Assessment
Task 3
Manage project integration
BSBPMG540
Student Declaration
To be filled out and submitted with assessment responses
◻ I declare that this task and any attached document related to the task is all my own work and I
have not cheated or plagiarised the work or colluded with any other student(s)
◻ I understand that if I am found to have plagiarised, cheated or colluded, action will be taken
against me according to the process explained to me
◻ I have correctly referenced all resources and reference texts throughout these assessment tasks.
◻ I have read and understood the assessment requirements for this unit
◻ I understand the rights to re-assessment
◻ I understand the right to appeal the decisions made in the assessment
Unit Title: Manage project integration
Unit Code: BSBPMG540
Muhammad Talha Saleem
Student name
Student ID
number
Student
signature
Task Number
68911
Taljha
Date
3
11/12/22
------OFFICE USE ONLY----For Trainer and Assessor to complete:
◻ Student requested reasonable adjustment for the assessment
BSBPMG540 - Manage project integration V3 2021
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Marking Sheet
Comments
N
DNS
Did the student satisfactorily:
The student has satisfactorily completed
and submitted the following:
Y
Completed successfully
☐
☐
☐
☐
☐
☐

Addressing of scenarios at execution
phase for the 3 projects
 Risk assessment form - Project 1
 Email to departmental manager Project 1
 Change request form - Project 1
 Email to the project sponsor – Project 1
 Status report - Project 1
 Issue log - Project 2
 Status report – Project 2
 Draft dialogue to resolve conflict –
Project 2
 Risk assessment form – Project 3
 Status Report – Project 3
 Reflection project 3
 Project finalisation activities for the 3
projects
 Handover report -Project 1
 Budget variation report – Project 1 and
3
 Project review report for the 3 projects
Demonstrated ability to:
 Implement and monitor project
according to project scope, time and
budget
 Resolve conflicts affecting attainment
of project objectives with relevant
stakeholders
 Confirm project records are updated
against project deliverables at required
intervals
 Analyse and submit status reports on
project progress and identify issues
with relevant stakeholders and project
authorities
 Analyse and submit impact analysis of
change requests for approval
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Marking Sheet
Comments
DNS
This is evidenced by:
 Addressing of scenarios at execution
phase for the 3 projects
 Risk assessment form - Project 1
 Email to departmental manager Project 1
 Change request form - Project 1
 Email to the project sponsor – Project 1
 Status report - Project 1
 Issue log - Project 2
 Status report – Project 2
 Draft dialogue to resolve conflict –
Project 2
 Risk assessment form – Project 3
 Status Report – Project 3
 Reflection project 3
Demonstrated ability to:
 Identify and allocate project finalisation
activities
 Confirm project products and
associated documentation are prepared
for handover to client in a timely
manner
 Finalise financial, legal and contractual
obligations
 Seek feedback from relevant
stakeholder and project authorities on
project implementation, management
and integration
 Document feedback received to
improve future projects
N
Did the student satisfactorily:
 Maintain relevant project logs and
registers for project audit
Y
Completed successfully
☐
☐
☐
This is evidenced by:
 Project finalisation activities for the 3
projects
 Handover report -Project 1
 Budget variation report – Project 1 and
3
 Project review report for the 3 projects
BSBPMG540 - Manage project integration V3 2021
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Marking Sheet
Comments
Task Outcome:
N
DNS
Did the student satisfactorily:
The student consulted and collaborated
with the project team and the project
sponsor to gather inputs and feedback to
complete project monitoring and
finalisation activities.
Y
Completed successfully
☐
☐
☐
Satisfactory ☐ Not Yet Satisfactory ☐
Student Name: Muhammad Talha Saleem
Assessor Name:
Assessor Signature:
Date:
Table of Content
Student Declaration ........................................................................................................ 1
Task 3 – Execute, control and finalise the project ........................................................ 7
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Task 3.1 Execute and monitor project ........................................................................... 9
Task 3.2 Review project ............................................................................................... 33
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Task 3 – Execute, control and finalise the project
Task summary and instructions
What is this
assessment task
about?
This task builds on Task 2, and you will build on the work performed
for project 1, project 2 and project 3 in Task 2.
This task comprises of the following assessment methods:
o Product-based ☒
o Direct observation of Role-Play ☐
o Case Study ☒
o Other (specify) ☐
It has been designed to evaluate your ability to/competency in:











Implement and monitor project according to project scope, time
and budget
Resolve conflicts affecting attainment of project objectives with
relevant stakeholders
Confirm project records are updated against project deliverables
at required intervals
Analyse and submit status reports on project progress and identify
issues with relevant stakeholders and project authorities
Analyse and submit impact analysis of change requests for
approval
Maintain relevant project logs and registers for project audit
Identify and allocate project finalisation activities
Confirm project products and associated documentation are
prepared for handover to the client in a timely manner
Finalise financial, legal and contractual obligations
Seek feedback from relevant stakeholders and project authorities
on project implementation, management and integration
Document feedback received to improve future projects
Please note that the performance evidence for this unit of
competency requires you to demonstrate the ability to manage
project integration on at least three occasions. This assessment has
been designed to meet that requirement.
You are required to address the following:

Task 3.1 Execute and monitor project
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Task summary and instructions
o

