Labor Standards Part 3 by Atty. Anselmo S. Rodiel IV C. Leaves 1. Labor Code 1. Service incentive leave (5 days every year - at least 1 year of service) 1. ART. 95. Right to service incentive leave. (a) Every employee who has rendered at least 1 year of service shall be entitled to a yearly service incentive leave of 5 days with pay. (b) This provision shall NOT apply to: (AVEE) 1. Already enjoying the benefit herein provided, 2. Vacation leave with pay of at least 5 days and 3. Establishments regularly employing less than 10 employees or 4. Exempted by the Secretary after considering the viability or financial condition of such establishment. 2. SIL is cumulative and convertible in cash. 2. Special laws 1. Parental leave for solo parents (7 days w/ full pay every year - at least 1 year of service) 1. (a) “Solo parent” – the instances are of common sense. A change in the status of the parent + no longer left alone with the responsibility of parenthood + terminate eligibility for these benefits. 2. Section 8. Parental Leave. – In addition to leave privileges under existing laws, parental leave of not more than 7 days every year shall be granted to any solo parent employee who has rendered service of at least one (1) year. (Solo Parents’ Welfare Act) 2. Expanded maternity leave (For delivery, 105 days w/ full pay + 30 days w/o pay + 15 days w/ full pay if Solo Parent; For miscarriage, 60 days w/ full pay ) 1. All covered female workers in the government and the private sector, including those in the informal economy, regardless of civil status or legitimacy of her child, shall be granted 105 days maternity leave with full pay and an option to extend for an additional 30 days without pay: Provided, That in case the worker qualifies as a solo parent under the Solo Parents’ Welfare Act, the worker shall be granted an additional 15 days maternity leave with full pay. 1. For “full pay,” this consists of: i) SSS maternity benefit computed based on their average daily salary credit, and ii) salary differential to be paid by the employer. 1. However, they shall NOT be entitled to the salary differential if they are employed by ANY of the following EXEMPT 1. establishments: (DRMA) 1. Distressed establishments 2. Retail/service establishment and other enterprises regularly employing not more than 10 workers 3. Micro-business enterprises + engaged in manufacturing of products of commodities + whose total assets are not more than P3M 4. Already providing similar benefits or more than the benefits under the existing CBA/company practice or policy. 2. For the “additional 30 days leave without pay”, due notice to the employer in writing must be given at least 45 days before the end of the female worker’s maternity leave. 1. However, no prior notice is necessary in the event of MEDICAL EMERGENCY. Subsequent notice shall be given to the employer. 2. In cases of miscarriage or emergency termination of pregnancy, 60 days of maternity leave with full pay shall be granted. 3. For female national athletes, upon medical advice, she shall go on maternity leave until cleared to return to training. She shall continue receiving her allowance and be entitled to the same benefits while on maternity leave prior to childbirth and up to six (6) months after. 4. Enjoyment of maternity leave CANNOT BE DEFERRED, but should be availed either before or after the actual period of delivery in a CONTINUOUS and UNINTERRUPTED manner, not exceeding 105 days, or 60 days, as the case may be. 1. For delivery, the leave can be credited as combinations of prenatal and postnatal leave as long as it does not exceed 150 days and the compulsory postnatal leave shall not be less than 60 days. 5. Maternity leave shall be granted to female workers in EVERY instance of pregnancy, miscarriage or emergency termination of pregnancy, REGARDLESS OF FREQUENCY. (105 - Day Expanded Maternity Leave Law) 3. Paternity leave (7 days w/ full pay - married male + first 4 deliveries with spouse cohabiting; allocate 7 days - father, even if not married; death/PI of mother, balance accrue to the father) 1. SECTION 2. Notwithstanding any law, rules and regulations to the contrary, every married male employee in the private and public sectors shall be entitled to a paternity leave of seven (7) days with full pay for the first four (4) deliveries of the legitimate spouse with whom he is cohabiting. The male employee applying for paternity leave shall notify his employer of the pregnancy of his legitimate spouse and the expected date of such delivery. For purposes, of this Act, delivery shall include childbirth or any miscarriage. (Paternity Leave Act of 1996) 2. Any female worker entitled to maternity leave benefits as provided for herein may, at her option, allocate up to seven (7) days of said benefits to the child’s father, WHETHER or not the same is MARRIED to the female worker: Provided, That in the death, absence, or incapacity of the former, the benefit may be allocated to an alternate caregiver who may be a relative within the fourth degree of consanguinity or the current partner of the female worker sharing the same household, upon the election of the mother taking into account the best interests of the child: Provided, further, That written notice thereof is provided to the employers of the female worker and alternate caregiver: Provided, furthermore, That this benefit is OVER AND ABOVE that which is provided under Republic Act No. 8187, or the "Paternity Leave Act of 1996": 3. Provided, finally, That in the event the beneficiary female worker dies or is permanently incapacitated, the balance of her maternity leave benefits shall accrue to the father of the child or to a qualified caregiver as provided above. (105 – Day Expanded Maternity Leave Law) 4. Gynecological leave (2 months w/ full pay - service for at least 6 months for the last 12 months) 1. Gynecological disorders are disorders that would require surgical procedures on female reproductive organs. This includes operations on the female breast, such as mastectomy. 2. SECTION 18. Special Leave Benefits for Women. — A woman employee having rendered continuous aggregate employment service of at least six (6) months for the last twelve (12) months shall be entitled to a special leave benefit of two (2) months with full pay based on her gross monthly compensation following surgery caused by gynecological disorders. (Magna Carta for Women) 5. Battered woman leave (10 days + extendible by protection order Victim of VAWC) 1. SECTION 43. Entitled to Leave. – Victims under this Act shall be entitled to take a paid leave of absence up to ten (10) days in addition to other paid leaves under the Labor Code and Civil Service Rules and Regulations, extendible when the necessity arises as specified in the protection order. (Violence Against Women and Children Act) SIL (Labor Code) Solo Parents’ Maternity Leave Gynecological Leave Leave 5 days w/ full pay every year rendered at least 1 year of service 7 days w/ full pay every year - Solo Parent + rendered at least 1 year of service Every delivery: 105 days w/ full pay + 30 days w/ o pay + 15 days w/ full pay if solo 2 months w/ full pay - following procedure for gynecological disorder + SIL (Labor Code) Solo Parents’ Leave Maternity Leave Gynecological Leave 5 days w/ full pay every year rendered at least 1 year of service 7 days w/ full pay every year - Solo Parent + rendered at least 1 year of service Every