STRACOSMAN: STRATEGIC COST MANAGEMENT CHAPTER 2: Management Accounting Concepts and Techniques for Planning and Control SUMMARY NOTES BY: Mary Joy C. Nala, CB BS ACCOUNTANCY 3B | 2nd SEMESTER A.Y. 2022-2023 COST TERMS, CONCEPTS, AND BEHAVIOR TERM Cost Cost Pool Cost Object Cost Driver DEFINITION Expenditures incurred by the business to carry on it investing, operating, and financing activities. An account in which variety of similar costs are accumulated prior to allocation to cost objects (e.g., overhead account) Intermediate and final disposition of cost pools for a particular activity A factor that causes a change in the cost pool for a particular activity and basis for cost allocation. Any factor or activity that has direct cause-effect relationship Cost Classification A. B. C. Accountant’s Perspective 1. As to function a. Product – DM, DL, VOH, and FxOH b. Period – Administrative, Marketing, Distribution 2. As to product a. Direct – directly attributable: DM & DL b. Indirect – factory overhead: VOH & FxOH 3. As to process a. Common – all departments: salaries, depreciation, electricity b. Joint – for 2 or more products; not directly traced DIFFERENT TYPES OF COST ACCUMULATION METHODS Job order costing method Process costing Activity-based costing (ABC) Is the accumulation of costs by specific jobs (i.e., physical units, distinct batches, or job lots). This costing method is appropriate if a product can be produced separately, distinct from the other jobs which require different number of materials, labor, and overhead. Accumulates all the costs of operating a process for a period of time and then divides the cost by the number of units of product that passed through that process during the period; the result is a unit cost. If the product of one process becomes the material of the next, a unit cost is computed for each process. Has been popularized because of the rapid increase in the automation of manufacturing process, which has led to a significant increase in the incurrence of indirect costs and a consequent need for more accurate cost allocation. ANALYSIS OF COST BEHAVIOR (Variable, Fixed, Semi-Variable/Mixed, Step-Cost) A range of activity that reflects the company’s normal operating range. Within this relevant range, the cost behavior to be discussed is valid. The total amount varies directly with cost driver, and the per cost driver remains constant. The total amount remains constant, and the per cost driver varies inversely with cost driver. Mixed costs or Total Costs have variable and fixed costs components. When activity changes, a step cost shifts upward or downward by a certain interval or step. Relevant Range Variable Fixed Semi-Variable / Mixed Step Cost Manager’s Perspective 1. As to segment: Direct, Indirect 2. As to control: Controllable, Uncontrollable 3. As to incurrence: Avoidable, Unavoidable Relevant Range Linear and valid relationships Y = a + bx Usually based on capacity *Operational capacity Proprietor’s Perspective 1. Out of the pocket 2. Noncash Costs Time Period Valid for specific time period In short run, fixed costs is constant In long run, fixed cost variable Slope-intercept form Y=a+bx NATURE AND CLASSIFICATION OF COST Direct costs Indirect costs Variable costs Fixed costs Inventoriable (Product) costs Period costs Opportunity costs Sunk/Past or Historical costs TYPE FIXED VARIABLE Are costs that are related to a particular cost object and can economically and effectively be traced to that cost object Costs that are related to a cost object, but cannot practically, economically, and effectively be traced to such cost object. Cost assignment is done by allocating the indirect cost to the related cost objects Are within the relevant range and time period under consideration, the total amount varies directly to the change in activity level or cost driver, and the per unit amount is constant. Are within the relevant range and time period under consideration, the total amount remains unchanged, and the per unit amount varies inversely or indirectly with the change in the cost driver. Fixed costs may be committed or discretionary (managed) Are costs incurred to manufacture a product. • Product costs of the units sold during the period are recognized as expenses (cost of goods sold) in the income statement. • Product costs of the unsold units become the costs of inventory and treated as asset in the balance sheet. Non-manufacturing costs that include selling, administrative, and