Task 3.2 Review project
o
What do I need to do
to complete this task
satisfactorily?
Specifications
Complete a series of tasks relevant to project execution and
monitoring for three projects
Complete a series of tasks relevant to project finalisation and
monitoring for three projects
Although the assessment requires group consultation and
collaboration to simulate a work environment, the assessment
submission is individual, and it will be marked as such.
 submit the completed assessment tasks, according to instructions,
 complete the tasks with sufficient detail and present them in a
professional manner,
 use your own words and reference sources appropriately,
 meet the word count where required,
 use the scenario provided,
 use the templates provided where required,
 for your performance to be deemed satisfactory in this
assessment task you must satisfactorily address all of the
assessment criteria,
 if part of this task is not satisfactorily completed you will be asked
to complete further assessment to demonstrate satisfactory
performance.
You must deliver/participate in:


Consult and collaborate with the project team for inputs and
feedback on project execution and finalisation
Consult with the project sponsor as needed
You must submit to GOALS











Addressing of scenarios at execution phase for the 3 projects
Risk assessment form - Project 1
Email to the departmental manager - Project 1
Change request form - Project 1
Email to the project sponsor – Project 1
Status report - Project 1
Issue log - Project 2
Status report – Project 2
Draft dialogue to resolve conflict – Project 2
Risk assessment form – Project 3
Status Report – Project 3
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Task summary and instructions
Resources and
equipment
Re-submission
opportunities





•
•
•
•
•
•
•
Reflection project 3
Project finalisation activities for the 3 projects
Handover report -Project 1
Budget variation report – Project 1 and 3
Project review report for the 3 projects
Computer with Internet access
Access to Microsoft Office suites or similar software
Learning material
Scenario for assessment as provided
Appendices as provided
Relevant policies and procedures as provided
Templates as provided
You will be provided feedback on your performance by the Assessor.
The feedback will indicate if you have satisfactorily addressed the
requirements of each part of this task. If any parts of the task are not
satisfactorily completed, the assessor will explain why, and provide
you written feedback along with guidance on what you must
undertake to demonstrate satisfactory performance. Re-assessment
attempt(s) will be arranged at a later time and date. You have the
right to appeal the outcome of assessment decisions if you feel that
you have been dealt with unfairly or have other appropriate grounds
for an appeal. You are encouraged to consult with the assessor prior
to attempting this task if you do not understand any part of this task
or if you have any learning issues or needs that may hinder you when
attempting any part of the assessment.
Complete the following activities:
Task 3.1 Execute and monitor project
This task is about the execution phase of the projects when monitoring is required during their
execution.
You will complete tasks relevant to each project to evidence your ability to:

Implement and monitor the project according to project scope, time and budget

Resolve conflicts affecting the attainment of project objectives with relevant stakeholders
BSBPMG540 - Manage project integration V3 2021
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
Confirm the update of project documents

Analyse and submit status reports on project progress and identify issues with relevant
stakeholders and project authorities

Analyse and submit impact analysis of change requests for approval

Maintain relevant project logs and registers for project audit
Work in collaboration with the project team and consult with the project sponsor (played by the
trainer and assessor in simulated work conditions) to ensure the projects' progress towards successful
completion. Ask for inputs and feedback in completing the tasks below in simulated work conditions.
Project 1 – MMI Main Project' Sydney Campus'
Assume that the following scenarios occurred:
Scenarios
A
25% project timeline
The project team includes employees from MMI departments seconded for a couple of
days/week to the project.
One of the departmental managers at MMI cannot share one of their staff members with the
project due to conflicting priorities.
This will impact the project schedule.
50% project timeline
MMI is planning to update their current website to include information about the new
campus.
The project sponsor asked to add this deliverable to the project.
75% timeline
The project budget is cut by 5%; as a project manager, you have reviewed the expense
items on your budget and decided to change the furniture supplier to a more affordable one
compromising on the quality of the furniture for the new campus.
B
C
1. For each scenario:



Detail what monitoring and control procedures/processes/techniques were applied to identify
the issue/s.
Identify the impact of the scenarios on project progress. Include the impact on project
interdependencies and constraints.
Outline how the issue/s is/are addressed to manage the impact of the scenarios on the project
and to ensure project progress at each stage. Additionally, identify what changes/updates to
project documentation is implemented (example: changes to project plan).
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Scenario Monitoring and control
(30-50 words/scenario)
Impact
(30-50 words/scenario)
A
The project manager should
monitor and oversee staff
employee utilisation by
producing a project schedule
with responsibilities
connected to the stated
activities and having it
approved by the project
sponsor to ensure no
conflicts for staff members
in the process.
This will be performed by
developing a timeline for the
actions and material posted
throughout the website
upgrade.
Reducing the number of people
working on the project will be
delayed. However, project
productivity will suffer because
it does not have enough people
to execute it efficiently.
A brainstorming session will
be held, and research will be
conducted to determine the
project's budget and costs.
This will notify the steering
committee which expenses
need to be reduced to save
the project.
Diminishing the spending plan
for furniture will bring about
more terrible quality for the
new school grounds
decorations.
This suggests that there will be
confusion in the furniture used
on the two grounds, which may
hurt the brand's standing.
B
C
Upgrading the proposal to
incorporate the new campus
will increase brand awareness
since Sydney locals and fans
want to join the campus. This
will show market expansion,
resulting in a more substantial
brand reputation than earlier.
How the issue is
addressed and
updates
(40-80
words/scenario)
The project manager
should ensure mutual
agreement on staff
sharing before
starting the project.
This will assist in
reducing the danger
to human resources
posed by
departmental
bickering.
Before presenting a
draught text to
management for
review and approval,
the marketing team
will collect and
compile data about
the new campus.
Developers will upload
the files.
The venture guiding
gathering will meet to
rethink project quality
and arrange furniture
estimating with
providers to obtain
excellent quality while
remaining under the
financial plan.
2. Develop the following project documentation to meet the project record-keeping system
requirements:
a) A risk assessment form to the attention of the project sponsor for a risk identified at 25%
timeframe scenario. (Template 1)
Template 1 - Risk Assessment Form - at 25% timeframe
Project details
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Project Name
New Sydney Campus
Project Manager:
Manikantha Sivaraja
Risk details
Raised by:
Muhammad Talha Saleem
Date raised:
25/11/22
Description of risk:
Briefly describe the identified risk and its possible impact on the project (e.g. scope, resources,
deliverables, timelines and/or budgets).
(30-50 words)
The inevitable risk is resource peril. Nonetheless, there will be a shortfall of enough human
resources for managing the endeavour practices as one of the line chiefs isn't willing to share his
associates.
Likelihood of risk:
Describe and rank the likelihood of the risk
occurring (i.e. low, medium or high).
Impact of risk:
Describe and rank the impact on the project if
the risk occurs (i.e. low, medium or high).
High
High
Risk mitigation
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Preventative actions recommended:
Briefly describe any action to treat the risk (risk treatment option).
(30-50 words)
The leaders should utilize more staff to ensure the endeavour has adequate personnel to hand
the industry works out. However, the task of commitments ought to be conceivable at the
beginning stages with the endeavour partners so risks won't happen.
Approval details
Signature: ___Taylor Warin____________________
/_22___
Date: __25_ /_11__
PLEASE FORWARD THIS FORM TO THE PROJECT SPONSOR
Record
Complete the filing record below so that the project documentation can be saved in the project
management record system
Project Title: New Sydney Campus
Project Client:
MMI
Project Sponsor:
Taylor Varin
File Name: Risk Form
Project Manager:
Date: 25/11/22
Version:1.0
Muhammad Talha
Saleem
b) Write an email (Template 2) to the departmental manager (scenario A) to resolve the resource
conflict described in the scenario
The email text should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
(50-100 words)
Template 2 -Email
Email to Departmental Manager
To: Department Manager
Cc: Taylor Varin
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Bcc:
Subject: Risk Assessment Form
Date email is sent: 25/11/22
Attachments:
Dear Sir,
I trust this email imagines that you are well. During our endeavour meeting, it has agreed that the
New MMI Sydney Campus will utilize a part of the delegates from MMI workplaces. I
fathom that you are not prepared to convey one of your partners due to, by a similar token
unavoidable conditions, or maybe you don't be aware of something almost identical. Thoughtfully
see associated the affixed gathering notes for your confirmation. Permit us to work all together to
see the endeavour being a victory. Looking forward to your coordinated effort.
Regards
Manikantha Sivaraja
c) Develop a change request form (Template 3) to request the changes needed as part of the
issue resolution strategy for the scenario at 75% timeframe.
Template 3 - Change Request Form - at 75% timeframe
This form is used to assist with recording and management of changes in scope, time, quality,
resources, processes or budget needed to manage the issue/s. Min. one change must be requested.
Change Request – Project
Issued by
Project Mnanger
Change/s Requested
Five per cent budget was reduced in the furniture.
