IMPORTANCE OF JOB ANALYSIS
- an important step in ensuring that the right candidate is
selected
- helps the employer in recruitment and selection,
performance management, choosing compensation and
benefits, etc.
- helps the employees to have a clear picture of what is
actually required of them.
HRMA 102
FINALS
JOB ANALYSIS AND
COMPENSATION OF EMPLOYEES
EVALUATING JOB OF OFFICE EMPLOYEES
JOB ANALYSIS
o
A systematic process of collecting all information about a
specific job, including skill requirements, roles,
responsibilities and processes in order to create a valid job
description.
Also gives an overview of the physical, emotional, and
related human qualities required to execute the job
successfully.
o
Job Description lists job title, duties, responsibilities,
machines and equipment involved, working conditions and
hazards surrounding a job, and the like.
Job Specification lists the human qualities and qualifications
necessary to do the job.
3 CATEGORIES OF JOB ANALYSIS

Job Content
-

Job Context
-

Job
Requirements
-
Contains
information
about
various job activities included in a
specific job.
Refers to the situation or condition
under which an employee
performs a particular job.
Include
basic
but
specific
requirements which make a
candidate eligible for a particular
job.
JOB ANALYSIS METHODS
Interview
-
Observation
-
Questionnaires
-
A good tool for job analysis since it
allows you to pose questions to
incumbents and superiors one-onone or in the group.
- Structured Interviews
- Unstructured Interviews
Provides a realistic view of the job’s
daily tasks and activities and works
best for short-cycle production jobs.
- Work Sampling
- Diary or Log
When analysts create a series of
questions for employees to answer
about their jobs.
- Open-ended questionnaire
- Close-ended questionnaire
PURPOSE OF JOB ANALYSIS
Recruitment and Selection
Performance Analysis
Training and Development
JOB EVALUATION
o
Process of comparing a job against other jobs within the
organization to determine the appropriate pay rate.
JOB EVALUATION METHODS
Job evaluations come in many forms and sizes, but all
methods boil down to two factors: comparison and data.
All job evaluation methods either help you understand how
a particular position compares to other positions within the
organization (internal comparison), or how a position is valued
across the job market (external comparison).
INTERNAL JOB EVALUATION METHODS
- They are either quantitative or qualitative.
- Quantitative methods use facts based on collected data to
define a job.

Point Factor

A commonly used quantitative technique.

Breaks down jobs into compensable factors
identified during a job analysis.

Points are assigned to the factors, and a
pay structure is established for the position.

Factor Comparison

Represents a combination of the ranking
and point methods.

Job Ranking

Places job in a hierarchy of their value to the
company.

Job Classification

The evaluator writes descriptions of each
class of job around and then puts them into
the grade that best matches the description.

This process is subjective, with a wide
variety of jobs and general job descriptions,
so positions could fall within more than one
grade level.
EXTERNAL JOB EVALUATION METHODS
- For some organizations, internal job evaluations may be
inappropriate.
- For example, jobs with a skills shortage may result in inflated
prices.

Market Pricing

Enables employers to create effective
competitive pay plans and allocate
compensation costs wisely.

The most common source for such market
data is third-party compensation surveys.
Compensation Management
Job Designing and Redesigning
Safety and Health
JOB EVALUATION PROCESS
Planning
Design
Validation
Roll Out
GOVERNMENT REGULATIONS
PROCESS IN CONDUCTING JOB EVALUATION AUDITING
Review the job descriptions.
Communicate with the direct manager.
Make revisions.
Examine qualifications.
Compare salaries.
Update company records.
-




