
ma
b) In the Output Parameters dialog box,
@g enter LP01 and press Continue.
es
c) In the Schedule Print dialog box,
ey select Start immediately.
o
d) Choose Print.
l
ar
c
e) Choose Enter on your keyboard until the message Dun. printout is complete is
displayed.
f) Choose Print Log to display further details (for example <x dunning notices
printed>).
2. Use the data in the following table to verify that the dunning data for customer T-AC## is
up to date in the customer line items and at the master record level.
Field Name/Data Type
Value
Customer
T-AC##
Company Code
TA##
Layout
SAP - Dunning data
Status
Open Items
Open at Key Date
Current date
Item Type
Normal Items
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Unit 2: The Dunning Program
Field Name/Data Type
Value
Layout
SAP - Dunning data
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable.
b) On the Manage Customer Line Items screen, enter the required data in the following
fields: Customer, Company Code, Status, Open on Key Date, and Item Type.
The required data is provided in the table.
c) Choose Go.
d) You see the Line Items and above these the chosen Layout—Variant (Standard, for
example). Choose the arrow behind the Layout-Variant. You find all the assigned
Layout-Variants. Choose Dunning Data.
e) Now the dunning data in the customer line items are shown on your screen. You find
the Last dunning date and the dunning level.
f) Choose Back .
g) Choose Home.
h) On the Fiori Launchpad, choose tile Maintain Business Partner in group Accounts
Receivable.
m
o
c
l.
i
Note:
ma
g
If a different business partner
should be analyzed, choose the Open BP
s@
button under Displayy–e Change Organization.
oe
In the Open Business
rl Partner screen, enter the business partner code.
ca
i) On the Maintain Business Partner screen, enter the required data in the Business
Partner — T-AC## field.
j) Choose Enter.
k) Insert FI Customer into the Display in BP role field.
l) Choose Enter.
m) Choose the button Company Code .
n) Insert the Company Code TA##.
o) Choose Enter.
p) To display the dunning data at the master record level, choose the Customer:
Correspondence tab.
q) You should find the Last Dunning date and the highest dunning level of your dunning
run.
r) Choose Home.
Optional: Create a second dunning run
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Solution 15: Print a Dunning Notice
Note:
Optional: If time permits, complete this task.
You have been in contact with your customer and know he is late with payment on one of the
invoices. You post two new invoices. You want to delete the dunning block from the customer
master account. You post two new invoices. You want to set a dunning block within the
dunning run so the invoice in question is not dunned.
1. Use the data in the following table to post two additional invoices.
Field Name/Data Type
First Invoice Value
Customer
T-AC##
Invoice date
Current date minus 6 months
Posting Date
Current date minus 6 months
Amount
First invoice: 200000
Second invoice: 40000
Currency
EUR
Calculate tax
Select
Tax Code
1Om
o
.c
G/L acct
il 41000500
a
gm
D/C (Debit/Credit)
@
s
ye
Amount in doc.curr.
Profit Center
e
lo
r
ca
Credit
*
T-PCA##
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Accounts
Receivable.
b) Post the first invoice.
c) On the Enter Customer Invoice: Company Code TA## screen, enter the required data
in the Customer, Invoice date, and Posting Date fields.
d) Enter EUR 200000 in the Amount field.
e) Select Calculate tax and enter the required data in the Tax Code, G/L acct (general
ledger account), D/C (debit or credit), Amount in doc.curr. (amount in document), and
Profit Center fields.
f) To save the document, choose Post.
g) Stay on this screen to post the second invoice.
h) On the Enter Customer Invoice: Company Code TA## screen, enter the required data
in the Customer, Invoice date, Posting Date, Amount, and Currency fields.
i) Enter EUR 40000 in the Amount field.
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Unit 2: The Dunning Program
j) Select Calculate tax and enter the required data in the Tax Code, G/L acct (general
ledger account), D/C (debit or credit), Amount in doc.curr. (amount in document), and
Profit Center fields.
k) To save the document, choose Post.
l) Choose Home.
2. Delete the dunning block in your business partner T-AC## on the Correspondence tab of
the company code TA##.
a) On the Fiori Launchpad, choose tile Maintain Business Partner in group Accounts
Receivable.
b) Enter Business Partner T-AC## and press Enter.
c) Display your Business Partner in role FI Customer.
d) Choose the Company Code button.
e) Insert Company Code TA## and press Enter.
f) Choose the Customer: Correspondence tab page.
g) Choose the button Switch between Display and Change.
h) Delete the Dunning Block on the Customer: Correspondence tab and choose Save.
i) Choose Home.
m
o
.c
3. Delete the dunning block for the customer invoice
of EUR 1,000 of your business partner
il
a
T-AC## in company code TA##.
m
g
a) On the Fiori Launchpad, choose Manage
Customer Line Items in group Accounts
s@
e
y
Receivable.
e
lo
b) Enter the following data: ar
Field Name/Data Type
c
Value
Customer
T-AC##
Company Code
TA##
Status
Open Items
Open on Key Date
Current date
Item Type
Normal Items
c) Choose Go.
d) Select the customer invoice of EUR 1,000 and choose Unblock for Dunning.
e) Choose Save.
f) Choose Back.
4. Use the data in the following table to schedule the dunning program to run one month in
the future.
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Solution 15: Print a Dunning Notice
Field Name/Data Type
Value
Run On
Current date plus one month
Identification
TA##
Dunning date
Current date plus one month
Docmnts posted up to
Current date plus one month
Company Code
TA##
Customer
From T-AC## to T-AC##
a) On the Fiori Launchpad, choose tile Create Dunning Notices in group Correspondence
and then Create Dunning Notices.
b) On the Dunning screen, enter the required data in the Run On and Identification fields.
c) Choose Refresh .
d) Choose the Parameter tab and enter the required data in the Dunning date, Docmnts
posted up to (documents posted up to), Company Code, and Customer fields.
e) Choose the Additional Log tab and enter the required data in the Customer fields.
f) Choose Enter.
m
o
.c
g) Choose Save.
il
h) Choose the Status tab.
a
gm
@
s
ye
i) Do not exit this screen.
e
o
5. Execute the proposal run in the ldunning
program. Set the proposal run to start
r
a
immediately for the automatic
dunning
run
parameterized in the exercise Modify Dunning
c
Program Parameters.
a) On the Dunning screen, in the main menu at the top of the screen, choose Schedule .
b) In the Output Parameters dialog box, insert LP01 and press Continue.
c) In the Schedule Print dialog box, select Start immediately.
d) Choose Dispatch.
e) On the Dunning screen, in the main menu at the top of the screen, choose Refresh until
the message Dun. selection is complete is displayed in the Status area.
6. Use the data in the following table to change the dunning proposal and block one of the
invoices.
Field Name/Data Type
Value
Run date
Accept the default values
Identification
Accept the default values
Dunn. Block
A
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Unit 2: The Dunning Program
a) On the Dunning screen, choose Change.
b) Leave the default values in the Run date and Identification fields and choose Execute.
c) Double-click the line for the EUR 40000 invoice.
d) In the Change Dunning Notice dialog box, enter the required data in the Dunn. Block
field of the EUR 40000 dunning line item.
e) Choose Copy.
f) Choose Save.
g) To return to the Dunning screen, choose Back.
h) To schedule the dunning notice printout, choose Dunning printout.
i) In the Schedule Print dialog box, select Start immediately and choose Print.
7. Check the customer's open line items and master data account and display the updated
dunning information.
Field Name/Data Type
Value
Customer account
T-AC##
Company code
TA##
Status
Open Items
om
c
.Current date
Open at key date
il
a
gm
Item Type
s@
Layout
e
y
oe
Normal Items
SAP - Dunning Data
rl
a) On the Fiori Launchpad, choose
tile Maintain Business Partner in group Accounts
ca
Receivable.
b) On the Maintain Business Partner screen, enter the required data in the Business
Partner — T-AC## field.
c) Choose Enter.
d) Insert FI Customer into the Display in BP role field.
e) Choose Enter.
f) Choose the button Company Code .
g) Insert the Company Code TA##.
h) Choose Enter.
i) To display the dunning data at the master record level, choose the Customer:
Correspondence tab.
j) You should find the Last Dunning date and the highest dunning level of your dunning
run.
k) Choose Home.
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Unit 3
Exercise 16
Create a Correspondence
Business Example
Your company uses different types of correspondence daily. You want to automate your
correspondence so that you can maintain individual correspondence and send a periodic
account statement to your customers.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to create a new correspondence type. Specify that it is
mandatory to enter the account number when creating this correspondence and that the
correspondence type must allow individual text entry. Use the information provided in the
following table:
Field Name/Data Type
Value
Correspondence
ZAP##
om
Definable
text for group ##
c
.
Correspond.type
il Select
Acct required
Indiv. text
a
gm
@
s
ye
Select
oe
l
2. Use the data in the following table
r to assign a print program to correspondence type
ca
ZAP##.
Enter the existing print report variant SAP10 and the standard text F140_IND_TEXT_01 in
Customizing for company code TA## and assign the print program RFKORD40 to your
correspondence type ZAP##.
Field Name/Data Type
Value
Company Code
TA##
Correspondence
ZAP##
Name of the print program
RFKORD40
Name of variant
SAP10
Text
F140_IND_TEXT_01
3. Use the data in the following table to specify when the new correspondence type can be
called up and ensure that individual text can be entered when documents are created and
displayed.
Field Name/Data Type
Value
Company Code
TA##
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Unit 3: Correspondence
Field Name/Data Type
Value
Correspondence type
ZAP##
DocEnt (Document Entry)
Select
DocDsp (Display Documents)
Select
4. Use the data in the following table to post a credit memo and request correspondence in
the same step.
Field Name/Data Type
Value
Company Code
TA##
Customer
T-AC##
Document date
Current date
Posting Date
Current date
Amount
100
Currency
EUR
Calculate tax
Select
Tax Code
1O
m
o
.c
G/L Account
l 41000500
i
ma
D/C (Debit/Credit)
g
@
es
Amount in doc. curr.
Profit Center
Individual Text
y
e
lo
r
ca
Debit
*
T-PCA##
&SGDH& and &MFG&
Document Number:
Close the tab.
5. Use the data in the following table to request your individual correspondence when
displaying the posted document.
Field Name/Data Type
Value
Company Code
TA##
Fiscal Year
Current year
Journal Entry
Previously created credit memo
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Exercise 16: Create a Correspondence
6. Create a correspondence requests for an internal documents.
7. Use the data in the following table to display the request of correspondence:
Field Name/Data Type
Value
Company code
TA##
Document Number
Previously created credit memo
Fiscal year
20XX
8. Use the data in the following table to send the account statement to your customer at the
end of the posting period.
Field Name/Data Type
Value
Customer
T-AC##
Business Partner Role
FI Customer
Company code
TA##
Account Statement
2 (monthly account statement)
Account type
D (Customer)
Account
m
T-AC##
o
.c
Indicator in master record
il 2 (Monthly Account Statement)
a
gm
Key dates for acct statements
@
e
s
ye
o
rl
Correspondence
start of current month to end of
current month
SAP06
ca
First, ensure that your customer T-AC## is included in the monthly run. Check the
customer master data and make any necessary changes.
Second, run the monthly account statement for your customer T-AC##.
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Unit 3
Solution 16
Create a Correspondence
Business Example
Your company uses different types of correspondence daily. You want to automate your
correspondence so that you can maintain individual correspondence and send a periodic
account statement to your customers.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
1. Use the data in the following table to create a new correspondence type. Specify that it is
mandatory to enter the account number when creating this correspondence and that the
correspondence type must allow individual text entry. Use the information provided in the
following table:
Field Name/Data Type
Value
Correspondence
ZAP##
om
Definable
text for group ##
c
.
Correspond.type
il Select
Acct required
a
gm
Indiv. text
@
s
ye
Select
e
o
rl
a) On the SAP Easy Access screen,
go to SAP Menu → Tools → Customizing → IMG
ca
→ Execute Project.
Note:
You can also use transaction code SPRO.
b) On the Customizing: Execute Project screen, choose SAP Reference IMG.
c) On the Display IMG screen, go to Financial Accounting → Financial Accounting Global
Settings → Correspondence → Define Correspondence Types.
d) You get an information message: the ttable is cross-client. Choose Continue.
e) On the Change View "Correspondence Types": Overview screen, choose New Entries.
f) On the New Entries: Details of Added Entries screen, enter the required data in the
Correspondence and Correspond.type (correspondence type) fields and select Acct
required and Indiv. text.
g) Choose Save.
h) In the Prompt for Workbench request dialog box, choose Create Request.
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Solution 16: Create a Correspondence
i) In the Create Request dialog box, enter the required data in the Short Description field
(for example New correspondence type ##).
j) Choose Save.
k) Choose Exit to go back to the IMG.
2. Use the data in the following table to assign a print program to correspondence type
ZAP##.
Enter the existing print report variant SAP10 and the standard text F140_IND_TEXT_01 in
Customizing for company code TA## and assign the print program RFKORD40 to your
correspondence type ZAP##.
Field Name/Data Type
Value
Company Code
TA##
Correspondence
ZAP##
Name of the print program
RFKORD40
Name of variant
SAP10
Text
F140_IND_TEXT_01
a) On the Display IMG screen, go to Financial Accounting → Financial Accounting Global
Settings → Correspondence → Assign Programs
for Correspondence Types.
om
.c
l Automatic Correspondence": Overview
b) On the Change View "Allocate Program ifor
screen, choose New entries.
ma
@g
c) On the New Entries: Details of Added
es Entries screen, enter the required data in the
y
Company code, Correspondence,
oe Name of the print program, Name of variant, and Text
l
fields.
r
ca
If the message Text module is not created in any language displays,
choose Environment → Text editor. Choose Create. Press Save. Choose Back (twice).
Press Enter to save your new entry.
d) Choose Save.
e) Choose back.
3. Use the data in the following table to specify when the new correspondence type can be
called up and ensure that individual text can be entered when documents are created and
displayed.
Field Name/Data Type
Value
Company Code
TA##
Correspondence type
ZAP##
DocEnt (Document Entry)
Select
DocDsp (Display Documents)
Select
a) On the Display IMG screen, go to Financial Accounting → Financial Accounting Global
Settings → Correspondence → Determine Call-Up Functions..
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Unit 3: Correspondence
b) On the Change View "Call Options of Correspondence Types": Overview screen, choose
New Entries.
c) On the New Entries: Overview of Added Entries screen, enter the required data in the
CoCd (company code), Corr. (correspondence type) fields, and select DocEnt
(document entry), and DocDsp (document display).
d) Choose Save.
e) Go back to the Display IMG screen.
