ASV23002 – Bidding Instructions
Dear Sir/Madam,
The NATO Support and Procurement Agency has a requirement for the supply of the
materiel described in the Statement of Work V1.4 dated 02 August 2023 and in the “List of
Items” attached to this Request for Proposal (RFP).
You are invited to submit a firm fixed price proposal, based on delivery – FCA Contractor’s
facilities (Incoterms 2020).
IMPORTANT NOTES:
There are eighteen (18) Items in the RFP and eighty four Line Items (L/Is 10 to 840) due
to different required sizes.
1. Partial Bidding per Item is allowed.
Example: Bidders can quote only for Item 1, Item 5, Item 18 etc
2. Partial Bidding per Line Item (L/I for different sizes) is allowed as follows :
a) At least one (1) out of one (1) L/I (of one Item) shall be quoted.
Example: Item 2
b) At least one (1) out of two (2) L/Is (of one Item) shall be quoted.
Example: Item 1
c) At least three (3) out of five (5) L/Is (of one Item) shall be quoted
Example: Item 4
d) At least five (5) out of eight (8) L/Is (of one Item) shall be quoted.
Example: Item 10
3. The minimum proposed quantity per quoted Line Item and per Delivery Range
Category (DRC) shall be equal or greater than the Minimum Acceptable
Quantity (MAQ), as indicated in column H of the Price Proposal Form.
4. Bidders are allowed to submit proposals for various DRCs – see Part 5 Evaluation Criteria
5. A single Unit Price shall be proposed per Item irrespective of the required or
proposed sizes (L/I)
6. NSPA reserves the right to award contracts for lower quantities, per Item (and L/I),
than the indicated estimated quantities.
Bidders may seek clarification on potential uncertainties in the RFP. Questions and
answers will also be added and incorporated into the RFP documentation and published
on the NSPA website. Throughout this process NSPA will not disclose the source of the
enquiry.
Any request for clarification shall be in writing, e-mail (preferred), and presented within
attached form named “Questions and Answers Form”
Deadline for submission of any QUESTIONS will be one week before the RFP
Closing date.
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IMPORTANT NOTES ON MATERIAL EXPORT
For non-U.S. vendors:
•
For proposals for material not originating in the U.S. / not to be shipped from the U.S.:
o
•
In case of Incoterm “FCA Contractor’s facilities”, the contractor has to obtain the
export license or export under existing licenses, if necessary.
For proposals for material originating in the U.S. with place of delivery “FCA” in the
U.S., to be delivered through the NSPA freight forwarder (JAS):
o
o
The same rules as for U.S. vendors apply (see below).
To be included in the proposal:
-
Name, address, POC, phone, and fax number of the U.S. subcontractor.
For U.S. vendors:
•
For proposals for material with place of delivery “FCA” in the U.S., delivered through
the NSPA freight forwarder (JAS):
o
For defense items:

For Significant Military Equipment (SME) designated as being under the
jurisdiction of the U.S. Department of State, the contractor shall obtain the
export license. A copy of the export license must be sent to the NSPA POC
and to JAS before the material is shipped.
To be included in the proposal:

-
A statement that the item is Significant Military Equipment, and that
the vendor possesses an export license or will apply for one.
-
The Schedule B Export Code. For details see
http://www.census.gov/foreign-trade/schedules/b/index.html
For non-SME material: NSPA purchases most of the material for use in a
NATO weapon / defense system. In these cases it is assumed that ITAR
(22 CFR) U.S. Munitions List applies. The NSPA freight forwarder
possesses the necessary Department of State DSP-5 Export Licenses.
To be included in the proposal:
o
-
The U.S. Munition List (USML) Category. For details see
http://www.fas.org/spp/starwars/offdocs/itar/p121.htm
-
The Schedule B Export Code. For details see
http://www.census.gov/foreign-trade/schedules/b/index.html
For non-defense items:

If it is the vendor’s position that the material is not a defense item (i.e. not
specifically designed, manufactured, modified, configured, or adapted for a
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particular defense / weapon system) and therefore shouldn’t be shipped
under a U.S. Department of State export license,
the proposal must include:
-
A statement that the material is a non-defense item, i.e. “NLR” (No
license required)
-
The Schedule B Export Code. For details see
http://www.census.gov/foreign-trade/schedules/b/index.html
-
The Export Control Classification Number (ECCN). For details see
http://www.bis.doc.gov/licensing/exportingbasics.htm
Note: Please ensure that the material is indeed a civilian item and not a
“dual-use” item (i.e. a civilian item with military applications) which
falls under defense trade controls.

If the non-defense item is subject to be exported under a license to be
issued by the U.S. Department of Commerce, the vendor has to obtain this
license too and send a copy to the NSPA POC and JAS before the materiel
is shipped.
To be included in the proposal:
-
A statement that the item will be exported under a license by the
U.S. Department of Commerce and that the vendor possesses an
export license or will apply for one.