Reason for change/s
To get a good deal on the endeavour to spend through getting more
sensible furnishings
Impact on the project
The quality of the furniture is bad.
Change authorised:
Yes/No
Signed:
Project Manager
Talyor Varin
Sponsor
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Change Request – Project
Date
25/11/22
Record
Complete the filing record below to save the project documentation in the project management
record system.
Project Title: New Sydney Campus
Project Client:
MMI
Project Sponsor:
Talyor Varin
File Name: Change Form
Project
Manager:
Muhammad Talha
Saleem
Date: 25/11/22
Version: 1.0
d) Write a brief email (Template 2) to the project sponsor and request approval for the change/s
listed in the change request form.
Summarise the content of the change request form and attach the form by writing its title in
the 'attachment' section of the email template.
The email text should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
(50-100 words)
Template 2 -Email
Email to Project Sponsor
To: Talyor Varin
Cc: Steering Committee
Bcc:
Subject: Change Form Request
Date email is sent: 25/11/22
Attachments:
Dear Sir,
I trust this email imagines that you are well. I'm writing to enlighten you that we should diminish
the furniture monetary arrangement by 5% by acquiring the more sensible merchant. This will help
us get a good deal on the undertaking spent. Kind see attached the change request structure (As
above) for
your review and underwriting. Looking forward to your response.
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Regards
Manikantha Sivaraja
Project Manager
e) Develop a status report at 75% timeframe (Template 4)
As per organisational project management record-keeping system requirements, your project
sponsor requires regular status reports to record:
● financial management and budget control,
● project milestones, for example:
○ quality review completion,
○ outcomes, and deliverables.
Consider the quality standards for the project documentation:
● clearly communicate legal obligations,
● no grammar or spelling errors,
● professional but friendly language,
● fair and flexible delivery for the intended audience,
● meet audience requirements and are sensitive to information needs.
Additional information to complete the report at 75% timeline:
● Two project team members are ill and will be on sick leave for one week
● A glitch in the CRM (Customer Relationship Management System) used in the organisation
(which is also used to gather data for project reporting) has caused the data to be inputted
incorrectly for three days. The data needs to be double-checked for accuracy and
correctness.
Template 4 - Status Report - at 75% timeframe
Project Name:
Project Status G:
Status
Y:
R:
Overall
Timeline
Budget
Resources
Scope
Quality
Risk
Y
Y
G
R
G
G
Y
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List of Project Plan Updates:
Changed schedule to cover the lost time
Changing the monetary errand plan
Checked and update the risk register
Status Report
Project Name: New MMI Campus
Prepared by: Muhammad Talha Saleem
Date: 25/11/22
Attention to: Talyor Varin
Executive
This document is a status report at 75% time of the task. It
summary
passes on the movements that have been made to the endeavour plan and
report
a monetary arrangement similar to the risks recognized from the start of the
Use this
section for
summary
information
about the
status of the
project.
endeavour.
(30-50 words)
Change
The monetary assignment plan ought to be hacked someplace close to 5% on the
request
spend for the referenced furniture to get a good deal on the endeavour to spend.
Summarise
This will consider the endeavour quality decline because the table will be of awful
any change
quality.
needs and
include impact
analysis of the
required
change/s.
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Status Report
Deliverable
At 25 %, there were issues with less staff because of one of the line
status
status overseers keeping the endeavour boss one from getting the arranged
Use this
endeavour partners as needs be diminishing the workforce. At a 50 % completion
section for
rate, the endeavour will invigorate the ground site to feature the new grounds. At
summarising
a 75% finish rate, the commission desires to diminish the endeavour
information
monetary arrangement by 5% to get a good deal on the errand costs by looking
about the
for less extravagant decorations.
status of the
deliverables of
the project.
Schedule
The endeavour plan is behind by around fourteen days, something that has been
status
by status the line boss for one of the workplaces keeping the endeavour from
Use this
getting his partners.
section for
summarising
the status of
the project
schedule
Budget
The furniture monetary arrangement has been diminished by 5% to save costs by
status
looking for a more sensible furniture supplier. The financial undertaking plan is
Use this
75% used by the endeavour plan.
section for
summarising
the status of
the project
budget
Quality
The idea of the endeavour is sabotaged by the diminishing of the
status
status furniture spending plan by 5% like the idea of the endeavour furniture will
Use this
be cut down.
section for a
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Status Report
summary of
the status of
the project's
quality.
Project 2 – 'Virtual Event'
Assume that the following scenarios occurred:
Scenarios
A
50% project timeline
As a Project Manager, you assigned a task (review all project reports completed so far to
identify errors) to one of your project team members.
The project team member identified several issues with the communication between the
project team and the marketing team involved in the project.
The marketing officers did not communicate some changes to the event schedule and
content that may cause scope creep.
75% timeline
The project sponsor would like to add a workshop about student engagement to the event
schedule (1-hour workshop).
B
1. For each scenario:



Detail what monitoring and control procedures/processes/techniques were applied to identify
the issue/s.
Identify the impact of the scenarios on project progress. Include the impact on project
interdependencies and constraints.
Outline how the issue/s is/are addressed to manage the impact of the scenarios on the project
and to ensure project progress at each stage. Additionally, identify what changes/updates to
project documentation is implemented (example: changes to project plan).
Scenario Monitoring and control
(30-50 words/scenario)
Impact
(30-50 words/scenario)
A
Nonappearance of authentic
correspondence among the
partners in the episode will see
delays in
the endeavour practices
likewise
Using the event reports
there is a
correspondence breakdown
between the
publicizing and adventure
gatherings. This has made
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RTO Provider: 91153 - CRICOS Code: 02672K
How the issue is
addressed and
updates
(40-80
words/scenario)
A proper endeavour
correspondence
the course of action
should be figured and
settled upon by the
project bunch
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Scenario Monitoring and control
(30-50 words/scenario)
B
Impact
(30-50 words/scenario)
the publicizing bunch misfire
to pass on some of
the endeavour works out
compelling some unnecessary
project creep as changes
will be made to the endeavour
without support
Using the endeavour
organizing plan and
the event reports, the
bunch need to consolidate a
studio about understudy
obligation to the
event plan.
Supports ought to be
done using the endeavour
underwriting documentation
after the change has
been added to the
project plan
The endeavour courses of
occasions will be
somewhat long as one more
hour
will be added to the event's
day plan. Seriously spending
plan
ought to be added to cook
for costs for the
studio.
How the issue is
addressed and
updates
(40-80
words/scenario)
people to ensure
all of the activities are
driven by
the assignment
plan and
project
necessities. This
will ensure that all
the gatherings are
invigorated on the
next project move.
The endeavour bunch
reviewed the
project plan
besides, opened a 1hour studio opening
for the endeavour
elevating gathering to
attract the
inevitable
understudies. The
project monetary
arrangement was
dispersed to cover
the virtual event
stage costs.
2. Develop the following project documentation to meet the project record-keeping system
requirements:
a) Complete the issue log (Template 5) to include 50% and 75% project timeframe issues.
Add additional rows if needed.
Template 5 - Issues Log - at 50% and 75% timeframe
Issues should be recorded when they arise, assigned a number and responsibility, a recovery strategy
or alternate path agreed, acted upon and recorded when closed. A minimum of 2 issues must be
identified to complete this form.
Note: include an indicative date for the issue resolution.
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Issue
Strategy to
manage the
issue
Date logged
Date resolved
Update the current site
Make the
25/11/22
30/11/22
to fuse information about
content for the
the new grounds.
new school,
search for
supports
besides, share
with
the association
engineers for
joining in the
site.
Reduce the project furniture
budget by 5%
Focal point for
25/11/22
30/11/22
sensible
furniture
suppliers who
will give the
things at a
more affordable
cost
like this, reducing
the undertaking
cost
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Strategy to
manage the
issue
Issue
Date logged
Date resolved
Record
Complete the filing record below to save the project documentation in the project management
record system.
Project Title: New Sydney Campus
Project Client:
MMI
Date: 25/11/22
Version: 1.0
b) Develop a status report at 75% timeframe (Template 4). Include an accompanying email to
submit the report to the project sponsor.
As per organisational project management record-keeping system requirements, your project
sponsor requires regular status reports to record:
● financial management and budget control,
● project milestones, for example:
○ quality review completion,
○ outcomes, and deliverables.
Consider the quality standards for the project documentation:
● clearly communicate legal obligations,
● no grammar or spelling errors,
● professional but friendly language,
● fair and flexible delivery for the intended audience,
● meet audience requirements and are sensitive to information needs.
Additional information to complete the report:
● The team has been required to work additional hours due to the flu forcing several team
members to ask for sick days at different times
● An error in estimating an item in the budget has caused an increase in budget by 8%,
● The schedule is now one week behind
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Template 4 - Status Report - at 75% timeframe
Accompanying email to project sponsor.
(50-100 words)
Email to Project Sponsor
To: Talyor varin
Cc: Project Steering Committee
Bcc:
Subject: 75% Time Frame form
Date email is sent: 25/11/22
Attachments: Status Report
Dear Sir,
I trust this email imagine that you are well. I'm creating this email to respond to your
request for a status report. Associated is the data that contains financial organization and
spending plan control, project accomplishments, and quality standards for the undertaking
documentation. Empathetically review and give your comments.
Regards
Muhammad Talha Saleem
Project Manager
Project Name:
Project Status G:
Status
Y:
R:
Overall
Timeline
Budget
Resources
Scope
Quality
Risk
Y
Y
R
GG
G
Y
Y
List of Project Plan Updates:
The endeavour spending plan should be investigated downwards
The endeavour schedules to be invigorated to feature the new activity to cover the week float.
Status Report
Project Name: New MMI Sydney Campus
Prepared by: Muhammad Talha Saleem
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Status Report
Date: 25/11/22
Attention to: Talyor Varin
Executive
This report tends to be a status report for the assignment at 75% of the errand
summary
progress. However, the organization of the review has revealed changing the
report
assignment spending plan, which has made a goof requiring the spending intend
Use this
section for
summary
information
about the
status of the
project.
to be extended by 8%.
(30-50 words)
Change
The endeavour ally should add an understudy request obligation to the event plan
request
(1-hour studio). The spending plan ought to be changed to lessen the event
Summarise
costs.
any change
needs and
include impact
analysis of the
required
change/s.
Deliverable
status
The studio request has been associated with the endeavour schedule to
incorporate the studio for an hour.
Use this
section for
summarising
information
about the
status of the
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Status Report
deliverables of
the project.
Schedule
It's one week behind the schedule
status
Use this
section for
summarising
the status of
the project
schedule
Budget
Diminishing the monetary arrangement has caused a bungle that regarded 8 %
status
extension in the endeavour financial arrangement.
Use this
section for
summarising
the status of
the project
budget
Quality
Lessening the money related game plan has caused a bungle that respected 8 %
status
advancement in the monetary course of action. Reducing the spending plan has
Use this
affected the endeavour assumptions, diminishing the idea of the endeavour
section for a
assumptions due to the shortfall of enough resources for work with the errand
summary of
orchestrating all through to execution.
the status of
the project's
quality.
c) Draft the content of a dialogue that you would have with the Marketing Manager to address
and resolve the issues identified in Scenario A.
Document the dialogue in the space provided below:
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'We have recognized a couple of missteps in the endeavour correspondence as there is no
joint exertion between your gathering and the undertaking bunch. This has been brought by
the review of all the undertaking reports has informed me that the publicizing
authorities didn't confer a couple of changes to the event schedule and content
That may cause project-related undertakings to run wild. We need to stop this and work all
in all to see the undertaking win for all. Do you have any comments over this?'
Project 3 – 'Staff Event'
Assume that the following scenarios occurred:
Scenarios
75% project timeline
The cost of the accommodation for Melbourne personnel in Sydney was not included in the
project budget.
This cost estimation error will add $ 9,000 to the budget.
75% project timeline
The catering company informs you that they cannot deliver the service you booked with
them to cater for the event.
You have contacted a different catering company that does not seem to have the same
quality standards and does not deliver gluten-free options. Still, they will provide the
catering 5% cheaper than the first supplier.
75% project timeline
A project team member is experiencing some personal problems and feels under pressure at
work.
This morning the project team member was rude towards you due to the stress they are
experiencing.
A
B
C
1. For each scenario:



Detail what monitoring and control procedures/processes/techniques were applied to identify
the issue/s.
Identify the impact of the scenarios on project progress. Include the impact on project
interdependencies and constraints.
Outline how the issue/s is/are addressed to manage the impact of the scenarios on the project
and to ensure project progress at each stage. Additionally, identify what changes/updates to
project documentation is implemented (example: changes to project plan).
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Scenario Monitoring and control
(30-50 words/scenario)
A
Using the endeavour plan
likewise project plan, we
will need to screen
again, control any
endeavour
activity that ought to be
associated with the plan
to ensure there is no
the missing thing.
B
Through escalated due
tirelessness to the giving
food association, the
undertaking
the chiefs will be
prepared to learn if the
food suppliers will need to
pass on the project.
C
The Human Resource
head to eagerly
screen labourers
through searching for their
contribution about their
progress at work. The
the task executive can as
well, use the WHS
documentation to
analyze the thriving of
his gathering.
Impact
(30-50 words/scenario)
How the issue is
addressed and
updates
(40-80
words/scenario)
Missing to fuse
This will be handled
accommodation the errand
through doing
the monetary arrangement will
research on the
infer that the financial
comfort
procedure ought to be changed, spaces available in
and the underwriting of the
Sydney, separate
association repeated to ensure
they then underwrite
the extra-economic objective is the spending plan for
upheld. This will cost the
organizing cycle to
project sometime in this
continue. Booking
manner
will then be done
delays
to ensure the
space is saved.
This will make difficulties as
Due tirelessness
the cycle for looking for another reports and
shipper needs to start likewise
agreements will help.
following the association
On picking the
acquisition technique.
organization, a
The idea of the event will
the agreement ought
furthermore, be affected
to be endorsed
between the
provider and the
organization to
submit them
conveying as
guaranteed.
The endeavour gathering will
There should be a
be missing work, thus
WHS framework in
they have pressure and can't
a spot to ensure the
pass on any more extended as
strength of
they have shown up at their
delegates are taken
devouring point due to working halfway. More
for extra hours.
representatives should
be appropriated to the
dare to ensure
delegates are
working for fewer
hours.
2. Develop the following project documentation to meet the project record-keeping system
requirements:
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a) A risk assessment form to the attention of the project sponsor for a risk identified at 75%
timeframe scenario. (Template 1)
Template 1 - Risk Assessment Form - at 75% timeframe
Project details
Project Name
New MMI Sydney Campus
Project Manager:
Muhammad Talha Saleem
Risk details
Raised by:
Muhammad Talha Saleem
Date raised:
25/11/22
Description of risk:
Briefly describe the identified risk and its possible impact on the project (e.g. scope, resources,
deliverables, timelines and/or budgets).
(30-50 words)
There are human resource perils as one of the labourers experiences individual issues and feels
under resistance work, which comes down on him. Likewise, there is a display peril as the cook
pulls from the agreement to supply the event with late food organization.
Likelihood of risk:
Describe and rank the likelihood of the risk
occurring (i.e. low, medium or high).
Impact of risk:
Describe and rank the impact on the project if
the risk occurs (i.e. low, medium or high).
High
High
Risk mitigation
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Preventative actions recommended:
Briefly describe any action to treat the risk (risk treatment option).
(30-50 words)
For the agent, the human resource boss, alongside the endeavour chief, makes a WHS plan that
will target recognizing what delegates are going through helpful social affairs to get to their
conditions and analysis when they are at the workplace.
Approval details
Signature: ___Muhammad Talha Saleem______
Date: __25_ /11___ /22____
PLEASE FORWARD THIS FORM TO THE PROJECT SPONSOR
Record
Complete the filing record below so that the project documentation can be saved in the project
management record system
Project Title: New Sydney Campus
Project Client:
MMI CLIENT
Project Sponsor:
Talyor Varin
File Name: Risk Assessment form
Project Manager:
Muhammad Talha
Saleem
Date: 25/11/22
Version:1.0
b) Develop a status report at 75% timeframe (Template 4). Include an accompanying email to
submit the report to the project sponsor.
As per organisational project management record-keeping system requirements, your project
sponsor requires regular status reports to record:
● financial management and budget control,
● project milestones, for example:
○ quality review completion,
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○ outcomes, and deliverables.
Consider the quality standards for the project documentation:
● clearly communicate legal obligations,
● no grammar or spelling errors,
● professional but friendly language,
● fair and flexible delivery for the intended audience,
● meet audience requirements and are sensitive to information needs.
Additional information to complete the report:
● A new external project team member has been appointed
● The project manager has decided to conduct additional training on WHS for the team; the
project sponsor has agreed. The training will increase the budget by $500.00
● A public holiday was not reported in the project schedule, and this will affect two workdays
Template 4 - Status Report - at 75% timeframe
Accompanying email to project sponsor.
(50-100 words)
Email to Project Sponsor
To: Talyor Varin
Cc: Steering Committee
Bcc:
Subject: Status Report- 75% timeframe
Date email is sent: 25/11/22
Attachments: Status Report
Dear Sir,
I trust this email believe that you are well. I'm writing this email to respond to your request
for a status report. Joined is the data that contains money related organization and
monetary arrangement control, project accomplishments, showing quality rules for the
undertaking documentation, among various things. Liberally review and give your
comments.
Regards
Manikantha Sivaraja
Project manager
Project Name: New Sydney Campus
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Project Status G:
Status
Y:
R:
Overall
Timeline
Budget
Resources
Scope
Quality
Risk
Y
Y
G
R
Y
Y
Y
List of Project Plan Updates:
Change in project plan due to deferments
The course of action of another endeavour associate
Change of a cooking supplier decreasing the spending plan by 5%
Status Report
Project Name: New Sydney Campus
Prepared by: Muhammad Talha Saleem
Date: 25/11/22
Attention to: Talyor Varin
Executive
This report tends to be a status report for the endeavour at a time of a blueprint
summary
75% of the endeavour progress. It tends to the movements made on the report
report
project plan, project spending plan and extension of human resources. Another
Use this
section for
summary
information
about the
status of the
project.
food supplier is likewise familiar with the dare to offer cooking organizations.
(30-50 words)
Change
Change the cooking supplier to displace the principal who has said they won't
request
make it in giving organizations to the staff event.
Summarise
any change
needs and
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Status Report
include impact
analysis of the
required
change/s.
Deliverable
One more supplier has been searched for and is more affordable than the one,
status
reducing the spending plan by 5%. Similarly, one extra specialist has been
Use this
developed to the endeavour bunch.
section for
summarising
information
about the
status of the
deliverables of
the project.
Schedule
The schedule is behind one of the employees has been stressed, thus affecting the
status
project team's delivery.
Use this
section for
summarising
the status of
the project
schedule
Budget
After the dropping of the main supplier, the catering spending plan was
status
diminished by 5%, inferring that the endeavour will get a good deal on that
Use this
space.
section for
summarising
the status of
the project
budget
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Status Report
Quality
The new supplier can't fulfil the previous dealer's rules
status
status on quality as they can't supply sans gluten decisions for the event subject
Use this
matter experts. This infers that the endeavour quality will be
section for a
compromised.
summary of
the status of
the project's
quality.
c) Reflect on the conflict described in Scenario C and address the following:



How would you address the situation?
What conflict resolution strategy would you use, why?
What could you do to support the project team member?
Document your reflection in the space provided below.
(50-100 words)
The new supplier can't satisfy the previous vendor's rules status on quality as they can't
supply without gluten decisions. Use this fragment to diagram the circumstance with the
undertaking's quality. Event orderlies. This suggests that the endeavour quality will be
compromised.
Task 3.2 Review project
This task is about the project finalisation phase, and it will provide evidence of your ability to:

Identify and allocate project finalisation activities

Confirm project products and associated documentation are prepared for handover to the client in
a timely manner

Finalise financial, legal and contractual obligations

Seek feedback from relevant stakeholders and project authorities on project implementation,
management and integration
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
Document feedback received to improve future projects
The projects are now completed. Reflect on and review your work during project initiation, planning,
execution and monitoring and control.
Reflect on the work completed in this assessment and ask for feedback and inputs from the project
team and the project sponsor to complete the tasks below.
Address the following:
1. Identify and allocate project finalisation activities for each project
Project
Project 1
Project 2
Project 3
Finalisation Activities
(3-4/project)
Fixing the furniture
Issuing the project certificate to the architect
Project closure
Responsibility assigned to
Invitation reminders to educational agents
Testing virtual links
Event organisation
Marketing
Muhammad Talha Saleem , IT
personnel
Muhammad Talha Saleem
Invitations to staff members
Event location
Performing the event
Marketing team
Muhammad Talha Saleem
Muhammad Talha Saleem
The architect
Project sponsor
Project sponsor and project
manager
2. Complete a handover report (Template 6) – for Project 1
Template 6 - Handover Report for MMI Main Project' Sydney Campus'
This report summarises the actions to be completed post-project by the sponsoring organisation or by
another project team. Customise the template and add additional rows as needed.
Handover report
Project Name
New MMI Sydney Campus
Handed over by
Talyor Varin
Handed over to
Educational agents
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Handover report
Actions post-project
Actions to be completed:
What actions must be completed once the project is finalised (example: evaluation
survey)
Driving of post-project evaluations
Holding model learned social occasions
Project dispatch
Record all fundamental endeavour documents
Directing information review from the errand bunch and the tutoring subject matter experts
Access to support and information:
How to reach project staff to obtain further information or support to implement
actions (example: email project manager)
Envelopes of the endeavour processes
Envelopes of the endeavour reports and related records
Knowledge of assignment related accomplices and task labourers
Email address of assignment boss and associates
Staff transition
Summarise staff transition arrangements to new roles or re-assigned to previous roles. (50-80
words)
After the underwriting for the project end, an event for the celebration of the compelling wrapping.
The undertaking will be held with the staff who will join the new grounds invited.
Planning will be coordinated with the extraordinary grounds staff people. New delegates will
moreover be enrolled to fill the left opening on HR. Notice will be imparted to the evolving
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Handover report
agents to proceed and relocate to the new worksite.
Record
Complete the filing record below so that the project documentation can be saved in the project
management record system
Project Title: New Sydney Campus
Project Client:
MMI CLIENT
Project Sponsor:
File Name: Handover Report
Talyor Varin
Project
Manager:
Muhammad
Talha Saleem
Date: 25/11/22
Version:1.0
3. Complete a budget variation report as part of finalising project financial obligations (Template 7)
for Project 1 and 3
Template 7 - Budget Variation Report for MMI Main Project' Sydney Campus'
The project budget is a prediction of the costs associated with a particular project. These costs include
labour, materials, and other resources required to complete the project. At the end of the project,
review budget variations and how the project performed concerning the budget. Consider how the
budget was impacted by the scenarios you worked on in Task 3.1.
Customise the template and add additional rows as needed.
Budget Variation Report
Expense
Budget
Actual
% Variation
Furniture
250000
230000
0.5 less
Rent for one year
800000
800000
Nil
Staff wages
460000
460000
Nil
Hardware and software
300000
350000
6% +ve
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Budget Variation Report
Architect and building company
120000
130000
Subtotal
1930000
1970000
TOTAL
1930000
1.2 +ve
Record
Complete the filing record below so that the project documentation can be saved in the project
management record system
Project Title: New Sydney Campus
Project Client:
MMI
Project Sponsor: Talyor
Varin
File Name: Budget Variaotion report
Project
Manager:
Muhammad Talha
Saleem
Date: 25/11/22
Version:1.0
Template 7 - Budget Variation Report for 'Staff Event'
The project budget is a prediction of the costs associated with a particular project. These costs include
labour, materials, and other resources required to complete the project. At the end of the project,
review budget variations and how the project performed concerning the budget. Consider how the