4. Use the data in the following table to post a credit memo and request correspondence in
the same step.
Field Name/Data Type
Value
Company Code
TA##
Customer
T-AC##
Document date
Current date
Posting Date
Current date
Amount
100
Currency
EUR
Calculate tax
Select
m
o
.c
Tax Code
l 1O
i
ma
@g
G/L Account
s
ye
D/C (Debit/Credit)
Amount in doc. curr.
e
o
rl
ca
41000500
Debit
*
Profit Center
T-PCA##
Individual Text
&SGDH& and &MFG&
a) On the Fiori Launchpad, choose tile Create Outgoing Invoice in group Accounts
Receivable.
b) In the Enter Company Code dialog box, enter the required data in the Company Code
field and choose Continue.
c) On the Enter Customer Credit Memo: Company Code TA## screen, enter the required
data in the Customer, Document date, Posting Date, Amount, and Currency fields.
d) Select Calculate tax and enter the required data in the Tax Code, G/L acct (general
ledger account), D/C (debit or credit), Amount in doc. curr. (amount in document), and
Profit Center fields.
e) On the Enter Customer Credit Memo: Company Code screen, choose Post.
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Solution 16: Create a Correspondence
Document Number:
[Correct answer]
Close the tab.
5. Use the data in the following table to request your individual correspondence when
displaying the posted document.
Field Name/Data Type
Value
Company Code
TA##
Fiscal Year
Current year
Journal Entry
Previously created credit memo
a) On the Fiori Launchpad, choose tile Manage Journal Entries in group General Ledger.
b) In Manage Journal Entries, enter the document number you recorded in step 4 and
enter the required data in the Company Code and Fiscal Year fields.
c) Choose Go.
d) Select the document number and select Manage Journal Entry. In Manage Journal
Entry, choose Create Correspondence.
om
e)
f)
g)
h)
.c
l
In the Correspondence Type field, selecti Internal Document (SAP09).
ma
g
Select Preview to display the form.@
es
y
Select Print to send a Print Request.
Confirm the Printer LP01. Choose Print.
oe
l
r
Alternatively, go to the Fiori
ca Launchpad and choose tile Create Correspondence in
group Accounts Receivable .
i) In the Create Correspondence screen, enter the Company Code TA## and choose
Enter.
j) In the Correspondence selection screen, choose the correspondence type SAP09 —
Internal Document.
k) Enter the following data:
Field Name/Data Type
Value
Document Number
Previously created credit memo
Fiscal Year
Current year
l) Choose Preview.
m) Exit your correspondence.
6. Create a correspondence requests for an internal documents.
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Unit 3: Correspondence
a) On the Fiori Launchpad, choose tile Create Correspondence Requests for Internal
Documents. in group Correspondence.
b) In Internal Documents screen, enter the document number you recorded in step 4 and
enter the required data in the Company Code and Fiscal Year.
c) Select the Standard Documents option.
d) Choose Execute.
The message 1 document was selected displays on the screen.
e) Choose Continue and confirm any information message.
7. Use the data in the following table to display the request of correspondence:
Field Name/Data Type
Value
Company code
TA##
Document Number
Previously created credit memo
Fiscal year
20XX
a) On the Fiori Launchpad, choose tile Manage Correspondence Request in group
Correspondence.
b) On the Maintain Correspondence Request screen,
enter the required data in the
m
o
Company code and User fields.
c
.
l
ai
c) Choose Execute.
gm
@
d) In the Maintain Correspondence Request
screen area, select the correspondence
es
y
previously created.
oe
l
r
e) Choose Print Preview button.
ca
f) Choose Back (twice).
8. Use the data in the following table to send the account statement to your customer at the
end of the posting period.
Field Name/Data Type
Value
Customer
T-AC##
Business Partner Role
FI Customer
Company code
TA##
Account Statement
2 (monthly account statement)
Account type
D (Customer)
Account
T-AC##
Indicator in master record
2 (Monthly Account Statement)
Key dates for acct statements
start of current month to end of
current month
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Solution 16: Create a Correspondence
Field Name/Data Type
Value
Correspondence
SAP06
First, ensure that your customer T-AC## is included in the monthly run. Check the
customer master data and make any necessary changes.
Second, run the monthly account statement for your customer T-AC##.
a) On the Fiori Launchpad, choose tile Maintain Business Partner in group Accounts
Receivable.
Note:
If a different business partner should be analyzed, choose the Open BP
button under Display – Change Organization.
In the Open Business Partner screen, enter the Business Partner code.
b) In the Maintain Business Partner dialog box, enter the required data in the Business
Partner — T-AC## and choose Enter. Select FI Customer in the Display in BP role
field.
c) Choose Enter.
d) On the Display Person: T-AC##, role FI Customer
screen, choose Company Code Data.
om
c
Insert TA##. Choose Enter.
.
il
e) On the Display Person: T-AC##, role FI
maCustomer screen, choose the Switch between
g
Display and Change button.
s@
ye
f) On the Change Person: T—AC##,
oe role FI Customer — Company Code screen, select
l
the Customer: Correspondence
tab and verify or enter the required data in the Bank
r
ca
Statement field (2).
g) Choose Save.
h) Close the browser tab.
i) On the Fiori Launchpad, choose tile Create Periodic Account Statement in group
Correspondence .
j) On the Periodic Account Statements screen, enter the required data in the Company
code, Account type, Account, Indicator in master record, Key dates for acct statements
(key dates for account statements), and Correspondence fields.
k) Choose Execute.
l) If you are asked Would you like to issue the request?, choose Yes.
m) To confirm any information messages and queries about issuing the request, choose
Continue or Yes.
The account statements have been sent to the output controller.
n) To call the output controller, go to Environment → Display Spoolrequests. Choose
Execute. Mark the line of your last request. Choose Display content.
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Unit 4
Exercise 17
Enter a Guarantee Made
Business Example
In the notes to the financial statements, you need to display the guarantees made.
Enter a guarantee made to the SAP S/4HANA application.
1. Enter a guarantee made of 6000 EUR, due in 12 months, on accounts receivable T-AC100.
Your accounts receivable is in company code TA##. The entries must be made on the first
of the current month.
2. Display the guarantees made in the line item list.
3. Reverse the statistical posting (guarantee of payment made).
4. Display the posted documents in the line item list.
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Unit 4
Solution 17
Enter a Guarantee Made
Business Example
In the notes to the financial statements, you need to display the guarantees made.
Enter a guarantee made to the SAP S/4HANA application.
1. Enter a guarantee made of 6000 EUR, due in 12 months, on accounts receivable T-AC100.
Your accounts receivable is in company code TA##. The entries must be made on the first
of the current month.
a) On the Fiori Launchpad, choose tile Statistical Posting (F-38) in group Accounts
Receivable.
b) On the Enter Statistical Posting: Header Data screen, enter the following values:
Field Name or Data Type
Values
Document Date
First day of current month
m
First
day of current month
Posting Date
o
.c
il
Type
a
gm
Company Code
@
s
ye
Currency
Posting Key
e
o
rl
ca
DA
TA##
EUR
09
Special G/L ind
G (Guarantees Given)
Account
T-AC100
Amount
6000
Due on
In 12 months
Text
Guarantee made according to
Agreement
c) Choose Post. The system confirms the assigned document number. Please write down
the document number ____________________ .
d) Close the tab.
e) In the Fiori Launchpad, choose tile Manage Journal Entries in group General Ledger to
display the document.
f) In the Manage Journal Entries screen, enter the following data:
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Unit 4: Special General Ledger Transactions
Field Name or Data Type
Values
Company Code
TA##
Journal Entry (Document Number)
Document number previously posted
Fiscal Year
20XX
g) Choose Go.
h) Click the document number on the screen and then Manage Journal Entry.
i) You see the details of the posting on the screen. The document is posted to the
alternative reconciliation account 12411000. The offsetting account posted to
automatically is the Clearing of Guarantees Made Account (12410000).
j) Choose Home.
2. Display the guarantees made in the line item list.
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable.
Field Name or Data Type Values
Customer
m
T-AC100
il
a
gm
Company Code
TA##
Status
e
All yItems
Posting Date
o
.c
s@
oe
l
first day of current month to current
rFrom
ca date
Item Type
Special G/L Transactions
b) Choose Go to display the list.
c) Stay on this screen.
3. Reverse the statistical posting (guarantee of payment made).
a) Click the Document Number and then Manage Journal Entry.
If there is no link like that, please choose More Links and select Manage Journal Entry.
Choose OK.
b) Select the button Reverse.
c) On the Reverse Journal Entry screen, enter the following values:
Field Name or Data Type
Values
Reversal Reason
01 (Reversal in current period)
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Solution 17: Enter a Guarantee Made
Field Name or Data Type
Values
Posting Date
First day of current month
d) Choose OK.
4. Display the posted documents in the line item list.
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable again.
Field Name or Data Type Values
Customer
T-AC100
Company Code
TA##
Status
All Items
Posting Date
From first day of current month to current
date
Item Type
Special G/L Transactions
b) Choose Go to display the list.
m
o
.c
c) You can see two posted documents: the lGuarantee Made and the Reversal.
i
a
gm
d) Choose Home.
@
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o
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Unit 4
Exercise 18
Post a Down Payment Request, a Received
Down Payment, and a Customer Invoice, and
Perform Clearing
Business Example
A down payment request is a statistical noted item that serves as a reminder to make a down
payment. No transaction figures are updated for down payment requests. Down payment
requests can be paid and dunned automatically, and the information required by the payment
or dunning program to do so is readily available.
A down payment made by the customer prior to the respective service being performed is
payable and may, therefore, not change the receivables of the reconciliation account. The
special general ledger account (alternative reconciliation account) for down payments made
is displayed in the financial statements in the payables area.
The down payment is no longer a down payment once an invoice has been generated. The
amount must be posted to the account as payment.
om
.c
Enter a down payment request and post the received
down payment request. Enter a
il
a
m
corresponding customer invoice and then clear
g the down payment.
@
Enter a customer down payment request
esin the system.
y
e
lo
Enter a Down Payment Request r
ca
1. Enter a down payment request to the amount of EUR 11000 for customer account TAC200 in company code TA##. The document date and posting date are today. The item
is due immediately.
2. Display the down payment request in the line item list of your customer account T-AC200.
Post a Received Down Payment and Enter a Customer Invoice
Post a received down payment while taking into account the existing down payment request.
Next, enter a customer invoice. The customer invoice should be cleared after posting it.
1. Post a received down payment to the amount of EUR 11000 to customer account TAC200 in company code TA##. Check whether there are any down payment requests in
the SAP S/4HANA application. Post the cash receipt to bank clearing account 11100000.
2. Display the down payment in the line item list.
3. Post a customer invoice to the amount of EUR 33000 to the customer account T-AC200
in company code TA##. Use payment term ZB00. Post to account 41000500 as the sales
revenue account.
4. Clear the customer invoice and received down payment.
5. Display the whole process in the line item list.
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Unit 4
Solution 18
Post a Down Payment Request, a Received
Down Payment, and a Customer Invoice, and
Perform Clearing
Business Example
A down payment request is a statistical noted item that serves as a reminder to make a down
payment. No transaction figures are updated for down payment requests. Down payment
requests can be paid and dunned automatically, and the information required by the payment
or dunning program to do so is readily available.
A down payment made by the customer prior to the respective service being performed is
payable and may, therefore, not change the receivables of the reconciliation account. The
special general ledger account (alternative reconciliation account) for down payments made
is displayed in the financial statements in the payables area.
The down payment is no longer a down payment once an invoice has been generated. The
amount must be posted to the account as payment.
om
.c
Enter a down payment request and post the received
down payment request. Enter a
il
a
m
corresponding customer invoice and then clear
g the down payment.
@
Enter a customer down payment request
esin the system.
y
e
lo
Enter a Down Payment Request r
ca
1. Enter a down payment request to the amount of EUR 11000 for customer account TAC200 in company code TA##. The document date and posting date are today. The item
is due immediately.
a) On the Fiori Launchpad, choose tile Post Customer Down Payment Requests in group
Accounts Receivable .
b) On the Customer Down Payment Request: Header Data screen, enter the following
data:
Field Name or Data Type
Value
Document Date
Current date
Posting Date
Current date
Company Code
TA##
Currency/Rate
EUR
Account
T-AC200
Trg.sp. G/L ind.
A
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Unit 4: Special General Ledger Transactions
c) Choose Enter.
d) On the Customer Down Payment Request Add Customer item screen, enter the
following data:
Field Name or Data Type
Value
Amount
11000
Tax
1O (10% Output tax (Training))
Calculate tax
Select
Due on
Current date
e) Choose Post to enter the document.
f) The Document Number is shown in the status bar.
g) Close the tab.
2. Display the down payment request in the line item list of your customer account T-AC200.
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable.
b) On the Manage Customer Line Items screen, enter the following data:
Field Name or Data Type
Value
m
o
.c
Customer
l
i
ma
Company Code
g
@
es
Status
Open on Key Date
Item Types
y
e
lo
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T-AC200
TA##
Open Items
Current date
Select Noted Items (help yourself
pressing the arrow behind the field)
c) Choose the Go button.
d) On the Manage Customer Line Items screen, select the document number.
e) Choose Manage Journal Entry.
f) On the Manage Journal Entry screen, you can see the single-line account assignment.
The G/L Account 21191000 (Down Payment Requests Customers) is posted to.
g) Choose Home.
Post a Received Down Payment and Enter a Customer Invoice
Post a received down payment while taking into account the existing down payment request.
Next, enter a customer invoice. The customer invoice should be cleared after posting it.
1. Post a received down payment to the amount of EUR 11000 to customer account TAC200 in company code TA##. Check whether there are any down payment requests in
the SAP S/4HANA application. Post the cash receipt to bank clearing account 11100000.
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Solution 18: Post a Down Payment Request, a Received Down Payment, and a Customer Invoice, and Perform Clearing
a) On the Fiori Launchpad, choose tile Post Customer Down Payments in group Accounts
Receivable .
b) On the Post Customer Down Payment: Header Data screen, enter the following data:
Field Name or Data Type
Value
Document Date
Current date
Posting Date
Current date
Company Code
TA##
Currency
EUR
c) In the Customer screen area, enter the following data:
Field Name or Data Type
Value
Customer Account
T-AC200
Special G/L Indicator
A
d) In the Bank screen area, enter the following data:
Field Name or Data Type
Value
Account
11100000
m
o
.c
Amount
l
i
ma
Profit Center
g
@
es
11000
T-PCA##
ey
e) Choose the Requests buttonloto display the existing down payment requests.
ar
c Payment Choose Requests screen, choose the desired
f) On the Post Customer Down
down payment request using the switch on the left panel.
g) Choose the Create Down Payments button.
h) Choose Post to enter the document.
i) Close the tab.