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Table of contents
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
CONSIDERATION OF ALL INFORMATION .............................................................. 5
BIDDER'S RESPONSIBILITY .................................................................................... 5
FORMER NSPA STAFF ............................................................................................ 5
BALANCING OF PRODUCTION................................................................................ 5
EVALUATION CRITERIA ........................................................................................... 6
ALTERNATIVE ITEM(S) ............................................................................................ 7
AUTHORISED SIGNATURE ...................................................................................... 8
VALIDITY ................................................................................................................... 8
PRICES, CURRENCY AND PAYMENT ..................................................................... 8
CONDITION OF MATERIEL ...................................................................................... 8
QUALITY ASSURANCE ............................................................................................ 8
LATE OFFERS .......................................................................................................... 9
NO NSPA COMMITMENT ......................................................................................... 9
PRE-AWARD SURVEY ............................................................................................. 9
INSTRUCTIONS FOR PROPOSAL FORWARDING .................................................. 9
ALLEGATIONS OF UNDULY RESTRICTIVE SPECIFICATIONS .............................10
BID OPENING ..........................................................................................................10
INFORMATION ON CONTRACT AWARD ................................................................10
NSPO PROCUREMENT REGULATIONS / NSPA OPERATING INSTRUCTION .....10
PUBLICATION OF CONTRACT AWARDS ...............................................................10
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1. CONSIDERATION OF ALL INFORMATION
Your proposal must be prepared after careful consideration of all information provided in
this RFP. In order for your proposal to receive an accurate evaluation it must conform to
the terms of this RFP. Non-conforming or incomplete proposals may be refused
consideration for award of a contract.
2. BIDDER'S RESPONSIBILITY
With the submission of a proposal, the bidder guarantees that it has read the NSPA
Supplier Code of Conduct and acknowledges that this Code of Conduct provides the
minimum standards expected of the bidder, its employees, subsidiary or affiliate entities
and subcontractors, should it be selected for award in accordance with the terms of this
RFP.
Furthermore, the bidder guarantees that it is in possession of all the necessary intellectual
property rights in force in the countries where the items will be manufactured and / or
services will be performed, under the resulting contract and in other countries where the
intellectual property rights are in force. It is the sole responsibility of the bidder to obtain
any licenses necessary for the performance of this contract and for making any other
arrangements required to protect NSPA from any liability for intellectual property rights
infringement in said countries. The bidder will at its expense hold NSPA harmless and
fully indemnify NSPA against all damages, costs, charges, expenses and the like arising
from or incurred by any reason of any infringement or alleged infringement of intellectual
property rights in consequence of the provision of the service and / or materiel.
You will be solely responsible for the performance of the contract resulting from this RFP.
The fact that NSPA allows to subcontract or to call upon a third party for the performance
of any part of the contract does not relieve you of your responsibility.
3. FORMER NSPA STAFF
Any bidder who proposes to employ former NSPA staff member(s) in the performance of
this contract shall specifically identify the individual(s) and the position for which they will
be hired. If NSPA determines that the former NSPA staff members will be employed in
supporting a requirement for which they were personally and substantially involved while a
NSPA employee, the bidder’s proposal may be removed from further consideration for
award. Failure to disclose such employment shall result in the immediate removal of the
bidder’s proposal from further consideration for award. This restriction shall be in effect
for a period of two years after the former NSPA employee concludes their employment
with the Agency, unless authorized in writing by the NSPA General Manager or their
authorized representative.
4. BALANCING OF PRODUCTION
For contracts amounting to EUR 80,000.- or more, or equivalent in another currency,
NSPA takes into account a “balanced production” policy. Under this policy, when offers
from firms of different participating NSPO member states are otherwise similar, contract
award is made to that bidder whose country, at time of award, is poorly placed in terms of
balance, provided that the offer does not exceed the lowest offer by more than a certain
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percentage (10 % or 20 % depending on the relative position of the countries in terms of
balancing) and the bidder agrees to match such lowest offer. Relative positions of the
countries in terms of production balancing are determined by using the ratio “R”; value of
the contracts placed by NSPA in a country compared with the value of sales made to the
same country. The three categories in the NSPA scale of balancing are well-placed, less
well-placed and poorly-placed, the latter category having the lowest ratio.
5. EVALUATION CRITERIA
The criteria, which NSPA will employ in selecting the successful offerer are indicated in
the “List of Items” attached hereto.
The criteria which NSPA will employ in selecting the successful bidder will be by order of
importance:
1. Commercial Compliance:
a. Responsiveness and compliance with the conditions of the RFP, including
acceptance of NSPA Terms and Conditions, General Provisions (Supply) and
Termination for Convenience.
b. Compliance with the maximum Delivery Time of 6 Months
c. Compliance with the indicated Minimum Accptable Quantity (MAQ) per L/I and the
minimum acceptable partial quotation per L/I, in case that all L/is of an Item are not
quoted.
d. Exceptionally, offers with Delivery Time above 6 Months (181 days and above) may
be considered only if no offers are received for the below requested Delivery Range
Categories (DRC). In this case, the technically compliant offer with the shortest
delivery may be considered for award.
