Republika ng Pilipinas
Department of Education
BUREAU OF HUMAN RESOURCE AND ORGANIZATIONAL DEVELOPMENT
MEMORANDUM
OM-HROD-2023For
:
GLORIA JUMAMIL-MERCADO
Undersecretary
Human Resource and Organizational Development
ANNALYN M. SEVILLA
Undersecretary for Finance
From:
ATTY. RESTY C. OSIAS, LLM., CESO IV
Director IV
Subject:
REQUEST FOR AUTHORITY TO CHANGE OF WORK CATEGORY
PERSONNEL UNDER CONTRACT OF SERVICE (CoS)
I. PROPOSED CoS FOR HIRING
In order to augment the regular workforce of the Employee Welfare Division, may we
respectfully request for authority to change of work category/transfer the following
personnel under Contract of Service (COS):
NAME
WORK CATEGORY
RATE
PROPOSED WORK
CATEGORY
RATE
Samuel E.
Fernandez, Jr.
Administrative
Support II
P20,000.00
Technical Assistant I
P25,000.00
Ma. Cristina R.
Jamias
Administrative
Support II
P20,000.00
Technical Assistant I
P25,000.00
II. EXISTING PERSONNEL
List of ALL existing personnel both permanent and COS, including vacant position in the
office, incumbents of CTI, reassigned personnel from other office.
Name
Existing
personnel
Number
of
existing
positions
Existing
workload
Deliverables
Remarks
(e.g. CTI,
reassigned,
vacant)
1
* Leads and
manages the work
of the team that will
help ensure that
the Division has the
resources, technical
assistance and
ability to implement
programs and
projects, and
monitor and
evaluate them.
*Manage and
supervise the
development and
Review of policies
related to
Employee Welfare
& Well-being
(EWW), Inclusive
Employment (IE),
Gender and
Development
(GAD), Rewards &
Filled
Permanent
Francis Allen
B. Dela Cruz
CAO
Room 410, Mabini Building, DepEd Complex, Meralco Ave., Pasig City 1600
Telephone Nos.: (+632) 86337206, (+632) 86318494, (+632) 86366549
Email Address: usec.hrod@deped.gov.ph | Website: www.deped.gov.ph
Earl Ryan
Losito
A.
Supervising
Administrative
Officer
1
*Provide assistance
to the CAO in
managing the office
operations and staff
development
*Provides directions
to the team
*Responsible for the
leadership
and
facilitation of the
HR Framework and
Continuum Plan for
Employee Welfare
Recognition
(R&R), and
Employee
Benefits (EB)
Filled – on study
leave
*Manage and
Supervise the
development,
implementation,
monitoring and
evaluation of
employee welfare
and well-being,
R&R, GAD, IE,
EB projects,
programs, and
activities
*Staff
development and
capacity building
*Office operations
and management
Rommel
Espinas
H.
Administrative
Officer V
1
Provides technical
and administrative
directions to build
strategies that will
engage the team in
the delivery and
execution of the HR
systems
and
effective approaches
on
employee’s
welfare.
*Manage
and
Supervise
the
GAD and IE Unit
*Develop, Review,
and continuously
improve policies
related to GAD
and IE
*Provides
directions to the
unit
members;
oversee
the
implementation of
programs under
the unit
*Monitor
and
evaluate
programs under
the unit
Filled –
prospective
retiree
Eugenia
Tuliao
M.
Administrative
Officer IV
3
*Manage
and
Supervise
the
R&R and EB Unit
*Develop, Review,
and continuously
improve policies
related to R&R
and EB
*Provides
directions to the
unit
members;
oversee
the
implementation of
programs under
the unit
*Monitor
and
evaluate
programs under
the unit
Filled
(1 AOIV is a
prospective
retiree)
Margery
Latosa
C.
Responsible
for executing
the
HR
systems and
implements
effective
approaches
on employee’s
welfare
through
the
delivery
of
prompt
and
quality
technical and
administrativ
e processes to
the
Bureau/office
in accordance
with
the
Department’s
policies
and
procedures.
*Manage
and
Supervise
the
EWW
Unit
(Physical,
Financial,
and
Occupational
Wellness)
and
Health
and
Wellness Center
*Develop, Review,
and continuously
improve policies
and
guidelines
related to EWW
(Physical,
Financial,
and
Occupational
Wellness)
and
Health
and
Wellness Center
*Provides
directions to the
unit
members;
oversee
the
implementation of
programs under
the unit
*Monitor
and
evaluate
programs under
the unit
Katherine
Liwayway
Martija
Ma. Luisa
Ravina
*Manage
and
Supervise
the
EWW
Unit
(Mental,
Social,
Spiritual
Wellness)
*Develop, Review,
and continuously
improve policies
and
guidelines
related to EWW
(Mental,
Social,
Spiritual
Wellness)
*Provides
directions to the
unit
members;
oversee
the
implementation of
programs under
the unit
*Monitor
and
evaluate
programs under
the unit
*Act
as
the
Special
Disbursing Officer
of the EWD
D.
R.