2. Display the down payment in the line item list.
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable.
b) On the Manage Customer Line Items screen, enter the following data:
Field Name or Data Type
Value
Customer
T-AC200
Company Code
TA##
Status
Open Items
Open at Key Date
Current date
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Unit 4: Special General Ledger Transactions
Field Name or Data Type
Value
Item Type
Select Special G/L transactions
c) Choose the Go button. The down payment line item is shown in the list.
d) Choose Home.
3. Post a customer invoice to the amount of EUR 33000 to the customer account T-AC200
in company code TA##. Use payment term ZB00. Post to account 41000500 as the sales
revenue account.
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Accounts
Receivable .
b) On the Enter Customer Invoice: Company Code TA## screen, enter the following data:
Field Name or Data Type
Value
Company Code
TA##
Customer
T-AC200
Invoice date
Current date
Posting Date
Current date
Amount
33000
m
co
Currency
. EUR
l
ai
Calculate tax
m
g
s@
Tax Code
e
y
oe
Select
1O (10% Output tax (Training))
rl
ca
Note:
A system message is issued, indicating a down payment. Choose
Continue.
c) Select the Payment tab.
d) Enter ZB00 in the Payt Terms field.
e) In the items table, enter the following data:
Field Name or Data Type
Value
Account
41000500
Amount in doc.curr.
*
Profit Center
T-PCA##
f) Choose Simulate.
g) Post the document. Note the document number because it is required as an invoice
reference for clearing.
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Solution 18: Post a Down Payment Request, a Received Down Payment, and a Customer Invoice, and Perform Clearing
h) Close the tab.
4. Clear the customer invoice and received down payment.
a) On the Fiori Launchpad, choose tile Clear Incoming Payments — Manuell Clearing in
group Accounts Receivable .
b) On the Clear Incoming Payments screen, enter the following data:
Field Name or Data Type
Value
Customer
T-AC200
Company Code
TA##
Line Item Type
Down Payments
c) Choose the Go button.
d) Choose Down payment document and select Clear Payment (arrow at the end of the
row).
e) In the next screen select the invoice document to be cleared and choose Clear.
The invoice document will be transferred to the section Items to be Cleared.
f) In Allocated amount enter the down payment amount 11000. The invoice amount
33000 is the default system value.
m
o
.c
g) Choose Simulate.
il
h) Choose Post.
a
gm
@
s
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Note:
oe
l
The down payment
r is cleared.
a
In practice, it isc the invoice number, order number, or delivery number. For
training purposes, this is the financial document number of the outgoing
invoice.
i) Choose Home.
5. Display the whole process in the line item list.
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable.
b) On the Manage Customer Line Items screen, enter the following data:
Field Name or Data Type
Value
Customer
T-AC200
Company Code
TA##
Status
All Items
Posting Date
From the first day of the current month to the current date
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Unit 4: Special General Ledger Transactions
Field Name or Data Type
Value
Item Type
Select Normal Items and Special G/L
transactions and Noted Items
c) Choose the Go button. You find all your postings in the list.
d) Choose Home.
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Unit 4
Exercise 19
Post a Customer Invoice and Enter an
Individual Value Adjustment
Business Example
When you prepare balance statements for year-end closing, enter individual disputed or
doubtful receivables as individual value adjustments. The special G/L procedure is suitable
here, because the transaction is entered in the customer account as well as posted to the
Individual Value Adjustments for Receivables special G/L account.
Enter an invoice and adjust the individual value of a doubtful receivable.
1. Post a customer invoice to the amount of EUR 11000 (including tax) to customer account
T-AC## in company code TA## (posting date and document date of 6 months ago).
2. Use the special general ledger transaction E to make an individual value adjustment of
EUR 10000 for the entered invoice (due on the last day of the current period; account
expenses from individual value adjustment: 62010000).
om
3. Clear the individual value adjustment after the
.ckey date for the financial statements.
l
Reverse the document.
i
ma
g
4. Display the line item list of your customer
s@ account.
e
ey
o
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Unit 4
Solution 19
Post a Customer Invoice and Enter an
Individual Value Adjustment
Business Example
When you prepare balance statements for year-end closing, enter individual disputed or
doubtful receivables as individual value adjustments. The special G/L procedure is suitable
here, because the transaction is entered in the customer account as well as posted to the
Individual Value Adjustments for Receivables special G/L account.
Enter an invoice and adjust the individual value of a doubtful receivable.
1. Post a customer invoice to the amount of EUR 11000 (including tax) to customer account
T-AC## in company code TA## (posting date and document date of 6 months ago).
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Accounts
Receivable.
b) On the Enter Customer Invoice: Company Code TA## screen, enter the following data:
om
c
. Value
Field Name or Data Type
il
a
gm
Company Code
s@
Customer
Invoice date
Posting Date
e
y
oe
l
r
ca
TA##
T-AC300
Current date minus 6 months
Current date minus 6 months
Amount
11000
Currency
EUR
Calculate Tax
Select
Tax code
10 (10% Output Tax (Training))
c) In the items table, enter the following data (Screen Variant ...WITH PROFIT
CENTER...helps):
Field Name or Data Type
Value
G/L account
41000500
D/C (Debit/Credit)
Credit
Amount
*
Profit Center
T-PCA##
d) Choose Post.
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Solution 19: Post a Customer Invoice and Enter an Individual Value Adjustment
e) Close the tab.
2. Use the special general ledger transaction E to make an individual value adjustment of
EUR 10000 for the entered invoice (due on the last day of the current period; account
expenses from individual value adjustment: 62010000).
a) On the Fiori Launchpad, choose tile AR: Transfer Without Clearing (F-21) in group
Accounts Receivable.
b) On the Enter Transfer Posting: Header Data screen, enter the following data:
Field Name or Data Type
Value
Document Date
Last day of the current period
Posting Date
Last day of the current period
Company Code
TA##
Currency
EUR
PstKy
19
Account (customer)
T-AC300
SGL Ind
E (special general ledger indicator for individual value adjustment)
m
o
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il
a
gm
Hint:
The reconciliation account
s@ of the customer is account 121000000. The
e
item you posted during
ey the previous transaction has also been posted to
o
this account. With
rl the individual value adjustment, you transfer the item
a
from accountc121000000 (domestic customer receivables) to account
12401000 (individual value adjustments for receivables).
c) Choose Enter.
d) On the Enter Customer document: Add Customer item screen, enter the following data:
Field Name or Data Type
Value
Amount
10000
Calculate Tax
Select
Due on
Last day of the current period
Text
Value adjustment
PstKy
40
Account
62010000 (expense from value
adjustments for receivables)
e) Choose Enter.
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Unit 4: Special General Ledger Transactions
f) On the Enter Customer document: Add G/L account item screen, enter the following
data:
Field Name or Data Type
Value
Amount
*
Tax Code
A0 (0% Output Tax non taxable)
g) Choose More data and then More. Insert in the Profit Center field T-PCA##.
h) Choose Continue.
i) Choose Post to post your document and make a note of the document number.
j) Close the tab.
3. Clear the individual value adjustment after the key date for the financial statements.
Reverse the document.
a) On the Fiori Launchpad, choose tile Manage Journal Entries in group General Ledger .
b) Insert the following data:
Field Name or Data Type
Value
Company Code
TA##
Journal Entry
Document
Number of your posted
m
odocument
c
.
il
a
gm
c) Choose Go.
@
s
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d) Select your document numbereand choose Manage Journal Entry.
lo
r
e) Choose Reverse and entera the following data in the next screen:
c
Field Name or Data Type
Value
Reversal reason
01 (Reversal in current period)
Posting date
Last day of the current period
f) Choose OK.
g) Choose Home.
4. Display the line item list of your customer account.
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable.
b) On the Manage Customer Line Items screen, enter the following data:
Field Name or Data Type
Value
Customer account
T-AC300
Company code
TA##
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Solution 19: Post a Customer Invoice and Enter an Individual Value Adjustment
Field Name or Data Type
Value
Status
All Items
Posting Date
From minus 6 months to last day
of current month.
Item Type
Select all items in the list
c) Choose the Go button.
Note:
Among the lines displayed, you will see the original document, the value
adjustment, and the reversal of the value adjustment.
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Unit 4
Exercise 20
Configure Special G/L Transactions
Business Example
You need to explain the configuration of special G/L transactions to a new colleague. Use the
example of a guarantee of payment made and set up a new general ledger transaction (noted
item).
Configure a special general ledger transaction and set up a noted item special G/L
transaction. Please look for a free character or number for your new special G/L transaction
(for example Y, 2, 3,....).
View Customizing Settings for Guarantee Made Transaction
View all of the Customizing settings required for the guarantee made transaction as an
example of special general ledger transactions.
1. View the location for the accounts for automatic offsetting entries.
2. View the location of alternative reconciliation accounts.
m
Set Up a New Special G/L Transaction
co
.
Set up a new special G/L transaction. Customers
il are slow to return the containers your
a
company sends them, which is inconvenientmand results in high costs. You now want to
g
manage the containers in the system and @send reminders when necessary.
es
y
1. Create a new general ledger account
oe in your company code TA## as an alternative
l
reconciliation account for container
transactions (account number 124119##).
r
ca
2. Create the noted item special general ledger indicator transaction (with a letter that has
not been used) in Customizing. Set up a special G/L indicator and store account
determination. Create this noted item using the name Container for the account type D
(customers).
The special G/L indicator may have been previously created in the system by the trainer
or another participant in the training. If this is the case, this step should not be performed.
After the G/L account previously created is assigned to the special G/L indicator “Y” and
the posting has been done, the second trainee can proceed with this change. As an
alternative the settings can be checked only (already performed as a demonstration by
the trainer) and the trainee can post the noted item document with the settings already
created in the system.
3. Enter a container noted item with special general ledger transaction on your customer
account T-C## in company code TA##.
4. Display the transaction on your customer account.
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Unit 4
Solution 20
Configure Special G/L Transactions
Business Example
You need to explain the configuration of special G/L transactions to a new colleague. Use the
example of a guarantee of payment made and set up a new general ledger transaction (noted
item).
Configure a special general ledger transaction and set up a noted item special G/L
transaction. Please look for a free character or number for your new special G/L transaction
(for example Y, 2, 3,....).
View Customizing Settings for Guarantee Made Transaction
View all of the Customizing settings required for the guarantee made transaction as an
example of special general ledger transactions.
1. View the location for the accounts for automatic offsetting entries.
a) Define accounts for automatic offsetting entries in Customizing (SPRO) for Financial
Accounting under Accounts Receivable and Accounts Payable → Business
om
Transactions → Postings with Alternative Reconciliation
Account → Other Special G/L
c
.
Transactions → Define Accounts for Automatic
Offsetting
Entry.
l
ai
m
g box, in the Chart of Accounts field, enter YCOA.
b) In the Chart of Accounts Entry dialog
s@
Choose Continue.
e
ey
o
rl
Note:
ca
Entries for the account type and special G/L indicator can be found in the
following table. The respective combinations are assigned to reconciliation
accounts. The desired offsetting accounts are stored here together with
the postings with special G/L indicators. These are fixed values.
c) On the Configuration Accounting Maintain: Automatic posts – Accounts screen, check
the following values (among others):
Field Name or Data Type
Value
DG
Customer
Guarantee made
12410000
KG
Vendor
Guarantee received
21720100
2. View the location of alternative reconciliation accounts.
a) Go to Customizing for Financial Accounting under Financial Accounting → Accounts
Receivable and Accounts Payable → Business Transactions → Postings with
Alternative Reconciliation Account → Other Special G/L Transactions → Define
Alternative Reconciliation Account for Customers.
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Unit 4: Special General Ledger Transactions
b) On the Maintain Accounting Configuration: Special G/L - List screen, double-click the
following entries in the list to display the values:
Field Name or Data Type
Value
Acct Type
D
SGL Ind.
G
Note:
You see a list of the reconciliation accounts and the assigned special G/L
accounts.
c) In the Chart of Accounts Entry dialog box, enter YCOA in the Chart of Accounts field.
d) Choose the Continue button.
e) Choose Exit.
Set Up a New Special G/L Transaction
Set up a new special G/L transaction. Customers are slow to return the containers your
company sends them, which is inconvenient and results in high costs. You now want to
manage the containers in the system and send reminders when necessary.
m
1. Create a new general ledger account in your company
code TA## as an alternative
co
.
l
reconciliation account for container transactions
(account
number 124119##).
i
a
m
a) On the Fiori Launchpad, choose tile gManage
G/L Account Master Data in group General
@
s
Ledger.
e
ey
o
b) On the Search G/L Account lscreen,
enter the following data:
ar
Field Name or Data Typec
Value
Chart of Accounts
YCOA
G/L Account
12100000
c) Choose Go and select the GL Account displayed and use as reference.
d) In the GL Account: 12100000 screen, choose Copy.
e) In the Copy Account screen, enter the following data:
Field Name or Data Type
Value
G/L Account
124119##
Description
Container
f) Enter Container as the G/L short text and long text.
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Solution 20: Configure Special G/L Transactions
Note:
The text "Container" may already be in the text fields as another student
may have already created the general view of G/L Account 124119##.
g) Save the new account.
h) Confirm the information messages.
i) Save your entries.
j) Close the browser tab.
2. Create the noted item special general ledger indicator transaction (with a letter that has
not been used) in Customizing. Set up a special G/L indicator and store account
determination. Create this noted item using the name Container for the account type D
(customers).
The special G/L indicator may have been previously created in the system by the trainer
or another participant in the training. If this is the case, this step should not be performed.