research and development costs. These costs are expensed in the period of incurrence and do not become part of the cost of inventory. Are income or benefits given up when one alternative is selected over another. Are already incurred and cannot be changed by any decision made now or to be made in the future. COST AS TO BEHAVIOR Per Unit Varies K Total K Varies Dependent Variable Total Cost Assumed Constants a – fixed cost (y - intercept) b – variable cost per unit or slope Independent Variable Level of Activity Cost Segregation Approaches Scatter Graph Engineering Method Least – Square Method High – Low Method Making use of a scatter diagram to determine the visual fit line Account Classification Incorporating time and motion studies fixed and variable cost segregation This method’s objective is to minimize the sum of the squared deviations of all the relevant points in a given data set in order to arrive at a cost function that represents the data set Use of slope formula in identifying the fixed and variable cost portion of the total mixed cost High – Low Method Formula: π= π2 (π»ππβππ π‘) − π1 (πΏππ€ππ π‘) π2 (π»ππβππ π‘) − π1 (πΏππ€ππ π‘) Δπ¦ or Δπ₯ 1. Remove the outliers (anomalous data) a. Given/Stated in the problem b. Hints 2. Identify the highest and lowest X (i.e., work orders, output, etc.) 3. Find the value of “b” 4. Find “a” (Re: Y = a + bx) SUMMARY NOTES Prof. Rica M. Quitoriano BSA 3B STRACOSMAN: STRATEGIC COST MANAGEMENT CHAPTER 2: Management Accounting Concepts and Techniques for Planning and Control SUMMARY NOTES BY: Mary Joy C. Nala, CB BS ACCOUNTANCY 3B | 2nd SEMESTER A.Y. 2022-2023 COST VOLUME PROFIT (CVP) ANALYSIS Cost Concepts FIXED VARIABLE Varies K What is CVP Analysis? Analyzing cost, volume and profit Factors affecting Profit (FUSUN) Fixed Cost COST Inverse Unit Variable Cost Sales Mix Multiple Products Unit Selling Price VOLUME Direct No. of units sold Assumptions in CVP (CULETS) Cost Variable & Fixed Unit Selling Price; VC; Constant CM; and Total Fixed Cost Linear Relationship Relevant Range Ending Inventory = Beg. Inventory; Production = Sales Time Value of Money Ignored Sales Mix Constant Variables of Profit Sales Volume Unit Sales Price Unit Variable Costs Total Fixed Costs Sales Mix Basic Changes Constant* Constant Constant Constant Assumptions Sensitivity Changes Changes Changes Changes Changes BREAKEVEN ANALYSIS Level of Sales (units/peso) Revenue = Cost Profit/Loss = 0 Methods 1. Break even Chart a. Graphical Method 2. Profit Volume Chart Profit = Sales – Chart b. Equation Approach Let x be the breakeven point 0 = SP (x) – VC (x) – TFC BEP (units) = Total Mixed Cost c. Contribution Margin CM/unit Approach BEP (peso) = Total Fixed Cost CM ratio Target Profit How many units? To achieve target profit How many sales? - Total Amount; per unit, or in terms of % TP (units) = Total Fixed Cost + Target NIBTx CM/unit TP (peso) = Total Fixed Cost+ Target NIBTx CM ratio Formula: - PRO FORMA Contribution Margin Income Statement Direct costing Cost if classified according to behavior (variable/fixed) For internal reporting purposes only UNITS Sales Variable cost Contribution margin Fixed cost NIBTx Tax NIATx TOTAL xx (xx) xx (xx) xx (xx) XX Per Unit SP/u VC/u CM/u FC/u NIBTx/u Tx/u NIATx/u % of Sales 100% VCRatio CMRatio FCRatio NIBTx Ratio Tx Ratio NIATx Ratio THE CONTRIBUTION MARGIN INCOME STATEMENT The costs and expenses in the Contribution Margin Income Statement are classified as to behavior (variable and fixed). The amount of contribution margin, which is the difference between sales and variable costs, is shown. The format is as follows: CONTRIBUTION MARGIN INCOME STATEMENT Sales (units x selling price) Less variable costs (units x variable cost per unit) Contribution margin Less total fixed costs Income before tax xx xx xx xx xx MARGIN OF SAFETY Definition - Margin where you are safe Level of sales that contributes to profit Level of sales that can be lost without a loss The amount of peso sales or the number of units by which actual or budgeted sales may be decreased without resulting into a loss. Margin of Safety (MOS) = Total Sales – Breakeven Sales FORMULA Other formulas UNITS % Total Sales xx 100% Breakeven Sales (xx) BE Ratio MOS XX MOS Ratio MOS Ratio x CM Ratio = Profit Ratio BE Ratio x CM Ratio = Fixed Cost Ratio The amount of peso sales or the number of units by which actual or budgeted sales may be decreased without resulting into a loss. MSp = Sp – BEPp or MSp / SP MSu = Su – BEPu or MSu / SU MSR = MSp / Sp or MSu / Su Where: MSp = Margin of safety in pesos MSu = Margin of safety in units MSR = Margin of safety ratio Sp = Sales in pesos Su = Sales in units BEPp = Break-even point in pesos BEPu = Break-even point in units SP = Selling price Degree of Operating Leverage or Operating Leverage Factor FORMULA Measures (w/ Direct Relationship to DOL) DOL = CM or 1 or % β in Net Income NIBTx MOS Ratio % β in Sales 1. Operating Risk = Risk of Loss 2. Fixed Cost Use 3. Earnings Potential % β in Sales x DOL = % β in Profit (+/-) Contribution Margin – residual amount from Selling Price that contributes to Profit SUMMARY NOTES Prof. Rica M. Quitoriano BSA 3B STRACOSMAN: STRATEGIC COST MANAGEMENT CHAPTER 2: Management Accounting Concepts and Techniques for Planning and Control SUMMARY NOTES BY: Mary Joy C. Nala, CB BS ACCOUNTANCY 3B | 2nd SEMESTER A.Y. 2022-2023 Standard Costing and Variance Analysis DIRECT MATERIALS VARIANCE Actual DM Cost AQu x AP Budgeted DM Cost AQu x SP Standard DM Cost SQ X SP If AQu is given: MQV = (AQu - SQ) x SP DIRECT LABOR VARIANCE Actual DL Cost AH x AR Budgeted DL Cost AH x SR Standard DL Cost SH x SR Actual FOH Cost Budgeted FOH Cost Standard FOH Cost Price Quantity Efficiency - Budget/ Spending Efficiency VARIABLE OH VARIANCE Actual VOH Cost AH x AVOR Budgeted VOH Cost AH x SVOR Standard VOH Cost SH x SVOR Spending (x) x (x) x Actual Input Standard Input (AO + SO x SI) Difference F (UF) Weighted Ave. SP – Std Combination DM YIELD VARIANCE X (x) x (x) x x x ABSORPTION DM, DL, VOH, FOH SE, AE x x (x) x x x DM Mix Variance + DM Yield Variance = DM Qty Var. PRODUCT COSTING 1. Absorption Costing - Assigns all manufacturing costs to the product - DM, DL, VOH & FOH define the cost of a product - Fixed OH is viewed as a product cost, not a period cost - Fixed OH is assigned to the product through the use of a predetermined fixed OH rate and is not expected until the product is sold 2. Variable Costing - Stresses the difference between fixed and variable manufacturing costs VARIABLE DM, DL, VOH FOH, SE, AE GAAP requires AC for external reporting VC can supply a vital cost information for decision making and control For internal application, VC is an important managerial tool Product Cost Inventoriable cost – Asset Includes raw materials, labor and overhead Efficiency MIXED & YIELD VARIANCE Weighted Average – Std. Combination (Std. Units x Std. Price) + Total Std Units Weighted Average – Actual Combination (Actual Units x Std. Price) + Total Actual Units Difference F (UF) Actual Input or Total Actual Units x DM MIX VARIANCE Actual Input Standard Input (AO + SI x SO) Difference F (UF) Std Price per Unit (Std Units x Std Price + SO) DM YIELD VARIANCE COMPARISON OF ABSORPTION AND VARIABLE Product Costs Period Costs Rate FIXED OH VARIANCE AH x AFOR AH x SFOR SH x SFOR Assigns only manufacturing costs to the product Fixed OH is treated as period expense (rationale: cost of capacity or staying in business) For Unit Cost Direct Material Direct Labor Variable FOH Fixed FOH Period Cost Expired cost – expense General, selling, and administrative expense ABSORPTION COSTING β β β β VARIABLE COSTING β β β x THROUGHPUT COSTING β x x x Variable Conversion Cost INCOME STATEMENT Sales Less: COGS Gross Profit or Margin Less: Selling & Admin Expense Net income – AC ABSORPTION COSTING SP x units SOLD xxx Unit Cost AC x units SOLD xxx xxx Fixed Commercial/OpEx + xxx Variable Commercial/OpEx xxx +/- Noncontrollable Variance NET INCOME – AC Sales Less: Variable Cost Contribution Margin Less: Fixed Cost xxx / (xxx) Xxx +/- Controllable Variance NET INCOME – VC ACTUAL Net Income VARIABLE COSTING SP x units SOLD xxx Unit Cost VC x units SOLD xxx CM/u x units SOLD xxx Fixed Commercial/OpEx + Fixed xxx FOH Fixed OH (on units produced) Fixed Selling & Admin Expense Net income – VC If there is Noncontrollable Variance, this NI is @ std. value Favorable (+); Unfavorable (-) xxx xxx / (xxx) Xxx If there is controllable Variance, this NI is @ std. value Favorable (+); Unfavorable (-) ACTUAL Net Income ABSORPTION (FULL) COSTING • A product costing method that includes all the manufacturing costs (direct materials, direct labor, and both the variable and fixed factory overhead) in the cost of a unit of product. • Under the absorption costing method, fixed factory overhead is treated as a product cost. SUMMARY NOTES Prof. Rica M. Quitoriano BSA 3B STRACOSMAN: STRATEGIC COST MANAGEMENT CHAPTER 2: Management