Administrative
Officer II
2
Provides
administrativ
e support in
executing the
HR
systems
through
the
delivery
of
prompt
and
quality
administrativ
e
and
budgetary
processes to
the
Bureau/office
in accordance
with
the
Department’s
policies
and
guidelines
*Provide
administrative
assistance
in
developing,
reviewing,
and
continuously
improving policies
and
guidelines
related to R&R
and EB
*Ensure that the
directions
provided by the
Unit Head are
implemented
*Provide
assistance
in
monitoring
and
evaluating
programs under
the
unit
of
assignment
Filled
*In-charge of the
budgetary
and
administrative
requirements of
the Office (i.e.
WFP,
Procurement,
ATC, AR, etc)
Maher
Usman
T.
*Provide
administrative
assistance
in
developing,
reviewing,
and
continuously
improving policies
and
guidelines
related to IE and
GAD
*Ensure that the
directions
provided by the
Unit Head are
implemented
*Provide
assistance
in
monitoring
and
evaluating
programs under
the
unit
of
assignment
Marilou
Zamora
M.
Administrative
Assistant II
1
Fidel
Salosagcol
E.
Administrative
Aide VI
1
Responsible
for secretarial,
administrativ
e
and
operational
support
activities for
senior officers
*Document
tracking,
monitoring,
routing,
and
follow up
*Monitors
the
incoming
communications
and
documents
and endorse to
office staff incharge
Filled –
prospective
retiree
*Provide
administrative
assistance
in
developing,
reviewing,
and
continuously
improving policies
and
guidelines
related to R&R
and EB
*Ensure that the
directions
provided by the
Unit Head are
implemented
*Provide
assistance
in
monitoring
and
evaluating
programs under
the
unit
of
assignment
Filled – CTI
*Develop, Review,
and continuously
improve policies
related to GAD
and IE
Filled
Contract of Service
Ralph Louis Technical
D. Quejada
Assistant II
Provide technical
assistance
in
designing,
planning,
and
management
of
programs,
projects,
and
activities
to
ensure
efficient
implementation
and fulfilment of
EWD mandates
Jessica Jane Technical
Cabral
Assistant II
(Nurse)
Bobby
Calicdan
L.
Donald
Mamaril
P.
Mavis
Bernadette P.
Perez
4
*Ensure that the
directions
provided by the
unit
head
is
implemented;
oversee
the
implementation of
programs under
the unit
*Monitor
and
evaluate
programs under
the unit
*Prepare
corresponde
nce
and
communica
tions
for
approval of
higher
authorities
*Prepare
concept
papers,
activity
proposals,
policy
papers,
technical
reports, and
other
materials
related
to
tasks;
*Participate
and provide
technical
support to
DepEd
representati
ve(s)
in/during
interagency
meetings,
conferences
,
forums,
workshops,
etc
*Provide
secretariat
functions to
GFPS
*Assists in the
development and
implementation of
Health
and
Wellness
Programs
of
DepEd
*Provide technical
assistance
in
designing,
developing,
implementing,
monitoring, and
evaluating
programs
on
welfare and wellbeing
*Conducts health
profiling,
examination, and
monitoring
of
health condition
Filled
of DepEd Central
Office employees;
*Provides health
advise/informatio
n
regarding
health issues and
concerns;
*Provides
initial
health
assessment
to
employees;
*Updates
employees’
medical
files,
records,
laboratory
results, and other
medical
information;
*Provides
preventive
and
remedial measure
for simple and
common ailments
and gives first aid
treatment
for
Central
Office
personnel
Cecilia
Caballa
L. Administrative
Nheil Clifford
Cabezas
Jan
Darien
Cleofe
Support II
3
*Provide
secretariat
functions to
the unit
*Receive and
release
documents
*Set up, implements
and
maintains
efficient
and
systematic control
of records to ensure
safekeeping,
security,
preservation
and
accessibility of files
*Assist
in
the
implementation of
welfare and wellbeing programs
*in-charge of the
incoming
and
outgoing
office
documents
*Perform clerical
tasks such as
filing, sorting of
documents, safekeeping,
and
retrieving
of
documents, etc.
*Assist
in
the
implementation of
welfare and wellbeing programs
*Perform clerical
tasks such as
filing, sorting of
documents, safekeeping,
and
retrieving
of
documents, etc.
*Assists the nurse
in attending to
medical needs of
DepEd
Central
Office employees;
*Provide
assistance in the
day care center
and
lactation
station as needed;
*Checks
the
inventory of clinic
and
medical
supplies.
Prepares list of
supplies needed
by the office and
clinic;
Filled
Sheila Marie Administrative
Support I
S. Tinagan
Rosario
Ligueran
2
*Assists
in the implementation of
employee
welfare
and
well-being
programs;
*Assigned
to
support
the
implementation of the social, spiritual,
and mental well-being programs in
DepEd CO;
*Assists the nurse in attending to
medical needs of DepEd Central Office
employees;
*In-charge of the receiving, releasing,
and monitoring of office documents;
*Perform clerical tasks such as but
not limited to filing, sorting of
documents,
safe-keeping
and
retrieving of records, digitization of
EWD files;
Filled
V.
