ORGANIZATION
PRESENTED BY
KOMAL SONKAR
WHAT DO YOU MEAN BY
ORGANISING
Organizing is the process of a series of steps by which
managers create a network of authority and responsibility
relationship .The purpose of organizing is to enable
people to relate to one another and to work together for a
common objective.
IMPORTANCE OF ORGANISATION IN
BUSINESS MANAGEMENT
 Specialisation
In the process of organising, work is divided and subdivided into compact and convenient jobs.
 Optimum Use a Human Resources
The role, tasks, authority and responsibility of
every job are clearly defined and differentiated. This helps
fitting the right person to the right job, enables better use
of a human talent and provides job satisfaction to
employees.
 Coordination and Cooperation
A clear-cut definition of authority and responsibility of
each manager minimises confusion and conflict about the
respective powers and privileges of manager.
 Security and Support
A sound organisation Structure is a source of security,
support and satisfaction to managers and workers
performing their assigned tasks.
 Training and Development of Personnel
Sound organisation encourages top initiative
and creative thinking on the part of employees.
THE STEPS IN THE PROCESS OF ORGANISING
1. Division of Work
The first step in organising is to divide the total work to
be done into specific jobs.
2. Grouping Jobs and Activities
Once jobs and activities are defined, the next step is to
classify or group them into manageable units and place
each group of activities under the charge of a manager.
3. Assigning Duties
To establish the reporting relationship for all individual
employees of the company .So the manager establishes
the vertical and horizontal relationships of the company.
4. Delegation of Authority
After assignment of duties, appropriate authority is
delegated to each individual .Without such authority a
person cannot carry out the assigned job.
5. Coordinating Activities
The activities and effort of different individuals are then
properly synchronised.
SPAN OF MANAGEMENT
Span of management means the number of
subordinates who can be managed efficiently by a
superior .The managers have the group of
subordinates who report to him directly.
ADVANTAGE OF A LINE ORGANISATION
1. Simple to work
2. It is the stable form of organization.
3. The overall cost of running the organization is
low due to the non-involvement of staff personnel.
4. Economical and effective. It also allows quick
decisions and efficient coordination.
5. The responsibility for the performance of task is
fixed upon definite individuals.
DISADVANTAGE OF A LINE ORGANIZATION
1. Instability
2. Lack of cooperation
3. Inefficiency
4. Improper communication
5. Excess work
FACTORS DETERMING SPAN OF
MANAGEMENT
1. Capacity a Superior : Here the Capacity means the
ability of a superior to comprehend the problems quickly
and gel up with the staff such that he gets respect from
all.
2. Capacity of Subordinate : If the Subordinate Is trained
and efficient in discharging his functions without much
help from the superior, the organization can have a wide
span.
3. Nature of Work : If the Subordinates are required to do
a routine job, with which they are well versed ,then the
manager can have a wider span.
4. Degree of Decentralization's ; If the manager delegates
authority to the subordinates then he is required to give
less attention to them .
5. Staff Assistance : The use staff assistance can help the
manager in reducing his work lead by performing certain
managerial tasks.
DEFINITION OF LINE AUTHORITY
Line authority is the power given to someone in a
supervisory position to mandate actions by
subordinates. It is the type of authority that reflects
superior - subordinate relationships.