All offers per Item (and L/I when applicable) will be allocated into the following “Delivery
Range Categories” DRC, based on the proposed delivery days:
• DRC #01: From 0 to 90 calendar days
• DRC #02: From 91 days to 180 calendar days (6 months)
2. Technical Compliance:
Provision to NSPA of a complete and compliant Technical Proposal demonstrating full
compliance with the requirements. The Bidder shall submit a full-fledged proposal
inclusive of all mandatory information, documentation and certificates specifically required
in the RFP package (see Exhibit Part A – TECHNICAL PROPOSAL)
Technical Evaluation will start with offers per Items (and L/Is when applicable) allocated
into DRC #01.
NSPA reserves the right to not technically evaluate offers, allocated into subsequent
DRCs, provided that the requirement per Item can be totally fulfilled by DRC #01.
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3. Prices:
Provision of the best price proposal with the best delivery timelines.
The attached excel File, named “ASV23002 – Price Proposal Form”, shall be used in this
respect. (Please refer to guidance in Exhibit Part B – PRICE PROPOSAL.)
Identification of lowest price per Delivery Range Category (DRC):
• DRC #01 (identify the lowest)
• DRC #02 (identify the lowest)
NOTE: The prices offered as the result of this RFP must be fair and reasonable as
determined by NSPA. NSPA might request price breakdown, catalogue prices, copies of
contracts with other national and/or international government entities etc.) in order to
conduct a fair evaluation based on clear and substantially documented prices.
Selection for award:
1.
The lowest priced (unit price) technically compliant offer per Item in DRC #01 will be
selected for award.
If no offer (or no technically compliant offer) is submitted per Item in DRC #01, the
lowest (unit price) technically compliant offer of DRC #02 will be selected for award.
2.
If the lowest priced (unit price) technically compliant offer per Item does not cover the
total estimated quantity, the second lowest priced technically compliant offer per Item
of DRC #01 will be also selected for award ONLY for the remaining quantity.
This pattern will be repeated with all offers of DRC #01 and until (if possible) the total
estimated quantity can be fulfilled by offers within DRC #01.
3.
The pattern, described in point 2 above will be repeated in the subsequent, DCR #02,
if necessary, in order to reach the total required quantity per Item and (L/I).
NSPA, to the best interest of its Customer, and ONLY for the last selected offer of
DRC #01, as described above, reserves the right to select for award the lowest priced
technically compliant offer from the subsequent Delivery Range Category (DRC #02)
under the condition that the lowest priced technically compliant offer of DRC #02 is at
least 30% lower than the initially selected offer for award. If this right is exercised,
NSPA will continue the selection of offers within DRC #02 until the completion of the
total requested quantity per Item.
6. ALTERNATIVE ITEM(S)
If you desire to submit a proposal for an alternative item(s), you may do so in addition to
the main proposal submitted in response to this Request for Proposal. Proposals for
alternative items shall be submitted with a complete description of the proposed items,
and be accompanied with a certificate stating that the items offered are fully
interchangeable with the requested items (same form, fit and function) or an explanation
given on how they differ. An alternative proposal may be considered for technical
evaluation only if the main proposal was deemed lowest priced technically compliant.
When a stock number is superseded, the bidder will so indicate in its offer furnishing the
new stock or part number. In case of inconsistency between the National/NATO Stock
Number and the Part Number, the NATO Stock Number will govern.
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7. AUTHORISED SIGNATURE
Your proposal must be signed by an official authorized to bind your firm to a contract. If
your proposal is submitted electronically the authorized signature should be scanned.
Proposals submitted in response to this RFP are binding offers and, on acceptance by
NSPA, constitutes a binding contract.
8. VALIDITY
Your proposal shall be valid until the “Offer Validity” date indicated on the first page of this
RFP. The proposal must be submitted in the English or French language. If not sent by
fax or email, the proposal must be submitted in duplicate.
9. PRICES, CURRENCY AND PAYMENT
Prices may be quoted in the currency of any NSPO member state. However, all the
prices must be quoted in the same currency and this currency will be reflected in the
resulting contract and used for payments made thereunder.
Comparison of the price quotations will be made in euro; the exchange rates to be used
for the purposes of such price comparison will be the rates that are published by ECB–
European Central Bank and updated every first working day ( Following ECB Calendar) of
the week of the bid closing date.
NSPA payment terms are 30 days net upon receipt of Contractor’s invoices duly
documented as contractually provided for. Discount for early payment shall be indicated in
your proposal.
NSPA payments will be made to the bank account provided by the Contractor at time of
registration to the NSPA source file or to the bank account identified by the Contractor at
time of contract award. NSPA will only accept to make payments on an account in a bank
located in a NATO Nation.
10. CONDITION OF MATERIEL
The condition of the materiel should be new of current production.
11. QUALITY ASSURANCE
The Contractor is responsible for maintaining effective control of the quality of materiel.
In those cases where the Contractor is required to meet the requirement of an AQAP, the
Contractor must provide a Certificate of Conformity (CoC). If not the manufacturer, the
Contractor shall provide a copy of the CoC received from the original manufacturer.
Government Quality Assurance (GQA) services may be required for the items on the
list attached to this RFP.
