What is a board resolution?
Board resolutions, also sometimes called ‘Directors’ Resolutions’ are records of
the decisions the Board of Directors makes when they meet. The board resolution is a
formal written motion used to track details of an organization’s specific decision
including who voted, their role. The board resolution is a legally binding record and is
sometimes included in the Board of Directors board meeting minutes.
A resolution of the board of directors is not required for day-to-day activities like
reviewing the organization’s financials or discussing strategic opportunities. Still, formal
votes, approvals, and documentation are all needed for significant decisions. In most
organizations or corporations, resolutions are typically required for actions with
significant financial ramifications, a change in procedures, or a change in governance
authority.
Board resolutions are typically needed for the following actions, for example:
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Entering a long-term agreement or changes
The appointment of officers
To record the decision of the organizations
Budget
Appointment
If a non-profit wants to delegate funds to a specific project.
PARTS
The typical parts board resolution. You can expect to fill out the following when
completing your resolution of the board of directors:
1.
2.
3.
4.
Date, time, and location of the meeting
Appropriate title about the decision to be made
Statement of majority or unanimous decision
Lastly, the resolution is stated. This is the action taken by the Board in response
to the proposal
5. Officers responsible for carrying out the resolution will be stated
6. Director names and signatures, along with their votes
7. Secretary/chairperson’s name and signature.
Any board-led organization needs a way to keep track of the many important
decisions involving the board of directors including if it’s a corporation, non-profit, or
government agency. After all, the board is the top of the chain of command and has
ultimate governance authority and often legal responsibility to be involved in key
decisions.
WHAT IS A SECRETARY
A secretary is an administrative professional who plays an integral role in business
and other organizational environments. Secretaries are typically the individuals who
maintain and organize office tasks, implement procedures and carry out additional
administrative duties, depending on the nature of their employment. Secretaries rely on
a diverse set of skills to help them succeed in their jobs. Oftentimes, secretaries may be
the individuals responsible for keeping office administration and operations running
smoothly.
Secretary duties and responsibilities
A secretary's duties can vary depending on where they work, and sometimes
secretaries exceed their job requirements.
1. Answering and directing phone calls
2. Organizing and distributing messages
3. Maintaining company schedules
4. Organizing documents and files
5. Greeting business clients and guests
6. Documenting financial information
7. Maintaining and ordering office supplies
8. Scheduling meetings and conferences
9. Assisting executives with project tasks
10.
Supervising staff and new employees
11.
Coordinating with other organizations
12.
Implementing administrative procedures
Secretaries might also play a role in developing and implementing company policies
and various administrative procedures. For example, a medical secretary may develop
a procedure for documenting patient treatment plans that includes following a set of
steps to document medical information in a database. The secretary might then
implement this new procedure by training nurses and staff on how to carry out the
directives of the policy.
Because secretaries can take on a variety of different tasks and responsibilities, it
can be crucial for secretaries to possess a wide range of skills like administrative skills,
communication skills, customer service skills, technical skills, analytical and problemsolving skills. Secretaries may also rely on leadership skills to organize and direct office
staff and procedures.