delivery: 105 days w/ full pay + 30 days w/ o pay + 15 days w/ full pay if solo parent Every miscarriage: 60 days w/full pay 2 months w/ full pay - following procedure for gynecological disorder + rendered at least 6 months the last 12 months Battered woman leave Paternity Leave 10 days w/ full pay + extended by protection order - Victim of VAWC Paternity Leave Act - 7 days w/ full pay - married male + first 4 deliveries of the legitimate wife he is cohabiting EMLL - allocate 7 days of ML father/alternate caregiver + even if not married Death/PI of mother - balance accrue to the father/alternate caregiver _______________________________________________________________________________________ _______________________________________________________________________________________ ___________ D. Sexual harassment in the work environment 1. Definition; Duties and liabilities of employers; Applicable laws 1. Sexual Harassment Act (RA 7877) 1. SECTION 4. Work, Education or Training -Related, Sexual Harassment Defined. Work, education or training-related sexual harassment is committed by an employer, employee, manager, supervisor, agent of the employer, teacher, instructor, professor, coach, trainor, or any other person who, having authority, influence or moral ascendancy over another in a work or training or education environment, demands, requests or otherwise requires any sexual favor from the other, regardless of whether the demand, request or requirement for submission is accepted by the object of said Act. 1. In a work-related or employment environment, sexual harassment is committed when: 1. The sexual favor is made as a condition in the hiring or in the employment, re-employment or continued employment of said individual, or in granting said individual favorable compensation, terms of conditions, promotions, or privileges; or the refusal to grant the sexual favor results in limiting, segregating or classifying the employee which in any way would discriminate, deprive or diminish employment opportunities or otherwise adversely affect said employee; 2. The above acts would impair the employee's rights or privileges under existing labor laws; or 3. The above acts would result in an intimidating, hostile, or offensive environment for the employee. 2. In an education or training environment, sexual harassment is committed: 1. Against one who is under the care, custody or supervision of the offender; 2. Against one whose education, training, apprenticeship or tutorship is entrusted to the offender; 3. When the sexual favor is made a condition to the giving of a passing grade, or the granting of honors and scholarships, or the payment of a stipend, allowance or other benefits, privileges, or consideration; or 4. When the sexual advances result in an intimidating, hostile or offensive environment for the student, trainee or apprentice. 1. “Sexual favor” need not be articulated in a categorical oral or written statement. It can be implied/discerned from the acts of the offender. (Domingo v Rayala) 2. Further, it need not even be sexual favors. As long as the act resulted in IHO environment for the employee, there is sexual harassment. 2. SECTION 4. Duty of the Employer or Head of Office in a Work-related, Education or Training Environment. It shall be the duty of the employer or the head to prevent or deter the commission of acts of sexual harassment and to provide the procedures for the resolution, settlement or prosecution of acts of sexual harassment. Towards this end, the employer or head of office shall: 1. Promulgate appropriate rules and regulations in consultation with and joint1y approved by the employees or students or trainees, 1. through their duly designated representatives, prescribing the procedure for the investigation of sexual harassment cases and the administrative sanctions therefor. 1. Administrative sanctions shall not be a bar to prosecution in the proper courts for unlawful acts of sexual harassment. 2. The said rules and regulations issued pursuant to this subsection (a) shall include, among others, guidelines on proper decorum in the workplace and educational or training institutions. 2. Create a committee on decorum and investigation (CODI) of cases on sexual harassment. The committee shall conduct meetings, as the case may be, with officers and employees, teachers, instructors, professors, coaches, trainors, and students or trainees to increase understanding and prevent incidents of sexual harassment. It shall also conduct the investigation of alleged cases constituting sexual harassment. 1. In the case of a work-related environment, the committee shall be composed of at least one (1) representative each from the management, the union, if any, the employees from the supervisory rank, and from the rank and file employees. 2. In the case of the educational or training institution, the committee shall be composed of at least one (1) representative from the administration, the trainors, instructors, professors or coaches and students or trainees, as the case may be. 3. The employer or head of office, educational or training institution shall disseminate or post a copy of this Act for the information of all concerned. 3. SECTION 5. Liability of the Employer, Head of Office, Educational or Training Institution. The employer or head of office, educational or training institution shall be solidarily liable for damages arising from the acts of sexual harassment committed in the employment, education or training environment if the employer or head of office, educational or training institution is informed of such acts by the offended party and no immediate action is taken. 4. SECTION 7. The prescriptive period for sexual harassment is three (3) years. 5. The words “demand, request, or requirement” need not be articulated in a categorical oral or written statement. It may be discerned, with equal certitude, from the acts of the offender. Holding and squeezing shoulders, and running his fingers across her neck and tickling her ear constitute as “demand, request, or requirement.” (Domingo v Rayala, 2008) 2. Safe Spaces Act (RA 11313) 1. Sec. 16. Gender-based sexual harassment in the workplace includes: 1. An act or series of acts involving any unwelcome sexual advances, requests or demand for sexual favors or any act of sexual nature, whether done verbally, physically or through the use of technology such as text messaging or electronic mail or through any other forms of information and communication systems, that has or could have a detrimental effect on the conditions of an individual’s employment or education, job performance or opportunities 2. A conduct of sexual nature and other conduct-based on sex affecting the dignity of a person, which is unwelcome, unreasonable, and offensive to the recipient, whether done verbally, physically or through the use of technology such as text messaging or electronic mail or through any other forms of information and communication systems; 3. A conduct that is unwelcome and pervasive and creates an intimidating, hostile or humiliating environment for the recipient: 2. The crime of gender-based sexual harassment may also be committed: (PESTS) 1. between Peers 2. by the Employee to the employer, 3. by the Student to the teacher, 4. by the Trainee to the trainer, 5. by the Subordinate to the superior officer (Peers or Superior can violate the Act) 3. Sec. 17. Duties of Employers. Employers or other