IT APPLICATION TOOLS IN BUSINESS
IT APPLICATIONS INTRODUCED
IT Application - refers to a program that is
designed and developed to facilitate the work
handling of users. It is also called Application
Program or Application Software.
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an application can manipulate text,
numbers, audio, graphics, and a
combination of these elements.
Made up of many interrelated programs.
Purpose of IT Application in Business intended to aid users in accomplishing and fasttracking theexecution of their tasks. These
software include the following:
1.
2.
3.
4.
5.
6.
Productivity Tools
Database Software
Multimedia Software
Educational Software
Simulation Software
Enterprise Software
Productivity tools - also known as office
automation tools, are prominently used by
personnel in most offices as such are considered
being essentials in the disposal of daily tasks.
Includes: word processors, spreadsheets, and
presentation applications.
Most Popular: Microsoft Office Suite
Others: WPS Office Suite, MobiSystems Suite
RELATIONSHIPS
OF
PROCESSES,
PROCEDURES, AND BUSINESS RULES
Every organization is made up of many complex
business processes which may be broken down
into basic business processes.
Procedure - sequence of action steps which a
functionary undertakes to perform a work function.
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LOTUS 1-2-3 - One of the first spreadsheets
and used to be very popular.
should indicate Inputs, Files, Outputs and
Smart Devices Used.
Cell - is a point of intersection of a row and a
column in the table.
Procedural Steps - best described with narrative
form of action statements instead of flowchart or
structured English form for better understanding of
Functionary/User.
PURPOSE OF SPREADSHEETS
1. functions,
2. computations,
3. statistical analysis
4. formatting
BUSINESS RULES
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a procedural step may be conditional or
unconditional.
in the case of a conditional procedural
step, a business rule should be provided.
Business rules provide the policies for
handling different conditions.
algorithms and formulae are also provided
to stipulate decision-actions.
therefore, a conditional procedural step is
qualified by its decision-action policies
called business rules.
PROGRAM LOGIC FORMULATION
is the process of creating a specific
program logic that will carry out a required
computing work or solve an issue utilizing
a computer. This process involves
selecting the best approach.
- Sequential flow of procedures in order to
carry out a given job or function.
- Requires an in-depth understanding of
how something is to be done to produce
an expected output.
Written in procedural steps (numbered
procedures) format which are qualified as
to whether each step is conditional or
unconditional in nature.
- The use of flowchart depicts procedural
steps in graphical form.
ESSENTIAL FUNCTIONS AND FEATURES
OF A SPREADSHEET INTRODUCED
Functions - pre-defined formulas in a spreadsheet
which perform calculations in the order specified
by its parameters.
Function
SUM
AVERAGE
COUNT
COUNTA
IF
TRIM
MAX and
MIN
Description
It usually aggregates values from a
selection of columns or rows from
your selected range.
Reminds you of simple averages of
data, such as the average number of
shareholders in a given shareholding
pool.
Counts all cells in a given range that
contain only numeric values.
Counts all cells in a given rage.
However, it counts all cells regardless
of type.
Often used when you want to sort
your data according to a given logic.
Makes sure your functions do not
return errors due to extra spaces in
your data. It ensures that all empty
spaces are eliminated.
Help in finding the maximum number
and the minimum number in a range
of values.
Functionary – personnel assigned to perform basic
business processes.
EXPLORING THE USE OF SPREADSHEETS
WORD FOR DUMMIES
Business Process - defined by its component
Work Functions which are performed to respond to
a given request.
SPREADSHEET - computer application for
computation, organization, analysis and
storage of data in tabular form.
- Developed as computerized analogs of
paper-based accounting worksheets.
Starting Word the Traditional Way
RELATIONSHIPS
OF
PROCESSES,
PROCEDURES, AND BUSINESS RULES
1. Press the Windows key on the keyboard.
2. Look for Microsoft Word on the Start
menu.
3. Click the Word icon or button to start the
program.
Starting Word the Best Way
1. Find the Word icon on the Start menu.
2. Right-click the Word icon.
3. Choose the command More, Pin to
Taskbar.
Opening a Document to Start Word
1. Locate the Document icon.
2. Double-click the icon.
Working the Word Start screen

You can use the Start screen to open a
previously opened document, start a new
document based on a template, or start
with a blank document.
Template - document that contains preset
elements, such as formatting, styles, text, and
possibly graphics.
Ribbon - where a majority of Word’s commands
dwell and where settings are made.
Showing and Hiding the Ribbon
Use the Ribbon Display Options menu, located in
the upper right area of the Word window and
illustrated in Figure 1-3. Choose an item to
determine how to display the Ribbon. Your choices
are
1. Auto-Hide Ribbon: The most annoying
choice, the Ribbon appears only when you
hover the mouse pointer near the top of
the document.
2. Show Tabs: With this choice, only the
Ribbon’s tabs appear. Click a tab to show
the bulk of the Ribbon, which disappears
again after you’ve chosen a command.
3. Show Tabs and Commands: This option
shows the entire Ribbon — tabs and
commands — as illustrated in Figures 1-2
and 1-3.
 To temporarily hide the Ribbon, click the
Collapse the Ribbon button,
Working With Word on a Tablet

If you’re using Word on a tablet, you can
adjust the spacing between buttons on the
Ribbon by activating Touch mode.
1. Click or touch the Customize Quick
Access Toolbar button.
2. Choose Touch/Mouse Mode.
Changing the Document View
Print Layout view - standard way to view a
document.
Other Views are:
1. Read Mode: The Ribbon and pretty much
the rest of Word is hidden while in Read
mode.
2. Web Layout: This view presents your
document as a web page.
3. Outline: This mode helps you organize
your thoughts.
4. Draft: Draft view presents only basic text,
not all the formatting and fancy features,
such as graphics.
 To switch between Read Mode, Print
Layout, and Web Layout views, click one
of the View buttons, found in the lower
right corner of the Word program window.
 When your document looks weird in the
Word program window, switch back to
Print Layout view to fix the problem. Click
the Print Layout button on the status bar,
or click the View tab and choose Print
Layout in the Views group.
Making Text Look Larger or Smaller
Zoom Command - To set specific zoom sizes,
click the 100% button on the status bar. Use the
Zoom dialog box to set a size based on
percentage, page width, or even multiple pages.
Cajoling Word to Help You
Help system - Press the F1 key to summon this
support, which displays the Word Help pane on the
side of the document window. There you can type
a topic, a command name, or even a question in
the box to search for help.

Little buttons that look like question marks
appear in various places in the program.
Click one of these buttons to also summon
Word Help.
Tell Me What You Want to Do help box on
the Ribbon - Type a topic or question in the
box and press the Enter key to see a quick list
of commands or suggestions, or to obtain
online help.