When GQA services are required, the place of inspection shall be indicated in the
proposal if different from the point of delivery.
Information on NATO Quality Assurance Standards may be found at the following web
site: http://nso.nato.int/nso/nsdd/ListPromulg.html
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12. LATE OFFERS
Proposals received after the “Offer Closing Date – 24:00 hrs Luxembourg time” indicated
on the first page of this RFP shall, as far as a contract award is concerned, be rejected
without consideration. However proposals posted prior to the Offer Closing Date (valid
postal stamp) will be considered as long as they are received before an award is made. If
only one offer is received and it is received after the closing date, NSPA reserves the right
to consider such offer.
13. NO NSPA COMMITMENT
This RFP is not a commitment that an award of contract will be made. NSPA reserves the
right to reject any or all proposals. No payment for costs incurred prior to entering into a
contract will be made by NSPA. NSPA reserves the right to award a contract for any or
part of the items solicited with this RFP.
14. PRE-AWARD SURVEY
If after the submission of a proposal you are considered for an award of a contract, NSPA
reserves the right to conduct a survey of your technical and facility capabilities. A preaward survey is normally performed for higher value contracts.
15. INSTRUCTIONS FOR PROPOSAL FORWARDING
The means of transmitting your proposal are left to your discretion, by post, by private mail
service, by email, by fax, or by a bid application using a secure protocol (https). Proposals
submitted electronically (email or secure protocol) must conform to currently supported
Microsoft-Office versions (preferably MS-Word, MS-Excel) or PDF.
Email: Your offer must be sent to the following address: procurement@nspa.nato.int and
make reference to the RFP Collective Number.
Please be aware that the maximum capacity for incoming mail at NSPA is 10 MB. In case
that your offer is larger it must be compressed to fit the 10 MB limit or sent in several
parts.
Secure protocol: Your offer can also be submitted using a secure protocol (https) into the
NSPA system. For this purpose select the button “Bid” when you display the details of the
RFP in the Internet and follow the instructions.
A proposal that is received "incomplete" when the closing date deadline is reached,
cannot be accepted. In case the proposal is mailed it has to be submitted to the following
address and should mention:
NATO SUPPORT AND PROCUREMENT AGENCY (NSPA)
Procurement Division, Attn.: PP-A
RFP Collective n°: ASV23002
L-8302 CAPELLEN (Luxembourg)
Please submit your offer in three different files, containing:
•
•
•
First file:
Second file:
Third file:
Cover Letter
Part A - Technical Proposal
Part B – Commercial and pricing proposal
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16. ALLEGATIONS OF UNDULY RESTRICTIVE SPECIFICATIONS
If your company believes that the wording of this Request for Proposal (RFP) unduly
restricts competition, a formal complaint may be submitted not more than 15 days after
the release of the RFP.
The formal complaint must be submitted in writing to the cognizant Senior Procurement /
Contracting Officer (jeroen.koevoets@nspa.nato.int) identified in the RFP with a copy to
the NSPA Competition Advocate at competition.advocate@nspa.nato.int, must detail the
specific areas in which it is believed that the requirements of this RFP unduly restrict
competition and must request that NSPA suspend the procurement process. If the Senior
Procurement / Contracting Officer is unable to resolve the complaint satisfactorily, the
bidder shall be so informed and the complaint shall be forwarded thereafter by the Senior
Procurement / Contracting Officer to the Competition Advocate for resolution. The
Competition Advocate will convene an independent Complaints Committee to evaluate the
complaint and will endeavour to advise the complainant of the outcome, within 15 working
days after the Committee has met. The decision of the Complaints Committee in such
cases shall be final.
17. BID OPENING
The Monday following the bid closing date of this RFP, NSPA will post on its portal, at the
following link:
https://www.nspa.nato.int/business/procurement/bid-awards, the names of the companies
who have submitted an offer within the bidding period of this RFP.
18. INFORMATION ON CONTRACT AWARD
If your proposal did not result in an award, you will be informed after award. Upon receipt
of the notification, if the value of your proposal exceeds EUR 320,000.-, you may request
additional general information from the NSPA Point of Contact indicated in this RFP, as to
the reasons why your company failed to win the competition.
Your company’s name will remain in the NSPA Source File and will be considered for
invitation for any future competitions in this field.
19. NSPO PROCUREMENT REGULATIONS / NSPA OPERATING INSTRUCTION
The NSPO Procurement Regulations and the NSPA Operating are available on NSPA’s
website under https://www.nspa.nato.int/business/procurement/general-information
If you do not wish to respond to this RFP, please notify this office and return all
documentation received promptly or destroy it.
20. PUBLICATION OF CONTRACT AWARDS
In accordance with the Procurement Operating Instruction, NSPA periodically publishes
high value contracts (except classified ones), indicating the contractor’s name and
country, as well as the purpose, total amount and issue date of the contract.