persons of authority, influence or moral ascendancy in a workplace shall have the duty to prevent, deter, or punish the performance of acts of gender-based sexual harassment in the workplace. Towards this end, the employer or person of authority, influence or moral ascendancy shall: 1. Disseminate or post in a conspicuous place a copy of this Act to all persons in the workplace; 2. Provide measures to prevent gender-based sexual harassment in the workplace, such as the conduct of anti-sexual harassment seminars; 3. Create an independent internal mechanism or a committee on decorum and investigation to investigate and address complaints of gender-based sexual harassment which shall; 1. Adequately represent the management, the employees from the supervisory rank, the rank-and-file employees, and the 1. union, if any; 2. Designate a woman as its head and not less than half of its members should be women; 3. Be composed of members who should be impartial and not connected or related to the alleged perpetrator; 4. Investigate and decide on the complaints within ten days or less upon receipt thereof; 5. Observe due process; 6. Protect the complainant from retaliation; and 7. Guarantee confidentiality to the greatest extent possible 4. Provide and disseminate, in consultation with all persons in the workplace, a code of conduct or workplace policy which shall; 1. Expressly reiterate the prohibition on gender-based sexual harassment; 2. Describe the procedures of the internal mechanism created under Section 17(c) of this Act; and 3. Set administrative penalties. 4. Sec. 19. Liability of Employers. In addition to liabilities for committing acts of gender-based sexual harassment, employers may also be held responsible for: 1. Non-implementation of their duties under Section 17 of this Act, as provided in the penal provisions: or 2. Not taking action on reported acts of gender-based sexual harassment committed in the workplace. 1. Any person who violates subsection (a) of this section, shall upon conviction, be penalized with a fine of not less than Five thousand pesos (P5,000.00) nor more than Ten thousand pesos (P10,000.00). 2. Any person who violates subsection (b) of this section, shall upon conviction, be penalized with a fine of not less than Ten thousand pesos (P10,000.00) nor more than Fifteen thousand pesos (P 15,000.00). 5. The prescriptive period for gender-based sexual harassment in the workplace/educational institution is five (5) years. 3. The Anti-Sexual Harassment Act has penalty of imprisonment, while the Safe Spaces Act does not have one. In Safe Spaces Act, only fines to the employer/educational institution can be imposed due to failure to implement the duties provided by law, i.e., punish the act of sexual harassment. _______________________________________________________________________________________ _______________________________________________________________________________________ ___________ E. Working conditions for special groups of employees 1. Apprentices and learners (Labor Code) 1. Apprentices 1. Apprenticeship means practical training on the job + related theoretical instruction 2. Apprenticeable occupation means any trade/occupation requires MORE THAN 3 MONTHS of practical training on the job + related theoretical instruction 3. Qualifications of Apprentice: 1. At least 15 years of age 2. Vocational Aptitude 3. Ability to Comprehend 4. Highly technical enterprise 5. Apprenticeable occupation Approved by DOLE. (Art. 59 and 60) 4. Contents of Apprentice Agreements 1. The period of apprenticeship shall NOT EXCEED 6 MONTHS. 2. Apprenticeship agreements providing for wage rates BELOW legal minimum wage, not below 75% of MW, may be entered into only in accordance with APPRENTICESHIP PROGRAMS DULY APPROVED by the Secretary. (Art. 61) 5. Necessity of PRIOR approval of the Secretary of the apprenticeship program 1. In Nitto Enterprises v. NLRC, the Court cited Article 61 of the Labor Code and held that an apprenticeship program should FIRST BE APPROVED by the DOLE before an apprentice may be hired. Otherwise, the person hired will be considered a REGULAR EMPLOYEE. 1. In Century Canning v NLRC, the apprenticeship program was submitted to the DOLE on the same day the apprenticeship agreement was signed. Hence, Palad was considered as a regular employee because she started working before the apprenticeship program was “duly approved by the Secretary.” 6. Investigation of Violation of Apprenticeship Agreement 1. Upon complaint of any interested person or upon its own initiative, the appropriate agency of the Department of Labor and Employment or its authorized representative shall investigate any violation of an apprenticeship agreement pursuant to such rules and regulations as may be prescribed by the Secretary of Labor and Employment 7. Appeal to the Secretary of Labor 1. The decision of the authorized agency of the Department of Labor and Employment may be appealed by any aggrieved person to the Secretary of Labor and Employment within five (5) days from 1. receipt of the decision. The decision of the Secretary of Labor and Employment shall be final and executory. 8. Exhaustion of Administrative Remedies 1. No person shall institute any action for the enforcement of any apprenticeship agreement or damages for breach of any such agreement, unless he has exhausted all available administrative remedies. 9. Deductibility of Training Costs 1. An additional deduction from taxable income of one-half (1/2) of the value of labor training expenses incurred for developing the productivity and efficiency of apprentices shall be granted to the person or enterprise organizing an apprenticeship program: Provided, That such program is duly recognized by the Department of Labor and Employment: Provided, further, That such deduction shall not exceed ten (10%) percent of direct labor wage: and Provided, finally, That the person or enterprise who wishes to avail himself or itself of this incentive should pay his apprentices the minimum wage. 10. Apprentices without compensation 1. The Secretary of Labor and Employment may authorize the hiring of apprentices without compensation whose training on the job is required by the school or training program curriculum or as requisite for graduation or board examination. 2. Learners 1. Learners are persons hired as trainees in semi-skilled and other industrial occupations which are non-apprenticeable and which may be learned through practical training on the job in a relatively short period of time which shall not exceed three (3) months. 2. Limited instance when learners may be employed 1. Non-Availability - No experienced workers are available, 2. Necessity - the employment of learners is necessary to prevent curtailment of employment opportunities, and 3. No Unfair competition - the employment does not create unfair competition in terms of labor costs or impair or lower working standards. 3. Learnership agreement 1. Commitment to employ - A commitment to employ the learners if they so desire, as regular employees upon completion of the learnership. 2. 2 months terminate no fault - All learners who have been allowed or suffered to work during the first two (2) months shall be deemed regular employees if training is terminated by the employer before the end of the 2. stipulated period through no fault of the learners. (Art. 75) 3. Distinguish apprentice and learner Apprentice Learner Highly technical industry Semi-skilled or other industrial occupations More than 3 months but must not exceed 6 months Not more than 3 months The law is silent. Non-availability; Necessity; No unfair competition No commitment to hire Commitment to employ as regular employee At least 15; Aptitude; Comprehend The law is silent. 