Project Report
on
DOCUMENT
UPLOAD
MANAGEMENT
SYSTEM
Submitted By:
ISHITA KAR
Dept. of Computer Science Honours
3rd Year (5th Semester)
REGISTRATION NO.- KNU20101002246
ROLL NO.-2014-086
ASANSOL GIRLS’ COLLEGE
Supervised By:
Dr. Biru Rajak
Assistant Professor
Dept. of Computer Science
Role of Individuals:
 Project Lead: Ishita Kar
 User-Registration and Home Page: Ishita Kar
 Seminar Data Insertion Page:
1. Debaleena Banerjee
2.Puspita Chakraborty
3.Sunetra Tewary
4.Shabari Bhattacharyya
 Publication Data Insertion Page:
1. Riya Baranwal
2.Priyadarshini Rout
 Personal Data Insertion Page:
1. Mamta Singh
2. Nikita Lata
 Other College Activity Data Insertion Page:
1. Chandrika Dutta
2. Sital Singh
ACKNOWLEDGEMENT
This Project Report could not have been successfully completed
without the whole-hearted support of our guide Prof. Biru Rajak. He
provides us right guidance and advice at the crucial junctures. I owe a
debt of gratitude to the HOD of department of Computer Science Prof.
Pradip Ghanty who have rendered me significant encouragement. I
would like to thank our respected vice-principal Dr. Sandip Kumar
Ghatak for giving me an opportunity to do this project work. I would
also like to thank all my colleagues for their co-operation in the
successful completion of this report.
TABLE OF CONTENTS
Topic
Page No.
1. Introduction ---------------------------------------------- 1-2
1.1 PROJECT AIMS AND OBJECTIVES
1.2 BACKGROUND OF PROJECT
1.3 OPERATION ENVIRONMENT OF THE SYSTEM
2. System Analysis ------------------------------------------ 3-8
2.1 SOFTWARE REQUIREMENT SPECIFICATION
2.2 SYSTEM OBJECTIVES
2.3 SYSTEM REQUIREMENTS
2.3.1 NON-FUNCTIONAL REQUIREMENTS
2.3.2 FUNCTIONAL REQUIREMENTS
2.4 SOFTWARE AND HARDWARE REQUIREMENTS
2.5 SYSTEM COMPARISON
3. System Design ------------------------------------------- 9-21
3.1 DATA FLOW DIAGRAMS
3.3.1 0 LEVEL DFD
3.3.2 1 LEVEL DFD
3.2 E-R DIAGRAMS
3.3 UML DIAGRAM
3.4 TABLE DESIGN
3.5 CODE OF PROJECT
4. System Implementation ------------------------------ 22- 25
5. Conclusion ---------------------------------------------26
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INTRODUCTION
This section gives an overview about the aim, objectives, background and
operation environment of the system.
1.1 PROJECT AIMS AND OBJECTIVES
The project aims and objectives that will be achieved after completion of this
project are as follows:
 A Login Page of Document Upload Management Portal
 Home page to select required data upload Page
 Seminar Document upload page
 Publication upload page
 Personal Data upload page
 Other Activity Upload Page
1.2 BACKGROUND OF PROJECT
Document Upload Management Portal is an application which is used by
faculty and official stuffs of an institute to manage the data of seminars,
publications, personal data of any faculty member like he/she is awarded or get
any achievement and other activities of institute by using a computerized system.
With this computerized system there will be no loss of record of any data which
generally happens when a non-computerized system is used.
All these modules are able to help official stuffs to manage the institute with
more convenience and in a more efficient way as compared to the systems which
are not computerized.
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1.3 OPERATION ENVIRONMENT OF THE SYSTEM
PROCESSOR
INTEL CORE PROCESSOR FOR BETTER
PERFORMANCE
OPERATING SYSTEM
WINDOWS 7 AND ABOVE, LINUX,
MAC-OS
HARD DISK SPACE
MINIMUM 3 GB FOR DATABASE
USAGE FOR FUTURE
RAM
4 GB
DATABASE
MYSQL
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SYSTEM ANALYSIS
In this section, we will discuss and analyse about the developing process of
Document Upload Management Portal including software requirement
specification (SRS), comparison between existing and proposed system and the
functional and non-functional requirements.
