British Virgin Island Port Authority Road Town Cruise Pier Expansion Project Quality Plan BY IDL MERIDIAN JV MERIDIAN JV INC. & MERIDIAN CONSTRUCTION Revision 2 THIS DOCUMENT SHALL NOT BE REPRODUCED FOR ANY PURPOSE WITHOUT THE EXPRESS WRITTEN CONSENT OF IDL MERIDIAN JV MERIDIAN JV INC. Document: Project Quality Plan Date & Rev: Dept: IDL MERIDIAN JVPQP 11/7/14 2 Quality Table of Contents 1.0 Introduction ....................................................................................................................................................1 1.1 Corporate Quality Policy ............................................................................................................................1 1.2 Project Quality Objective ...........................................................................................................................1 1.3 Scope – See Appendix A ..................................................................................................................................1 1.4 Reference Documents .......................................................................................................................................1 2.0 Definitions and Acronyms ..................................................................................................................................2 3.0 Organization and Responsibilities ......................................................................................................................6 3.1 Project QA/QC Organization............................................................................................................................6 3.2 Project Quality Responsibilities .......................................................................................................................7 3.2.1 General ......................................................................................................................................................7 3.2.2 Project Management Responsibilities .......................................................................................................8 4.0 Implementation Plan .....................................................................................................................................10 4.1 General ...........................................................................................................................................................10 4.2 Orientations ....................................................................................................................................................10 4.3 Team Building ................................................................................................................................................10 4.4 Continuous Improvement ...............................................................................................................................10 5.0 Quality Plan and Execution Procedures ...........................................................................................................10 5.1 General ...........................................................................................................................................................10 5.2 Auditing ..........................................................................................................................................................11 5.3 Training ..........................................................................................................................................................11 6.0 Risk Identification and Assessment ..................................................................................................................11 7.0 Control of Documents and Data ........................................................................................................................12 7.1 General ...........................................................................................................................................................12 7.2 Document Control ..........................................................................................................................................12 7.3 Management of Change ..................................................................................................................................13 8.0 Customer Communication ................................................................................................................................13 8.1 General ...........................................................................................................................................................13 8.2 Reporting ........................................................................................................................................................13 8.3 Records ...........................................................................................................................................................13 9.0 Identification and Traceability..........................................................................................................................14 IDL MERIDIAN JV-PQP Project Quality Plan i 9.1 Procurement of Materials and Receiving .......................................................................................................14 9.2 Traceability for Customer Property ................................................................................................................14 10.0 Design and Development Process ................................................................................................................14 10.1 General .........................................................................................................................................................14 10.2 In-House Design and Development .............................................................................................................14 10.3 Subcontract Design and Development ........................................................................................................15 11.0 Inspection, Monitoring and Measurement ....................................................................................................15 11.1 Inspection and Test Plans .............................................................................................................................15 11.2 Quality Milestones........................................................................................................................................15 11.3 Monitoring and Measurement ......................................................................................................................16 11.4 Calibration of Measuring and Test Equipment.............................................................................................16 12.0 Nonconformances ...........................................................................................................................................16 12.1 General .........................................................................................................................................................16 12.2 Application ...................................................................................................................................................17 13.0 Corrective and Preventative Actions ..............................................................................................................17 13.1 General .........................................................................................................................................................17 13.2 Application ...................................................................................................................................................17 14.0 Turnover Strategy .........................................................................................................................................17 14.1 General .........................................................................................................................................................17 APPENDIX A - General Scope of Work APPENDIX B - Organization Chart APPENDIX C - Inspection & Test Plan APPENDIX D - Audit Schedule APPENDIX E – Forms and Checklists APPENDIX F – Pile Driving Requirements APPENDIX G - Environmental Monitoring (L. Potter & Associates) APPENDIX H - Dredging Quality Control Plan APPENDIX I - Risk/Hazard Assessment IDL MERIDIAN JV-PQP Project Quality Plan ii 1.0 Introduction 1.1 Corporate Quality Policy IDL MERIDIAN JV Meridian JV works to continually improve the quality of our products and services, meeting project requirements and exceeding client expectations. Quality is recognized as every employee’s responsibility. It is built into our work procedures and inherent in our corporate culture. 1.2 Project Quality Objective The objective of the Project Quality Plan (PQP) is to provide the basis for implementation of a quality assurance program, which will ensure that the work is undertaken in a controlled fashion according to established methods and procedures. This PQP intends to establish how the Company will provide trained and competent personnel and supervision on site to achieve accountability towards the quality objectives listed in this Plan. This plan reinforces the Company’s commitment to quality and to meet or exceed our Client’s expectations. By measuring the quality success factors listed below, the Company will measure the success of this project. Quality factors that shall contribute to the evaluation of the project shall include: the effectiveness of our implementation program our amount of re-work, Preventative Action Requests and Corrective Action Requests versus the number of Non-conformance Reports manpower turnover lessons learned audit report findings 1.3 Scope – See Appendix A This PQP provides guidance to the Company’s Quality Management System (QMS) and its requirements in conjunction with Client Standards and Specifications. This PQP is designed to assist field construction supervisors in the planning, inspection, documentation, and control of construction activities. In addition, this PQP defines overall responsibilities of the Project Management Team and defines activities required in order to meet these requirements. 