Accounting Concepts and Techniques for Planning and Control SUMMARY NOTES BY: Mary Joy C. Nala, CB BS ACCOUNTANCY 3B | 2nd SEMESTER A.Y. 2022-2023 VARIABLE COSTING • A product costing method that includes only the variable manufacturing costs (direct materials, direct labor, and variable overhead) in the cost of a unit of product. • Under the variable costing method, fixed factory overhead is treated as a period cost. Accountin g Principles Income statement COSTING METHOD Absorption Distinguishes between production and other costs S xx - CGS (production xx cost) PRODUCT COST COMPONENTS COSTING METHOD Absorption Direct materials Direct labor Variable FOH Fixed FOH Product Cost Variable Direct materials Direct labor Variable FOH Product Cost Distinction Between Product Cost And Period Cost COST Product Period Cost that is charged against Cost that is included in the current revenue during a computation of product cost time period regardless of that is apportioned between the difference between the sold and unsold units. production and sales volume. An inventoriable cost. The portion of the cost that has Does not form part of the been allocated to the cost of inventory. unsold units becomes part of the cost of inventory. Reduces current income by the portion allocated to the Reduces income for the sold units; the portion current period by its full allocated to unsold units is amount. treated as an asset; being part of the cost of inventory. Inventory Costs Between Variable Costing and Absorption Costing Accountin g Principles Cost segregation Cost of inventory Treatment of fixed factory overhead COSTING METHOD Absorption Seldom segregates costs into variable and fixed costs Variable Costs are segregated into variable and fixed Cost of inventory includes all the manufacturing costs: materials, labor, variable factory overhead and fixed factory overhead Cost of inventory includes only the variable manufacturing costs: materials, labor, and variable factory overhead Fixed factory overhead is treated as product cost Fixed factory overhead is treated as period cost Net income Variable Distinguishes between variable and fixed costs S xx - VC xx Gross profit xx CM xx - S&A Costs xx - FC xx Profit xx Profit xx Net income between the two methods may differ from each other because of the difference in the amount of fixed overhead costs recognized as expense during an accounting period. This is due to variations between sales and production. In the long run, however, both methods give substantially the same results since sales cannot continuously exceed production, nor production can continually exceed sales. RECONCILIATION OF ABSORPTION AND VARIABLE COSTING INCOME FIGURES Absorption costing income xx Add xx : Fixed overhead in the beginning inventory Total Less xx : Fixed overhead in the ending inventory xx Variable costing income xx Variable costing income xx Add xx : Fixed overhead in the ending inventory Total Less xx : Fixed overhead in the beginning inventory Absorption costing income xx xx ACCOUNTING FOR DIFFERENCE IN INCOME xx Change in inventory (production less sales) xx Multiply by Fixed FOH cost per unit xx Difference in income DIFFERENCE IN INCOME UNDER ABSORPTION AND VARIABLE COSTING COMPARISON OF Production And Sales P=S P>S P<S Net Income AC = VC AC > VC AC < VC Fixed FOH Expensed AC = VC AC < VC AC > VC SUMMARY NOTES Prof. Rica M. Quitoriano BSA 3B STRACOSMAN: STRATEGIC COST MANAGEMENT CHAPTER 2: Management Accounting Concepts and Techniques for Planning and Control SUMMARY NOTES BY: Mary Joy C. Nala, CB BS ACCOUNTANCY 3B | 2nd SEMESTER A.Y. 2022-2023 Financial Planning and Budgets BUDGET • Is a detailed plan, expressed in quantitative terms, about business operations for a specific period; a budget is a useful tool for planning and controlling company expenses, cash flows, and earnings. The term budgeting is used to denote the process of coming up with budgets. • A realistic plan, expressed in quantitative terms, for a certain future period of time. BUDGET MANUAL – describes how a budget is to be prepared. It usually includes: • • BUDGET PLANNING CALENDAR – the schedule of activities for the development and adoption of the budget. It includes a list of dates indicating when specific information is to be provided by / to those who are involved in the budgeting process. DISTRIBUTION INSTRUCTIONS – for all budget schedules, so that those segments involved in the budget preparation would know to whom / from whom