This information is to be found on the NSPA website under
https://www.nspa.nato.int/business/procurement/bid-awards
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ASV23002 – Bidding Instructions
EXHIBIT: PROPOSAL FORM AND INSTRUCTION / GUIDANCE FOR PREPARATION
OF PROPOSALS
NSPA has prepared this two-part proposal form for the purpose of providing guidance on
format and content by which the bidders submit cost data and supporting information
suitable for a detailed and accurate analysis and evaluation of their proposals.
Part A - TECHNICAL PROPOSAL / CAPABILITY AND QUALIFICATION FORM
This part is providing guidance in respect to critical information and documents that shall
constitute the bidder’s Technical Proposal. The Technical proposal shall not contain any
pricing details.
The TECHNICAL PROPOSAL shall include all required data, certificates, information, etc,
and shall describe in detail the proposed equipment with accessories.
Failure to provide the mandatory data as per instructions herein, shall lead to an noncompliance of the proposal.
Part B - PRICE PROPOSAL
This part when duly completed and supplemented with the required information will
constitute the bidder’s Price Proposal.
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PART A - TECHNICAL PROPOSAL / CAPABILITY AND QUALIFICATION FORM
The bidders shall provide evidence and assurance of their capability of meeting the
requirements of the RFP within the technical proposal.
The Technical proposal must be accompanied by all required information, data, pictures,
drawings, required samples and certificates and must describe the proposed equipment
and material and their technical characteristics in detail in accordance with the SOW and
contract provisions.
The information on your firm and capabilities should be submitted along the lines of the
format provided below.
A. TECHNICAL PROPOSAL DOCUMENTATION
1. BIDDER’S CAPABILITY
The bidder shall, within the technical proposal, provide evidence and assurance of their
capability of meeting the technical requirements of the RFP. Voluminous pre-printed
brochures are not desired. The bidder shall provide a short description of the company's
experience (at least 1 contract in the last 5 years for similar requirements/products and
quantities provided to NATO nations Armed Forces) and capabilities in providing similar
products.
______________________________________________
______________________________________________
______________________________________________
______________________________________________
2. TECHNICAL COMPLIANCE MATRIX
The Bidder shall fill the attached Technical Compliance Matrix, in accordance with the
guidance provided in this document. The submission of the complete Technical
Compliance Matrix with the technical proposal by the bid closing date is mandatory.
3. PROJECT MANAGEMENT
a. The bidder shall attach an Outline Project Management Plan to his proposal.
The schedule shall include timeline with milestones.
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4. QUALITY MANAGEMENT
a. ISO certification
b. The Bidder and item OEM shall be certified against ISO 9001:2015 or a quality
system covering the requirements of ISO 9001. For the former case, the bidder
shall provide a valid copy of the certification granted from an accredited body. For
the latter case, the bidders shall provide objective evidence to confirm the quality
system provisions.
Note: Bidder’s declarations such as “we shall proceed with the certification only if we
are awarded Contract” or “we shall have the valid certification by the time of Contract
award” shall not be accepted.
5. SUBCONTRACTORS
The bidder shall identify if sub-contractors are to be used and clearly identify the type of
work and percentage of total work to be performed. The bidder shall provide in table
format names, addresses of sub-contractors, amount and type of work to be subcontracted and quality standards with the reasons why subcontract(s) are necessary.
Sub-contracting (including procurement from the main Contractor of services and or
supplies from another manufacturer, without being explicitly called “sub-contracting”) to a
NATO country based firm is authorized without limitation and subject to declaration when
exceeding 30% of the value creation.
Sub-contracting to a firm in a country, which is not a member of NATO, must comply with
the Special Areas clause of the General Provisions and is subject to prior approval and
cannot exceed 30% of the value creation.
Name
Address
Maximum sub-contracts expected
% of total
price
proposal
QA standards & Reasons for
subcontracting
%
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B. SAMPLE EVALUATION AND COMPLIANCE
1. TECHNCIAL COMPLIANCE MATRIX
NSPA shall evaluate the samples against the criteria listed in table 3.1 until 3.17 of the
Technical Compliance Matrix. Bidders shall not record any data in table 3.1, which is
only provided to ensure transparency of the review process.
2. SAMPLES AND CERTIFICATES
a. The Bidder, together with their proposal, at the bid closing date, shall submit free
of charge One (1) Sample conforming against the requirements of SOW:
i. Winter sleeping bag
ii. 3-seasons sleeping bag
iii. 5-seasons sleeping bag
iv. Long john wool trouser
v. Double layer wool jacket
vi. Double layer wool polo shirt
vii. Wool crew neck shirt
viii. Wool Zip polo shirt
ix. Wool Balaclava
x. Wool socks (pair)
xi. Tactical gloves (pair)
xii. Work Gloves (pair)
xiii. Outerwear Jacket
xiv. Outerwear Trousers
xv. Rain Jacket
xvi. Rain poncho
xvii. Cold Weather boots (pair)
xviii. All seasons Boots (pair)
b. The samples shall be used in order to verify that the proposed material meet the
technical specifications requested.
c. The sample shall not bear, to the maximum extent possible, any external indication
of the name of the Bidder.
d. The Bidder shall confirm that the sample materials are identical to the materials
that shall be used for the production of the Winter Clothing to be supplied to
NSPA, if a contract is awarded. The Bidding samples will not be returned to the
bidders.
e. The following data sheets from OEM and certificates shall be delivered with the
samples at closing date:
i. Winter sleeping bag
1.
