Date: 19th Dec 2022 Proposal for Visitor Management Software with Specific Features To M/s. SATHISH SUGARS LIMITED, Hunshyal P G, Gokak Belagavi Dist., Kind Attn. Mr.Krihna S H Reddy, Dy Manager, IT Dept Mob: +91 6360699902 SUBMITTED BY M/S. EMBASSY IT SOLUTIONS #2, 2nd Floor, R R Chambers, 11th Main, Millers Road, Vasanth Nagar, Bangalore – 560 052. INDIA Ph: +91 80 40931985 Mob: 9741373136 / 9886332347 E-mail: shivaram@embassyit.com prakash@embassyit.com www.embassyit.com Digital Marketing Web Solutions E-commerce Software Development Mobile Apps Ref: The telephonic conversation we had & Online Demo on 17th DEC 2022 regarding Visitor Management Software and Solutions. VMS over view Today security has become a basic concern for organizations. Visitors to an organization can be a potential danger and that’s why visitor’s management is very important. There is an application in place called Visitor Management System (VMS). M/s. Embassy IT Solutions VMS is capable of tracking visitors to organizations in an efficient manner. There are a lot of features of VMS that will benefit organizations. VMS is equipped with above features and VMS’s benefit has put it in demand in the market. VMS is also customizable and can build required features and facilities as per client requirement. VMS has become an order for the day for security reasons and is highly recommended for all organizations where security and information are important. BASIC FEATURES For ADMIN One time Master entry – Only for Admin - Secured Admin Login - Enterprise Master (Insert company Address and Logo to print on Visitor Pass) - Category Master (To add different category of Visitor like, One time visitor, vendor, supplier) Department Master (To add different departments) - Staff Master ( To add respective staff, under relevant department) - User Master (To create separate account for Securities / Operator / Front office executives) - Email Master (To set Authorized email id to send alert to Staff and Ackn. to Visitor) - Options to configure Barcode reader, Auto Email report etc., For STAFF (VMS Authorized Person) Visitor Pass Request Request for Visitor Pass to VMS Authorized Person Submit the expected Visitor Registration with Staff Name, Mob, Email, Purpose, Arrival Date and Time. Visitor Pass Accept/Reject Accept or Reject Visitor Pass Requested Accepted Passes are pushed to Security/VMS Operator to Generate Visitor Pass Digital Marketing Web Solutions E-commerce Software Development Mobile Apps For SECURITY/VMS OPERATOR Visitor Registration and Pass generation Secured Login Search Approved/Expected Visitor information by Mobile or Name and Option to generate Pass for Walk-IN or General Visitors. Generate Visitor pass for approved requests. Enter Visitor ID card details as an ID proof Enter the items Visitor is carrying inside and deposited at security Enter the details of the items issued to Visitor (like badge, helmet, shoe, etc.,) Take photo of Visitor and print Visitor pass with Visitor photo and other relevant details Pass will be printed on regular Inkjet or LaserJet Printer with barcode (1/4 of A4 size or your choice). Pass Generated alert with detailed Visitor Information with photo to staff by email and Text message on Mobile Present visitors dash board. - Visitor Logout (Reception and Security Panel) - Enter visitor pass number or barcode reader Verify all the information with photo Remainder message to cross check the items carried inside Remainder message to collect the items issued Remainder message to return the items deposited Check OUT with auto time record Visitor Check OUT Information to staff by email and Text message on Mobile (Optional) Visitor Details Security or Operator can view the details of visitor with in campus and who left the campus in one click VALUE ADDED FEATURES Block List Unwanted/suspected visitors Auto Daily Visitors report to Authorized person email id Dash Board to view current status of Visitor IN/OUT Generate periodical passes for contract staff / housekeeping etc., ADVANCED FEATURES @ ADDITIONAL COST Digital Marketing Web Solutions E-commerce Software Development Mobile Apps Reports (for Admin only, optional for Operator) Visit Reports Option to select with or without photo Option to select reports for particular date or between two dates Visitors Consolidate reports Category wise Visitor Reports Visitor reports with respect to Department and Staff Visitor reports with respect security or operator Visitor reports with respect to shift Particular Visitor History Postal Details IN and OUT Login details of Operators If required, we will customize the above said Visitor Management system as per client requirement. Software Operating System: Linux Data Base: My SQL, Report: Crystal report Embassy IT Solutions Authorized Signatory Digital Marketing Web Solutions E-commerce Software Development Mobile Apps COMMERCIALS No. Date Ref Ref date Contact Person EITS/VMS/1912/22-23 19th Dec 2022 Online Demo 17th Dec 2022 Mr. Krishna S H Reddy M/s. SATHISH SUGARS LIMITED, Sangankeri, Yadwad Road, Hunshyal P.G, Gokak Tal, Belagavi Dist. Sl.No. Description 01. Web based Visitor Management Software Multi gate login / logout, Multiple User, Secured Admin Login, Security/VMS operator Login Facility, Visitor Management Software to print Visitor Photo Passes can be printed on regular A4 Ink / Laser jet printer 02. 03. 04. Implementation of Visitor Pass Request form for Staff, Authorized Person Approval and process to Security to generate Visitor Pass, Customization of Visitor Registration Form and Visitor Pass Print format Remote desk top access Installation and commissioning at your works and training for deputed staff (all inclusive on one day) Charges for Domain name & Server space. Amount (Rs.) Unit Total (Rs.) 32,000-00 01 No. 32,000-00 5,000-00 One time 5,000-00 5,000-00 One time 5,000-00 8.000-00 One year 8,000-00 50,000-00 Fifty Thousand only. Terms & Conditions 1. Validity : 20 Days from the date of submission 2. GST @ 18% is applicable Embassy IT Solutions Authorized Signatory Digital Marketing Web Solutions E-commerce Software Development Mobile Apps