III. TERMS OF REQUEST
Description of the work to be done by the COS, including expected outputs and success
indicators. Please include the explanation why work cannot be done by the existing
personnel
Existing
Work
Category
Existing
Duties and
Responsibili
ties
Administrati *Receiving of
ve Support II incoming
documents
*Assist in the
implementatio
n of welfare
and wellbeing
programs
* Assists the
nurse
in
attending to
medical needs
of
DepEd
Central Office
employees;
*Provide
assistance in
the day care
center
and
lactation
station
as
needed;
*Checks the
inventory
of
clinic
and
medical
supplies.
Prepares list
of
supplies
needed by the
office
and
clinic;
Proposed
Work
Category
Technical
Assistant I
Expected
Output
*Drafting of
Office
memorandum
and
corresponden
ces
*Assist in the
development
and review of
policies and
guidelines
*Develop
programs and
activities for
the welfare
and wellbeing of
employees
Workload
of the
existing
personnel
Name of
Project
and
Duration
(If hired
based on
project and
program)
Provision
of
technical
support
N/A
IV. QUALIFICATION STANDARDS
(quality or accomplishment that makes the proposed CoS appropriate with the position)
Name
Education
Experience
Training
Eligibility
(if applicable)
Samuel E.
Fernandez, Jr.
BS Electrical
Engineering
3 years
Administrative
Support
72hrs Gender
Mainstreaming
and Evaluation
Framework
Workshop
CSC
Professional
2 years Office
Engineer
Master
Electrician
56hrs Computer
Literacy
Training
Program
Ma. Cristina R.
Jamias
BSE Values
Education
3 years
Administrative
Support
2 years
Registrar/Offic
e Staff
Elementary
Teacher
120hrs of
training in
teaching English
to Speakers of
Other Language
LPT
300hrs of
Leadership
Training
V. JUSTIFICATION (type or nature of work, reason for requesting of staff to change work
and a summary of expected duties)
O There is vacancy of a permanent position in the office (pls. specify the vacant position)
O There is a personnel detailed/transfer to other office (pls. specify the name of the
personnel and the office where he/she transferred)

O There is an in dire need to change work due to the changes in the duties of
responsibilities (Please specify the current workload vs. proposed workload)
With the directives of the management this 2023, the following offices and secretariat
functions were transferred to EWD:
 Provide welfare and well-being programs through the establishment of CO
Employee Health and Wellness Center per DepEd Order No. 001, s. 2023.
Further, governed by existing national laws, the EWD, through the Health
and Wellness Center, is mandated to spearhead the establishment of day
care/child-minding center and lactation station. The day to day operations of
these establishments shall be managed by the Health and Wellness Center of
the EWD.
 Per DM-OUHROD-2022-0060, the function of the former DepEd Employees
Association Coordinating Office (DEACO) shall be transferred to EWD as one
of its units to serve as the focal point for the DepEd CO in coordinating and
monitoring various employee groups in the Department
 DepEd Order No. 032 s., 2017 titled Gender-Responsive Basic Education
Policy directs the constitution of the Gender and Development Focal Point
System across governance levels. This is to ensure the integration of gender
equality, gender equity, gender sensitivity, non-discrimination, and human
rights in the provision and governance of basic education. For the Central
Office, the BHROD was identified as the Secretariat for the GFPS where the
EWD acts as the coordinating office. This is on top of the representation of
EWD as a member of the GFPS.
O Others, please specify________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
It is understood that this office shall conscientiously observe and adhere to the existing
policies of this Department relative thereto, and the pertinent provisions stipulated
under the Office Order entitled “Revised Guidelines on the Hiring and Renewal of
Personnel under Contract of Service (CoS) in DepEd Central Office.”
The above personnel under CoS are not related within the third degree of consanguinity
or affinity to the appointing authority, recommending official, head of office, or any
person exercising immediate supervision to the concerned CoS.
Attached are the following documents for evaluation by the concerned offices:
I. Requesting Office
1.
2.
3.
4.
5.
6.
Updated Office Function and mandate
Organizational/Functional Chart;
List of existing personnel, including vacant positions, incumbents of CTI
positions, reassigned personnel from other offices, existing and proposed CoS
for hiring;
Terms of Reference (TOR)/description of the work to be done by the CoS,
including expected outputs and success indicators. Include explanation why
the work cannot be done by the existing personnel;
Legal Basis/Issuances (if any); and
Approved Work and Financial Plan (WFP);
II. CoS personnel
1.
2.
3.
4.
Approved and signed authority to hire;
Updated Personal Data Sheet (PDS) (CSC Form 212, revised 2017)
Comprehensive Curriculum Vitae (CV)
At least Very Satisfactory performance rating from the previous year using the
IPCRF of RPMS
ENDORSEMENT OF CONCERNED OFFICES:
Remarks
Evaluated and Approved by:
As to the completeness of
documents
submitted,
evaluation of Terms of Reference
(TOR)
and
qualification
requirements
vis-a-vis
work
category and rate:
___________________________________
Chief, BHROD-Personnel Division
As to the budget allocation:
________________________________
Chiefs FS-Budget Division
APPROVED/DISAPPROVED
GLORIA JUMAMIL-MERCADO
Undersecretary