Fiber content (inner material) – data sheet
2.
Fabric areal mass (inner material) - data sheet
3.
Water repellency (inner material) – data sheet
4.
Fiber content (outer material) – data sheet
5.
Fabric areal mass (outer material) – data sheet
6.
Tensile strength (outer material) – data sheet
7.
Tear strength (outer material) – data sheet
8.
Water vapor resistance (outer material) – data sheet
9.
Water column (outer material) – data sheet
10.
Fiber content (compression bag) – data sheet
11.
Fabric areal mass (compression bag) - data sheet
12.
Material (insulation) – data sheet
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13.
14.
15.
Filling weight (insulation) – data sheet
Filling power (insulation) – data sheet
Thermophysiological properties (insulation) – data sheet
ii. 3-seasons sleeping bag
1.
Fiber content (inner material) – data sheet
2.
Fabric areal mass (inner material) - data sheet
3.
Water repellency (inner material) – data sheet
4.
Air permeability (inner material) – data sheet
5.
Fiber content (outer material) – data sheet
6.
Fabric areal mass (outer material) - data sheet
7.
Tensile strength (outer material) – data sheet
8.
Tear strength (outer material) – data sheet
9.
Water repellency (outer material) – data sheet
10.
IRR wave length – data sheet
11.
Air permeability - data sheet
12.
Water column (outer material) – data sheet
13.
Fiber content (compression bag) – data sheet
14.
Fabric areal mass (compression bag) - data sheet
15.
Material (insulation) – data sheet
16.
Filling weight (insulation) – data sheet
17.
Filling power (insulation) – data sheet
18.
Thermophysiological properties (insulation) – data sheet
iii. 5-seasons sleeping bag
1.
Maximum body length – data sheet
2.
Fiber content (inner material) – data sheet
3.
Fabric areal mass (inner material) - data sheet
4.
Water repellency (inner material) – data sheet
5.
Air permeability (inner material) – data sheet
6.
Fiber content (outer material) – data sheet
7.
Fabric areal mass (outer material) data sheet
8.
Tensile strength (outer material) – data sheet
9.
Tear strength (outer material) – data sheet
10.
Water repellency (outer material) data sheet
11.
IRR wave length – data sheet
12.
Air permeability – ISO 9237 – data sheet
13.
Water column (outer material) – data sheet
14.
Fiber content (compression bag) – data sheet
15.
Fabric areal mass (compression bag) – data sheet
16.
Material (insulation) – data sheet
17.
Filling weight (insulation) – data sheet
18.
Filling power (insulation) – data sheet
19.
Thermophysiological properties (insulation) – data sheet
iv. Long john wool trouser / Wool crew neck shirt – Fabric A
1.
Fabric type – data sheet
2.
Fiber content – data sheet
3.
Wool fiber diameter – data sheet
4.
Fabric areal mass - data sheet
5.
Air permeability – data sheet
6.
Thermal resistance – data sheet
7.
Washing – data sheet
8.
Oekotex certificate
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ASV23002 – Bidding Instructions
v. Double layer wool jacket / Double layer wool polo shirt – Fabric B
1.
Fabric type – data sheet
2.
Construction (inner fabric) – data sheet
3.
Fiber content (inner fabric) – data sheet
4.
areal mass (inner fabric) - data sheet
5.
Construction (outer fabric) – data sheet
6.
Fiber content (outer fabric) – data sheet
7.
areal mass (outer fabric) - data sheet
8.
Wool fiber diameter – data sheet
9.
Air permeability - data sheet
10.
Thermal resistance – data sheet
11.
Washing – data sheet
12.
Oekotex certificate
vi. Wool Zip polo shirt – Fabric C
1.
Fabric type – data sheet
2.
Fiber content – data sheet
3.
Wool fiber diameter – data sheet
4.
Fabric areal mass - data sheet
5.
Air permeability - data sheet
6.
Thermal resistance – data sheet
7.
Washing – data sheet
8.
Oekotex certificate
vii. Wool Balaclava – Fabric D
1.
Fabric type – data sheet
2.
Fiber content – data sheet
3.
Wool fiber diameter – data sheet
4.
Fabric areal mass - data sheet
5.
Air permeability – data sheet
6.
Thermal resistance – data sheet
7.
Washing – data sheet
8.
Oekotex certificate
viii. Wool socks (pair)
1.
Fabric type – data sheet
2.
Shat height – data sheet
3.
Fiber content – data sheet
4.
Fabric areal mass - data sheet
5.
Washing – data sheet
6.
Oekotex certificate
ix. Tactical gloves
1.
Dexterity – data sheet
2.
Touch and screen capabilities – data sheet
3.
Resistance to abrasion – data sheet
4.
Blade Cut resistance – data sheet
5.
Tear resistance – data sheet
6.
Puncture Resistance – data sheet
7.
Climate – data sheet
8.
Colour – data sheet
9.