IMPORTANCE OF JOB EVALUATION
Helping you adjust to company growth.
Keeping your salaries competitive.
Ensuring pay equity.
Executing retention and career development strategies.
JOB ANALYSIS VS. JOB EVALUATION
A process of analyzing 
It is determination of
and examining specific
worthiness of a job.
job.
An output for a job 
An output of a job
evaluation.
analysis.
Comprehensive
in 
Comparative in nature.
nature.
It
is
helpful
for 
Helpful for job rating and
recruitment
and
determining
pay
selection.
structure.
COMPENSATION
o
Fair Labor Standards Act 1938 also known as Federal Wage
and Hour Law, generally an office occupation is covered by the
FLSA if the firm and the job holder (1) deal with the movement
of the goods in Interstate commerce involving the Interstate
transmission of documents or (2) require the use of Interstate
facilities.
Minimum Wage which states that all employees must be paid
at least the minimum wage, whether they are paid a salary by
the hour, by piecework, or by any other method.
Equal Pay for Equal Work prohibits employers from setting
different wages based solely on the sex of workers who are
doing equal work.
Overtime Hours and Overtime Pay or premium pay is required
for all hours worked more than 40 in a workweek.
Child Labor Restriction which states that children below
certain ages may not be employed, and interstate activities
restrict employment of children under 18 years of age.
Exempt Employees which states that certain groups of
employees such as administrators, professionals, and
executives are fully exempt from the minimum wage and
overtime pay requirements of the FLSA.
o
The remuneration provided by an organization to its
employees in exchange for their services.
It includes salary, bonuses, and other benefits.
COLLECTIVE BARGAINING
o
A negotiation process between an employer and labor
union representatives on work related issues such as
wages, hours of work and working conditions.
COMPENSATION PROCESS
Job Evaluation
Salary Surveys
Setting Salary Structures
Performance Evaluation
ADMINISTERING SALARIES OF OFFICE EMPLOYEES
OBJECTIVES OF OFFCIE SALARY ADMINISTRATION
To attract workers
To retain workers
To motivate and reward high-level performance
To maintain a competitive position
Labor Contract is a private agreement entered into by the
employer and employees for the purpose of regulating certain
work-related conditions.
DETERMINING THE PAY GRADE AND SALARY RANGES
o
Group the jobs that have the same number of point values.
o
Establish the pay grades by assigning a constant
progression of points of each grade.
Using the salary survey data, determine the weekly base
salary for the benchmark job in each pay grade.
Establish a pay range for each of the base salaries.
o
o
Salary Survey refers to the statistical picture of the salaries for
certain jobs in a particular geographic are or for a certain
industry at a given time.
OBTAINING SALARY SURVEY DATA
Salary Survey
Consultants
Conducting One’s
Own Survey
-
-
-
Comparative salary data on many
benchmarks, or key, office
positions may be found in the
surveys that are conducted
regularly.
The company may employ the
services of a consultant who will
professionally conduct, analyze,
and interpret the survey.
The firm obtains salary data
stated in terms of its own
compensation program.
Variable Pay Plans are any form of direct compensation, not
included in the employee’s base pay, that varies according to
employee or corporate performance.
TYPES OF INCENTIVES PLAN





