Early Event Planning
For
Heal the World Fashion Show
Name of event – what
(launch of new program)
Heal the World Fashion Show
13th February 2011
Date of event
5:00 pm to 11:00 pm
Time of event
Location of event
Hall of Fame ( Limkokwing University)
Alexandra Kuznetsova
Event coordinator/contact person
Target audience – who
Who is this promotion targeted at?
What does the audience need to know?
What will hold their interest?
Message – what
What do you want to say to the target audience?
What do you want them to know/do?
Objectives – why
Be clear about what you hope to achieve with this event.
There is over 9,000 studying at Limkokwing University,
they are the main target audience for this fund raising
program.


Students of LUCT
Employees of LUCT (Staff)
The event is organized to promote Limkokwing
University of Creative Technology as an organization
that values charitable causes, to highlight its dynamic
philosophy and educate students about the multicultural environment prevailing at campus.
 Obtain funds for charity through the fashion
show

Limkokwing Students Involvement to support
Global Charity

Description of event – what
Evaluation criteria established
Did it come in on budget?
Checklist
Who will be involved in the event
Date/s of event determined
Location/venue for event booked
Message determined
Objectives set
Build a good environment to strengthen the
relationship between students and lecturers.
The event is organized to promote Limkokwing
University of Creative Technology as an organization
that values charitable causes and fashion show will be
presented by the Limkokwing students as the models
and the clothes are final assignment of students.
The event is estimated for 400 paying students + 50
invited guests (which are honourable guests, beloved
lecturers, Organizing Team Members and additional
manpower) = 550 persons. Ticket is priced
approximately RM 20.00 per person. 450 paying
students + 50 invited guests = Estimated 500 persons
All Check
Early Event planning
Early event planning
Budget
Sponsorship
Person
responsible
Zohaib
sunesara
Protocol
Anything that needs to be approved by the Management
Chua Kha
Menn
Invitations
Special guests
Invitations sent
Catering
Beverages
Food
Early event planning
Advertising
Press, Radio and University newsletter
Education News
Media release
Staffing
Extra required
Staff to meet and greet guests
Ambience
Arrangements
Background music
Chua Kha
Menn
Zohaib
sunesra
and
Fu Si Ning
Person
responsible
Bereni
Li Qi
and
Fu Si Ning
Li Qi
and
Li Yue
Action
The Limkokwing
students as the
models and the
clothes are final
assignment of
students and
the fashion
show are
sponsor by the
fashion
companies
This show is
organized with
the help of the
Limkokwing
University,
hence the Hall
of Fame is
rented free of
charge.
The Invited
guests (which
are honourable
guests, beloved
lecturers,
Organizing
Team Members
and additional
manpower)
SmokeHouse
Restaurant
Provide mixed
international
food for 200
people and
Victoria Station
Provide food for
250 people.
Action
Banner and
posters are
already
displayed and
Radio wing also
start promotion
for fashion
show
We requested
from Manpower
to Wings Cafe
and Makan Laa.
Sound system
Arrangements
by LUCT
Date to be
completed
5 days before
the show
Done on 7th
January 2011
31th January
2011
6th February
2011
Date to be
completed
15th January
2011
9th February
2011
4th February
2011
Early event planning
Guest comfort
Wheelchair access
Toilet facilities
Hospitality
Welcome guests at entrance
Person
responsible
Li Yue
Bereni
Action
We requested
from Furniture
and Toilet
facilities to
LUCT
We requested
our FMCB
Facility to
Welcome
guests.
Date to be
completed
10th February
2011
2nd February
2011