Glove style – data sheet
10.
Water repellency – data sheet
11.
Palm – data sheet
12.
Breathable back – data sheet
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ASV23002 – Bidding Instructions
13.
14.
15.
16.
Material for over wrist – data sheet
Preshaped knuckle (outside hard shell) – data sheet
Preshaped knuckle (inside impact foam) – data sheet
Foreign Object Damage – data sheet
x. Work Gloves (pair)
1.
Dexterity – data sheet
2.
Touch and screen capabilities – data sheet
3.
Resistance to abrasion – data sheet
4.
Blade Cut resistance – data sheet
5.
Tear resistance – data sheet
6.
Puncture Resistance – data sheet
7.
Protection from Chemical (penetration) – data sheet
8.
Protection from Chemical (permeation) – data sheet
9.
Climate – data sheet
10.
Colour – data sheet
11.
Glove style – data sheet
12.
Waterproofness – datasheet
13.
Water repellency – data sheet
14.
Reinforced Palm – data sheet
15.
Breathable back – data sheet
16.
Material for over wrist – data sheet
17.
Preshaped knuckle (outside hard shell) – data sheet
18.
Preshaped knuckle (inside impact foam) - data sheet
19.
Foreign Object Damage – data sheet
xi. Outerwear Jacket / Outerwear Trousers
1.
Colour (inner material) – data sheet
2.
Fiber content (inner material) – data sheet
3.
Fabric areal mass (inner material) - data sheet
4.
Tensile strength (inner material) – data sheet
5.
Tear strength (inner material) – data sheet
6.
Air permeability (inner material) – data sheet
7.
Water column (inner material) – data sheet
8.
Water repellency (inner material) – data sheet
9.
Colour (outer material) – data sheet
10.
Fiber content (outer material) – data sheet
11.
Construction (outer material) – data sheet
12.
Functional layer (outer material) – data sheet
13.
Fabric areal mass (outer material) - data sheet
14.
Tensile strength (outer material) – data sheet
15.
Tear strength (outer material) – data sheet
16.
Water vapor resistance (outer material) – data sheet
17.
Air permeability (outer material) – data sheet
18.
Spray rate (outer material) – data sheet
19.
Oil rate (outer material) - data sheet
20.
Insulation 100 g – Areal mass – data sheet
21.
Insulation 100 g – Thickness – data sheet
22.
Insulation 100 g – Thermal resistance – data sheet
23.
Insulation 125 g – Areal mass – data sheet
24.
Insulation 125 g – Thickness – data sheet
25.
Insulation 125 g – Thermal resistance – data sheet
26.
Insulation 145 g – Areal mass – data sheet
27.
Insulation 145 g – Thickness – data sheet
28.
Insulation 145 g – Thermal resistance – data sheet
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ASV23002 – Bidding Instructions
xii. Rain Jacket
1. Colour – data sheet
2. Construction– data sheet
3. Outer shell – data sheet
4. Membrane – data sheet
5. Seam tape – data sheet
6. Areal mass - data sheet
7. Tensile strength – data sheet
8. Tear strength – data sheet
9. Water vapor resistance – data sheet
10. Thermal resistance – data sheet
11. Air permeability – data sheet
12. Spray rate – data sheet
13. Oil rate – data sheet
14. Resistance to water penetration (fabric - initial) – data sheet
15. Resistance to water penetration (cross stitching seam - initial) – data
sheet
xiii. Rain poncho
1. Colour – data sheet
2. Fabric structure– data sheet
3. Fiber content – data sheet
4. Finishing – data sheet
5. Fabric weight – data sheet
xiv. Cold weather boots
1. Climate – data sheet
2. Antistatic – data sheet
3. Water resistance - data sheet
4. Design type C – data sheet
5. Slip resistance - data sheet
6. Self cleaning (outsole) - data sheet
7. Outsole material (PU or EVA) – data sheet
8. Thickness (outsole) - data sheet
9. Tear strength (outsole) - data sheet
10. Resistance to fuel oil (outsole) - data sheet
11. Cleats height (outsole) - data sheet
12. Water vapor permeability (upper leather) data sheet
13. Water vapor permeability (upper coated fabric and textile) data sheet
14. Water penetration time (upper leather)
15. Thickness (upper leather) - data sheet
16. Lining – membrane – data sheet
17. Lining – inner layer – data sheet
18. Lining – insulation layer – data sheet
19. Lining – ePTFE membrane – data sheet
20. Lining – thermo insulation – data sheet
21. Lining – water vapor resistance – data sheet
22. Lining – Resistance to water penetration (cross seams) data sheet
23. Lining – Resistance to water penetration – data sheet
24. Lining – Oekotex certificate
25. Removable insock – water absorption/desorption - data sheet
26. Colour – data sheet
27. Lacing system – 2 lacing zone –data sheet
28. Lacing system – self-locking quick fastener –data sheet
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ASV23002 – Bidding Instructions
29. Lacing system – pocket to hide lace – data sheet
30. Nickel free, non rusting low friction steel - data sheet
31. Outside ankle protection rubber thermoplastic – data sheet
32. Toe and Heel bumper material– data sheet
33. Toe and Heel bumper thickness– data sheet
34. Weight – data sheet
35. Upper – quick lace system – data sheet
36. Upper – instep locking system – data sheet
37. Upper – no open hooks– data sheet
38. Upper – full or ¾ tongue – data sheet