2. Disabled workers 1. Who is a PWD? 1. Disabled persons are those suffering from restriction to perform an activity in the manner normal for human being, as a result of a mental, physical or sensory impairment. (Restriction + perform act normal for human + result of impairment) 2. Equal opportunity (Magna Carta for Disabled Persons) 1. Sec. 5. Equal Opportunity for Employment. No disabled person shall be denied access to opportunities for suitable employment. A qualified disabled employee shall be subject to the same terms and conditions of employment and the same compensation, privileges, benefits, fringe benefits, incentives or allowances as a qualified able bodied person. 1. The fact that the employees were qualified disabled persons necessarily removes the employment contracts from the ambit of Article 80 (Employment Agreement for Handicapped Workers). Since the Magna Carta accords them the rights of qualified ablebodied persons, they are thus covered by Article 280 (Regular and Casual Employment). (Bernardo v. NLRC, 1999) 2. Sec. 7. Apprenticeship. Subject to the provisions of the Labor Code as amended, disabled persons shall be eligible as apprentices or learners: Provided, That their handicap is not as much as to effectively impede the performance of job operations in the particular occupation for which they are hired; Provided, further, That after the lapse of the period of apprenticeship, if found satisfactory in the job performance, they shall be eligible for employment. 3. Discrimination on employment 1. Sec. 32. Discrimination on Employment. No entity, whether public or private, shall discriminate against a qualified disabled person by reason of disability in regard to job application procedures, the hiring, promotion, or discharge of employees, employee compensation, job training, and other terms, conditions, and privileges of employment. The following constitute acts of discrimination: 1. Limit - Limiting, segregating or classifying a disabled job applicant in such a manner that adversely affects his work opportunities; 2. Screen out - Using qualification standards, employment tests or other selection criteria that screen out or tend to screen out a disabled person 1. unless such standards, tests or other selection criteria are shown to be job-related for the position in question and are consistent with business necessity; 3. Utilizing standards, criteria, or methods of administration that: 1. have the effect of discrimination on the basis of disability; or 2. perpetuate the discrimination of others who are subject to common administrative control. 4. Less compensation - Providing less compensation, such as salary, wage or other forms of remuneration and fringe benefits, to a qualified disabled employee, by reason of his disability, than the amount to which a non-disabled person performing the same work is entitled; 5. Favoring promotion - Favoring a non-disabled employee over a qualified disabled employee with respect to promotion, training opportunities, study and scholarship grants, solely on account of the latter's disability; 6. Re-assigning - Re-assigning or transferring a disabled employee to a job or position he cannot perform by reason of his disability; 7. Dismissing - Dismissing or terminating the services of a disabled employee by reason of his disability 1. unless the employer can prove that he impairs the satisfactory performance of the work involved to the prejudice of the business entity: 1. Provided, however, That the employer first sought to provide reasonable accommodations for disabled persons; 8. Test - Failing to select or administer in the most effective manner employment tests which accurately reflect the skills, aptitude or other factor of the disabled applicant or employee that such tests purports to measure, rather than the impaired sensory, manual or 8. speaking skills of such applicant or employee, if any; and 9. Union - Excluding disabled persons from membership in labor unions or similar organizations. 4. Incentives for employers 1. Sec. 8. Incentives for Employers. 1. Tax deduction 25% wages - Private entities that employ disabled persons who meet the required skills or qualifications, either as regular employee, apprentice or learner, shall be entitled to an additional deduction, from their gross income, equivalent to twenty-five percent (25%) of the total amount paid as salaries and wages to disabled persons: Provided, however, That such entities present proof as certified by the Department of Labor and Employment that disabled persons are under their employ: Provided, further, That the disabled employee is accredited with the Department of Labor and Employment and the Department of Health as to his disability, skills and qualifications. 2. Tax deduction 50% cost improvements - Private entities that improve or modify their physical facilities in order to provide reasonable accommodation for disabled persons shall also be entitled to an additional deduction from their net taxable income, equivalent to fifty percent (50%) of the direct costs of the improvements or modifications. 3. Gender (Labor Code) 1. Bona Fide Occupational Qualification (BFOQ) 1. What is a bona fide occupational qualification (BFOQ)? (RU) 1. To justify a bona fide occupational qualification, the employer must prove two factors: (1) that the employment qualification is REASONABLY RELATED to the essential operation of the job involved; and, (2) that there is a factual basis for believing that all or substantially all persons meeting the qualification would be UNABLE to properly perform the duties of the job. (Capin-Cadiz v. Brent Hospital and Colleges, Inc., 2016) 1. Hence, in Duncan Association v Glaxo Wellcome, the prohibition from marrying an employee of a competitor company was held valid, because Glaxo has the right to guard its trade secrets. In short, it is reasonably related to the operation of the job 2. In Star Paper v Simbol, the prohibition to marry a co-employee was held invalid because reasonable business necessity is absent. The company failed to show how marrying a coemployee can be detrimental to the job. 3. In Capin-Cadiz v Brent Hospital, the suspension of Cadiz for being pregnant out of wedlock until she marries her boyfriend 3. 2. 3. 4. 5. was held invalid because it is not reasonably related to the essential operation of her job as a Human Resource Officer. 4. In Yrasuegui v PAL, the dismissal of the flight steward for being overweight was held valid because physical fitness is reasonably related to the essential operation of her job. The cabin crew must maintain agility at all times in order to inspire confidence on their ability to care for passengers when something goes wrong. Discrimination 1. It shall be unlawful for any employer to discriminate against any woman employee with respect to the terms and conditions of employment solely on account of SEX. 2. The following are acts of discrimination: 1. Lesser compensation - to a female employee against a male employee, for work of equal value 2. Favor in promotion/training/scholarship - towards male employees over female employees solely on account of sex. (Art. 133) 3. Criminal liability - Art. 288-289 1. Institution of criminal action shall NOT BAR the employee from filing an entirely SEPARATE AND DISTINCT action for money claims. 