1.4 Reference Documents Client specific specifications and standards, along with the Company’s applicable QMS procedures and processes are referenced in this document. These references are an integral part of the Quality Control Plan. IDL MERIDIAN JV-PQP Project Quality Plan Page 1of 18 2.0 Definitions and Acronyms The terms and abbreviation used in the Plan shall have the following meanings: Alteration – Any change in any item described on the original Manufacturer’s Data report that affects the pressure containing capability of a pressure vessel, fitting or pressure piping system. Non-physical changes such as an increase in the maximum allowable working pressure (internal or external) or design temperature of a pressure vessel shall be considered an alteration. A reduction in the minimum temperature such that additional mechanical tests are required shall also be considered an alteration. Approval - An act of endorsing or adding positive authorization, or both, but does not relieve the Constructors from fulfilling their contractual obligations. Certificate of Compliance (or Certificate of Conformance) - A written statement, signed by the Installer attesting that the items or services are in accordance with specified requirements (i.e. applicable Code, Standards, Specifications) and accompanied by additional information to substantiate the statement. Certification - The action of determining, verifying and attesting, in writing, to the qualifications of personnel or material. Certified Test Report - A written and signed document, approved by the Installer that contains sufficient data and information to verify the actual properties of items and the actual results of all required tests. Commissioning - The performance of tests with the objective of bringing individual system components into service and proving that a group of components will function together as designed to form an operational unit.. Conformity – Fulfillment of requirements (also called conformance). Continuous Improvement – activities carried out on a routine basis to enhance the Company’s ability to meet Client requirements and/or expectations. Corrective Action – Action taken to eliminate the cause of nonconformity in order to prevent recurrence. Defective Material - A material or component which has one or more characteristics that do not comply with specified requirements (i.e. applicable Code, Standards, Specifications) and which is judged unfit for the intended service. Defect - The non-fulfillment of intended usage requirements. Deviation - A non-conformance or departure of a characteristic from specified requirements. Documentation - Any written information describing, defining, specifying, reporting or certifying activities, requirements, procedures or results. Examination - An element of inspection consisting of investigation of materials, components, supplies or services to determine conformance to those specified requirements which can be determined by such investigation. Examination is usually non-destructive and includes simple physical manipulation, gauging and measurement. Field Engineer (F. Eng) - Any employee of IDL MERIDIAN JV Meridian JV designated by the President to have the responsibility and authority to maintain a Quality System and the organizational freedom to recognize quality problems and provide solutions to those problems. IDL MERIDIAN JV-PQP Project Quality Plan Page 2of 18 Hold Points - Mandatory milestones or points in the manufacturing process established by a jurisdiction and/or by the Company which require their witnessing or verification of selected characteristics of an item or process and beyond which the work shall not proceed. Inspection - Inspection is divided into two categories in accordance with ISO 9001 requirements as follows: In-process inspection - to inspect, test and identify completed products, installations and services in accordance with the project quality plan. Conformance can be determined by process or end use monitoring of the completed installations. Special process inspection - a continuous process as identified in the project quality plan where test results are not easily verified and where deficiencies or nonconformances may only become apparent after the project or installation is in use. Special processes are controlled by continuous monitoring to process procedures and the qualification of the process equipment and operating personnel. Inspection and Test Plan (ITP) – A plan set in place before the commencement of a project which outlines inspection, examination details and hold points as per the contract obligations, code requirements and client requirements. This document provides the framework for Quality Control document requirements along with the turnover package structure. Mechanically Complete - Means that Plant is mechanically operable but may not include completion of painting, insulation and other minor items. Non-conformance - A deficiency or deviation in characteristic, documentation or procedure which renders the quality of an item unacceptable or indeterminate. Examples of nonconformance include: physical defects, test failures, incorrect or inadequate documentation, or deviation from prescribed processing, inspection or test procedures. Notification Points - Selected activities during manufacturing/process which require witnessing or verification. Work beyond the selected activity may proceed. Objective Evidence – Information which can be proven true based on facts obtained through observation, measurements or other means. Order - Specifically applies to the procurement documents released to the Installer and includes Purchase, Contract, Contract Change and Release Orders. Pre-commissioning - Work, such as hydrostatic, pneumatic and other tests on lines, vessels, heaters, exchangers, electrical, instrumentation and mechanical equipment, performed by Installer to prepare Plant or parts thereof for "commissioning". Preventative Action – actions taken to eliminate the causes of a potential non-conformance or undesirable occurrence. Procurement Documents - Contractually binding documents that identify and define the requirements which items or services must meet in order to be considered acceptable by the Company. Qualified Procedure - A procedure which incorporates all applicable codes and standards, manufacturer's parameters and engineering specifications, has been proven adequate for its