Individual Incentives Plan
Group Incentives Plan
Profit-Sharing Plan
Gainsharing Plans
Employees Stock Ownership Plan
METHODS TO MEASURE OUTPUT OF OFFICE EMPLOYEES
1.
2.
3.
Management by Objectives
Measuring Quantitative Productivity
Measuring Productivity by Profit
WAYS TO MEASURE OFFICE EMPLOYEE’S OUTPUT
1.
2.
3.
4.
Phase
3:
Explanation
of
alternative
systems
and
justification
for
chosen alternative
Phase
4:
Acquisition plan
for
new
technology
Establish a Baseline
Set Clear Objectives and Goals
Carry Out a Client Survey to Get Insight
Track Individual Progress
IMPROVING PRODUCTIVITY OF OFFICE EMPLOYEES
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Effective communication is the key
Look after your employees
Incentives go a long way
Create a positive work culture
Training and development
Provide continuous feedback
Implement a recognition program
Make the environment suitable for working
Encourage healthy life choices
Be a good leader for your employees to be more
productive
SYSTEM ANALYSIS
o
o
o
o
o
SYSTEM
A general set of parts, steps, or components that are
connected to form a complex whole that work together to
achieve a common goal.
ANALYSIS
Process of examining a set of data in order to understand
its components, relationships and behavior.
Involves breaking down complex systems into smaller
parts, identifying patterns and trends, and drawing
conclusions based on empirical evidence.
SYSTEM ANALYSIS
A problem-solving method that involves looking at the wider
system, breaking apart the parts, and figuring out how it
works in order to achieve a particular goal.
SYSTEM ANALYST
An individual responsible for conducting a systematic
review and analysis of an organization’s systems and
processes.
-
-
Phase 2: General
recommendation
on how to fix, or
replace
current
system
-
-
Involves
determining
the
requirement of the system.
Analysts work with users to
determine what the users want
from a proposed system.
Involves a careful study of any
current systems, manual and
computerized, that might be
replaced or enhanced as part of
this project.
This is where you study the
requirements and structure them
according
to
their
interrelationships, eliminating any
redundancies.
As part of structuring, you generate
alternative initial designs to match
the requirements.
-
-
o
o
o
o
o
o
o
o
PHASES OF SYSTEM ANALYSIS
Phase
1:
Description
of
Current System
-
o
o
You compare these alternatives to
determine which best meets the
requirements within the cost, labor,
and
technical
levels
the
organization is willing to commit to
the development process.
The output of the analysis phase is
a description of the alternative
solution recommended by the
analysis team.
Once the recommendation is
accepted by the organization, you
can make plans to acquire any
hardware and system software
necessary to build or operate the
system as proposed.
TOOLS AND TECHNIQUES
GRID CHARTS
– used to represent the relationship between two sets of
factors in a tabular method.
– can also be used for identifying the responsibilities pf
various managers for a particular sub-system.
SYSTEM FLOW CHART
– a pictorial or diagrammatic representation of the logical
flow of operations and information of an organization.
– depicts the clear relationship between input processing
and output considering the entire system
DECISION TREE
– are the model to deal with problems where some
decisions involve a series of steps.
SIMULATION
– describes the operation of the system in terms of
individual events, components of the system.
DECISION TABLES
– they are a graphical method of representing a
sequence of logical decisions.
– prepared in a tabular form.
COMPUTER TECHNOLOGY
The broad range of hardware, software, and systems used
for processing, storing, and transmitting digital information.
COMPUTER
An electronic device that is capable of processing data and
executing instructions to perform various tasks.
Consists of hardware components, such as central
processing unit (CPU), memory, and input/output devices,
as well as software programs that enable it to carry out
specific functions.
USER
An individual who interacts with a computer system or
software to perform tasks and accomplish specific goals.
They typically include employees or professionals who
utilize computers and related technologies to complete their
work assignments, manage data, communicate, and
access information.
BRIEF HISTORY OF DIGITAL WORKPLACE TECHNOLOGY
1970s and 80s
1990s
2000s
2010s
2020s
Computers enter the workplace.
The Internet connects us all
The Introduction of the Cloud and Big
Data
Rise of the Internet of Things (IoT)
The Workplace of Future
1.
2.
3.
4.
5.
COMMON COMPUTER COMPONENTS
Input Unit
Output Unit
Memory Unit
Control Unit
Arithmetical in Logical Unit
-
5.
Workstations
COMPUTER HARDWARE
It is the physical parts of the computer.
It is something that we can touch and control using our
hands.
Examples:
 Mouse
 Keyboard
 Monitor
 Motherboard
 CPU
 RAM Random Access Memory
o
o
-
6.
o
o
o
o
-
Servers
HOW COMPUTER WORKS
Accept data (input)
(Process) that data into useful information
Produce (output), and then
(Store) for later use
-
-
TYPES OF COMPUTER
1.
Desktop
Computers
-
-
-
2.
Laptop
Computers
-
-
-
3.
All-In-One
Computers
-
-
-
4.
Thin Clients
-
-
These are traditional computers
that are designed to be used on a
desk or a workstation.
They consist of a separate
monitor, keyboard, mouse, and a
tower or CPU unit.
They offer high performance and
are suitable for demanding tasks
such as data analysis, graphic
design, and financial modeling.
These are portable computers
that integrate the monitor,
keyboard, mouse, and CPU into a
single device.
They are lightweight, compact,
and allow users to work from
anywhere within the office
premises or while traveling.
These are ideal for employees
who require mobility or need to
work remotely.
It combines the monitor and CPU
into a single unit, eliminating the
need for a separate tower.
They offer space-saving benefits
and
a
clean
aesthetic
appearance.
They are commonly used in
reception
areas,
conference
rooms, or for tasks that don't
require high computing power.
These are lightweight and lowpowered computers that rely on a
central
server
or
cloud
infrastructure to perform most of
the computing tasks.
They are used in office
environments where centralized
-
7.
Tablets
-
-
-
8.
Smartphones
-
-
-
management and data security
are crucial.
These are cost-effective, easy to
maintain,
and
provide
a
standardized
computing
experience across multiple users.
These are high-performance
computers
designed
for
specialized tasks such as
CAD/CAM
(computer-aided
design/computer-aided
manufacturing), video editing, or
3D modeling.
They typically have powerful
processors,
ample
memory,
advanced graphics cards, and
multiple storage options to handle
resource-intensive applications.
Powerful computers that provide
services, data storage, and
network management to multiple
users or devices within an office
network.
They handle tasks such as file
sharing, email hosting, database
management,
and
website
hosting.
They are usually located in
dedicated server rooms or data
centers.
These are portable devices with
touchscreens
that
offer
lightweight
and
easy-to-use
functionality.
They are commonly used for notetaking,
presentations,
and
accessing information on the go.
They can be integrated with office
management software and other
productivity tools to streamline
workflows.
These have become an integral
part of office management due to
their versatility and connectivity.
They allow users to access
emails, calendars, task lists, and
various business applications.
They facilitate communication,
collaboration, and quick access to
information while on the move.
IMPACTS OF COMPUTER TECHNOLOGY HARDWARE
ON OFFICE MANAGEMENT
o Increased Processing Power
o Enhanced Productivity
o Mobility and Portability
o Improved Connectivity
o Expansion of Storage Capacity
o Energy Efficiency
o Improved Printing and Scanning
o Enhanced Data Security
SYSTEM AND TRENDS
TELECOMMUNICATIONS
Process of transferring information over a long distance via
technological medium like telephone lines, cables, or
satellite is known as telecommunication.
It is a crucial part of the modern world because it makes it
possible for individuals to communicate with one another
and access data and resources from all over the world.
o
o
Voice
Communication
-
2.
Data
Communication
-
3.
Multimedia
Communication
-
4.
Satellite
Communication
-
5.
Wireless
Communication
-
6.
Optical
Communication
-
involves the transmission of
spoken words, such as through
telephone
calls
or
radio
broadcast.
This type of telecommunication
involves the transmission of
digital data, such as text,
images, and video.
This type of telecommunication
involves the transmission of a
combination of voice, data, and
video, such as through video
conference calls or streaming
services.
This type of telecommunication
involves the use of artificial
satellites orbiting the Earth to
transmit and receive signals for
communication.
This type of telecommunication
involves the use of wireless
technology, such as radio
waves or infrared waves, to
transmit
and
receive
information.
This type of telecommunication
involves the transmission of
information using light, such as
through fiber optic cables or
laser communication systems.
TYPES OF CAREERS IN TELECOMMUNICATION
Telecommunications Technician
Customer Service Representative
Communications Engineer
Project Manager