2. The actions shall proceed INDEPENDENTLY of each other. (Art. 133) Stipulation against marriage 1. It shall be unlawful for employer: (Marriage) 1. To require as CONDITION/CONTINUATION of employment woman employee shall not get married 2. To STIPULATE RESIGNED - upon getting married, she is deemed resigned 3. To DISMISS/DISCRIMINATE - woman employee merely by reason of marriage. (Art. 134) Prohibited acts (Pregnancy) 1. It shall be unlawful for any employer 1. To DENY/DISCHARGE a woman employee - for the purpose of preventing her from enjoying the benefits of this Code 2. To DISCHARGE - woman on account of her pregnancy 3. To DISCHARGE/REFUSE ADMISSION - woman upon returning for fear that she may again be pregnant. (Art. 137) Facilities for women 1. The Secretary of Labor shall establish standards that will insure the safety and health of women employees. In appropriate cases, he shall 1. by regulations, require employers to: 1. Provide seats proper for women and permit them to use such seats when they are free from work and during working hours, provided they can perform their duties in this position without detriment to efficiency; 2. To establish separate toilet rooms and lavatories for men and women and provide at least a dressing room for women; 3. To establish a nursery in a workplace for the benefit of the woman employees therein; and 4. T o determine appropriate minimum age and other standards for retirement or termination in special occupations such as those of flight attendants and the like. (Art. 130) 6. Women working in night clubs, etc. 1. Any woman who is permitted to work or suffered to work, with or without compensation, in any Night club, Cocktail lounge, Massage clinic, Bar or Similar establishment, under the effective control or supervision of the employer for a substantial period of time as determined by the Secretary of Labor, shall be considered as an employee of such establishment for purposes of labor and social legislation. (Art. 138) 1. Hence, no employer shall discriminate against such employee or in any manner reduce the benefits they are now enjoying by reason of the provisions of this Section. 4. Minors (RA 7610) 1. Who is a working child? Working child refers to any child engaged as follows: 1. When the child is below 18 years of age, 1. Not child labor - in work or economic activity that is NOT child labor 2. When the child is below 15 years of age 1. Responsibility + Family - In work where he is directly under the responsibility of his parents/guardians and where only members of the child’s family are employed; or 2. Entertainment - In public entertainment or information 2. What is child labor? 1. Sec. 12-D. Prohibition Against Worst Forms of Child Labor. - No child shall be engaged in the worst forms of child labor. The phrase "worst forms of child labor" shall refer to any of the following: 1. All forms of slavery, as defined under the "Anti-trafficking in Persons Act of 2003", or practices similar to slavery such as sale and trafficking of children, debt bondage and serfdom and forced or compulsory labor, including recruitment of children for use in armed conflict; or 2. The use, procuring, offering or exposing of a child for prostitution, for the production of pornography or for pornographic performances; or 3. The use, procuring or offering of a child for illegal or illicit activities, including the production and trafficking of dangerous drugs and volatile substances prohibited under existing laws; or 4. Work which, by its nature or the circumstances in which it is carried out, is hazardous or likely to be harmful to the health, safety or morals of children, such that it: 1. Debases, degrades or demeans the intrinsic worth and dignity of a child as a human being; or 2. Exposes the child to physical, emotional or sexual abuse, or is found to be highly stressful psychologically or may prejudice morals; or 3. Is performed underground, underwater or at dangerous heights; or 4. Involves the use of dangerous machinery, equipment and tools such as power-driven or explosive power-actuated tools; or 5. Exposes the child to physical danger such as, but not limited to the dangerous feats of balancing, physical strength or contortion, or which requires the manual transport of heavy loads; or 6. Is performed in an unhealthy environment exposing the child to hazardous working conditions, elements, substances, coagents or processes involving ionizing, radiation, fire, flammable substances, noxious components and the like, or to extreme temperatures, noise levels, or vibrations; or 7. Is performed under particularly difficult conditions; or 8. Exposes the child to biological agents such as bacteria, fungi, viruses, protozoans, nematodes and other parasites; or 9. Involves the manufacture or handling of explosives and other pyrotechnic products." 3. For children at least 15 but below 18, there is no need for a work permit. However, they cannot be engaged in child labor. 4. Rules on employment of a child below 15 years of age 1. He cannot be employed except: 1. Responsibility + family - When he works directly under the sole responsibility of his parents/guardian AND only members of his family are employed 1. Provided, his employment neither endangers his life/safety/ health/morals/normal development 2. Provided, prescribed primary/secondary education 2. Entertainment - When a child’s employment in public entertainment of information is essential 1. Provided, the employment contract is concluded: 1. By the parents/guardian 2. With the express agreement of the child 3. Approval of DOLE 2. Provided, further, that the following requisites are strictly complied with: 1. The employer shall ensure the protection/health/safety/ morals/normal development of the child 2. The employer shall institute measures to prevent the child’s exploitation or discrimination taking into account the system and level of remuneration, and the duration and arrangement of working time; and 3. The employer shall formulate and implement, subject to the approval and supervision of competent authorities, a continuing program for training and skills of the child. (RA 7610, as amended) 3. In the above cases, the employer shall FIRST secure, before engaging the child, a WORK PERMIT from DOLE. 5. Exceptions to work permit for employment of children below 15 years of age 1. Extra - Is a spot extra or is cast outright on the day of filming/taping 2. Auditions - Will join auditions or VTR screenings 3. Audience - Is part of an audience in live television show, unless the child’s participation is expected 4. Contestant audience - Is picked or chosen as a contestant from the audience of a live television show 5. Contestant contest - Is a contestant of a signing, dance, or talent contest for a TV show before being selected as a semi-finalist 6. Gift - Is a recipient of gift-giving activities in television 7. School - Is a participant in school-related performance such as a play, skit, or recital 8. Sports - Is a participant in sports activities, training, workshops, aimed at development the child’s talent or skills 6. Hours of work for a working child 1. A child below 15 years of age may be allowed to work for not more than 20 hours a week: Provided, That the work shall not be more than 4 hours at any given day; 1. No child below 15 years of age shall be allowed to work between eight o'clock in the evening and six o'clock in the morning of the following day 2. A child fifteen 15 years of age but below 18 shall not be allowed to 2. work for more than 8 hours a day, and in no case beyond 40 hours a week; 1. No child fifteen 15 years of age but below 18 shall be allowed to work between ten o'clock in the evening and six o'clock in the morning of the following day. 5. Kasambahays (Kasambahay Law) 1. Who is a kasambahay under jurisprudence? 