intended purpose and is accepted by the Company. IDL MERIDIAN JV-PQP Project Quality Plan Page 3of 18 Quality - The totality of features and characteristics of a product or service that bear on its ability to satisfy stated or implied needs. Quality Assurance (QA) - All those planned and systematic actions necessary to provide adequate confidence that a product or service will satisfy given requirements for quality. Quality Control (QC) - The operational techniques and activities that are used to fulfill requirements for quality. Quality Management - That aspect of the overall management function that determines and implements the quality policy. Quality Inspector (QI) – Any employee of IDL MERIDIAN JV Meridian JV designated by the Field Engineer to perform the quality duties as defined in this manual. The Quality Inspector reports directly to the Field Engineer on any quality related function. Quality Plan - A document setting out the special quality practices, resources and sequence of activities relevant to a particular product, service, contract or project. Quality Policy - The overall quality intentions and direction of an organization as regards quality, as formally expressed by top management. Quality Management System (QMS) - The organizational mixture, responsibilities, procedures, process and resources for implementing quality management. Ready for Commissioning - The moment when Installer and Customer agree the Plant, or part thereof, is installed in accordance with the Specifications as required to commence commissioning. Receiving - Taking delivery of an item at a designated location and accepting responsibility for the item. Repair - The process of restoring a non-conforming characteristic to a condition such that the capability of an item to function reliably and safely is unimpaired, even though that item still may not conform to the original requirement. Representative – Authorized to act as an official delegate or agent. Rework - The process by which a non-conforming item is made to confirm to a prior specified requirement by completion, re-machining, reassembling or other corrective means. Scope – Range of operation and goal of the referred section. The area covered by a given activity or subject. Specification - The document that prescribes the requirements with which the product or service has to conform. Surveillance - The continuing monitoring and verification of status of procedures, methods, conditions, processes, products and services, and analysis of records in relation to stated references to ensure that stated requirements for quality are being met. Testing - The determination or verification of the capability of an item to meet specified requirements by subjecting the item to a set of physical, chemical, environmental and/or operating conditions. Traceability - The ability to trace the history, application or location of an item or activity, or similar items for activities, by means of recorded identification. IDL MERIDIAN JV-PQP Project Quality Plan Page 4of 18 Training - The provision of instructions to or indoctrination of inspection staff with regard to specifications, drawings, codes and standards, company policy and procedures and any other documentation which is required to fulfill the inspection and quality control responsibilities for a project. Turnover - The stage of construction where Customer accepts a Plant or part thereof from Installer. Thereafter Customer accepts responsibility to commence commissioning. Any construction work after turnover point is done at Customer's request using Customer's work permit system. Validation – Validation is normally performed on the final product under defined operating conditions. Verification - An act of confirming, substantiating and assuring that an activity or condition has been implemented in conformance with the specified requirements. IDL MERIDIAN JV-PQP Project Quality Plan Page 5of 18 3.0 Organization and Responsibilities 3.1 Project QA/QC Organization The Project Manager will act as the head of corporate Quality Management, while an external Quality Auditor will provide independent assurance regarding the Company’s Quality Management System. Construction quality activities will be monitored by the Field Engineer with support from the Quality Inspectors. All personnel assigned to the QA function for the project will have the authority and operational freedom to: IDL MERIDIAN JV-PQP initiate actions to prevent occurrence of non-conformance; identify and record any quality problems; recommend or propose solutions to quality problems; verify implementation of solutions to quality problems; monitor processing of nonconforming products or services until the deficiency or unsatisfactory condition has been corrected; develop and implement QA procedures as approved by the President; coordinate QA/QC activities; and develop project specific QA/QC Plans. Project Quality Plan Page 6of 18 Corporate Quality Control Organizational Chart 3.2 Project Quality Responsibilities 3.2.1 General The Company’s responsibilities for Construction Quality are implemented through our Quality Management System, and conformance to applicable Codes and Standards. Our project-specific organizational chart is provided on the following page. The Company’s Quality Management Culture is founded upon the following responsibilities: IDL MERIDIAN JV-PQP Commitment to work together with all stakeholders in planning and building quality into the project Planned results will be achieved through monitoring Quality activities for effectiveness and assuring quality goals. Continual Quality control through inspections of work being independent of production; Management’s commitment in achieving maximum Quality results; Project Quality Plan Page 7of 18 Traceability of inspection records and documentation; The Project Management Team’s commitment to continuous monitoring of quality as work is ongoing. 