Individual Assignment Building and opening a new Suburban Railway Stop Project Management | 14th November, 2023 Agenda I II III IV V VI Organization Description Problem and Solution Description Project Configuration Milestone Chart Schedule of Activities Justification of Good Planning Practices Organization Problem Project Milestone Schedule Practices The poorly connected area “Gleisdreieck” suddenly becomes the new location for a popular nightclub in Leipzig. Thus, new means of public transport are necessary. Organization Description Local News Summary of News Articles The long-planned suburban railway stop must finally be built directly in the “Gleisdreieck”. This would give hundreds of employees of the new Stadtwerke headquarters and thousands of guests of the new cultural centre with Distillery nightclub a direct transport connection. There are still many planned railway stops missing in Leipzig. These socalled 'network-supplementing measures' were cut at the time because other major projects were supposed to cost just under 1 billion euros. Restarting the plans for the new stop will not only benefit all residents of Lößnig and Connewitz, but also the numerous guests of the moving nightclub Destilery. Building a new suburban railway stop will fall into the responsibility of Leipzig’s public transport company “Leipziger Verkehrsbetriebe”. 3 Sources: 1 Left Picture, ² Right Picture Organization Problem Project Milestone Schedule Practices The depicted map underscores the poor integration of the new nightclub location in Leipzig’s public transport grid and highlights the solution to build a new railway stop Problem and Solution Introduction Comments Due to nearby neighbors, the Distillery nightclub in Leipzig is forced to move to a new location that is hardly connected to the public transport grid. The new nightclub is built in an abandoned former train station building that forces nightclub guest to use inefficient means of transportation to visit the traditional event location. Since the existing railway grid still runs next to the new event location, a new stop offers an economically efficient solution for the transportation problem. - Existing public transport stops - Existing suburban railway grid 4 - New nightclub location - New conceivable stop N ew s p ap e r Article Click Me! Organization Problem Project Milestone Schedule Practices The problem is very relevant since not solving it could result in excess costs of €2.4 million and more pressure on the already heavily used public transport system Problem and Solution Deep Dive Fundamental Questions Actions Who Where When Guests of nightclub “Destillery” that hosts 500 people twice a week The new area of the club is in the “Gleisdreieck Leipzig” The judgement for moving was imposed in 2021 Conduct a feasibility study on the economic and social advantages of building a new railway stop Decide on an exact location for the new stop Problem Impact If nothing is done, the night club guests need to use other means of public transport that are already stressed (e.g.: trams) As a result, more trams would be needed on two nights per week for 500 people. One tram transports around 300 guests which leads to requiring two new trams.1 One tram costs around €4.5 million resulting in total costs of at least €9 million to buy two new trams.² Poorly connected nightclub location causes waste of time and resources for hundreds of guests each week Construct the stop according to safety protocols and public regulations Solution Record the progress and work closely with stakeholders for a final project report Introduce a new stop in the network of the already existing suburban railway in Leipzig Benefits The project is projected to cost €6.6 million while new trams cost €9 million, which saves €2.4 million The gap in public transport grid is closed with minimal construction efforts Trend The heavily utilized public transport system is relieved This case is caused by a sudden court judgement that forces the club to move. Analyzing the trend is thus not necessary to ensure the relevancy of the problem. Causes Court judgement forces the club to move away from urban neighborhood 5 Poorly developed public transport at new location forces guests to take inefficient tram routes Sources: 1 Tram Capacity, ² Tram Costs Solution Implementation Who Where When The city of Leipzig will be responsible for the construction New railway stop will be at existing railway next to the new club Start of the project is planned on 1st January 2024 Organization Problem Project Milestone Schedule Practices The construction project will be carried out using the waterfall model. The triple constraint reveals ambitious time goals to be met, but potential cost benefits. Project Configuration Waterfall or Agile Waterfall is commonly used in infrastructure projects where a sequential and linear progression of tasks is more appropriate. The construction of railway infrastructure, involving engineering plans, regulatory approvals, and physical construction, aligns well with the Waterfall model. Moreover, projects with significant public safety and regulatory considerations, may benefit from a more controlled and documented approach, as offered by Waterfall. Triple Contraint Scope 1 Requirements • The newly build platform, amenities, infrastructure and signage should endure at least 7 years • All installed objects should be theft-proof • The platform must meet public safety regulations imposed by law • The platform should be accessible for disabled people in a wheelchair Cost The maximum budget to provide added value