1. A houshelper shall refer to a person who renders services in and about the employer’s home AND the services are usually necessary/ desirable for the maintenance and enjoyment of the home, AND ministers exclusively to the personal comfort and enjoyment of the employer’s family. (Apex Mining v NLRC, 1991) (render services home + maintenance and enjoyment home + exclusively personal comfort and enjoyment family) 2. Personal comfort and enjoyment of the family is the true criterion. Why? Not every person who renders service in the home, which is usually necessary or desirable for its maintenance and enjoyment is a house helper. 1. As example, a plumber/tubero renders such services but he is not a househelper, because he does NOT minister exclusively to the personal comfort and enjoyment of the family. 2. In Apex Mining, the househelper or laundry woman working in staff houses were not considered as kasambahay because she does not minister exclusively to the personal comfort and enjoyment of the family of the employer. Instead, she is a regular employee of the employer. 2. Who is a kasambahay in Kasambahay Law? (More of illustrations) 1. Domestic worker or kasambahay refers to any person engaged in domestic work within an employment relationship such as househelp, nursemaid, yaya, cook, gardener, laundry person, but shall EXCLUDE: 1. Occasional not occupational - Any person who performs domestic work only occasionally or sporadically and NOT on an occupational basis. (Labandera on the weekends) 2. Children foster care - Children who are under foster care arrangement, and are provided access to education and given an allowance incidental to education, i.e., baon, transportation, school projects, and school activities (RA 10361) 3. Service - Service providers; and 4. Driver - Family drivers.(Even in the jurisprudential meaning, drivers are not included because they do not maintain the home. They maintain the vehicles) 3. Employment age of househelpers 1. It shall be unlawful to employ any person below fifteen (15) years of age as a domestic worker. 1. Hence, if he is at least 15, he can be a househelper. 4. What are the benefits and rights of househelpers? 1. SSS/Philhealth/PAG-IBIG - a domestic worker who rendered at least 1 month of service shall be covered, and shall be entitled to all the benefits provided by law 2. 13th month pay - the domestic worker shall be entitled to 13th month pay. 3. Minimum wage 4. Standard of treatment - free from abuse 5. Rescue and rehabilitation of abused domestic workers 6. Board/Lodging/Medical attendance 7. Guarantee of privacy 8. Exercise his on religious beliefs and cultural practices 9. Prohibition against disclosure of privileged information 1. All communication and information pertaining to the employer or members of the household shall be treated as PRIVILEGED and CONFIDENTIAL, and shall NOT be publicly disclosed by the domestic worker during and after employment. It is INADMISSIBLE EXCEPT: 1. Suit involves the employer or any member of the household in a CRIME against persons/property/liberty/security/chastity. (Sec. 10) 10. Access to outside communication 11. Daily rest period - the domestic worker shall be entitled to an aggregate daily rest period of 8 hours per day. 12. Weekly rest period - at least 24 consecutive hours. Nothing in this provision shall deprive the domestic worker and employer from AGREEING to the following: 1. Offsetting a day of absence with a particular rest day 2. Waiving a particular rest day in return for an equivalent daily rate of pay 3. Other similar arrangements. (Sec. 21) 13. Leave benefits 14. Assignment to non-household work - No domestic worker shall be assigned to work in a commercial/industrial/agricultural enterprise at a wage rate lower than that provided for agricultural or nonagricultural worker. In such case, the domestic worker shall be paid the applicable minimum wage rate, i.e., P537/day in NCR. (Sec. 22) 1. If a domestic worker is also performing work as a personal assistant of a television talent, he shall be paid the same 1. 5. 6. 7. 8. 9. wages as non-agricultural workers, i.e., P537/day in NCR. 15. Right to education 16. Right to a copy of employment contract 17. Right to certificate of employment 18. Right to terminate employment 1. Neither the domestic worker nor the employer may terminate the contract before the expiration of the term except for grounds provided for in Sections 33 and 34 of this Act. 2. If the domestic worker is unjustly dismissed, the domestic worker shall be paid the compensation already earned plus the equivalent of fifteen (15) days work by way of indemnity. 3. If the domestic worker leaves without justifiable reason, any unpaid salary due not exceeding the equivalent fifteen (15) days work shall be forfeited. In addition, the employer may recover from the domestic worker costs incurred related to the deployment expenses, if any: 1. Provided, That the service has been terminated within six (6) months from the domestic worker’s employment. (Sec. 32, Kasambahay Law) 19. Domestic workers are NOT entitled to separation pay. They are only entitled if provided in the contract. Is it correct to say that under Philippine law a househelper has no right to security of tenure? 1. No. A househelper can be dismissed only for just cause or when his agreed period of employment ends. (2011 Bar Examinations) Who must bear the cost of premiums for SSS/Philhealth/PAG-IBIG of the householder? 1. They shall be shouldered by the employer. However, if the domestic worker is receiving a wage of P5000 or more per month, the domestic worker shall pay a PROPORTIONATE share in the premium payments, as provided by law. (Sec. 30) Minimum wage of Kasambahay 1. NCR - P5000 2. Cities/First-class municipalities - P2500 3. Other - P1800 to P3000 Rule on payment of wages 1. Payment of wages shall be made directly to the househelper, in cash, at least once a month. 2. The employer shall make NO deductions from the wages of the domestic worker other than that which is mandated by law. Deposits for Loss or Damage 1. It shall be unlawful for the employer or any other person to require a domestic worker to make deposits from which deductions shall be 1. made for the reimbursement of loss or damage to tools, materials, furniture and equipment in the household. (Sec. 14) 10. Prohibition against debt bondage 1. It shall be unlawful for the employer or any person acting on behalf of the employer to place the domestic worker under debt bondage. (Sec. 15) 1. Further, this is a crime of trafficking in persons. 11. Allowable deductions on his wage 1. When there is a written consent of the domestic worker 2. For SSS, Philhealth, or PAG-IBIG contributions 3. Deduction for loss shall be made when the following conditions are met: 1. Clearly shown to be responsible 2. Opportunity to show cause why deduction should not be made 3. Fair and reasonable amount and shall not exceed the actual loss 4. Not exceed 20% of his wages in a month. 