After the G/L account previously created is assigned to the special G/L indicator “Y” and
the posting has been done, the second trainee can proceed with this change. As an
alternative the settings can be checked only (already performed as a demonstration by
the trainer) and the trainee can post the noted item document with the settings already
created in the system.
m
o
a) Go to Customizing for Financial Accounting
.c Accounts Receivable and Accounts
l
Payable → Business Transactions → Postings
with Alternative Reconciliation
ai
m
Account → Other Special G/L Transactions
→
Define Alternative Reconciliation
g
Account for Customers.
s@
e
ey
b) Choose the Create button. lo
r
ca
Note:
Account type D is preassigned.
c) In the Create New Indicator dialog box, enter the following data:
Field Name or Data Type
Value
Special G/L indicator
Choose a character or number
that is not yet used
Name
Contain
Description
Container
d) Choose the Continue button.
e) On the Maintain Accounting Configuration: Special G/L – Properties screen, enter the
following data:
Field Name or Data Type
Value
Noted item
Select
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Unit 4: Special General Ledger Transactions
Field Name or Data Type
Value
Posting Key - Debit 09
Container
Posting Key - Credit 19
Container
Note:
The text is displayed whenever documents are entered for checking.
f) Choose the Accounts button to save the account determination.
g) Save the data.
h) In the Chart of Accounts Entry dialog box, enter YCOA and choose the Continue button.
i) On the Maintain Accounting Configuration: Special G/L – Accounts screen, enter the
following data:
Field Name or Data Type
Value
Recon. Acct
12100000
Special G/L account
124119##
m
o
.c
j) Save the data.
il
a
gm
k) Choose Exit.
@
3. Enter a container noted item with special
es general ledger transaction on your customer
y
e
account T-C## in company codeoTA##.
l
r
a) In the SAP Easy Access , choose
Accounting –> Financial Accounting –> Accounts
ca
Receivable –> Document Entry –> Other –> Noted Items (F-49).
b) On the Customer Noted Item: Header Data screen, enter the following data:
Field Name or Data Type
Value
Posting Date
Current date
Document Date
Current date
Company Code
TA##
Currency/Rate
EUR
c) Under Line Item, enter the following data:
Field Name or Data Type
Value
Posting Key
09
Special G/L ind
YOUR character or number
Account (Customer)
T-AC##
Amount
2
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Solution 20: Configure Special G/L Transactions
Field Name or Data Type
Value
Due
Current date
Text
Containers to remember
d) Choose the push-button Post (or go to the Menu and choose Document –> Post).
4. Display the transaction on your customer account.
a) On the Fiori Launchpad, choose tile Manage Customer Line Items in group Accounts
Receivable.
b) On the Manage Customer Line Items screen, enter the following data:
Field Name or Data Type
Value
Customer account
T–AC##
Company code
TA##
Status
Open Items
Open at key date
Current date
Item Type
Select Normal Items and Noted Items
c) Choose the Go button. You can see your posting
m on the Screen.
o
c
l.
d) Choose Home.
i
a
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Unit 4
Exercise 21
Perform an Integrated Down Payment Process
Business Example
When a down payment is made for a purchase order, you must take it into account for the
entire procurement process.
Create a purchase order that includes down payment information. Post a down payment
using the Down Payment Monitor. Enter the corresponding goods receipt in the system.
Verify the logistics invoice, clear the down payment, and post the vendor invoice.
1. Create a purchase order for purchasing organization 1010, purchasing group 001, and
company code TA##. The purchase order is carried out at vendor T-AV##. One TG0011 is
ordered at a net price of EUR 550 (Hamburg plant and material store). The down payment
is 10%.
2. Release the previously created purchase order.
3. Post the down payment using the Down Payment Monitor.
m
o
.c
4. Post the goods receipt.
The company has received the flat screens.ilEnter today’s date as the document and
a
posting date.
gm
@
s
ye
e
Note:
lo
r
Although in most cases,
the goods and the invoice do not arrive on the same
ca
day, to make things easier, both events occur today in this exercise.
5. Carry out Logistics Invoice Verification. The invoice of the vendor has arrived.
Enter the vendor invoice for the purchase order you have created. The amount is EUR
605, including 10% tax (tax code 1I). Enter today’s date as the document and posting
date. Perform the down payment clearing in the same step.
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Unit 4
Solution 21
Perform an Integrated Down Payment Process
Business Example
When a down payment is made for a purchase order, you must take it into account for the
entire procurement process.
Create a purchase order that includes down payment information. Post a down payment
using the Down Payment Monitor. Enter the corresponding goods receipt in the system.
Verify the logistics invoice, clear the down payment, and post the vendor invoice.
1. Create a purchase order for purchasing organization 1010, purchasing group 001, and
company code TA##. The purchase order is carried out at vendor T-AV##. One TG0011 is
ordered at a net price of EUR 550 (Hamburg plant and material store). The down payment
is 10%.
a) On the Fiori Launchpad, choose tile Create Purchase Order — Advanced (ME21N) in
group Materials Management.
m
Note:
co
.
If any documentation appears
ilon the left side of the screen, close it.
a
m
@g
s
b) On the Create Purchase Order screen,
enter T-AV## in the Vendor field.
ye
oe
l
c) Expand the Header and select
r the Org. Data tab.
ca
d) Enter the following data:
Field Name or Data Type
Value
Purch. Org.
1010
Purch. Group
001
Company Code
TA##
e) Expand Item Overview and enter the following data:
Field Name or Data Type
Value
Material
TG0001
PO quantity
1
Net price
550
Currency
EUR
Plnt (Plant)
TA## (Hamburg)
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Unit 4: Special General Ledger Transactions
Field Name or Data Type
Value
Stor.loc (Storage location)
101A (Material store)
The system shows you a planed delivery date.
f) Press Enter.
g) Under Item, select the Invoice tab.
h) On the Invoice tab, enter the following data:
Field Name or Data Type
Value
DP Category
V - Voluntary Down Payment (if necessary, press ENTER)
Down Payment %
10
DP Date
Current date
Tax Code
1I (10% Input tax (Training))
i) Choose Enter.
j) Save the purchase order.
m
o number for the following steps of the
k) Note the document number. You will need cthis
.
exercise.
il
a
m
@g
l) Close the tab.
es
2. Release the previously created purchase
order.
ey
o
l tile Release Purchase Order in group Materials
a) On the Fiori Launchpad, choose
ar
c
Management. Select the Other Purchase Order Document button and enter your
document number (unless it has already been entered by default) and press Enter.
b) Choose Display/ Change.
c) On the Release Standard PO 45XXXXXXXX screen, choose Header tab — Release
Strategy, select Release, and save the document.
The message Standard PO 4500000XXX changed is displayed. If you do not see
the release option, make sure you are in change mode.
d) Close the tab.
3. Post the down payment using the Down Payment Monitor.
a) On the Fiori Launchpad, choose tile Down-Payment Monitoring for PO (ME2DP) in
group Materials Management .
b) On the Down-Payment Monitoring for PO screen, enter the following data:
Field Name or Data Type
Value
Purchasing Document
45XXXXXXX (purchasing document
previously created) purchasing
document previously created.
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Solution 21: Perform an Integrated Down Payment Process
Field Name or Data Type
Value
Vendor
T-AV##
c) Choose the Execute button.
d) On the Down-Payment Monitoring for PO screen, double-click the red traffic light icon.
e) On the Down Payment Based on Purchase Orders screen, select Down pmnt.
f) Choose Enter.
g) On the Down Payment screen, double-click the Tax Code field and select V0 (0% input
tax non taxable).
h) Choose the Execute button.
Note:
The dynpro of Vendor Down Payment is displayed.
i) On the Post Vendor Down Payment: Header Data screen, enter the following data:
Field Name or Data Type
Value
Document Date
Current date
m
co
Posting Date
. Current date
l
ai
Special G/L Ind
m
g
s@
Bank - Account
j) Choose Enter.
e
y
oe
A
11100000
rl
ca
k) Choose Post to enter the document.
l) Close the tab.
4. Post the goods receipt.
The company has received the flat screens. Enter today’s date as the document and
posting date.
Note:
Although in most cases, the goods and the invoice do not arrive on the same
day, to make things easier, both events occur today in this exercise.
a) On the Fiori Launchpad, choose tile Post Good Receipt for Purchase Order (ME29N) in
group Materials Management.
b) On the Goods Receipt Purchase Order screen, enter the following data:
Field Name or Data Type
Value
Purchase Order
Your noted order number
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Unit 4: Special General Ledger Transactions
Field Name or Data Type
Value
Document Date
Current date
Posting Date
Current date
c) Choose Enter. Confirm any messages by choosing Enter.
The goods receipt is displayed at the bottom of the Material tab page.
d) Mark the Item.
Note:
The central area of the screen might have to be closed to view the
checkbox to be checked.
e) To enter the document, choose Post. Note down the number of the goods receipt
document.
f) Close the tab.
5. Carry out Logistics Invoice Verification. The invoice of the vendor has arrived.
Enter the vendor invoice for the purchase order you have created. The amount is EUR
605, including 10% tax (tax code 1I). Enter today’s date as the document and posting
date. Perform the down payment clearing in theomsame step.
.c
a) On the Fiori Launchpad, choose tile Create
il Supplier Invoice (Advanced) in group
Materials Management.
ma
@g
b) On the Enter Incoming Invoice screen,
es enter the following data:
y
Field Name or Data Type
Company Code
r
ca
e
lo
Value
TA##
Invoice date
Current date
Posting Date
Current date
Amount
605
Currency
EUR
Calculate tax
Select
Tax Code
1I
Text
Goods
c) On the PO Reference tab, enter the purchase order number and press Enter.
d) Select Invoice item ok.
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Solution 21: Perform an Integrated Down Payment Process
Note:
The purchase order is located on the PO reference tab page. It is a field on
the left, in the middle of the screen.
e) Choose Enter.
The system issues the following messages: Down payment for purchase order
45XXXXXXXX 00010 exist and 55 EUR down payments on current assets exist.
f) Choose Continue.
g) Before posting, choose the Down Payment Clearing button.
h) Manually enter the down payment amount in the Amount entered column.
i) Choose the Copy button.
j) Post the invoice. Write down the invoice receipt number.
_____________________________
k) To check the posted document choose More → Invoice Document → Display. → Goto
Follow-On Documents.
l) Close the tab.
m
o
.c
il
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Unit 5
Exercise 22
Hold and Park Documents
Business Example
Employees may be interrupted during the process of posting documents, leaving the
documents incomplete and therefore unable to be posted. To prevent the entered data from
being lost, the data can be saved without posting it using the Hold Document or Park
Document functions. The complete entry or posting can be made later.
Hold a Document
You are entering a document when an urgent call from your boss interrupts you before you
can finish the transaction, so you use the Hold Document function in the system to save the
entered data before hurrying to the meeting. After returning to your desk, you complete the
document and then post it.
1. Using the data provided in the following table, enter a customer invoice, and use the Hold
Document function to save a temporary document as 1000##.
Field Name or Data Type
Value
om
c
TA##
.
Company Code
il
Customer
a
gm
s@
Invoice date
Posting Date
Amount
e
y
oe
l
r
ca
T-AC##
Current date
Current date
1100
Currency
EUR
Calculate tax
Select
Tax Code
1O (10% Output Tax (Training))
Text
Hold 1
2. Display the held document.
3. Complete the held document before posting it.
Delete a Held Document
You held another document. Due to new information, you want to delete this document
instead of posting it.
1. Enter a document and hold it as described in the previous task.
2. Call the held document again and delete it.
Park a Customer Invoice
Park a customer invoice on customer account T-AC## in company code TA##. Then change
it. Then complete and post it.
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Exercise 22: Hold and Park Documents
1. Enter a customer invoice. On the Fiori Launchpad, choose tile Create Outgoing Invoices in
group Accounts Receivable.
Enter the following data:
Field Name or Data Type
Value
Company code
TA##
Customer
T-AC##
Invoice date
Current date
Posting Date
Current date
Amount
1100
Currency
EUR
Calculate tax
Select
Tax Code
1O (10% Output Tax (Training))
Text
Document parking 1
Write down the document number of the parked document after you choose the Park
button.
2. Change the parked document (from Amount 1100
m to 1000).
co
3. Complete the parked document before posting.
l. Use the information provided in the
i
following table:
a
m
g
s@
e
Value
ey
Field Name or Data Type
Company Code
lo
r
a TA##
c
Document Number
Document Number previously created
Fiscal Year
20##
G/L acct
41000500
Amount in doc. curr.
*
Profit Center
T-PCA##
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Unit 5
Solution 22
Hold and Park Documents
Business Example
Employees may be interrupted during the process of posting documents, leaving the
documents incomplete and therefore unable to be posted. To prevent the entered data from
being lost, the data can be saved without posting it using the Hold Document or Park
Document functions. The complete entry or posting can be made later.
Hold a Document
You are entering a document when an urgent call from your boss interrupts you before you
can finish the transaction, so you use the Hold Document function in the system to save the
entered data before hurrying to the meeting. After returning to your desk, you complete the
document and then post it.
1. Using the data provided in the following table, enter a customer invoice, and use the Hold
Document function to save a temporary document as 1000##.
Field Name or Data Type
Value
om
c
TA##
.
Company Code
il
Customer
a
gm
s@
Invoice date
e
y
oe
Posting Date
l
r
ca
Amount
T-AC##
Current date
Current date
1100
Currency
EUR
Calculate tax
Select
Tax Code
1O (10% Output Tax (Training))
Text
Hold 1
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Accounts
Receivable.
b) On the Enter Customer Invoice: Company Code TA## screen, enter the data provided.
c) Choose the Hold button.
A dialog box prompts you to enter a value in the Temporary document number field.
d) Enter the temporary document number as 1000##.
e) Choose the Hold document button.
f) Stay on this page.
2. Display the held document.
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Solution 22: Hold and Park Documents
a) On the Enter Customer Invoice: Company Code TA## screen, choose Tree On → Held
Documents.
b) In the Held Documents area, choose document number 1000## by double-clicking.
c) Now you can find the data (held document) on the right side of your screen.
d) Stay on this screen.
3. Complete the held document before posting it.
a) In the tree (on the left hand side of your screen), select screen variant
Z_WITH_PROFIT_CENTER (Double-click).
b) To complete your document enter In the items table (on the right side of your screen),
the following data:
Field Name or Data Type
Value
G/L acct
41000500
Amount in doc. curr.
*
Profit Center
T-PCA##
c) Choose Post to enter the document.
The following message appears in the status bar: Document 18000000xy was
posted in company code TA##.
om
c
.
il
d) Stay on this page.
ma
g
Delete a Held Document
s@
e
You held another document. Due to new
y information, you want to delete this document
instead of posting it.
oe
rl
1. Enter a document and hold itcaas described in the previous task.
a) On the Enter Customer Invoice: Company Code TA## screen, enter the following data:
(If you are not on the right screen, choose on the Fiori Launchpad tile Create Outgoing
Invoice in group Accounts Receivable.)
Field Name or Data Type
Value
Company Code
TA##
Customer
T-AC##
Invoice date
Current date
Posting Date
Current date
Amount
1100
Currency
EUR
Calculate tax
Select
Tax Code
1O (10% Output Tax (Training))
Text
Hold 2
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Unit 5: Parking Documents
b) Choose the Hold button.
c) In the Hold Document dialog box, enter 2000## in the Temporary document number
field.
d) Choose the Hold Document button.
e) Stay on this screen.