3.2.2 Project Management Responsibilities Project Director Ensures appropriately trained personnel are assigned for a given project; Provides Company guidance and assistance to the Project Management Team; Assures that each department or organization under his direction understands and implements the requirements of the Company’s Quality Management System; Serves as a project sponsor whereby he receives and communicates any Client concerns to the appropriate Project Manager and provides guidance in determining corrective action; Assists the Project Manager in establishing corrective action plans for any adverse trends. Quality Auditor Performs written review of quality system established in performance of Customer’s work, and submits findings to Project Management Team and to President; Issues periodic reports with regard to Company Quality Management System. Project Manager (PM) In conjunction with the Field Engineer, determine the specific Quality requirements for the construction portion of a project. Ensure procedures are being developed and incorporated into a project specific Quality Manual for construction; Arrange for the review of each contract to ensure that Quality requirements are adequately defined and documented; Identify the responsibility for each design activity, assign the design to qualified personnel equipped with adequate resources and identify organizational interfaces between engineering, procurement and construction groups; Select Installers/Suppliers on the basis of their ability to meet Quality requirements; outlined in the Project Quality Plan and strategy; Ensure training is available and ongoing through the course of the project to enable the highest level of competency required to produce a final product in keeping with the customer’s quality expectations. Quality Engineer: The Quality Engineer ensures that any additional procedures shall be developed and published as required. Procedures shall be distributed and initiated by project supervision and verified by quality control inspection. IDL MERIDIAN JV-PQP Project Quality Plan Page 8of 18 Assign qualified staff to witness tests, verify installation procedures, perform inspections and document findings; Identify, report and resolve quality problems and verify implemented solutions; Verify received material/equipment conforms to specifications; Advise of non-conformances and recommended remedial action; Verify that inspections, tests, installations and documentation adhere to Construction quality program; Ensure marked-up drawings show current status of accepted work; Verify records are filed/stored safely; Site Superintendent (SS): In conjunction with the Project Manager, the Site Superintendent shall be responsible for the daily construction activities of all trades, sub trades and approved subcontractors. The SS shall ensure that the craft personnel are trained and qualified to perform the work. Shall monitor progress and schedule to ensure adequate manpower and field supervision is available so that quality is not sacrificed for production or schedule. Perform regular “walkabouts” throughout the construction site and interact with craft personnel and support quality objectives. Commercial Manager (MM): Verify purchasing, expediting, warehouse, lay down and storage of materials conforms to Construction Quality program; Coordinate receiving, reordering, handling, storage documentation and inventory control; Verify non-conforming material/equipment is segregated, tagged, documented and placed in confinement; and Coordinate quality requirements with site supervision. Quality Inspector: IDL MERIDIAN JV-PQP Perform field tests and inspections for soil, concrete, structural, equipment, piping, electrical, instrumentation, welding, and other installations as required by Customer, Regulatory Authorities and the Company Management. Issue reports related to tests and inspections; Maintain filing system to include test reports, radiography, inspection reports, nonconformance reports, corrective action taken and instructions to Installers; and Ensure maintenance, calibration and safekeeping of test instruments/equipment Project Quality Plan Page 9of 18 4.0 Implementation Plan 4.1 General Once reviewed, approved and issued for construction, the Field Engineer, with support from the Project Manager, will ensure the implementation of this Quality Plan. To ensure full implementation, the Field Engineer or their designate will be responsible for conducting points 4.2 to 4.4. 4.2 Orientations 4.2.1 Quality orientations will be conducted for all project personnel. The Field Engineer or their designate will conduct these orientations at the site indoctrination stage and will provide personnel with an understanding of: a) Project Quality Plan Objectives b) Everyone’s responsibility to overall quality on the project c) How as a team, a quality product can be delivered to our Client 4.2.2 Attendance is mandatory, and a more in depth orientation will be provided for direct field supervision. 4.3 Team Building To establish trust and instil the team mentality in all personnel, there will be team building sessions and regular Quality Information Meetings. 4.4 Continuous Improvement Through our lessons learned, review of PAR and CAR implementation and audit report findings, continuous improvement initiatives will be used to measure Quality Plan effectiveness. 