2.1 SOFTWARE REQUIREMENT SPECIFICATION
PRODUCT DESCRIPTION:
Document Upload Management Portal is a computerized system which helps
User (Official Stuffs) to manage the data in electronic format. It reduces
the risk of paper work such as file lost, file damaged and time consuming.
It can help user to manage the records more effectively and timesaving.
PROBLEM STATEMENT:
The problem occurred before having computerized system includes:
 File Lost
When computerized system is not implemented files and documents are
always lost because of human environment. Sometimes due to some human error
there may be a loss of records.
 File Damage
When a computerized system is not there, file is always lost due to
some accidents like spilling of water by some member on file accidentally.
Besides some natural disaster like floods or fires may also damage the files.
 Space consuming
After the number of records, documents related to the records become
large the space for physical storage of file and records also increases if no
computerized system is implemented.
 Cost consuming
As there is no computerized system, to add each record paper will be
needed which will increase the cost for the management of Official Data.
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2.2 SYSTEM OBJECTIVES
 Improvement in control and performance
The system is developed to cope up with the current issues and
problems of data storing. The system can add user, validate user and is also bug
free.
 Save cost
After computerized system is implemented less human force will be
required to maintain the system, thus reducing the overall cost.
 Reduce Space Problem
After computerized system is implemented the space problem is
reduced for storing data.
2.3 SYSTEM REQUIREMENTS
2.3.1 NON-FUNCTIONAL REQUIREMENTS

o EFFICIENCY REQUIREMENT
When a Document Upload Management Portal will be implemented
users will easily access the portal and insert their data very fast.
o RELIABILITY REQUIREMENT
The system should accurately perform member registration, member
validation, Data Insertion
o USABILITY REQUIREMENT
The system is designed for a user-friendly environment so that faculty
and staff of institute can perform the various tasks easily and in an effective
way.
o IMPLEMENTATION REQUIREMNTS
In implementing whole system, it uses html in front end with php as
server-side scripting language which will be used for database connectivity and
the backend i.e., the database part is developed using MYSQL.
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2.3.2 FUNCTIONAL REQUIREMENTS
o User Login:
Description of featureThis feature used by the user to login into system. They are required
to enter user id and password before they are allowed to enter the system. The
user id and password will be verified and if invalid id is there user is allowed to
not enter the system.
Fields of PageVarious fields available on this page will be:
a. Login Id
b. Password
o Register New-user Screen:
Description of featureThis feature can be performed by all users to register new user to create
an account.
Fields of PageFields available on this Page are:
a. Login Id
b. Password
c. Confirm Password
o Home Page:
Description of featureThis feature allows to choose required site to insert data.
Fields of Page
Fields available on this screen are:
a. Seminar Data Insertion
b. Publication Data Insertion
c. Personal Data Insertion
d. Other College Activity Data Insertion
o Seminar Data Insertion:
Description of featureThis feature allows to insert data about seminars which are held in
institute.
Fields of Page
Fields available on this page are:
a. Name of the Convenor
b. Name of the Seminar
c. Type of the seminar (International/National/State/College)
d. Program Output
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e.
f.
g.
h.
i.
Date of Seminar
No of Participant
Attendance Documents
Picture for proof
Any other documents
o Publication Data Insertion:
Description of featureThis feature allows to insert data about the publication of journals,
Book etc.
Fields of Page
Fields available on this screen are:
a. Name of the Author
b. Name of the paper
c. Publication Type (Journal/Book Chapter/Conference)
d. Publication Level (International/National/State/College)
e. Co-author name(s)
f. Name of the Journal
g. Date of publication
h. Publication Category(indexing) (UGC/Peer
reviewed/SCI/Scopus/others)
i. Impact Factor(if)
j. Volume and Issue
k. Link if online Available
l. ISSSN/ISBN
m. Full Paper (The Published Document)
n. Any other Documents (Like certificate)
o Personal Data Insertion:
Description of featureThis feature allows to insert data about any achievements of a specific
Faculty member.
Fields of Page
Fields available on this screen are:
a. Name of the Faculties
b. Documents-type
(Paper setter/RC/OP/Moderator/Examiner/Achievement/
FDP/BS/Ph.D.)
c. Ref number
d. Date of appointment/Achievement/start date/award date
e. End date (in case of RC/OP/FDP/)
f. No of Hour spend
g. Appointment letter/Certificate
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h. NOC Certificate
i. Any other documents
o Other College Activity Data Insertion:
Description of featureThis feature allows to insert data about other College Activities like
NSS/NCC/CSR/ENVS/Study or Industrial Tour/ Empowerment.