would be €9 million. Estimations are at €6.6 million 6 Quality Feasibility report examining the economic and technical feasibility of building the stop at the selected location 2 Newly constructed suburban railway stop including: • A new platform made out of concrete which is 5 meters wide and 20 meters long • Technical infrastructure for electricity and wifi • Official signage to indicate locations and public information • Amenities comprising benches and roofing to support 15 people 3 Opening ceremony for 100 stakeholders with food and drinks 4 Final project report and lessons learned Time Projects with regulatory involvement require planning with major time buffers. If carried out without delays, the project lasts 68 days. Organization Problem Project Milestone Schedule Practices The current project schedule is based on important assumptions that need to be tested and adjusted once the project is initiated Milestone Chart Main Assumptions 1 The attendance and popularity of the nightclub remain consistent or grow over time. The need for the suburban railway stop is primarily driven by the nightclub's presence. Stability or growth in its attendance is assumed to justify the need for improved access via public transportation. 2 Integrating the new stop into the existing suburban railway infrastructure is assumed to be feasible without major technical challenges or complications when building. 3 Necessary permits and regulatory approvals for construction and operation of the new stop are assumed to be obtained within a reasonable timeframe. 4 Since the project relies on ongoing financial backing to fund construction, maintenance, and operational costs of the new railway stop, stable funding from the City of Leipzig is assumed. Main Milestones Information The project is divided into five phases: Initiation, Planning, Execution, Monitoring & Controlling, Closing Each milestone indicates the critical success factor of the respective phase The milestones should also be used as points of exchange between the stakeholders of the project and the project management 7 Organization Problem Project Milestone Schedule Practices The comprehensive project schedule shows also subtasks and allows for identifying main bottlenecks that could lead to problems while constructing the platform Schedule of Activities Project Summary 8 1 The overall project is projected to cost €6.63 million mainly consisting of material costs related to the construction of the stop 2 The duration of the projected is estimated with 68 days. The largest time slots are reserved for selecting a site for the stop, obtaining regulatory approvals and constructing the railway platform. 3 Deliverables during the project phases include the project charter (Initiation), the newly constructed suburban railway stop (Execution), the opening ceremony for stakeholders (Closing) and the final project report (Closing) 4 Main bottlenecks are the regulatory approvals and the platform construction. Both are likely to cause delays and should be monitored closely to ensure smooth project progress Organization Problem Project Milestone Schedule Practices Good planning practices are necessary to ensure a structured project organization that displays risks as well as critical success factors understandably for everyone Justification of Good Planning Practices 1.Structured Work Breakdown: Organize the entire project using a Work Breakdown Structure (WBS) arranged by phases or deliverables. This hierarchical breakdown enhances organization and readability. 6. Effort Estimation and Workload Balancing: Estimate effort required for each task, considering the amount of work involved. Balancing workloads across resources ensures efficient utilization and prevents burnout or delays due to overwhelmed project members. 2.Task Dependency and Sequencing: Ensure that all tasks or macro-tasks (summary tasks) have predecessors, except for the initial task. Task dependencies help in sequencing and scheduling work logically. 7. Risk Identification and Mitigation Planning: Use the software to identify potential risks associated with tasks or phases. Create contingency plans and allocate resources or budget for risk mitigation activities to minimize their impact on the project. 3.Resource Allocation for Tasks: Allocate resources to individual tasks, excluding summary tasks or milestones. This ensures that work assignments are clear, and resource availability is accounted for in planning. 8. Critical Path Analysis: Identify and highlight the critical path, which represents the sequence of tasks determining the project's minimum duration. Analyzing the critical path helps in prioritizing tasks and managing project timelines. 4.Cost Estimation for Tasks: Assign costs to tasks other than summary tasks or milestones. This practice helps in budget planning and tracking project expenses at a granular level. 9. Regular Progress Tracking and Updating: Encourage team members to regularly update task progress in the software. This practice ensures that the plan reflects the project's current status and helps in identifying potential delays or deviations early. 5.Realistic Duration Estimates: Provide accurate and realistic duration estimates for tasks based on historical data or expert judgment. This assists in creating achievable schedules and avoiding overcommitment. 9 10. Baseline Creation and Comparison: Create baselines to capture the original project plan. Periodically compare actual progress against these baselines to assess deviations and make informed adjustments. Thank you for your time and consideration!