5.0 Quality Plan and Execution Procedures 5.1 General 5.1.1 The Quality Management System (QMS) utilized by the Company has been developed to provide a common structure to capture, evolve and communicate IDL MERIDIAN JV Meridian JV’ best practices. By effectively using the QMS the Company will be able to increase our ability to meet our customer’s requirements, reduce rework, improve the efficiency of our business and foster better internal understanding of our business processes. 5.1.2 The project schedule, in conjunction with this Project Quality Plan, has been developed to provide direction to the Project Management Team for the successful execution of this project. These plans are used as guidance to navigate the Company’s QMS and ensure all required documentation is identified, and the proper revision is being utilized. 5.1.3 IDL MERIDIAN JV-PQP This quality plan has been developed with a primary focus on defining the Company’s key business practices and Code related practices that shall be implemented on site. This plan will be reviewed to ensure alignment with Client practices. Project Quality Plan Page 10of 18 5.2 Auditing 5.2.1 Periodic audits are conducted to verify compliance of this Project Quality Plan with aspects of the QMS and to determine the overall effectiveness of the program. Personnel not having direct responsibilities in the areas being audited conduct the audits and the results are reviewed by management having responsibilities in the area audited. 5.2.2 An audit schedule is provide in Appendix E. A management review is conducted at least once per year, scheduled by the Project Manager and/or by the appropriate corporate support. 5.2.3 A typical audit report will contain, at minimum, items as follows: Types of findings. Frequency of findings. Severity of findings. Adequacy of responses. Response time. Planned corrective actions. Actual corrective actions. Timeliness of corrective action completion. 5.2.4 Management will typically review previous quality management review results, along with the project quality plan implementation requirements, audit reports, implementation of Corrective Actions, engagement of client satisfaction, and overall company QMS with respect to Company policy statement, objectives, and goals. 5.2.5 Third party participation within the Company’s QMS and this Project Quality Plan are anticipated to include both Client interaction and subcontractors’ quality management systems in a flow-through or noted chain of custody responsibility. At a minimum, the Client is invited to audit the periodic reports along with their own periodic reviews of this Project Quality Plan implementation to provide feedback and determine effectiveness of their overall program. Further, subcontractors wholly engaged under the Company in the project will also be bound to follow as a minimum, the Company’s QMS and this Project Quality Plan. 5.3 Training 5.3.1 Company functional leaders are responsible for ensuring that their respective staff is appropriately trained on the Company’s QMS elements, including changes and the technical functions they are assigned to perform. 5.3.2 Training procedures are documented and records maintained to document implementation. 6.0 Risk Identification and Assessment The Company shall perform an assessment to identify potential hazards and risks specific to the Project. These hazards and risks shall be logged, and have possible mitigation plans associated IDL MERIDIAN JV-PQP Project Quality Plan Page 11of 18 to them as part of a Risk Management Plan. Risks shall be based on measureable performance indicators and shall take into consideration levels of variance to ensure a successful project outcome. 7.0 Control of Documents and Data 7.1 General Controlled documents such as master drawings, Client Standards and Specifications, EWP’s, Quality Bulletins, Turnover packages, and Client correspondence will be handled in accordance with Owner requirements as well as the Company’s QMS requirements. 7.2 Document Control 7.2.1 Through the use of Excel spreadsheets, the Document Controller will: a) assure that the latest revision of controlled documentation is issued as per the distribution matrix b) track and log all applicable transmittals c) maintain a library of all issued project documentation including superseded documentation d) control and maintain applicable Sub-contractor documentation 7.2.2 Construction personnel listed on the distribution matrix are responsible for ensuring that all hard copies of out dated documents are removed from circulation and replaced by the current revision. 7.2.3 It is important that the QA/QC personnel understand the deliverables and make sure that all other groups are aware of the deliverables. IDL MERIDIAN JV-PQP Project Quality Plan Page 12of 18 7.3 Management of Change A change management system will be employed on the Project to ensure that changes are reviewed, approved, and controlled in a manner that will not compromise safety, quality or technical requirements. The Company has developed a Request for Information (RFI) system of its own. The Company’s Request for Information and Change Management key documents are listed below. Document Number Document Title IDL MERIDIAN JV-QA010F1 IDL MERIDIAN JV-QA010F2 IDL MERIDIAN JV-CM003 IDL MERIDIAN JV-CM003F1 IDL MERIDIAN JV-CM003F2 Request for Information (RFI) Revision Number 1 RFI Log 0 Subcontract Change Orders 0 Change Order Notification 0 Change Order Log 0 8.0 Customer Communication 8.1 General 8.1.1 Communication between the Company and the Client shall be recorded in writing and retained with document control. 