4. Deduction for loans/debts 1. Agreement may be made to deduct from the wages 2. Amount not exceeding 20% of his wages per month 3. This Section shall not apply to working children, i.e., domestic workers who are at least 15 but below 18. 6. Homeworkers (Department Order) 1. Distinguish a homeworker from a househelper 1. A homeworker is one who performs, in or about his home, any processing of goods/materials, which have been furnished by an employer and thereafter to be returned to the latter. (IRR of Labor Code) 2. On the other hand, a houshelper shall refer to a person who renders services in and about the employer’s home AND the services are usually necessary/desirable for the maintenance and enjoyment of the home, AND ministers exclusively to the personal comfort and enjoyment of the employer’s family. (Apex Mining v NLRC, 1991) (Process goods furnished; Services in home) 2. What are the rights of a homeworker? 1. Self-organization 2. Registration of homeworkers’ organization 3. Payment of homework 3. Deduction for losses; allowed 1. No employer/contractor shall make any deduction from the earnings of the materials which have been destroyed unless the following requisites are me: 1. Clearly shown to be responsible 2. Reasonable opportunity to show cause 3. Fair and reasonable deduction and not exceed actual loss 4. Deduction not exceed 20% of homeworker’s earnings in a week 4. Prohibitions for homework 1. Explosives, fireworks, articles of like character 2. Drugs and poisons 3. Other articles, exposure to toxic 7. Solo parents (Solo Parents’ Welfare Act) 1. Section 6. Flexible Work Schedule. - The employer shall provide for a flexible working schedule for solo parents: Provided, That the same shall not affect individual and company productivity: Provided, further, That any employer may request exemption from the above requirements from the DOLE on certain meritorious grounds. 2. Section 7. Work Discrimination. - No employer shall discriminate against any solo parent employee with respect to terms and conditions of employment on account of his/her status. 8. Night workers (Labor Code) 1. A night worker means any employed person whose work covers the period from 10pm to 6am, provided the worker performs no less than 7 consecutive hours of work. (10PM to 6AM; 7 consecutive hours of work) 2. What are his rights? 1. Mandatory facilities - suitable first-aid facilities; safe and healthful working conditions; sleeping quarters; transportation from the work premises to nearest point of residence 2. Health assessment - they have the right to undergo health assessment without charge. 3. Compensation 4. Night shift differential - They shall be given a night shift differential, equivalent to 10% of his regular wage, for each hour of work between 10PM to 6AM. 5. Consultation of night work schedules 6. Transfer - night workers who are certified as unfit for night work, due to health reasons, shall be transferred, whenever practicable, to a similar job to which they are fit to work. (Art. 157) If such transfer to a similar job is not practicable, these workers shall be granted the same benefits as other workers who are unable to work, or to secure employer during such period. (Art. 157) 7. Social services 3. What are the alternative measures to night work for PREGNANT and NURSING employees? 1. Ensure that an ALTERNATIVE to night work is AVAILABLE to women workers who would be called upon to perform such work: 1. Before and after childbirth, for a period of at least 16 weeks, 1. which shall be divided between the time before and after childbirth 2. For additional periods, in respect of which a medical certificate states that additional periods are necessary for the health of the mother/child 2. During the periods referred: 1. Dismissal - She shall not be dismissed, except for just/authorized causes NOT connected to pregnancy/childbirth/childcare 2. Benefits - She shall not lose her benefits, which may attach to her regular night work position 3. The pregnant woman or nursing mother may be allowed to work at night only if a competent physician, other than the company physician, certifies her fitness to render night work. 9. Migrant workers (RA 8042) 1. “Overseas Filipino Worker” refers to a person who is to be engaged, is engaged or has been engaged in a remunerated activity 1. in a state of which he or she is not a citizen or 2. on board a vessel navigating the foreign seas other than a government ship used for military or non-commercial purposes or 3. on an installation located offshore or on the high seas. (Sec. 2, RA 10022) 2. Compulsory insurance coverage for AGENCY-hired OFWs 1. SEC. 37-A. Compulsory Insurance Coverage for Agency-Hired Workers. - In addition to the performance bond to be filed by the recruitment/manning agency under Section 10, each migrant worker deployed by a recruitment/manning agency shall be covered by a compulsory insurance policy which shall be secured at no cost to the said worker. Such insurance policy shall be effective for the duration of the migrant worker's employment and shall cover, at the minimum: 1. Accidental death, with at least Fifteen thousand United States dollars (US$15,000.00) survivor's benefit payable to the migrant worker's beneficiaries; 2. Natural death, with at least Ten Thousand US dollars (US$10,000) survivor’s benefit payable to the migrant worker’s beneficiaries 3. Permanent total disablement, with at least Seven thousand five hundred United States dollars (US$7,500.00) disability benefit payable to the migrant worker. The following disabilities shall be deemed permanent: total, complete loss of sight of both eyes; loss of two(2) limbs at or above the ankles or wrists; permanent complete paralysis of two (2) limbs; brain injury resulting to incurable imbecility or insanity; 4. Compassionate visit. When a migrant worker is hospitalized and has been confined for at least seven (7) consecutive days, he shall be entitled to a compassionate visit by one (1) family member or a requested individual. The insurance company shall pay for the transportation cost of the family member or requested individual to the major airport closest to the place of hospitalization of the worker. It is, however, the responsibility of the family member or requested individual to meet all visa and travel document requirements; 5. Medical evacuation. When an adequate medical facility is not available proximate to the migrant worker, as determined by the insurance company's physician and/or a consulting physician, evacuation under appropriate medical supervision by the mode of transport necessary shall be undertaken by the insurance provider; and 6. Medical repatriation. When medically necessary as determined by the attending physician, repatriation under medical supervision to the migrant worker's residence shall be undertaken by the insurance provider at such time that the migrant worker is medically cleared for travel by commercial carrier. If the period to receive medical clearance to travel exceeds fourteen (14) days from the date of discharge from the hospital, an alternative appropriate mode of transportation, such as air ambulance, may be arranged. Medical and non-medical escorts may be provided when necessary. 