2. Call the held document again and delete it.
a) Right-click on held document (in the left pane of the screen) and choose Delete Held
Document.
b) Choose the Refresh tree button. After the refresh, the deleted document is no longer
displayed under Held Documents.
c) Choose Back.
d) Close the tab.
Park a Customer Invoice
Park a customer invoice on customer account T-AC## in company code TA##. Then change
it. Then complete and post it.
1. Enter a customer invoice. On the Fiori Launchpad, choose tile Create Outgoing Invoices in
group Accounts Receivable.
Enter the following data:
om
c
.Value
Field Name or Data Type
il
a
gm
Company code
s@
Customer
Invoice date
Posting Date
e
y
oe
l
r
ca
TA##
T-AC##
Current date
Current date
Amount
1100
Currency
EUR
Calculate tax
Select
Tax Code
1O (10% Output Tax (Training))
Text
Document parking 1
Write down the document number of the parked document after you choose the Park
button.
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Accounts
Receivable.
b) On the Enter Customer Invoice: Company Code TA## screen, enter the data provided.
c) Choose Park to park the document.
The following message appears in the status bar: Document 18000000xy TA## was
parked.
Note the document number of the parked document.
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Solution 22: Hold and Park Documents
d) Close the tab.
2. Change the parked document (from Amount 1100 to 1000).
a) On the Fiori Launchpad, choose tile Change Parked Journal Entries in group Accounts
Receivable.
b) On the Change Parked Document: Initial Screen screen, enter the following data:
Field Name of Data Type
Value
Company Code
TA##
Document Number
Document Number previously created
Fiscal Year
20##
c) Press Enter.
d) On the Edit Parked Customer Invoice 18000000xx TA## 2017 screen, change the
amount from 1100 to 1000.
e) Choose Save parked document.
The following message appears in the status bar: Preliminary posted document
18000000xy TA## was changed.
m
o
.c
Note the document number.
il
f) Close the tab.
a
gm
@
3. Complete the parked document before
es posting. Use the information provided in the
y
following table:
oe
rl
Field Name or Data Type
ca
Value
Company Code
TA##
Document Number
Document Number previously created
Fiscal Year
20##
G/L acct
41000500
Amount in doc. curr.
*
Profit Center
T-PCA##
a) On the Fiori Launchpad, choose tile Post Parked Journal Entries in group Accounts
Receivable.
b) On the Post Parked Journal Entries screen, enter the company code, document
number, and fiscal year. Press Enter.
c) To complete your document, enter the G/L acct, Amount in doc. curr. and Profit Center
values provided in the table.
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Unit 5: Parking Documents
d) Choose Post.
The following message is displayed in the status bar: Document 18000000xx was
posted in company code TA##.
e) Choose Continue.
f) Close the tab.
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o
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il
a
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Unit 5
Exercise 23
Process Parked Documents
Business Example
Parked documents can be processed further in several steps. In some cases, multiple users
are responsible for further processing. You need to ensure that the parked documents are
processed properly.
Change a Parked Document and Display the Changes
Make changes to a parked document, post the document, and display the document changes.
1. Park a customer invoice with any data for Company Code TA##.
2. Change the document that you just parked. The posting date should be the current date
plus 1. Enter Change in the text of the customer item. Save your document again in parked
status.
3. Display the changes to your parked document.
Park and Delete a Document
m
Park a document and then delete the parked document.
co
l.
i
1. Park a document (customer invoice) in your
ma company code TA## with any data and then
g
delete this parked document.
s@
e
2. Display a parked document after deletion.
ey
o
l
The user department wants torknow
whether deleting a parked document results in a gap
a
c
in the document number range. Show that it does not.
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Unit 5
Solution 23
Process Parked Documents
Business Example
Parked documents can be processed further in several steps. In some cases, multiple users
are responsible for further processing. You need to ensure that the parked documents are
processed properly.
Change a Parked Document and Display the Changes
Make changes to a parked document, post the document, and display the document changes.
1. Park a customer invoice with any data for Company Code TA##.
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Accounts
Receivable.
b) On the Enter Customer Invoice: Company Code TA## screen, enter the following data:
Field Name or Data Type
Value
Customer
T-AC##
m
co
Invoice date
. Current date
l
ai
Posting Date
m
g
s@
Amount
Currency
Calculate tax
e
y
oe
rl
ca
Current date
1100
EUR
Select
Tax Code
1O (10% Output Tax (Training))
G/L acct
41000500
Amount in doc. curr.
*
Profit Center
T-PCA##
c) Choose Park to enter the document.
The status bar displays the following message: Document 18000000xy TA## was
parked.
Note the document number.
d) Close the tab.
2. Change the document that you just parked. The posting date should be the current date
plus 1. Enter Change in the text of the customer item. Save your document again in parked
status.
a) On the Fiori Launchpad, choose tile Change Parked Journal Entries in group Accounts
Receivable.
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Solution 23: Process Parked Documents
b) On the Change Parked Document: Initial Screen, enter the following data:
Field Name or Data Type
Value
Company Code
TA##
Doc. Number
The last document number, which
you wrote down
Fiscal Year
Current year
c) Choose Enter or Continue..
d) On the Edit Parked Customer Invoice 18000000xy TA## 20## screen, enter the
following values:
Field Name or Data Type
Value
Posting Date
Current date + 1 day
Text
Change
e) Choose Save parked document.
The status bar displays the following message: Preliminary posted document
18000000xy TA## was changed.
m
f) Close the tab.
o
.c
3. Display the changes to your parked document.
il
a
m
a) On the Fiori Launchpad, choose tile gParked
Journal Entry Changes in group Accounts
@
s
Receivable.
e
ey
b) On the Parked Document Changes:
Initial Screen, enter the following data:
lo
ar
Field Name or Data Typec
Value
Company Code
TA##
Document number
18000000xy
Fiscal Year
Current year
Period of change
From change date
Current date
Time
00:00:00
Changed By
S4F13–##
c) Choose Enter or Continue.
d) On the Parked Document: Changed Fields screen, you can view the changes made to
the parked document. Click All Changes. If you are interested in the user, who made
the changes, double-click on a line item.
e) Close the tab.
Park and Delete a Document
Park a document and then delete the parked document.
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Unit 5: Parking Documents
1. Park a document (customer invoice) in your company code TA## with any data and then
delete this parked document.
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Accounts
Receivable.
b) On the Enter Customer Invoice: Company Code TA## screen, enter the following data:
Field Name or Data Type
Value
Customer
T-AC##
Invoice date
Current date
Posting Date
Current date
Amount
1100
Currency
EUR
Calculate tax
Select
Tax Code
10 (10% Output Tax (Training))
Text
Optional
G/L account
41000500
Amount in doc. curr.
*
m
oT-PCA##
c
.
Profit Center
l
ai
m
c) Choose Park and write down the number
of the parked document.
@g
s
d) Close the tab.
ye
e
lo tile Change Parked Journal Entries in group Accounts
e) On the Fiori Launchpad, choose
r
ca
Receivable .
f) On the Change Parked Document: Initial Screen screen, enter the following data:
Field Name or Data Type
Value
Company Code
TA##
Document number
18000000xy
Fiscal Year
Current year
g) Choose Enter.
h) Expand the Tree On folder.
i) Expand the Parked documents folder.
j) Select the desired document.
k) Right-click the document selected and choose Delete parked document.
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Solution 23: Process Parked Documents
l) Confirm the message by choosing Yes. The status bar displays the following message:
Parked document 18000000xx TA## 20xx deleted.
m) Close the tab.
2. Display a parked document after deletion.
The user department wants to know whether deleting a parked document results in a gap
in the document number range. Show that it does not.
a) On the Fiori Launchpad, choose tile Display Parked Journal Entries in group Accounts
Receivable.
b) On the Display Parked Document: Initial Screen, enter the document number of the
deleted document.
c) Choose Enter.
d) In the Document Header dialog box, notice the usual information. The Doc.status field
is set to Z, and the text is Parked document that was deleted. The document
does not contain any line items.
e) Choose Cancel.
f) Close the browser tab.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 5
Exercise 24
Enter a Financial Document Using Parking and
Workflow
Business Example
You want to use a workflow for document parking at your company. For documents over EUR
700, the amount should be released by an authorized employee.
First, make sure that workflow variant Z010 is defined for your company code. You then park
the document, which starts a workflow. Next, another employee receives the parked
document for further processing (to release the amount). You log on under a different user
name and release the amount for your document.
1. Check whether workflow variant Z010 (S4F13) is defined for company code TA##.
2. Maintain the release group in business partner master data.
3. Park a document for a vendor invoice in company code TA## (vendor T-AV## for EUR
1000). Use the workflow variant Z010.
m
co
4. Display the parked document. Where can you
l.get information on the subject of workflow
i
and what is the information available? ma
@g
5. Look at the workflow and verify the users
es who are able to release your parked document.
ey
6. Log on to the SAP GUI to system
loT41 and client 400 with the user name WF-FI-1 and
r
password WELCOME. Release
ca the document you parked yourself under a different user
name. Look at the log for this and log the user WF-FI-1 off from the system.
7. Go back to your Started Workfow screen and check the status of the workflow process.
Was the document released? Was the document posted?
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Unit 5
Solution 24
Enter a Financial Document Using Parking and
Workflow
Business Example
You want to use a workflow for document parking at your company. For documents over EUR
700, the amount should be released by an authorized employee.
First, make sure that workflow variant Z010 is defined for your company code. You then park
the document, which starts a workflow. Next, another employee receives the parked
document for further processing (to release the amount). You log on under a different user
name and release the amount for your document.
1. Check whether workflow variant Z010 (S4F13) is defined for company code TA##.
a) Check the workflow variant in Customizing for Financial Accounting under Financial
Accounting Global Settings → Global Parameters for Company Code → Enter Global
Parameters.
m
o
.c
b) Select the row for company code TA##.
il
c) Choose the Detail button.
a
gm
d) On the Change View “Company Code
s@ Global Data”: Details screen, under the
e
y
Processing parameters screenearea,
enter Z010 (SAP (Training)) in the Workflow
o
variant field.
l
r
e) Save the entry.
ca
f) Return to the IMG (choose Back twice).
2. Maintain the release group in business partner master data.
a) On the Fiori Launchpad, choose tile Maintain Business Partner in group Accounts
Payable.
b) On the Maintain Business Partner screen select the business partner T-AV##. Press
Enter.
c) In Display in BP role choose FI Vendor.
d) Select Switch Between Display and Change (make sure you are in change mode).
e) In the Company Code area select company code TA##.
f) In the tab Vendor: Account Management area, choose 0001 in the Release Group field.
g) Choose Save and close the tab.
3. Park a document for a vendor invoice in company code TA## (vendor T-AV## for EUR
1000). Use the workflow variant Z010.
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Unit 5: Parking Documents
a) On the Fiori Launchpad, choose tile Park or Edit Supplier Invoices — Workflow — in
group Accounts Payable.
b) On the Enter Vendor Invoice: Company Code TA## screen, enter the following data
(the screen variant Z_WITH_COST_CENTER can be helpful):
Field Name or Data Type
Value
Vendor
T-AV##
Invoice date
Current date
Posting Date
Current date
Company Code
TA##
Amount
1000
Currency
EUR
Calculate tax
Select
Tax Code
1I (10% Input Tax (Training))
Text
Invoice parking
G/L acct
61003000
D/C (Debit/Credit)
Debit
o*m
c
.
Amount in doc. curr.
il
Cost Center
a
gm
TA##1100
@
s
ye
c) Choose Save as completed. The
e following message is displayed in the status bar:
o
Document 19000000xx TA##
was parked.
l
ar
c
d) Note the document number.
e) Close the tab.
4. Display the parked document. Where can you get information on the subject of workflow
and what is the information available?
a) On the Fiori Launchpad, choose tile Change Parked Journal Entries in group Accounts
Receivable.
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Solution 24: Enter a Financial Document Using Parking and Workflow
Hint:
On the Display Document: Initial Screen, enter the following data:
Field Name or Data Type
Value
Document Number
Document number of the
parked document
Company Code
TA##
Fiscal Year
Current year
Choose the Document List button.
b) On the Edit Parked Vendor Invoice screen, select the Workflow tab.
You can find information about workflow control here. A release is required and the
approval path 0005 is shown.
c) Close the tab.
5. Look at the workflow and verify the users who are able to release your parked document.
a) On the SAP Easy Access screen, choose SAP Menu → Office → Workplace
(transaction SBWP).
b)
c)
d)
e)
om
c
On the Business Workplace screen, choose
l. Outbox → Started workflows.
i
ma by clicking the work item title.
In the right pane, choose your work gitem
s@
e
Choose the Display Workflow Log
button (not the Display button). The amount still has
ey
to be released.
o
rl
ca choose Agents to display additional information.
On the Workflow Log screen,
The assigned agents are shown. Choose Agents (for example WF-FI-1 is assigned).
f) Choose Cancel.
g) Return to the main menu.
h) Stay on this screen.
6. Log on to the SAP GUI to system T41 and client 400 with the user name WF-FI-1 and
password WELCOME. Release the document you parked yourself under a different user
name. Look at the log for this and log the user WF-FI-1 off from the system.
a) Log on to the system with user name WF-FI-1.
b) Enter the following data:
Field Name or Data Type
Value
System
T41
Client
400
User
WF-FI-1
Password
WELCOME (do not change)
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Unit 5: Parking Documents
Field Name or Data Type
Value
Language
EN (or Local Language)
c) In the License Information for Multiple Logon dialog box, choose Continue with this
logon without ending existing logons.
d) On the SAP Easy Access screen, choose Office → Business Workplace or use
transaction SBWP.
e) On the Business Workplace of WF-FI-1 screen, choose Inbox → Workflow. Double-click
Workflow.
f) In the right pane, select your document which you want to process.
Select the document posted in your company code TA##. You find the information on
the lower right side of your screen in the Objects and attachment area (Parked
Document: TA##.....).
g) Choose the Execute button. The document is displayed.
h) On the Release Parked Vendor Invoice screen, verify the document.
Note:
The document is OK and can be posted.
m
o
.c
l document. The amount release process is
i) Choose the Release button to release the
ai
m
now finished.
g
s@
j) Close your session of user WF-FI-1.
ye Choose System → Logoff.
e
k) Choose Yes.
o
rl
ca
7. Go back to your Started Workfow screen and check the status of the workflow process.
Was the document released? Was the document posted?
a) Go back to your Workflow Log Screen (User S4F13–##).
b) Choose Refresh. You find the information, that the document was released and posted.
c) Choose Exit twice.