5G
Artificial Intelligence
Internet of Things (IoT)
Quantum Communication
Space-Based Communication
Increased Connectivity
TYPES OF INCENTIVES PLAN
TYPES OF TELECOMMUNICATION
1.
o
o
o
o
APPLICATION SOFTWARE
o
It is a computer program that performs a specific function,
be it educational, personal, or business.
It is also known as an end-user program or productivity
program.
Each application is designed to assisst users with a
particular task that may be related to creativity, productivity,
or communication.
o
o
FUNCTIONS OF APPLICATION SOFTWARE
File Organization
Management of Documents
Project Administration
Managing Business Projects
Management of Healthcare Software
Managing Payroll and Finances
Production of Graphics, Animations, and Videos
Enterprise Resource Planning (ERP)
Large- and small –Scale Management Project
The health care applications have good network
connectivity and immediate response
o
o
o
o
o
o
o
o
o
o
TYPES OF APPLICATION SOFTWARE


o
o
o
o
o
BENEFITS OF TELECOMMUNICATION
Better Communication
Collaborative Work
Flexibility
Improved Customer Experience
More Efficiency and Productivity
1.
Wired
2.
Wireless
3.
Satellite
3 TYPES OF TELECOM SERVICES
Companies
in
wired
telecommunications
provide
services that require a direct
connection to a network of wires that
transmit data
Direct physical connections are not
necessary
for
this
kind
of
communication. Instead, it uses a
network of radio towers to deliver
signals.
Data is transmitted through satellites
by satellite telecommunications
firms. These businesses transfer
particular types of data between
public safety officers.