7. Repatriation cost of the worker when his/her employment is terminated without any valid cause, including the transport of his or her personal belongings. In case of death, the insurance provider shall arrange and pay for the repatriation or return of the worker's remains. The insurance provider shall also render any assistance necessary in the transport including, but not limited to, locating a local licensed funeral home, mortuary or direct disposition facility to prepare the body for transport, completing all documentation, obtaining legal clearances, procuring consular services, providing necessary casket or air transport container, as well as transporting the remains including retrieval from site of death and delivery to the receiving funeral home; 8. Subsistence allowance benefit, with at least One hundred United States dollars (US$100.00) Per month for a maximum of six (6) months for a migrant worker who is involved in a case or litigation for the protection of his/her rights in the receiving country; 9. Money claims arising from employer's liability which may be 9. awarded or given to the worker in a judgment or settlement of his or her case in the NLRC. The insurance coverage for money claims shall be equivalent to at least three (3) months for every year of the migrant worker's employment contract; 3. Compulsory Insurance Coverage is limited to agency-hired OFWs. It does not cover name hires. 4. Guarantees of the Foreign Country 1. SEC. 4. Deployment of Migrant Workers. - The State shall allow the deployment of overseas Filipino workers only in countries where the rights of Filipino migrant workers are protected. The government recognizes ANY of the following as a GUARANTEE on the part of the receiving country for the PROTECTION of the rights of overseas Filipino workers: 1. Labor law - It has existing labor and social laws protecting the rights of workers, including migrant workers; 2. Multilateral - It is a signatory to and/or a ratifier of multilateral conventions, declarations or resolutions relating to the protection of workers, including migrant workers; and 3. Bilateral - It has concluded a bilateral agreement or arrangement with the government on the protection of the rights of overseas Filipino Workers: 1. Positive, concrete measures - Provided, That the receiving country is taking positive, concrete measures to protect the rights of migrant workers in furtherance of any of the guarantees under subparagraphs (a), (b) and (c) hereof. 1. In the absence of a clear showing that any of the aforementioned guarantees exists in the country of destination of the migrant workers, NO permit for deployment shall be issued by the Philippine Overseas Employment Administration (POEA). 10. Security guards (Revised Guidelines) 1. Who is a security guard? 1. A security guard refers to a person who: 1. renders personal service to watch or secure residence, business establishment, building, compound, any other area or property; or 2. inspects, monitors, or performs body checks or searches of individuals or baggage and other forms of security pension. (DO No. 150-16, Sec. 2(h)) (watch/secure building + body check/search individual baggage) 2. What is a security service contractor/personal security agency? 1. It refers to any person engaged in the contracting, recruitment, training of security guard to individuals/corporations/offices, for their 1. 3. 4. 5. 6. 7. security needs, as the PNP may approve. 2. Service agreement refers to the contract between the principal and the SSC/PSA. 3. Solidary liability refers to the liability of the principal, in the same manner and extent as the direct employer (SSC/PSA), for failure to pay the wages of the employees, as provided for in Art. 106 of the Labor Code. (Indirect employer) The SSC/PSA is the employer of the security guard on duty detail to a principal under a service agreement. (Sec. 3.1) Probationary status - The probationary period of newly-hired security guard shall NOT EXCEED 6 MONTHS. 1. Regular status - If he is allowed to work AFTER the probationary period or IN THE ABSENCE of a valid probationary contract, he shall be considered as a regular employee. 2. Regular status - Security guards affected by REPEATED hiring-firingrehiring scheme for short periods of time, the aggregate duration of which is AT LEAST 6 MONTHS, shall be considered as regular employees. (Sec. 3.2-3.3) Rights and privileges of security guards and other private security personnel 1. Safe and healthful working conditions 2. Labor standards, such as SIL, Premium pay, OT pay, holiday pay, NSD, 13th month pay, Separation pay 3. Retirement benefits 4. Social security and welfare benefits 5. Right to self-organization and collective bargaining 6. Security of tenure and due process 7. Minimum wage - equivalent to minimum wage rate prescribed for nonagricultural sector or industry in the region where he is assigned. Transfer of Assignment; Non-diminution of wages 1. In case of transfer, the wage rate MOST FAVORABLE to the security guard shall apply 1. Hence, if a security guard is transferred to areas OUTSIDE the region, it shall NOT RESULT TO THE REDUCTION of the wage rate being enjoyed by the security guard PRIOR to such transfer. 2. Further, if he is transferred to a region with HIGHER wage rate, he shall earn the higher wage rate. What is the rule on deductions from the salary of security guards? 1. As a rule, no deduction shall be made from the salary of the security guards, except for: 1. SSS/PAG-IBIG/Philhealth contribution 2. Withholding tax from income 3. Union dues, if authorized in writing 4. Agency fees collected from employees who are NOT members of the bargaining agent but ACCEPTED benefits under the CBA 5. Other deductions as may be authorized in writing by the security guard. 6. In case an SSC/PSA requires its security guard to post a bond for use of firearms, such may only be imposed once. 7. Deductions for loss of equipment supplied by employer is allowed, provided the following conditions are met: 1. Clearly shown to be responsible 2. Reasonable opportunity to show cause 3. Fair and reasonable amount 4. Not exceed 20% of the employee’s wages in a week. 8. Deposit for loss shall be allowed 1. In the event that a SCC/PSA requires a cash deposit from its employees, the maximum amount shall NOT exceed the employee’s 1 month basic salary. 2. The said cash deposit may be deducted from the wages in an amount not to exceed 20% of the employee’s wages in a week. 9. What is the rule on work pool OR reserved status of security guards? 1. A security guard MAY be placed in a work pool or on reserved status due to lack of service assignment: 1. After the EXPIRATION or termination of the Service Agreement with the principal where he is assigned/Due to temporary SUSPENSION of security service operations/Due to valid RELIEF from the current place of work; AND 2. NO work assignment AVAILABLE. 2. He CANNOT be placed in a work pool or resaved status in ANY of the following instances: 1. After expiration of contract, there are other AVAILABLE principals which he can be assigned 2. Constructive dismissal measure 3. Retaliation for filing a complaint against the employer for violation of labor law 3. After 6 months, if the SSC/PSA CANNOT provide work or give an assignment to the reserved security guard, the latter can be SEPARATED from work and be entitled to SEPARATION PAY. 4. An assignment of the security guard as a “Reliever” for less than 1 month shall NOT be considered as interruption of the 6-month period.