Employee Central
Kickoff Workshop
Speaker’s Name,
Month 00, 2019
INTERNAL
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Employee Central Position Management
Job and Position Definition 1
Job: A description of requirements to perform a role, which might include competencies, responsibilities, education, etc. You’ll only need one for each role in your organization.
Position: A container for an employee. If multiple employees are performing the same role, create a position for each and associate all of those positions to one job.
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
A job can have multiple positions, but each
position can only be associated to one job.

Each position can only be filled by one user.

A user can have multiple positions for cases
where a user performs more than one role.
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Job and Position Definition 2
Position
Job
A job describes the nature of
the work to be done, it is a set
of tasks and functions that a
person is expected to perform
A job is the basis for creation
of a position with similar tasks
and characteristics
Job Title: General
Manager
Pay Grade: 5
A position represents a seat within the company
that will be held by an employee.
It is specific in nature, inheriting the tasks and
characteristics of the job, but with additional
attributes specific to that position
Position Title: Senior Procurement Manager
Position Title: Human Resources Manager
Job Title: General Manager
Job Title: General Manager
Business Unit: Fibre Packaging
Business Unit: Fibre Packaging
Division:Corrogated Packaging
Division:Corrogated Packaging
Department: Procurement
Department: Procurement
Job Level: Manager
Location: Ansbach
Location: Bad Rappenau
Competencies
FTE: 1
FTE: 1
Standard weekly Hours: 40
Standard weekly Hours: 40
Pay Grade: 5
Pay Grade: 5
Job Level: Manager
Job Level: Manager
Responsibilities
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Position Management - Synchronisation between Positions and Employees
Position Management allows the
synchronization whenever updates
occur to positions or employees.
•
•
When an HR admin updates a
position, the system will ask if
incumbents should receive an
update with the same information.
When an incumbent's job
information is updated by a
manager, the system will update
the position as well if this is
configured for the respective event
reason.
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Position to
Incumbent
Sync
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Position Management – Leading Hierarchy
The position hierarchy determines the reporting line,
so that the supervisor for employees is inherited
every time that a position assignment changes or
the position hierarchy is changed:
•
Assigning an employee to a position will make
this employee the supervisor for employees on
positions below this position.
•
Moving a position to a new parent position will
update the supervisor on the position to become
the incumbent of the parent position.
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Position Management - Flexible Number of Position Incumbents
One to One Position
1:
1
 Position with strict 1:1 assignments, no further incumbents are
possible at any time.
Transition Period
Allowed
1:
n
 Regular 1:1 position with the possibility to exceptionally
overstaff for a temporary period, e.g. for a transition period.
Mass Position
1:
n
 1:n positions that allow the regular assignment of several
incumbents with the same job.
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Position Management Administrator View – All Information at a Glance
Employee temporarily
assigned with a global
assignment
Matrix relationship
defined between
positions
Employee on a long term
absence with a right to
return to this position
Position with status
“to be hired”
© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ Internal and Partner Use Only
Target vs. assigned
capacity, vacancies
Requisition
status
Inactive
positions
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Position Management
Manager View – Reduced Complexity
Managers can benefit from actually not having access to positions. When applying changes to
their workforce, synchronization can update positions automatically (“Implicit position
management”).
If managers should be given access to positions, this can be restricted to their own position
hierarchy, to the current date and/or to specific fields on the position only.
Manager Carla
Grant can only
access the
positions
below her own
position
Access is
read-only and
restricted
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Position Management Integration with Succession Management
BizX Succession Management is integrated with EC position management, so that succession data can be based on
the same positions and position hierarchy.
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17
Position Management Integration with Recruitment
BizX Recruiting is integrated with Position Management, so that it is possible to create new requisitions from the
EC position hierarchy.
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Position Management Integration with Recruitment
The current state of the integration allows the creation of requisitions now or in the future.
Updates to the requisition will move over to the position on hire. Changes to the position can
be applied to the requisition in the future.
Requisition
Creation
Recruiting Process
Create
requisition
based on
position data
Candidate
selected
Candidate
Update
requisition
with changes
from position
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Move
requisition to
other position
Hire
Candidate
Update
position with
changes from
requisition
available
future
releases
Move
candidate
into Pending
Hires
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