8.1.2 The Project Manager (or designate), and the Field Engineer (or designate) shall be the main points of contact for the Client. The PM and the F. Eng are responsible to ensure Client instructions or concerns are dealt with appropriately and in a timely fashion. They shall also ensure that any directions or changes implemented by Client requests are documented accordingly. 8.1.3 The PM and the F. Eng shall be responsible to report all possible concerns, questions, and current project status to the Client at scheduled meetings or through documented correspondence, agreed upon by the Company and the Client. 8.2 Reporting Reporting of milestones and objectives will be produced on an agreed schedule. 8.3 Records Means of communication will be fax, email, or written documentation. The minutes of meeting will serve as the documentation for communication. IDL MERIDIAN JV-PQP Project Quality Plan Page 13of 18 9.0 Identification and Traceability 9.1 Procurement of Materials and Receiving Receiving materials is the initial stage where materials shall be inspected for conformance to project requirements. Items deemed acceptable to use on site shall be marked in accordance with IDL MERIDIAN JV-MM-002. In these procedures purchasing and receiving of materials is addressed, as well as how Client supplied materials will be handled. 9.2 Traceability for Customer Property The company ensures that customer property, while under the control or use of our organization, is appropriately identified, protected, and maintained. In the event that any customer property is damaged and/or lost the customer is informed and adequate records are maintained. The Company’s key documents for Procurement and Receiving are listed below. Document Number IDL MERIDIAN MM-001 IDL MERIDIAN MM-001F1 IDL MERIDIAN MM-001F3 IDL MERIDIAN MM-002 IDL MERIDIAN MM-002F3 IDL MERIDIAN MM-002F4 Document Title JV- Purchasing Revision Number 1 JV- Purchase Request 0 JV- Purchase Order Log 0 JV- Receiving (Please see T-12) 1 JV- Loss/Damage Report 1 JV- Loss/Damage Report Log 1 10.0 Design and Development Process 10.1 General Any design activities required by the Client will be performed by Company personnel with appropriate experience and qualifications, or will be subcontracted to other firms with the appropriate experience and qualifications. Before design work begins, relevant design standards and Client criteria and specifications will be taken into consideration. Scheduling and deadlines for submittals are tracked by the Project Manager (or designate), who communicates these requirements to designers and checks to ensure design work is progressing in a timely manner. 10.2 In-House Design and Development All design and development activities performed by Company personnel will be fully reviewed and verified by a co-worker or manager with the appropriate experience and qualifications. All calculations performed and drawings created will be kept in a project-specific work file. IDL MERIDIAN JV-PQP Project Quality Plan Page 14of 18 Reviewers will specifically address the design criteria put forward by the Client as well as any errors or omissions that may have occurred in the design process. They will initial and date the documents on completion of the review. Any review comments will be permanently attached to the file, together with completion/correction notes from the designer. On completion of the review and correction process, a finalized copy of the design drawings and calculations will be sent to the Client’s engineer for further review and approval for use on the project. No documents will be issued for use until written approval is received from the Client’s engineer. 10.3 Subcontract Design and Development Each subcontractor performing design and/or development work on behalf of the Company will be provided with all relevant Client specifications and design criteria. The subcontractors will either provide all design calculations to the Company for review, or provide drawings or other documentation that has been stamped by a professional engineer. This design work will be reviewed and verified by project personnel with experience in the construction and/or installation of such systems (typically the Project Manager, Field Engineer, and/or Site Superintendent), with an emphasis on ensuring that design work provided by each subcontractor coordinates with the rest of the systems designed for the project and meets Client design criteria. Company reviewers will provide written review comments to the subcontractor as applicable. Upon Company acceptance of design work, copies of design drawings and/or calculations will be forwarded to the Client’s engineer for review and approval for use on the project. No documents will be issued for use until written approval is received from the Client’s engineer. 