Application Based of Shareability

Open-Source Software

Freeware Software

Shareware Software

Closed-Source Software
General Application

Web Browsers

Presentation Software

Multimedia Software

Word Processing Software

Spreadsheet Software

Simulation Software

Graphic Software
Business Application

Customer Relationship Management (CRM)

Enterprise Resource Planning (ERP)

Project Management Application

Business Process Management

Time Management Application

Educational Software

ADMINISTRATIVE SERVICE
MANAGEMENT
RECORD MANAGEMENT SYSTEM
o
RECORD
It is a data in forms such as text, numbers, images, or voice
that is kept for future reference.
o
MANAGEMENT
It is how businesses organize and direct workflow,
operations, and employees to meet company goals.
STORAGE EQUIPMENT AND SUPPLIES
Filling Cabinets
o It is a piece of office furniture for storing paper
documents in file folders. In the simplest context, it is
an enclosure for drawers in which items are stored.
o The two most common forms of filing cabinets are
vertical files and lateral files.
A records management system is a record-keeping system
companies use to track, store, and organize their records. It
manages records from creation until disposal, and it does this
to assist teams in information governance, regulatory
compliance, and risk management.
o
o
o
o
REASONS WHY RECORDS ARE IMPORTANT
They are created for the utilization of every office
systems and procedure.
They aid administrative efforts and help coordinate the
total work performed.
They can may contact or reach all persons involved in
the organization.
They give instructions and direction and provide the data
needed for decision making for every function within an
organization,
FILING PROCEDURES
Filing
- It is the process of storing records in an orderly manner
within an organized system.
Charging Out
- Removing a records from the files and noting information
about the record.
RECORDS RETENTION AND DISPOSITION
Retention Schedule

A list of how long each type of records should be
kept.
Records Disposition

Moving records to permanent storage or
destroying records.
o
o
A SYSTEM FULFILLS THIS PURPOSE IN SEVERAL WAYS
1.
o
o
o
o
o
2.
o
o
Using storage media
Providing proper storage equipment and supplies
Outlining procedures for filing records
Developing an efficient retrieval procedure
Setting up a schedule for when records should be kept or
discarded
BENEFITS OF AN EFFECTIVE RECORD SYSTEM
MANAGEMENT TO THE COMPANY
Workers are more productive
Customer goodwill is maintained
3.
4.


Are items that hold the data.
Sometimes, storage media is removable as is the case
with CDs and DVDs.
Paper

Includes printed or hand-written documents,
notes, forms, schedules and maps.

When you print a document or complete a
telephone message form, you are recording
information on paper.

Advantage: you can easily read the
information they contain

Disadvantage: they take up a lot of space,
they can be easily misfiled
Magnetic Media (computer disks or tape)

Any storage medium in which different
patterns of magnetization are used to
represent stored bits or bytes of information.

Magnetic media are reusable and contain
information that is stored electronically.

Hard disks, floppy disks, flash drive,
magnetic are examples.
CATEGORIES OF RECORD
Vital Records
 They are essential to the company. These records
are often not replaceable.
Important Records
 These are needed for the business to operate
smoothly.
Useful Records
 These are convenient but replaceable.
Non-essential Records
 They have one-time or very limited usefulness.
IMAGING SYSTEMS
An imaging system converts all types of documents to
digitized electronic data that can be read by a computer.
o
STORAGE MEDIA
-
Micrographics

Documents reduced and placed on film.