Fields of Page
Fields available on this screen are:
a. Name of the Department
b. Activity type (NSS/NCC/CSR/ENVS/Study or Industrial Tour/
Empowerment/others)
c. Date of activity/start date
d. End date(if)
e. No of Hour spend
f. Outcome/benefits
g. Permission Letter
h. Any other documents (all Pictures in single pdf/report)
2.4 SOFTWARE AND HARDWARE REQUIREMENTS
This part describes the software and hardware requirements of the system
2.4.1 SOFTWARE REQUIREMENTS
 Operating system- Windows 10 is used as the operating system as
it is stable and supports more features and is more user friendly.
 Database MYSQL-MYSQL is used as database as it easy to
maintain and retrieve records by simple queries which are in English
language which are easy to understand and easy to write.
 Development tools and Programming language- HTML is used
to write the whole code and develop webpages with CSS for styling
work and php for sever side scripting.
2.4.2 HARDWARE REQUIREMENTS
 Intel core i5 9th generation is used as a processor which is a very
cost-sufficient rather than the other costly processors or the low
performing processors and provides reliability and stability. It is
enough for developing our project without any worries.
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 Ram 4gb is used as it will provide fast reading and writing
capabilities and will in turn support in processing.
 A scanner is required for importing documents into system.
2.5 SYSTEM COMPARISON
Existing System:
Early days official data managed manually. It required lot of time to record or
to retrieve the details. Security of information is very less. After a time, officials
face a problem of storage to maintain the data. Due to this system
administration sometimes face problem of misplace of data.
Proposed System:
To solve the inconveniences as mentioned in the existing system, an Online
Document Upload Management Portal is proposed. The proposed system
contains the following features:
 Individually each member will have his/her account through which
he/she can access the required section he/she needs.
 Easy to organize documents and data with high security.
 Time consuming is low.
 Administration can easily access the data from database and make
report upon that.
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SYSTEM DESIGN
3.1 DATA FLOW DIAGRAMS
 0 LEVEL DFD
USER
Document
Upload
Management
Portal
ADMIN
NNNN
 1 LEVEL DFD
SEMINAR
DATA
INSERTION
FACULTY
MEMBERS
Document
Upload
Management
Portal
PUBLICATION
RELATED DATA
INSERTION
PERSONAL
DATA
INSERTION
OFFICIAL
STUFFS
OTHER
COLLEGE
ACTIVITY DATA
INSERTION
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Nameof
Author
3.2 E-R DIAGRAMS
Date_sem
Publication Related
Data Insertion
Seminar Data
Insertion
password
Registration
view
Act_type
Ref_No
Personal Data
Insertion
Other College
Activity Data Insertion
Nameof
journal
Sem_name
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3.3 UML (Unified Modeling Language) DIAGRAM
Seminar Data
Insertion
Publication
Data Insertion
USER
Personal Data
Insertion
Other College
Activity Data
Insertion
Database of
whole Portal
ADMIN
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3.4 TABLE DESIGN

Registration Table from Database

Seminar Data Insertion Table from Database
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
Publication Data Insertion Table from Database

Personal Data Insertion Table from Database
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
Other Activity Data Insertion Table from Database
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3.4 CODE OF PROJECT
Login Page:
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Database Connection Page:
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User Registration Page:
18 | P a g e
Home Page:
Seminar Data Insertion Page:
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Publication Data Insertion Page:
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Personal Data Insertion Page:
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Other Activity Data Insertion Page:
Logout Page:
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SYSTEM IMPLEMENTATION
Screenshot for Login page
Screenshot for Signup page
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Screenshot for Home page
Screenshot for Seminar Data Insertion page
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Screenshot for Publication Data Insertion page
Screenshot for Personal Data Insertion page
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Screenshot for Other College Activity Data Insertion page
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CONCLUSION
This website provides a computerized version of Data management
system which will benefit the faculties as well as the staff of the
official. It makes entire process online which helps to organize the
data easily. It has a facility for user-login by which a specific member
can add their own data without any confusion means it is less timeconsuming system. It uses virtual storage for storing the data, so it is
also a space saving system.