budget was impacted by the scenarios you worked on in Task 3.1.
Customise the template and add additional rows as needed.
Budget Variation Report
Expense
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Budget
Actual
% Variation
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Budget Variation Report
Furniture
25000
23000
0.5 less
Rent for one year
80000
80000
Nil
Staff wages
46000
46000
Nil
Hardware and software
30000
35000
6% +ve
Architect and building company
12000
13000
1.2 +ve
Subtotal
193000
197000
TOTAL
193000
Record
Complete the filing record below so that the project documentation can be saved in the project
management record system
Project Title: New Sydney Campus
Project Client:
MMI
Project Sponsor: Talyor
Varin
File Name: Budget Variaotion report
Project
Manager:
Muhammad Talha
Saleem
Date: 25/11/22
Version:1.0
4. Complete a project review report (Template 8) for each project
Template 8 - Project Review Report for MMI Main Project' Sydney Campus'
This template is used to guide you through the process of conducting a project review.
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Project Review Report
Name of project:
Overview
A brief summary of highlights and achievements, etc. (50-100 words)
The accomplishment of this endeavour should manage the lack of adventure part by
continuing with the additional season of the rest people and redistributing the extra
given out tasks to follow the assignment plan postponement, and something different is adjusting
the
project spending plan in light of appraisal bumble by changing the entire assignment monetary
arrangement and saving the spending plan.
Worked well
Could have gone better
Bunch execution
Individual work for the endeavour
Support from the errand support
Evaluation of the endeavour spending
plan
Adjusting the errand spending plan
Unsatisfied task is finished from the
building association
Lessons learned and suggested improvements (40-80 words):
To improve for the accompanying endeavour, the endeavour bunch should design better errand
the evaluation cycle, considered flu season to hinder the partners'
prosperity thought to set up the extra endeavour part or staff.
Record
Complete the filing record below to save the project documentation in the project management
record system.
Project Title: New Sydney MMI Campus
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Project
Client:MMI
Date: 25/11/22
Version:1.0
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Project Review Report
Project Sponsor: Talyor
Varin
Project
Manager:
Muhammad Talha
Saleem
File Name: Review Report
Template 8 - Project Review Report for 'Virtual Event'
This template is used to guide you through the process of conducting a project review.
Project Review Report
Name of project:
Overview
A brief summary of highlights and achievements, etc. (50-100 words)
The accomplishment of this endeavour should manage the lack of adventure part by
continuing with the additional season of the rest people and redistributing the extra
given out tasks to follow the assignment plan postponement, and something different is adjusting
the
project spending plan in light of appraisal bumble by changing the entire assignment monetary
arrangement and saving the spending plan.
Worked well
Could have gone better
Bunch execution
Individual work for the endeavour
Support from the errand support
Evaluation of the endeavour spending
plan
Lessons learned and suggested improvements (40-80 words):
To improve for the accompanying endeavour, the endeavour bunch should design better errand
the evaluation cycle, considered flu season to hinder the partners'
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Project Review Report
prosperity thought to set up the extra endeavour part or staff.
Record
Complete the filing record below to save the project documentation in the project management
record system.
Project Title: New Sydney MMI Campus
Project
Client:MMI
Project Sponsor: Talyor
Varin
File Name: Review Report
Project
Manager:
Muhammad Talha
Saleem
Date: 25/11/22
Version:1.0
Template 8 - Project Review Report for 'StaffEvent'
This template is used to guide you through the process of conducting a project review.
Project Review Report
Name of project:
Overview
A brief summary of highlights and achievements, etc. (50-100 words)
The accomplishment of this endeavour should manage the lack of adventure part by
continuing with the additional season of the rest people and redistributing the extra
given out tasks to follow the assignment plan postponement, and something different is adjusting
the
project spending plan in light of appraisal bumble by changing the entire assignment monetary
arrangement and saving the spending plan.
Worked well
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Could have gone better
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Project Review Report
Support from the errand support
Individual work for the endeavour
Adjusting the errand spending plan
Evaluation of the endeavour spending
plan with other staff members
Lessons learned and suggested improvements (40-80 words):
To improve for the accompanying endeavour, the endeavour bunch should design better errand
the evaluation cycle, considered flu season to hinder the partners'
prosperity thought to set up the extra endeavour part or staff.
Record
Complete the filing record below to save the project documentation in the project management
record system.
Project Title: New Sydney MMI Campus
Project
Client:MMI
Project Sponsor: Talyor
Varin
File Name: Review Report
Project
Manager:
Muhammad Talha
Saleem
BSBPMG540 - Manage project integration V3 2021
RTO Provider: 91153 - CRICOS Code: 02672K
Date: 25/11/22
Version:1.0
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