Drydocking and
Repairs
Drydocking Checklist
Superintendent’s Checklist - Drydocking
S.No
Description
1
Estimated drydock budget reviewed
2
Estimated drydock time schedule prepared and reviewed.
Stakeholders informed
3
Planned schedule allows surveys as per Class Quarterly Listing to be
completed within due date.
4
Dry dock defect list prepared using the inputs from the vessel’s
running defect list
5
Modifications required by new regulations have been identified and
included in the dry dock defect list
6
Repairs required as per Quarterly listing from class such as routine
surveys, Condition of Class and Memoranda are included in the
drydock defect list
7
Routine machinery maintenance for deck and in the engine room
requiring external assistance been identified and included in the
drydock defect list
8
Upgradation plan added to the drydock defect list
9
Company’s policy on repairs and services to be considered while
preparing the drydock defect list
10
List of Major overhauls included in the drydock defect list
11
Maker’s recommendations included in the drydock defect list
12
Pending recommendations by the Oil Majors, Charterer’s included in
the drydock defect list
13
Modification required to meet the requirements of port / terminal are
included in the drydock defect list
Yes / No
1
Drydocking and
Repairs
Drydocking Checklist
14
Recommendations from Port State Control Inspections included in the
drydock defect list
15
Previous drydocking report referred and items verified
16
Guarantee repairs, if any, are included in the drydock defect list
17
Underwater inspection of the vessel prior to the drydocking to
ascertain the condition of the hull, and determine the scope of repairs
to be carried out
18
Superintendent’s pre drydock inspection carried out and all drydock
items identified and verified
19
Dry dock specification prepared for all the items in the defect list
20
Requirements like Gas free certificate, lighting & ventilation, cleaning
after, cleaning before, staging, crane service, transport, access work,
pressure testing, paint work, function testing, specialist supervision
and Class approval are specified for each item .
21
Initial budget prepared based on the drydock specifications and
discussed with Fleet Manager
22
Request for Quotation (RFQ) sent to shipyards including general
service items like electricity, water, sewage etc
23
Ordered spares and stores for drydocking
24
Quotations compared on total cost, time, payment terms & penalty
clause
25
Quotations compared for yard’s experience on specialized jobs, yard
congestions, port costs and possible labor strikes
26
Length of ballast passage to the shipyard compared for different
shipyards
27
Length of ballast passage to reach designated load port after drydock
compared for different shipyards
2
Drydocking and
Repairs
Drydocking Checklist
28
Weather patterns in the shipyard region (monsoon, humidity, low
temperatures, etc.) considered
29
Checked availability of external expertise relevant to the planned jobs
30
Checked availability of Class surveyors, approved Flag State at the
shipyard
31
Specifications in shipyard’s quotation are verified with vessel’s
drydock specifications
32
Quotations checked for vague or inappropriate quotes and clarified
with shipyards
33
Managing Director and Fleet Manager advised of the different factors
and shipyard selected
34
Approved budget prepared for the selected shipyard and agreed on
with the Managing Director and Fleet Manager
35
Discussions held and provision made for expenses above the
approved budget
36
Dry dock schedule confirmed and all stakeholders informed
37
Contract signed with the shipyard and other service providers. Follow
Company guidelines on terms and conditions for ship repair contracts
38
Relevant plans forwarded to the shipyard
39
Paint company appointed and painting scheme confirmed
40
Master and Chief Engineer informed to carry out the preparatory work
for drydocking
41
Agent appointed at the drydock port and vessel informed of the
contact details
42
Arrival formalities and any other special requirements of the drydock
port communicated to the vessel
3
Drydocking and
Repairs
Drydocking Checklist
43
Fleet personnel department appraised about crew matters and riding
gang requirements
44
Job cards prepared for all the jobs
45
Additional jobs communicated to the shipyard before arrival and
quotations obtained and verified.
46
Deposit payment for shipyard and service providers arranged
47
Port clearance arranged through agent
48
Assurance from service providers on insurance cover for their staff
49
Sludge discharge arranged and payment terms agreed
50
Delivery of critical spares verified
51
H&M, P&I insurance informed of any damage claims
52
Attendance of specialist / service engineers confirmed
53
Scope of jobs verified by shipyard representative prior docking
54
Vessel informed to switch off the impressed current system prior to
docking
55
On arrival at the shipyard jobs are re-inspected and job cards updated
56
Re-evaluate additional jobs to be done at the shipyard with reference
to cost
57
Any job deletion informed to the shipyard manager
58
Ship’s staff delegated to monitor shipyard work
59
Ship’s crew instructed to maintain log of labor and work progress
60
Ship’s staff briefed on shipyard’s safety and security procedures
61
Daily meetings organized with shipyard manager, specialist and ship
staff.
4
Drydocking and
Repairs
Drydocking Checklist
62
Photographs taken to show conditions before, during, and after each
job
63
2 Coordinate with the Class surveyor
64
Completed jobs inspected by the Master/ Chief Engineer and work
done reports signed. Remarks endorsed with relevant facts of any
discrepancy if noted
65
Budget variance monitored regularly
66
Unplanned activities monitored regularly
67
Records of delays, incorrect work, interruptions etc maintained and
discusse
68
Fleet Manager and Managing Director updated regularly on the
progress of jobs, additional work and budget overruns
69
Survey and inspection reports compiled
70
Before flooding and after flooding inspections carried out by the ship’s
crew.
71
Machinery and equipment tested after flooding dock
72
Sea Trial conducted after major repairs
73
Invoices and reports from the shipyard and service providers compiled
74
Costs / statements / invoices verified and negotiated with the
Shipyard
75
Fleet Manager and Managing Director updated on the final costs and
bills settled.
76
Final agreement reached, discount and payment terms agreed with
shipyard
77
Drydocking report prepared and submitted to Management
5