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Unit 6
Exercise 25
Create and Execute a Validation for a Line Item
Business Example
After consulting the head of the cost center, the head of accounts payable wants to ensure
that certain travel expenses are assigned to the appropriate travel cost center.
For your vendor invoice, ensure that only the cost center (TA##1100) is entered for the travel
expenses (account 61003000 or 61004000). If you assign an incorrect cost center, you will
receive an error message as follows: ‘Gr.##: Assign only cost center TA##1100
for account 61003000 or 61004000. Simulate the validation before you activate it.
1. For the FI application area and callup point 2 line item, create validation G##-VAL with the
description Travel costs.
2. Insert the step ‘Account/cost center combination check’.
3. Use the formula editor to define the prerequisite and check for the new step.
4. Define the required message with number 2## (where
## = your group number).
m
o
5. Save the validation G##-VAL.
c
l.
ai
m
6. Simulate your validation and check whether
the expected result appears.
g
s@
e
7. Activate the validation for company
ey code TA## and callup point 2.
o
rl Code TA##..
8. Post a vendor invoice to Company
ca
9. Deactivate the validation for company code TA## and callup point 2.
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Unit 6
Solution 25
Create and Execute a Validation for a Line Item
Business Example
After consulting the head of the cost center, the head of accounts payable wants to ensure
that certain travel expenses are assigned to the appropriate travel cost center.
For your vendor invoice, ensure that only the cost center (TA##1100) is entered for the travel
expenses (account 61003000 or 61004000). If you assign an incorrect cost center, you will
receive an error message as follows: ‘Gr.##: Assign only cost center TA##1100
for account 61003000 or 61004000. Simulate the validation before you activate it.
1. For the FI application area and callup point 2 line item, create validation G##-VAL with the
description Travel costs.
a) On the SAP Easy Access screen, go to Tools → Customizing → IMG → Execute
Project.
b) On the Customizing: Execute Project screen, choose the SAP Reference IMG button.
m
c) On the Display IMG screen, choose Financial
coAccounting under Financial Accounting
.
Global Settings → Tools → Validation/Substitution
→ Validation in Accounting
il
a
Documents.
m
@g
d) On the Change View “Validation of
esAccounting Documents”: Overview screen, go to
y
Environment → Validation. oe
rl
e) In the left hand tree structure,
ca choose Line Item.
f) Choose the Validation button.
g) On the Create Validation: New validation (Header data) screen, enter G##-VAL in the
Validation name field with the description Travel costs.
h) Choose the Step button.
2. Insert the step ‘Account/cost center combination check’.
a) Enter step description Account/cost center check in the Validation Step field.
b) Press Enter.
c) In the left pane, choose Line Item → G##-VAL . Double-click Prerequisite.
d) Display technical names by choosing Settings → Technical Names
e) In the right pane, double-click structure BSEG and scroll down to find the BSEGHKONT (G/L) field. (For help, you can use the binoculars icon.)
3. Use the formula editor to define the prerequisite and check for the new step.
a) Double-click the BSEG-HKONT (G/L) field to select it.
b) Choose the = button.
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Solution 25: Create and Execute a Validation for a Line Item
c) Choose Constant.
d) In the Enter Constants dialog box, enter account 61003000 and choose Continue.
e) Choose OR.
f) Double-click the BSEG-HKONT (G/L) field.
g) Choose =.
h) Choose Constant.
i) In the Enter Constants dialog box, enter 61004000 in the G/L field and choose
Continue.
j) In the left pane, choose Check under step 001 of your validation.
k) In the right pane, double-click structure BSEG and scroll down to find the BSEG-KOSTL
(Cost Center) field.
l) Double-click the BSEG-KOSTL (Cost Center) field to edit it.
m) Choose =.
n) Choose Constant.
o) Enter cost center TA##1100 and choose Continue.
4. Define the required message with number 2## (where
## = your group number).
m
o
a) In the left pane, choose Message under step
.c 001 of your validation.
l
ai
b) Go to Environment → Maintain messages
(or choose the button Maintain Messages).
gm
s@
c) On the Maintain Messages: Class
yeZ1 screen, scroll through the message table to find
e
message number 2##.
o
rl
d) Double-click the message
canumber to enter your message.
e) Enter message Gr.##: Assign only cost center TA##1100 for account
61003000 or 61004000.
f) Save your message and choose Back.
g) On the Create Validation: G##-VAL – Step 001 – Message screen, enter 2## in the
Message Number field.
h) In the Message variables area, enter BSEG in the field next to 1 and HKONT in the field
behind.
5. Save the validation G##-VAL.
a) In the left pane, select the validation G##-VAL.
b) Choose Save.
6. Simulate your validation and check whether the expected result appears.
a) In the left pane, select your validation and choose Validation → Simulate.
b) On the Simulation: Validation G##-VAL – Data input screen, enter account 61003000
or 61004000 in the G/L field, and an incorrect cost center (such as TA##1200) in the
Cost Center field.
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Unit 6: Validations and Substitutions
c) Choose Execute.
Note:
Check whether a message has been issued.
d) Exit the simulation and return to your validation maintenance.
7. Activate the validation for company code TA## and callup point 2.
a) Exit the validation (choose Back three times) and return to the Change View
“Validation of Accounting Documents”: Overview screen.
b) Select the following line: Company Code TA## and Callup Point 2.
c) Overwrite the validation OC-GESB with your new validation G##-VAL
d) In the same line, enter the following data in column Activation Level:
Field Name or Data Type
Value
Activtn Level
1 (Active)
e) Choose the pushbutton Save.
8. Post a vendor invoice to Company Code TA##..
a) On the Fiori Launchpad, choose tile Create Incoming
Invoices in group Accounts
om
c
.
Payable.
l
ai
b) On the Enter Vendor Invoice: Company
gm Code TA## screen, enter the following data on
@
the Basic data tab page:
s
e
Field Name or Data Type
Vendor
l
ar
y
oe
c
Value
T-AV##
Invoice date
Yesterday’s date
Posting Date
Current date
Amount
400
Currency
EUR
Calculate Tax
Select
Tax Code
V0 ((0% input tax no taxable)
Text
Travel costs
c) Choose the Tree On button.
d) Choose Screen variant for items → Z_WITH COST CENTER in the left pane.
e) Choose the Tree Off button.
f) On the Enter Vendor Invoice: Company Code TA## screen, enter the following data:
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Solution 25: Create and Execute a Validation for a Line Item
Field Name or Data Type
Value
G/L Acct
Either 61003000 or 61004000
D/C
Debit
Amount in doc. curr.
*
Tax Code
V0 (0% input tax no taxable)
Cost Center
TA##1200
g) Choose Enter.
h) Examine the message that is output.
i) Correct your entry and enter the correct cost center TA##1100.
j) Choose Post.
9. Deactivate the validation for company code TA## and callup point 2.
a) On the Change View “Validation of Accounting Documents”: Overview screen, choose
the line with validation G##-VAL and delete the entry 1 from the Activnt level field.
b) Save your changes.
The validation will not be active for future posting.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 6
Exercise 26
Create and Execute a Substitution for a Line
Item
Business Example
During document entry, the system sometimes automatically determines values for fields,
such as the business area or the profit center, due to an assigned cost center or internal
order. For downstream components, as well as FI, it is sometimes necessary or desirable to
execute additional substitutions during document entry. The Profit Center field is used as a
sample substitution with a constant. The Assignment field, whose content other fields
determine, is presented as a sample substitution with field <> field assignment.
Hint:
The sign ## is a wildcard for your group number.
m
o
.c
Create and execute substitutions.
l
For your customer invoice, you must ensure that
ai the profit center YB600 is substituted when
m
a certain revenue account (41000500 or 41001000
(BSEG-HKONT)) in combination with
g
s@
certain Tax Codes (1O (10% output tax (Training))
or A0 (10% output tax (Training)) (BSEGe
y
MWSKZ)) is entered. Simulate the substitution
before activating it.
oe
rl
1. For the FI application area and
ca line item (callup point 2), create substitution G##SUB1
with the description Profit center substitution.
2. Insert step Profit Center YB600 and use the formula editor to define your prerequisite and
the constant for the substitution. Ensure that profit center YB600 is substituted when a
certain revenue account (41000500 or 41001000) in combination with certain Tax Codes
(1I or A0), is entered.
3. Save the substitution G##SUB1.
4. Simulate your substitution and check for the expected result.
5. Activate the substitution for your company code TA## and callup point 2.
6. Post a customer invoice.
7. Deactivate the substitution for your company code TA## and callup point 2.
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Unit 6
Solution 26
Create and Execute a Substitution for a Line
Item
Business Example
During document entry, the system sometimes automatically determines values for fields,
such as the business area or the profit center, due to an assigned cost center or internal
order. For downstream components, as well as FI, it is sometimes necessary or desirable to
execute additional substitutions during document entry. The Profit Center field is used as a
sample substitution with a constant. The Assignment field, whose content other fields
determine, is presented as a sample substitution with field <> field assignment.
Hint:
The sign ## is a wildcard for your group number.
m
o
.c
Create and execute substitutions.
l
For your customer invoice, you must ensure that
ai the profit center YB600 is substituted when
m
a certain revenue account (41000500 or 41001000
(BSEG-HKONT)) in combination with
g
s@
certain Tax Codes (1O (10% output tax (Training))
or A0 (10% output tax (Training)) (BSEGe
y
MWSKZ)) is entered. Simulate the substitution
before activating it.
oe
rl
1. For the FI application area and
ca line item (callup point 2), create substitution G##SUB1
with the description Profit center substitution.
a) Create a substitution in Customizing for Financial Accounting under Financial
Accounting Global Settings → Tools → Validation/Substitution → Substitution in
Accounting Documents.
b) On the Change View “Substitution in Accounting Documents”: Overview screen, choose
Environment → Substitution.
c) On the Change Substitution: XXXX screen, select Line Item in the left pane.
d) Choose the Substitution (Create Substitution) button.
e) On the Create Substitution: New Substitution (Header data) screen, enter G##SUB1 in
the Substitution field with the description Profit center substitution.
f) Save your entries.
2. Insert step Profit Center YB600 and use the formula editor to define your prerequisite and
the constant for the substitution. Ensure that profit center YB600 is substituted when a
certain revenue account (41000500 or 41001000) in combination with certain Tax Codes
(1I or A0), is entered.
a) Place the cursor on your substitution.
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Unit 6: Validations and Substitutions
b) Choose the Insert Step button.
c) In the Substitutable fields (Class 009) dialog box, choose BSEG PRCTR (Profit Center)
and choose the Continue button.
d) In the Entering the substitution method dialog box, choose Constant value and choose
the Continue button.
e) Enter Profit Center YB600 as the description for your step.
f) In the left pane, choose Prerequisite. Record your prerequisite using the formula
editor.
At the end, the prerequisite should have the following statement:
((BSEG-HKONT = ’41000500’ OR BSEG-HKONT = ’41001000’) and (BSEGMWSKZ = '1I' OR BSEG-MWSKZ = 'A0'))
g) Choose the ( button.
h) Double-click the BSEG-HKONT (G/L) field to select it.
i) Choose the = button.
j) Choose Constant.
k) In the Enter Constants dialog box, enter account 41000500 and choose Continue.
l) Choose OR.
m
o
.c
m) Double-click the BSEG-HKONT (G/L) field
l to select it.
i
a
gm
n) Choose the = button.
@
s
ye
o) Choose Constant.
oe
p) In the Enter Constants dialog
rl box, enter account 41001000 and choose Continue.
ca
q) Choose the ) button.
r) Choose the AND button.
s) Choose the ( button.
t) Double-click the BSEG-MWSKZ field to select it.
u) Choose the = button.
v) Choose Constant.
w) In the Enter Constants dialog box , enter account 1I and choose Continue.
x) Choose OR.
y) Double-click the BSEG-MWSKZ field to select it.
z) Choose the = button.
aa) Choose Constant.
ab) In the Enter Constants dialog box, enter account A0 and choose Continue.
ac) Choose the ) button.
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Solution 26: Create and Execute a Substitution for a Line Item
ad) In the left pane, choose Substitutions.
ae) Enter YB600 in the Constant value field for the profit center.
3. Save the substitution G##SUB1.
a) Select the substitution G##SUB1.
b) Choose Save.
4. Simulate your substitution and check for the expected result.
a) In the left pane, select the substitution G##SUB1.
b) Choose Substitution → Simulate.
c) On the Simulation: Substitution G##SUB1 – Data input screen, enter G/L account
41000500 or 41001000 and Tax Code 1I or A0.
d) Choose the Execute button.
Check whether the value YB600 replaces the field BSEG-PRCTR.
e) Exit the simulation and return to your substitution maintenance.
Note:
Simulation entries are case-sensitive, so entries for a document type must
be entered in upper case.
m
o
.c
l
5. Activate the substitution for your companyicode
TA## and callup point 2.
a
a) Return to the Change View “Substitution
gm of Accounting Documents": Overview screen.
s@
e
b) On the Change View “Substitution
ey in Accounting Documents”: Overview screen,
o
choose New entries and enter
the following data:
rl
a
c
Field Name or Data Type
Value
Company Code
TA##
Call point
0002 (Line Item)
Substitution
G##SUB1
Activtn level
1 (Active)
c) Choose Save.
If a substitution was previously assigned to company code TA## this can be replaced
with the new one created.
6. Post a customer invoice.
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Create Outgoing
Invoices (screen variant Z_WITH_PROFIT_CENTER can be helpful).
b) On the Enter Customer Invoice: Company Code TA## screen, enter the following data:
Field Name or Data Type
Value
Customer
T-AC##
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Unit 6: Validations and Substitutions
Field Name or Data Type
Value
Invoice Date
Current date
Posting Date
Current date
Amount
10000
Tax Code
1O (10% Output Tax (Training))
Calculate tax
Select
GL Account
41000500
Amount
10000
Profit Center
T-PCA##
c) Press Enter. The screen now displays the substituted Profit Center. It is no longer TPCA## as inserted: it is now YB600 as set by the substitution.
d) Choose Post and write down the document number.
e) On the Fiori Launchpad, choose tile Manage Journal Entries in group General Ledger.
f) On the Manage Journal Entries screen, enter the following data:
Value
Company Code
TA##ai
m
Field Name or Data Type
o
.c
l
gm
Document
number posted previously
s@
e
y
Journal Entry
e 20XX
Fiscal Year
o
rl
ca
g) Choose Go.