11.0 Inspection, Monitoring and Measurement 11.1 Inspection and Test Plans Upon award of a project, an Inspection and Test Plan is formulated. This ITP provides the foundation of the project specific inspection plan. This plan includes our standard quality system as a minimum, but can be edited to suit particular project conditions prior to project start. The Company’s documents for ITP development are listed below. Document Number Document Title IDL MERIDIAN JV-QC- ITP and Turnover Preparation 011 IDL MERIDIAN JV-QC- Inspection and Test Plan 011F1 Revision Number 0 0 11.2 Quality Milestones Quality Milestones will be set prior to project start. These items will follow the construction milestones by utilizing the site schedule, and are identified in the Inspection and Test Plans as hold or witness points. These milestones will be incorporated into the schedule and reported on at regularly scheduled progress meetings. IDL MERIDIAN JV-PQP Project Quality Plan Page 15of 18 11.3 Monitoring and Measurement Progress will be measured and monitored through survey work and field reports as well as the inspections and testing required in the Inspection and Test Plan. The Company’s documents regarding survey standards and field reporting are listed below. Document Number Document Title Revision Number IDL MERIDIAN JV- Survey Control 0 CON-100 IDL MERIDIAN JV- Field Book Log 0 CON-100F1 IDL MERIDIAN JV- Field Observation Report 0 CON-000F1 IDL MERIDIAN JV- Field Inspection Report 0 CON-000F2 IDL MERIDIAN JV- Punch List 0 CON-000F3 IDL MERIDIAN JV- Reinstatement Proposal 0 CON-000F4 11.4 Calibration of Measuring and Test Equipment Measuring and testing equipment used for verification purposes is controlled to assure the equipment has the necessary range, capability, accuracy, precision and stability to perform the given functions. The Company’s procedure for Calibration of Measuring and Test Equipment is listed below. Document Number Document Title IDL MERIDIAN JV- Calibration of Measuring and Test Equipment QC-008 IDL MERIDIAN JV- Instrument Calibration Report QC-008F1 IDL MERIDIAN JV- Calibration Verification Report QC-008F2 Revision Number 1 1 1 12.0 Nonconformances 12.1 General The Nonconformance system will be in place to provide objective evidence and information that can be utilized to build a corrective action and ensure continuous improvement during the project. The Nonconformance system will help identify and correct any inconsistencies in our products and performance. IDL MERIDIAN JV-PQP Project Quality Plan Page 16of 18 12.2 Application Nonconformances can include products and services, purchased supplies used for fabrication, customer complaints, and all aspects of the QMS that includes deviation from documented procedures. The key documents for nonconformance reporting are listed below. Document Number Document Title IDL MERIDIAN JV-QA- Nonconformance System 005 IDL MERIDIAN JV-QA- Nonconformance Report 005F1 Revision Number 2 1 13.0 Corrective and Preventative Actions 13.1 General Corrective and Preventative Actions are initiated to correct and prevent a potential problem or Nonconformance. These items may be initiated by management and submitted to QA; but can also be identified and issued as an action item from the regular review of the project specific quality manual, or as a preventative measure if a pattern is identified in project nonconformances. 13.2 Application 14.2.1 The Corrective and Preventative Action systems will improve products, processes, QMS, and customer service. 14.2.2 The use of these systems will help reduce the need for nonconformances. 14.2.3 Corrective and Preventative actions will help put into place permanent improvements and changes. 14.2.4 With proper use Corrective and Preventative actions will help reduce the reoccurrence of problems through identification of root causes. 14.0 Turnover Strategy 14.1 General Turnover documentation will be used to verify completion of construction milestones. Turnover documentation will be kept in hardcopy format that is accessible to the client for review and auditing. All documents and data produced during the project and considered quality records will be turned over to the Client. Turnover will be assembled into packages according to Client requirements. The Company’s turnover documentation is listed below. IDL MERIDIAN JV-PQP Project Quality Plan Page 17of 18 Document Number Document Title IDL MERIDIAN JV-QCTurnover Notice 016F1 IDL MERIDIAN JV-QCCustody Transfer Release Form 016F2 IDL MERIDIAN JV-QCQuality Documentation Release 016F3 IDL MERIDIAN JV-PQP Project Quality Plan Revision Number 0 0 0 Page 18of 18 APPENDIX A General Scope of Work APPENDIX B Organization Chart APPENDIX C Inspection & Test Plan APPENDIX D Audit Schedule APPENDIX E Forms & Checklists Document Number Document Title IDL MERIDIAN JVMM-001 IDL MERIDIAN JVMM-001F1 IDL MERIDIAN JVMM-001F3 IDL MERIDIAN JVMM-002 IDL MERIDIAN JVMM-002F1 IDL MERIDIAN JVMM-002F2 IDL MERIDIAN JVMM-002F3 IDL MERIDIAN JVMM-002F4 IDL MERIDIAN JV-QA010 IDL MERIDIAN JV-QA010F1 IDL MERIDIAN JV-QA010F2 IDL MERIDIAN JV-CM003 IDL MERIDIAN JV-CM003F1 IDL MERIDIAN JV-CM003F2 IDL MERIDIAN JV-QC011 IDL MERIDIAN JV-QC011F1 IDL MERIDIAN JVCON-100 IDL MERIDIAN JVCON-100F1 IDL MERIDIAN JVCON-000F1 IDL MERIDIAN JVCON-000F2 IDL MERIDIAN JVCON-000F3 IDL MERIDIAN JVCON-000F4 IDL MERIDIAN JV-QC008 Purchasing 1 Purchase Request 0 Purchase Order Log 0 Receiving 1 Material Receiving Report (MRR) 0 Daily Receiving Log 1 Loss/Damage Report 1 Loss/Damage Report Log 1 Request for Information System 1 Request for Information (RFI) 1 RFI Log 0 Subcontract Change Orders 0 Change Order Notification 0 Change Order Log 0 ITP and Turnover Preparation 0 Inspection and Test Plan 0 Survey Control 0 Field Book Log 0 Field Observation Report 0 Field Inspection Report 0 Punch List 0 Reinstatement Proposal 0 Calibration Equipment of Revision Number Measuring and Test 1 IDL MERIDIAN 008F1 IDL MERIDIAN 008F2 IDL MERIDIAN 005 IDL MERIDIAN 005F1 IDL MERIDIAN 016F1 IDL MERIDIAN 016F2 IDL MERIDIAN 016F3 JV-QC- Instrument Calibration Report 1 JV-QC- Calibration Verification Report 1 JV-QA- Nonconformance System 2 JV-QA- Nonconformance Report 1 JV-QC- Turnover Notice 0 JV-QC- Custody Transfer Release Form 0 JV-QC- Quality Documentation Release 0 APPENDIX F Pile Driving Requirements APPENDIX G Environmental Quality Plan
