Toys for Texans
Proposal - 0001
ARTICLE I, CHARACTERISTICS
1.01 Characteristics
This proposal which may be later referred to as (“the proposal”) or (“proposal”), once adopted,
shall have all characteristics of an Adopted Proposal as defined in the Bylaws of Toys for
Texans. This proposal shall pass with the signature of three (3) sitting directors of the Toys for
Texans board.
ARTICLE II, PURPOSE
2.01 Purpose
The purpose of this proposal shall be to alleviate conflicts, provide structure to the organization
and to create a better and more goal driven organization. This proposal shall create a plan for the
governing the daily affairs.
ARTICLE III, DEPARTMENTS
3.01 Departments
The organization shall be split into three (3) parts. Each shall govern itself. Each will be led by a
group of one (1) or two (2) directors. The first department shall govern the programs of the
organization, such as its Christmas Program, its educational programs and other programs that it
may operate. The department shall also govern the financial affairs of the organization. Within
this document this department shall be referred to as (“distribution department”). The second
department shall govern the fundraising of the organization, such as its toy drives, its cash
fundraisers and its school clubs. Within this document this department shall be referred to as
(“revenue department”). The third department shall govern the people and technology of the
organization, such as its officer program, its internship programs, its discord server, and any
additional technology it may utilize. Within this document this department shall be referred to as
(“HR department”).
ARTICLE IV, GOALS
4.01 Goals
Each department shall set goals to achieve over the course of the year at each annual board
meeting. Each department shall also set goals to achieve over the course of the quarter at each
quarterly board meeting. These goals shall be approved by a simple majority of the board of
directors.
4.02 Failure to meet goals
If a department fails to meet goals, a four-fifths vote of the board shall be authorized to remove
certain powers. The powers removed shall be at the discretion of the directors within the
four-fifths vote.
ARTICLE V, REPORTING AND APPROVAL
5.01 Approval
Any programs other than those that have occurred in the past must be approved by a simple
majority of the board of directors.
5.02 Reporting
All departments shall be required to provide an update on all programs and activities to the board
of directors. Any director shall have the right to inspect any documents or files related to any
programs run by the departments.
ARTICLE VI, MANAGEMENT
6.01 Management
Each director shall have the authority to manage daily operations within their assigned
department, so long as these operations are in accord with approved programs, this proposal, the
corporation's bylaws, all other governing documents and state law. Directors shall have absolute
authority over the operational decisions of their assigned departments so long as they meet all
goals and are in accord with approved programs, this proposal, the corporation's bylaws, all other
governing documents and state law. Any mistakes or failures to meet goals shall fall on the
directors assigned to the department who experienced the mistake or failure so long as the
mistake or failure is not a direct result of the failures of another department.
6.02 Waivers
Each director may allow any other director authority of any program so long as both directors are
in accord. These agreements may be executed in the form of a waiver or may be unwritten
agreements.
ARTICLE VII, AVAILABLE
7.01 Made Available
This proposal shall be made available to all volunteers and officers within the organization and to
the general public if requested. The purpose of this is to ensure all volunteers and officers may
completely understand the structure of the organization and to comply with all reporting
requirements.
ARTICLE VIII, ROLES
8.01 Distribution
The distribution department shall oversee all spending, programs (Christmas, educational and
other), finance, insurance, legal filings and all other related areas. The department will be headed
by the President and Secretary. The goals of the department shall relate to the success of
programs and impact within the community, but may also relate to the successful management of
financials or filings.
8.02 Revenue
The revenue department shall oversee all cash fundraisers, item drives, social media, website
school clubs and all other related areas. The department will be headed by the Chief Executive
Officer and Chief Operations Officer. The goals of the department shall relate to the success of
cash fundraising and item fundraising.
8.03 HR
The HR department shall oversee all officer programs, internship programs, major volunteer
programs, discord and communications, training, technology applications and all other related
areas. The department will be headed by the Chief Communications Officer. The goals of the
department shall relate to the success of volunteer and internship programs and communication
within the organization but may also relate to the success of technology applications.
Signatures
We the undersigned to hereby certify that the above stated proposal was presented to each
director and concurrently approved by the appropriate majority. We the undersigned understand
the above stated proposal and have read it in its entirety.
____________________________________________
Carson Sheffield - President, Chief Financial Officer, Chairman, Director
____________________________________________
Piyush Chintalwar - Chief Executive Officer, Director
____________________________________________
Marc D’Jamoos - Secretary, Director
____________________________________________
Samir Alam - Chief Communications Officer, Director
____________________________________________
Mitul Gouni - Chief Operating Officer, Director