39. Upper – padded topline – data sheet
40. Thread pattern – datasheet
41. Set of spare lace – data sheet
42. Permethrin – data sheet
xv. All seasons Boots (pair)
1. Climate – data sheet
2. Antistatic – data sheet
3. Water resistance - data sheet
4. Design type C – data sheet
5. Slip resistance - data sheet
6. Thickness (outsole) - data sheet
7. Tear strength (outsole) - data sheet
8. Resistance to fuel oil (outsole) - data sheet
9. Cleats height (outsole) - data sheet
10. Water vapor permeability (upper leather) - data sheet
11. Water vapor permeability (upper coated fabric and textile) - data sheet
12. Water penetration time (upper leather) - data sheet
13. Thickness (upper leather) - ISO 2589 – data sheet
14. Lining – membrane – data sheet
15. Lining – ePTFE membrane – data sheet
16. Lining – water vapor permeability - data sheet
17. Lining – Thickness - data sheet
18. Lining – thermo insulation – data sheet
19. Lining – water vapor resistance – data sheet
20. Lining – Resistance to water penetration – data sheet
21. Removable insock – water absorption/desorption - data sheet
22. Colour – data sheet
23. Lacing system – 2 lacing zone –data sheet
24. Lacing system – self-locking quick fastener –data sheet
25. Lacing system – pocket to hide lace – data sheet
26. Nickel free, non rusting low friction steel - data sheet
27. Outside ankle protection rubber thermoplastic – data sheet
28. Toe and Heel bumper material– data sheet
29. Toe and Heel bumper thickness– data sheet
30. Weight – data sheet
31. Upper – quick lace system – data sheet
32. Upper – instep locking system – data sheet
33. Upper – no open hooks– data sheet
34. Upper – full or ¾ tongue – data sheet
35. Upper – padded topline – data sheet
36. Thread pattern – datasheet
37. Set of spare lace – data sheet
38. Permethrin – data sheet
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ASV23002 – Bidding Instructions
f.
The complete list of data sheet and test reports (from 3rd party laboratory) as per
the listing detailed in Annex B to F of the SOW will have to be submitted after the
Contract Award.
g. All required documentation shall be delivered in a closed envelope at the time of
the sample delivery, as part of the technical requirements of the SOW.
Note: Bidder’s declarations such as “we shall proceed with the certification only if we are
awarded Contract” are not acceptable.
Samples and data sheets shall be sent to the following address:
NSPA
11 rue de la Gare,
L-8325 Capellen, Luxembourg
Bld: 26 – Procurement Division
Samples for RFP ASV23002
POC: procurement152
C. CONTRACT ADMINISTRATION
The names of the officials designated by the bidding contractor to administer this contract
are:
Contractual matters
Company name:
__________________________________
Address:
__________________________________
Attn:
__________________________________
Phone:
__________________________________
Fax:
__________________________________
e-mail:
__________________________________
Technical matters:
Company name:
__________________________________
Address:
__________________________________
Attn:
__________________________________
Phone:
__________________________________
Fax:
__________________________________
e-mail:
__________________________________
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ASV23002 – Bidding Instructions
Part B - PRICE PROPOSAL FORM
1. Bidder to confirm acceptance of NSPA Supplier Code of Conduct:
 YES, the bidder guarantees that it has read the NSPA Supplier Code of Conduct and
acknowledges that this Code of Conduct provides the minimum standards expected of the
bidder, its employees, subsidiary or affiliate entities and subcontractors, should it be
selected for award in accordance with the terms of this RFP.
2. Bidder to confirm acceptance of NSPA Terms and Conditions:
 YES, the bidder fully accepts the terms and conditions provided in the draft Terms
and Conditions, the General Provisions and Termination for Convenience.
3. PRICES:
Bidders are required to submit with their bid, the Excel Sheet named “ASV23002 Price Proposal Form”. When complete, bidder shall return the price proposal both in
excel and pdf format.
4. PAYMENT TERMS:
NSPA payment terms are 30 days net upon receipt of Contractor’s invoices, duly
documented as contractually provided for.
Discount for early payment shall be indicated in your proposal, i.e.:
-If payment is made within 20 days: ………% is granted (bidder to indicate)
-If payment is made within 10 days: ………% is granted (bidder to indicate)
5. BANK ACCOUNT
The bidder to indicate the BANK Account to be used in case of contract award.
6. VALIDITY:
This price proposal, when associated with the TECHNICAL PROPOSAL, constitutes the
bidder’s tender against this RFP and is valid until the specified offer validity date.
NAME OF COMPANY:
____________________________
NAME OF REPRESENTATIVE:
____________________________
TITLE OF REPRESENTATIVE:
____________________________
DATE OF PROPOSAL:
____________________________
SIGNATURE:
_______________________
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