Create photographs of documents that are a
fraction of their original size and place them
on microfilm or microfiche.
OPTICAL DISKS
CD (Compact Disk)

DVD
or
Digital
Versatile Disk
Commonly known as
Digital Video Disk

It is a portable storage medium
that can record, store and play
back audio, video and other
data in digital form.
It is a digital optical disc storage
format used to store highcapacity data like high-quality
videos and movies.
Optical Media forms hold more information than floppy disks
of body texts.
o
o
o
o
o
LIFE CYCLE RECORD
Creation or collection
Distribution
Use
Maintenance
Disposition
o
o
o
o
o
o
o
o
o
REMOVING RECORDS FROM ACTIVE STORAGE
When records are outdated or seldom needed, they
should be removed from the active storage area. This
transfer will leave more space for active records.
Retention schedule shows how long particular types of
records should be kept. A retention schedule includes a
description of the type of record, how long the record
should be kept, the medium, and other remarks
1.
2.
3.
4.
5.
o
1.
2.
3.
4.
5.
6.
OFFICE FORM
According to George R. Terry, “An office form is a printed
piece of paper which provides space for entering records,
information or instructions which are to be conveyed to
other individual departments or enterprises.”
TYPES OF FORMS
External Office Form


Internal Office Form


It refers to the contracts in
business
agreements
with
external parties.
Contract Agreement Form,
Purchase Order Form etc.
It refers to the forms used within
an organization or office for
various
administrative,
operational, or communication
purposes.
Memorandum
Forms,
Performance Evaluation Form,
Incident Form, Sales Form, etc.
PRINCIPLES OF FORMS DESIGN
Principle of Use
Principle of Standardization
Principle of Centralized Control
Principle of Integration with Office Systems and
Procedures
Principle of Multiple Use
FORMS CONTROL
It refers to maintaining a check on the introduction of new
forms, amendments in existing forms, and discontinuation
of obsolete forms. Without forms control, there may not be
any end to the multiplicity of forms and revisions to the
existing forms
Retention of necessary forms only
Suitable design of forms
To produce forms economically
To prevent misuse of forms
Reviewing existing forms
Introducing new forms or amending old forms
OFFICE REPROGRAPHICS AND MAIL SERVICES
REPROGRAPHY
It is the process that refers to the reproduction of the printed
documents, charts, drawings, designs, graphics, plans etc.
o
o
o
o
o
FORMS DESIGN AND FORMS CONTROL
o
FORMS DESIGN
It refers to the process of determining the structure, content,
and arrangement of forms with the aims of gathering and
handling necessary information in a cost-effective and
efficient manner.
o
REMOVING RECORDS FROM ACTIVE STORAGE
Inactive records are those that have value for the
company but are not used often.
METHODS OF FILING SYSTEMS
Paper Filing Systems
 A system of classifying into files (usually arranged
alphabetically)
 Equipment, Indexing, Guides, Folders, Procedures,
Coding, Labels, Costs
Alphabetic Filing Systems
 In an alphabetic file, records are arranged and
stored according to the letters of the alphabet.
Filing by Name
 If a name file is used, records are indexed
according to the name of an individual or
organization.
Filling by Subject/Category
 When a subject filing system is used, records are
arranged/indexed according to particular topics.
 Special guides identify divisions of main subjects.
Filing by Geographic Location
 Records are indexed according to the location of an
individual, organization, or item.
Numeric Filing Systems
 A method in which files and folders are arranged in
order of number.
 Parts of Filing System:

Consecutive Order

Terminal-digit Order

Middle-digit Order

Chronological Order
CLASSIFICATION OF FORMS
Single-copy Forms
Multiple-copy Forms
o
o
COMMON USES OF REPROGRAPHICS IN BUSINESS
Creating marketing materials
Producing documents
Creating presentations
Copying documents
REPROGRAPHIC CENTER
A facility that specializes in the reproduction of documents
and other visual materials. Use a variety of equipment to
produce high-quality copies of documents.
o
FACTORS TO CONSIDER IN DETERMINING THE NEEDS
OF REPROGRAPHIC CENTER
o The size of the organization.
o The type of the organization.
o The budget.
o The location.
o The needs of the users.
CENTRALIZED CONTROL
BENEFITS
o
o
o
Reduces costs
Improved security
Increased efficiency
CHALLENGES
o
o
o
Initial investment
Training
Downtime
PERSONNEL FOR THE REPROGRAPHICS CENTER
3 KEY ROLES TYPICALLY FOUND IN
REPROGRAPHIC CENTER
1.
Reprographic
Manager