Note:
Examine the document and the replaced value for the Profit Center field in
the revenue item.
You have now ascertained that your substitution was successful.
7. Deactivate the substitution for your company code TA## and callup point 2.
a) Return to the Change View “Substitution of Accounting Documents": Overview screen.
b) On the Change View “Substitution in Accounting Documents”: Overview screen, select
the line TA## /Callup Point 2.
c) Choose the button Delete and then Save.
The substitution will not be active for future posting.
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Unit 6
Exercise 27
Use Rules and Sets to Create a Substitution
Business Example
Sometimes more detailed rules, as well as extensive processing, are required to record your
logical statements in prerequisites and checks, as well as for the specification of the values to
be used. For this reason, you can use rules and sets to define your validations and
substitutions.
If the user enters a certain revenue account (41000500, 41000550, or 41000555) with a
certain material number (T-R100, T-R101, or T-R102), profit center YB600 is to be
substituted.
Define a rule GR##-RULE1 for the account with material number query. Two sets are required
in this rule:
●
A basic set G##-REVENUE for the accounts
●
A basic set G##-MATERIAL for the material number
m
1. For your revenue accounts (41000500, 41000550,
co or 41000555), create a basic set G##.
REVENUE with the description Revenue accounts
for the BSEG table and the HKONT
il
a
field.
m
@g
2. For your material number (T-R100, T-R101,
or T-R102), create a basic set G##-MATERIAL
es
y
e
with the description Spec. materials
for
the BSEG table and the MATNR field.
o
rl
3. For the FI application area and
ca the line item (callup point 2), create a rule GR##-RULE1
with the description Revenue account/material combination (this is a prerequisite
for your substitution step). The rule must have the following logical statement:
If one of the accounts (41000500, 41000550, or 41000555) and one of the materials (TR100, T- R101, or T-R102) are used in the line item, enter sets G##-REVENUE and G##MATERIAL in the rule.
4. For the FI application area and the line item (callup point 2), create a substitution
G##SUB2 with the description Profit Center Substitution << YB600.
5. Simulate your substitution and check whether the expected results appear. Check
whether the value T-PCA## in the BSEG-PRCTR field has been replaced.
6. Activate this new substitution for company code TA## and callup point 2 by removing the
previous substitution and defining a new one.
7. Post a customer invoice.
8. Deactivate the new substitution for company code TA## and callup point 2.
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Unit 6
Solution 27
Use Rules and Sets to Create a Substitution
Business Example
Sometimes more detailed rules, as well as extensive processing, are required to record your
logical statements in prerequisites and checks, as well as for the specification of the values to
be used. For this reason, you can use rules and sets to define your validations and
substitutions.
If the user enters a certain revenue account (41000500, 41000550, or 41000555) with a
certain material number (T-R100, T-R101, or T-R102), profit center YB600 is to be
substituted.
Define a rule GR##-RULE1 for the account with material number query. Two sets are required
in this rule:
●
A basic set G##-REVENUE for the accounts
●
A basic set G##-MATERIAL for the material number
m
1. For your revenue accounts (41000500, 41000550,
co or 41000555), create a basic set G##.
REVENUE with the description Revenue accounts
for the BSEG table and the HKONT
il
a
field.
m
g
a) On the Fiori Launchpad, choose tile
s@ Create Set in group Environment.
ye
b) On the Create Set: (Initial Screen)
oe screen, enter the following data:
rl
Field Name or Data Typeca
Value
Set Name
G##-REVENUE
Table
BSEG
c) Under Set type, select Basic set.
d) Choose Enter.
e) In the Create Set: Field Name dialog box, enter HKONT in the Field name field.
f) Choose Continue.
g) On the Create Set: Values screen, enter Revenue Accounts as the Basic Set
description.
h) In the table, enter the following data:
Field Name or Data Type
Value
From Value (001)
41000500
From Value (002)
41000550
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Solution 27: Use Rules and Sets to Create a Substitution
Field Name or Data Type
Value
From Value (003)
41000555
i) Choose Enter and then save basic set G##-REVENUE.
2. For your material number (T-R100, T-R101, or T-R102), create a basic set G##-MATERIAL
with the description Spec. materials for the BSEG table and the MATNR field.
a) On the Fiori Launchpad, choose tile Create Set (GS01) in group Environment.
b) On the Create Set: (Initial Screen) screen, enter the following data:
Field Name or Data Type
Value
Set Name
G##-MATERIAL
Table
BSEG
c) Under Set type, select Basic set.
d) Choose Enter.
e) In the Create Set: Field Name dialog box, enter MATNR in the Field name field.
f) Choose Continue.
g) On the Create Set: Values screen, enter Spec.
om materials as the Basic Set
c
description.
l.
ai
h) In the table, enter the following data:gm
@
s
ye
Field Name or Data Type
From Value (001)
r
e
lo
ca
From Value (002)
From Value (003)
Value
T-R100
T-R101
T-R102
i) Choose Enter and then save basic set G##-MATERIAL.
3. For the FI application area and the line item (callup point 2), create a rule GR##-RULE1
with the description Revenue account/material combination (this is a prerequisite
for your substitution step). The rule must have the following logical statement:
If one of the accounts (41000500, 41000550, or 41000555) and one of the materials (TR100, T- R101, or T-R102) are used in the line item, enter sets G##-REVENUE and G##MATERIAL in the rule.
a) Create a substitution in Customizing for Financial Accounting under Financial
Accounting Global Settings → Tools → Validation/Substitution → Substitution in
Accounting Documents.
b) On the Change View “Substitution in Accounting Documents”: Overview screen, choose
Environment → Substitution.
c) Choose the Rule button.
d) On the Create Rule: New rule screen, enter the following data:
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Unit 6: Validations and Substitutions
Field Name or Data Type
Value
Rule name
GR##-RULE1
Description
Revenue account/material combo
e) Choose Enter and save your entries.
f) In the left pane, go to Line Item → Rules → GR##-RULE1 → Rule definition (click).
g) Enter your rule using the formula editor.
h) Enter the following information in the prerequisite:
BSEG-HKONT IN G##-REVENUE AND BSEG-MATNR IN G##-MATERIAL
Hint:
Select the sets using the Set directory button.
i) In the left pane, select GR##-RULE1.
j) Choose Save.
4. For the FI application area and the line item (callup point 2), create a substitution
G##SUB2 with the description Profit Centerm Substitution << YB600.
co
a) Select Line Item and choose the Substitution
l. button.
ai
b) On the Create Substitution: New substitution
(Header data) screen, enter the following
gm
@
data:
s
e
Field Name or Data Type
Substitution
c
l
ar
Description
y
oe
Value
G##SUB2
Profit Center Substitution
YB600
c) Choose the Step button.
d) Choose the BSEG PRCTR (Profit Center) field from the list.
e) Choose Continue.
f) In the Entering the substitution method dialog box, select the Constant value radio
button.
g) Choose Continue.
h) As the description for your step, enter Profit Center YB600 in the Step field.
i) In the left pane, choose Prerequisite and record your prerequisite using the Formula
Editor. Use your rule in the prerequisite.
j) Select the Rules tab page. Double-click the rule GR##-RULE1.
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Solution 27: Use Rules and Sets to Create a Substitution
k) In the left pane, choose Substitutions (behind Prerequisite) and enter YB600 in the
Constant value field.
l) Choose substitution G##SUB2 and choose Save.
m) The data has now been entered.
5. Simulate your substitution and check whether the expected results appear. Check
whether the value T-PCA## in the BSEG-PRCTR field has been replaced.
a) Go to Substitution → Simulate.
b) Choose your substitution G##SUB2.
c) Choose Structure BSEG (Accounting Document Segment) for the View of data field.
d) On the Simulation: Substitution G##SUB2 - Data input screen, enter the following data:
Field Name or Data Type
Value
G/L
41000500 or 41000550 or 41000555
Material
T-R100 or T-R101 or T-R103
Profit Center
T-PCA##
e) Execute the simulation and check whether value YB700 for BSEG-PRCTR has been
replaced.
om
c
f) Exit the simulation and return to the Change
l. Substitution: G##SUB2 (Header data)
i
screen.
ma
g
6. Activate this new substitution for company
code TA## and callup point 2 by removing the
s@
e
previous substitution and definingeay new one.
lo to the Change View “Substitution in Accounting
a) Exit the substitution and return
r
documents”: Overview screen.
ca
Note:
If an entry for your company code and callup point 2 already exists,
exchange this substitution with the newly created one.
b) Choose New Entries and enter the following data:
Field Name or Data Type
Value
Company Code
TA##
Substitution
G##SUB2
CallPnt
0002 (Line Item)
Activtn level
1 (Active)
c) Choose Save.
7. Post a customer invoice.
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Unit 6: Validations and Substitutions
a) On the Fiori Launchpad, choose tile Create Outgoing Invoices in group Accounts
Receivable.
b) On the Enter Customer Invoice: Company Code TA## screen, enter the following data:
Field Name or Data Type
Value
Customer
T-AC##
Invoice Date
Current date
Posting Date
Current date
Amount
10000
Tax Code
1O (10% Output Tax (Training))
Calculate Tax
Select
GL Account
41000500
Amount
*
Profit Center
T-PCA##
Material
T-R100
c) Choose Enter .
m
d) Double-click the line item. Choose the button
co More. Insert Material T-R100, press
.
Continue and then Back.
il
ma
e) Check whether the value of the Profit
@g Center field has been replaced by value YB600.
es
y
f) Choose Post to enter your document.
Examine the document and the replaced value
oe
l
( YB600) for the Profit Center
field
in
the
revenue item.
r
ca
g) Go to General Ledger → Manage Journal Entries.
h) Complete the following data in Manage Journal Entries screen:
Field Name or Data Type
Value
Company Code
TA##
Journal Entry
Document posted previously
Fiscal Year
Current Year
Select document line and choose Manage Journal Entry.
Check the Profit Center field for G/L Account 41000500.
You have now ascertained that the substitution was performed as desired.
8. Deactivate the new substitution for company code TA## and callup point 2.
a) On the Change View “ Substitution in Accounting documents”: Overview screen, select
the substitution G##SUB2 and delete the entry 1 in field Activtn level.
b) Save your changes.
The substitution will not be active for future posting.
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Unit 7
Exercise 28
Maintain FI Customizing Basics for Archiving
Business Example
Basis support has executed the basic settings for data archiving. The responsible FI employee
would like to obtain an overview of the settings.
Display the Basis settings for the archiving area in the SAP S/4HANA system.
Determine the Objects to Which Database Tables Belong
Put your knowledge of archiving objects in FI into practice and determine which database
tables belong to the corresponding objects.
1. Display the FI archiving objects.
2. Display the database tables for FI archiving objects.
Review Basis Customizing Settings
Provide yourself with a rough overview of the settings specified by Basis administrators in the
area of Basis Customizing within the framework of archiving.
om
c
1. In Basis Customizing, ensure that a logical path
l. exists as a global path for data archiving,
i
note its name, and assign the physical path
<P=DIR_GLOBAL>\<FILENAME>
to it.
a
m
g
s@
e
Note:
ey
o
This path applies for the
rl Windows NT operating system. Use a corresponding
a
path name if you are
c not running your SAP system on a Windows NT operating
system.
2. In Basis Customizing, ensure that the physical file name
R<PARAM_1>_<MONTH>_<DAY>_<PARAM_2>.<TIME>.<F=EXAMPLE> and the logical
path ARCHIVE_GLOBAL_PATH are assigned to the logical file name
ARCHIVE_DATA_FILE.
Review Cross-Archiving Object Customizing Settings
Provide yourself with a rough overview of the settings specified by Basis administrators in the
area of Cross-Archiving Object Customizing within the framework of archiving. Then display
the archiving object-specific Basis Customizing for archiving object FI_ACCOUNT.
1. Display cross-archiving object in Customizing for SAP NetWeaver under Application
Server → System Administration → Data Archiving.
2. Display archiving object-specific object in Customizing for SAP NetWeaver under
Application Server → System Administration → Data Archiving.
Display Customizing Settings for Archiving GL Acounts
Execute the Customizing settings for archiving GL Accounts in FI, or check the current
settings.
1. Display the settings for the account type life in the SAP system.
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Unit 7: Data Archiving in FI
2. Display the settings for the document type life in the SAP system.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 7
Solution 28
Maintain FI Customizing Basics for Archiving
Business Example
Basis support has executed the basic settings for data archiving. The responsible FI employee
would like to obtain an overview of the settings.
Display the Basis settings for the archiving area in the SAP S/4HANA system.
Determine the Objects to Which Database Tables Belong
Put your knowledge of archiving objects in FI into practice and determine which database
tables belong to the corresponding objects.
1. Display the FI archiving objects.
a) On the SAP Easy Access screen, choose Tools → CCMS → DB Administration → Data
Archiving (DB15).
b) On the Tables and Archiving Objects screen, select Tables From Which Data Is
Archived.
m
c) In the Tables in Object field, enter FI*.
o
.c
il
d) Choose the search help (press F4). ma
g
All archiving objects are displayed.
s@
ye
e
2. Display the database tables for FIo archiving objects.
rl choose Tools → CCMS → DB Administration → Data
a) On the SAP Easy Access screen,
ca
Archiving (DB15).
b) On the Tables and Archiving Objects screen, select the Tables From Which Data Is
Archived radio button.
c) In the Tables in Object field, enter FI_ACCOUNT.
d) Select the Tables with Deletion radio button.
e) Choose the Enter button.
The corresponding tables are displayed.
Review Basis Customizing Settings
Provide yourself with a rough overview of the settings specified by Basis administrators in the
area of Basis Customizing within the framework of archiving.
1. In Basis Customizing, ensure that a logical path exists as a global path for data archiving,
note its name, and assign the physical path <P=DIR_GLOBAL>\<FILENAME> to it.
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Unit 7: Data Archiving in FI
Note:
This path applies for the Windows NT operating system. Use a corresponding
path name if you are not running your SAP system on a Windows NT operating
system.
a) On the SAP Easy Access screen, choose Tools → Administration → Administration
→ Data Archiving (SARA).
b) On the Archive Administration: (Initial Screen) screen, choose the Customizing button.
c) In the Data Archiving Customizing dialog box, choose the Execute button for the CrossClient File Names/Paths line. (There is a new transaction, but choose the traditional
one.)
d) To confirm any information messages, choose the OK button.
e) On the Change View “Logical File Path Definition”: Overview screen, in the Dialog
Structure screen area, click Logical File Path Definition.
f) In the right pane, check whether an entry exists with the name
ARCHIVE_GLOBAL_PATH.
g) Select the row for ARCHIVE_GLOBAL_PATH and in the left pane, double-click
Assignment of Physical Path to Logical Path.
om
h) In the right pane, double-click the entry WINDOWS
NT.
.c
l
Ensure that the entry <P=DIR_GLOBAL>\<FILENAME>
is specified in the Physical path
ai
m
field.
g
@
s
ye
e
Note:
lo
r
a
Do not exit thecFILE
transaction.
2. In Basis Customizing, ensure that the physical file name
R<PARAM_1>_<MONTH>_<DAY>_<PARAM_2>.<TIME>.<F=EXAMPLE> and the logical
path ARCHIVE_GLOBAL_PATH are assigned to the logical file name
ARCHIVE_DATA_FILE.
a) On the Change View "Logical File Path Definition": Overview screen, under Dialog
Structure, double-click Logical File Name Definition. You receive a message that the
settings are Cross-Client.
b) In the right pane, double-click the entry ARCHIVE_DATA_FILE.
c) On the Change View “Logical File Name Definition, Cross-Client”: Details screen, check
that R<PARAM_1><MONTH><DAY><PARAM_2>.<TIME>.<F=EXAMPLE> is assigned to
the Physical file field and ARCHIVE_GLOBAL_PATH is assigned to the Logical path fields
for the logical file ARCHIVE_DATA_FILE. If not, make the appropriate entries.
You can view an explanation of the parameters that are used by activating the F1 help
for the Physical file field.
Review Cross-Archiving Object Customizing Settings
Provide yourself with a rough overview of the settings specified by Basis administrators in the
area of Cross-Archiving Object Customizing within the framework of archiving. Then display
the archiving object-specific Basis Customizing for archiving object FI_ACCOUNT.
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Solution 28: Maintain FI Customizing Basics for Archiving
1. Display cross-archiving object in Customizing for SAP NetWeaver under Application
Server → System Administration → Data Archiving.
a) Go to Customizing for SAP NetWeaver under Application Server → System
Administration → Data Archiving → Cross-Archiving Object Customizing.
b) On the Change View “Cross-Object Customizing Data Archiving”: Details screen,
display the cross-archiving object.
2. Display archiving object-specific object in Customizing for SAP NetWeaver under
Application Server → System Administration → Data Archiving.
a) Go to Customizing for SAP NetWeaver under Application Server → System
Aministration → Data Archiving → Archiving Object-Specific Customizing.
You can also find these settings using transaction SARA (object name: FI_ACCOUNT
Customizing → Archiving Object-Specific Customizing).
b) Select the FI_ACCOUNT object by double-clicking it.
Display Customizing Settings for Archiving GL Acounts
Execute the Customizing settings for archiving GL Accounts in FI, or check the current
settings.
1. Display the settings for the account type life in the SAP system.
a) Go to Customizing for Financial Accounting under Financial Accounting Global
Settings → Tools → Archiving → Accounting Document Archiving → Archiving,
Account Type Life.
m
co
b) On the Change View “Document Archiving:
l. Account Life”: Overview screen, display the
i
settings for the account type life.
ma
@g
2. Display the settings for the document
estype life in the SAP system.
y
a) Go to Customizing for Financial
oe Accounting under Financial Accounting Basic Settings
l
r
→ Tools → Archiving → aAccounting
Document Archiving → Archiving, Document
c
Type Life.
b) On the Change View “Document Archiving Document Life”: Overview screen, display
the settings for the document type.
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Unit 7
Exercise 29
Archive G/L Account Master Record
Business Example
You want to delete from the system those G/L accounts that are no longer required for
posting by a department and for which no documents or transaction figures exist. This is
accomplished by archiving, in consultation with the Basis support, FI system support, and the
department.
Create a New G/L Account
In preparation for archiving a G/L account master record, create a new G/L account
(419999##) for your company code TA##. Then set a deletion flag for the new account.
1. Create a G/L account 419999## for your company code TA## (for reference, use
account 41000500).
2. Set a deletion flag for account 419999## in the chart of accounts and for your company
code.
Prepare to Archive G/L Accounts
om
c
First, execute the preparatory steps to archive G/L
accounts. For testing purpose, execute a
l.
i
test run to archive your G/L account. Evaluate
the
spool
list and examine the job log. Archive
a
m
the given G/L account using the write program
in
production
mode. Check whether you can
@g
s
display G/L account 419999##.
e
ey
1. Perform archiving object-specific
lo Customizing for the FI_ACCOUNT archiving object.
r
In archiving object-specific Customizing
for archiving object FI_ACCOUNT, define one
ca
variant each for the deletion program for both test mode and productive mode, using the
name TEST_## or PROD_## (where ## is your group number), and maintain the
processing options for these variants accordingly. Then, maintain the variant attributes
and save the variants. Ensure that a deletion job has been scheduled. In addition, ensure
that the SAP system assigns logical file name ARCHIVE_DATA_FILE to object name
FI_ACCOUNT.
2. For testing purposes, execute a test run to archive your G/L account. You must schedule,
execute, and monitor the write program (in the test run).
●
Create a variant for the write program. Name the variant Write_S_T## (where ## is
your group number). Maintain the sequential control of the variant to ensure that the
system executes Archiving with Deletion. Then, schedule the write program, (with start
date Immediate) and the predefined spool parameters.
3. Display the spool list and the job log of the archiving session.
4. Execute the writing program in production run with the generation of a detail log. Check
the spool list and the job log. To do this task, create a new variant named Write_S_P##.
5. Check whether you can display account 419999## for your company code.
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Unit 7
Solution 29
Archive G/L Account Master Record
Business Example
You want to delete from the system those G/L accounts that are no longer required for
posting by a department and for which no documents or transaction figures exist. This is
accomplished by archiving, in consultation with the Basis support, FI system support, and the
department.
Create a New G/L Account
In preparation for archiving a G/L account master record, create a new G/L account
(419999##) for your company code TA##. Then set a deletion flag for the new account.
1. Create a G/L account 419999## for your company code TA## (for reference, use
account 41000500).
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting
→ General Ledger → Master Records → G/L Accounts → Individual Processing
→ Centrally.
m
b) On the Edit G/L Account Centrally screen, enter
co the following data:
.
l
ai
Field Name or Data Type
m
@g
G/L Account
s
e
ey
Company Code
o
l
ar
Value
419999##
TA##
c
c) Choose the Create with Template button.
d) In the Reference Account dialog box, enter the following data:
Field Name or Data Type
Value
G/L Account
41000500
Company Code
TA##
e) Choose the Continue button.
f) On the Type/Description tab page, enter the following data:
Field Name or Data Type
Value
Short Text
Test Archiving
G/L Acct Long Text
Test Archiving
g) On the Control Data tab page, delete the entry in the Alternative Account No. field.
h) Choose Save.
i) Confirm the message by choosing the Continue button.
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Unit 7: Data Archiving in FI
2. Set a deletion flag for account 419999## in the chart of accounts and for your company
code.
a) On the Display G/L Account Centrally screen, choose the Mark for deletion button.
Note:
Alternatively, use the menu path G/L account → Set delete flag.
b) On the Set for Deletion G/L Account Centrally screen, select Mark for deletion for both
Deletion flag in company code and Deletion flag in chart of accounts.
c) Choose Save.
Prepare to Archive G/L Accounts
First, execute the preparatory steps to archive G/L accounts. For testing purpose, execute a
test run to archive your G/L account. Evaluate the spool list and examine the job log. Archive
the given G/L account using the write program in production mode. Check whether you can
display G/L account 419999##.
1. Perform archiving object-specific Customizing for the FI_ACCOUNT archiving object.
In archiving object-specific Customizing for archiving object FI_ACCOUNT, define one
variant each for the deletion program for both test mode and productive mode, using the
name TEST_## or PROD_## (where ## is your group number), and maintain the
processing options for these variants accordingly. Then, maintain the variant attributes
omhas been scheduled. In addition, ensure
and save the variants. Ensure that a deletion job
c
that the SAP system assigns logical file name
l.ARCHIVE_DATA_FILE to object name
i
FI_ACCOUNT.
ma
g
a) On the SAP Easy Access screen, choose
Accounting → Financial Accounting → General
s@
e
y Archiving → G/L Accounts.
Ledger → Periodic Processing e→
o
l
ar
c
Note:
The default object name is FI_ACCOUNT. Alternatively, you can use the
SARA transaction (FI_ACCOUNT entry).
b) On the Archive Administration: Initial Screen, choose the Customizing button.
c) In the Data Archiving Customizing dialog box, under Archiving Object-Specific
Customizing, choose Execute for the Technical Settings line.
d) On the Change View “Customizing View of Archiving”: Details screen, ensure that value
ARCHIVE_DATA_FILE is in the Logical File Name field.
e) Ensure that Start Automatically is selected in the Delete Jobs screen area.
f) Enter TEST_## in the Test Mode Variant field.
g) Choose the Variant button for this entry line.
h) In the Variants: Change Screen Assignment dialog box, select For All Selection Screens
and choose the Continue button.
i) On the Maintain Variant: Report screen, enter the following data:
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Solution 29: Archive G/L Account Master Record
Field Name or Data Type
Value
Test Mode
Select
Detail Log
Complete
Log Output
List and Application Log
j) Choose the Attributes button.
k) On the Variant Attributes screen, enter the variant description as Test_##.
l) Choose Save.
m) Return to the Change View “Customizing View for Archiving”: Details screen and enter
PROD_## in the Live Mode Variant field.
n) Choose the Variant button for this entry line.
o) On the Maintain Variant: Report screen, enter the following data:
Field Name or Data Type
Value
Production Mode
Select
Detail Log
Complete
Log Output
List and Application Log
m
co
.
p) Choose the Attributes button.
l
ai
gm
@
q) On the Variant Attributes screen, enter
the variant description as Prod_##.
es
y
r) Choose Save.
oe
l
r
s) Return to the Archive Administration:
Initial Screen.
ca
You have now maintained the archiving object-specific Customizing settings.
2. For testing purposes, execute a test run to archive your G/L account. You must schedule,
execute, and monitor the write program (in the test run).
●
Create a variant for the write program. Name the variant Write_S_T## (where ## is
your group number). Maintain the sequential control of the variant to ensure that the
system executes Archiving with Deletion. Then, schedule the write program, (with start
date Immediate) and the predefined spool parameters.
a) On the Archive Administration: Initial Screen, choose the Write button.
b) On the Archive Administration: Creative Archive Files screen, enter Write_S_T## in
the Variant field.
c) Choose the Edit button.
d) On the Edit Variants: Variant Write_S_T## screen, enter the following data:
Field Name or Data Type
Value
Data to be Archived
Company Code Data
Chart of Accounts
YCOA
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Unit 7: Data Archiving in FI
Field Name or Data Type
Value
Company Code
TA##
G/L Account
419999##
e) In the Processing Options screen area, select the following values:
Field Name or Data Type
Value
Test Mode
Select
Detail Log
Complete
Log Output
List and Application Log
f) Choose the Attributes button.
g) On the Variant Attributes screen, enter the variant description as Write_S_T##.
h) Choose Save.
i) Choose Back.
j) On the Archive Administration: Create Archive Files screen, choose the Start Date
button.
m
k) In the Start Time dialog box, choose the Immediate
button and then choose Save.
co
l.
l) Confirm the spool parameters by choosing
ai the Spool Params. button.
gm
@
m) Enter LP01 as the output device and
choose the Continue button.
es
y
n) On the Archive Administration:
oeCreate Archive Files screen, choose the Execute button.
l
ar
The system displays the cfollowing
message in the status bar: New archiving job was
scheduled,
3. Display the spool list and the job log of the archiving session.
a) On the Archive Administration: Initial Screen, choose the Job overview button.
The system displays an overview of the archiving jobs that you have scheduled.
b) On the Job Overview screen, select the line with job ARV_FI_ACCOUNT_WRI<time
stamp> and choose the Display spool list button.
c) On the Output Controller: List of Spool Requests screen, select the line with the spool
list and choose the Display contents button.
If necessary, you can increase the number of pages shown by using the Settings
button
4. Execute the writing program in production run with the generation of a detail log. Check
the spool list and the job log. To do this task, create a new variant named Write_S_P##.
a) On the Archive Administration: Create Archive Files screen, choose the Write button.
b) Enter Write_S_P## in the Variant field.
c) Choose the Edit button.
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Solution 29: Archive G/L Account Master Record
d) On the Edit Variants: Variant Write_S_P## screen, enter the following data:
Field Name or Data Type
Value
Data to be Archived
Company Code Data
Chart of Accounts
YCOA
Company Code
TA##
G/L Account
419999##
e) In the Processing Options screen area, select the following values:
Field Name or Data Type
Value
Production Mode
Select
Detail Log
Complete
Log Output
List and Application Log
f) Choose the Attributes button.
g) On the Variant Attributes screen, enter the variant description as Write_S_P##.
h) Choose Save.
m
o
.c
i) Choose Back.
l
i
j) On the Archive Administration: Create aArchive
Files screen, choose the Start Date
m
g
button.
@
es
k) In the Start Time dialog box, choose
the Immediate button and then choose Save.
ey
lo
r
l) Confirm the spool parameters
by choosing the Spool Params. button.
ca
m) Enter LP01 as the output device and choose the Continue button.
n) On the Archive Administration: Create Archive Files screen, choose the Execute button.
Note:
The system issues the following message in the status bar: New
archiving job scheduled.
o) On the Archive Administration: Initial Screen, choose the Job overview button.
p) Select the line with job ARV_FI_ACCOUNT_WRI<time stamp> and choose the Display
spool list button.
Display the spool list for this job.
Hint:
To get a better overview, select the column Start Time and choose Sort in
Descending Order.
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Unit 7: Data Archiving in FI
q) Return to the Job Overview screen, leave the job selected, and choose the Display job
log button. Among other things, you see which file has been created in which path at
operating system level. Note the name and the path of the file.
r) Select the line with job ARV_FI_ACCOUNT_DEL<time stamp> and choose the Display
spool list button.
Display the spool list for this job.
s) Return to the Job Overview screen, leave the job selected, and choose the Display job
log button. Among other things, you see which file has been created in which path at
operating system level. Note the name and the path of the file.
5. Check whether you can display account 419999## for your company code.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting
→ General Ledger → Master Records → G/L Accounts → Individual Processing
→ Centrally.
b) Enter the following data:
Field Name or Data Type
Value
G/L account
419999##
Company Code
TA##
c) Choose G/L Account → Display. The following
message appears: Account 419999##
om
c
does not exist in Company code TA##.
.
il
a
gm
@
s
ye
e
o
rl
ca
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