2.
Reprographics
Technician

3.
Customer
Service
Representative

The reprographics manager is
responsible for the overall
operation of the reprographics
centers.
The reprographics technician is
responsible for operating the
reprographic equipment and
producing high-quality copies
and prints.
The
customer
service
representative is responsible for
interacting with customers and
answering their questions.
LAYOUT OF REPROGRAPHICS CENTER
When planning the layout of a reprographics center, there are a
few key factors to consider:
o Space
o Flow
o Security
Here is a possible layout for a reprographics center:

Reception area

Production area

Storage area

Break room
o
MAINTENANCE OF EQUIPMENT
The specialized nature of the equipment found in
reprographics centers requires quality maintenance that
extends its life and improves the quality with which work is
produced.
COST CONTROL
The nature of the reprographics center make cost control very
crucial, the following suggestions are useful for controlling
cost:
o Negotiate discounts with suppliers
o Request or reproduce only as many copies as are
needed.
o Print on both side of the paper when possible.
o Use recycled paper
o Train employees on how to save paper
o
MAILROOM
It processes the incoming and outgoing mail, distributes
internal correspondences, and is responsible for the
receiving and shipping of parcels.
o
o
o
o
o
MAILROOM EQUIPMENT
Electronic Scale
Inserting Equipment
Label Preparation Equipment
Bundling Equipment
Automatic Envelope Emptier Equipment
ABOUT PUP
VISION
PUP: The National Polytechnic University
MISSION
Ensuring inclusive and equitable quality education and
promoting lifelong learning opportunities through a reengineered polytechnic university by committing to:
o Provide democratized access to educational opportunities
for the holistic development of individuals with global
perspective
o Offer industry-oriented curricula that produce highlyskilled professionals with managerial and technical
capabilities and a strong sense of public service for
nation building
o Embed a culture of research and innovation
o Continuously develop faculty and employees with the
highest level of professionalism
o Engage public and private institutions and other
stakeholders for the attainment of social development
goal
o Establish a strong presence and impact in the
international academic community
PHILOSOPHY
As a state university, the Polytechnic University of the
Philippines believes that:

Education is an instrument for the development of the
citizenry and for the enhancement of nation building; and

That meaningful growth and transformation of the country
are best achieved in an atmosphere of brotherhood,
peace, freedom, justice, and nationalist-oriented
education imbued with the spirit of humanist
internationalism.
10 PILLARS
Pillar 1
Pillar 2
Pillar 3
Pillar 4
Here are some of the skills that are typically required for a
mailroom position:

Customer service skills

Organizational skills

Attention to detail

Physical stamina
Pillar 5
Pillar 6
Pillar 7
Pillar 8
Pillar 9
MAILROOM LAYOUT
Tips for designing mailroom layouts:
o Consider the flow of mail.
o Use space efficiently
o Make it easy to find things
o Keep it clean
Pillar 10
Dynamic, Transformational, and Responsible
Leadership
Responsive and Innovative Curricula and
Instruction
Enabling
and
Productive
Learning
Environment
Holistic
Student
Development
and
Engagement
Empowered Faculty Members and Employees
Vigorous Research Production and Utilization
Global Academic Standards and Excellence
Synergistic, Productive, Strategic Networks
and Partnerships
Active
and
Sustained
Stakeholders
Engagement
Sustainable Social Development Proograms
and Projects
SHARED VALUES AND PRINCIPLES








Integrity and Accountability
Nationalism
Spirituality
Passion for Learning and Innovation
Inclusivity
Respect for Human Rights and The Environment
Excellence
Democracy
PUP HYMN
Sintang Paaralan
Tanglaw ka ng bayan
Pandayan ng isip ng kabataan
Kami ay dumating nang salat sa yaman
Hanap na dunong ay iyong alay
Ang layunin mong makatao
Dinarangal ang Pilipino
Ang iyong aral, diwa, adhikang taglay
PUP, aming gabay
Paaralang dakila
PUP, pinagpala
Gagamitin ang karunungan
Mula sa iyo, para sa bayan
Ang iyong aral, diwa, adhikang taglay
PUP, aming gabay
Paaralang dakila
PUP, pinagpala