a computed budget schedule is to be given / acquired. BUDGET REPORT – shows a comparison of the actual and budget performance. The budget variances, which are properly described as either favorable or unfavorable, are also shown on the report. THE MASTER BUDGET The master budget is a comprehensive budget that consolidates the overall plan of the organization for a specified period. The master budget is mainly composed of: (1) operating budgets and (2) financial budgets. The master budget, in some organizations, is also referred to as pro forma budget, forecast budget, master profit plan. MASTER BUDGET OPERATING BUDGET Sales Budget Production Budget Budgeted Cost of Goods Sold Budgeted Operating Expenses FINANCIAL BUDGET Budgeted Net Income Budgeted Income Statement Cash Budget Direct Materials Budget Budgeted Balance Sheet Direct Labor Budget Budgeted Cash Flow Statement Factory Overhead Budget Capital Expenditure Budget Flexible budgeting Fixed or static budgeting Continuous or rolling budgeting Zero-based budgeting Incremental budgeting STATIC BUDGET VARIANCE ANALYSIS ACTUAL BUDGET VARIANCE Level of activity (sales or production volume) Cost 1 500 200 300 2,000 3,000 ( 1,000) F Cost 2 Total 5,500 7,500 5,000 8,000 500 U 500) F ( FLEXIBLE BUDGET VARIANCE ANALYSIS ACTUAL BUDGET VARIANCE Level of activity (sales or production volume) Variable Costs 500 500 - 3,500 2,500 1,000 U Fixed Costs Total 5,000 8,500 5,000 7,500 1,000 U Activity-Based Costing (ABC) And Activity-Based Management (ABM) ACTIVITY BASED COSTING (ABC) SYSTEM allocates overhead to multiple activity cost pools and assigns the activity cost pools to products by means of cost drivers. a. Activity Levels (Unit-Level, Batch-Level, ProductLevel and Facility-Level), Cost Pools and Activity Drivers - An activity is any event, action, transaction, or work sequence that incurs costs when producing a product or providing a service. Working Capital Budget Preparing a Master Budget by Analyzing the Behavior of Revenues and Costs BUDGETING MODELS A series of budgets prepare for many levels of activity. It makes possible the adjustment of the budget to the actual level of activity before comparing the budget figures with the actual results. Does not segregate costs into fixed and variable components. Costs are estimated only at a single level of activity. Actual costs are compared with the budgeted costs regardless of the actual level of production and costs variances are obtained and analyzed accordingly. A budget based on only one level of activity (sales or production volume) Maintains a particular time frame (or period) covered in budgeting (say 12 months). When a time segment (e.g., month) had passed, it is dropped from the budget frame and a new month is added to maintain a given time covered by the budget. Does not consider the past performances in anticipating the future. Incoming costs should be classified and packaged based on activities which must be prioritized and justified as to their incurrence. The objective is to encourage objective examination of all costs in the hope that costs could be better controlled. ZBB starts from the lowest budgetary units of the organization. A budgeting process wherein the current period’s budget is simply adjusted to allow for changes planned for the coming period. Unit-Level ACTIVITY LEVELS The unit-level activities are performed each time a unit of a product is produced. The number of times unit-level activities (such as drilling holes and inspecting every part) SUMMARY NOTES Prof. Rica M. Quitoriano BSA 3B STRACOSMAN: STRATEGIC COST MANAGEMENT CHAPTER 2: Management Accounting Concepts and Techniques for Planning and Control SUMMARY NOTES BY: Mary Joy C. Nala, CB BS ACCOUNTANCY 3B | 2nd SEMESTER A.Y. 2022-2023 Batch-Level Product-Level Facility-Level are performed varies according to the number of units produced. These are costs incurred every time a group (batch) of units is produced or a series of steps is performed. Purchase orders, machine setup, and quality tests are examples of batchβlevel activities. Also known as the product sustaining level, these are activities that are needed to support the entire product line regardless of the number of units and batches produced. Examples: engineering costs, product development costs. Also called business (organization) sustaining activity, is an activity that supports business operations in general and cannot be traced to individual units, batches, or products. COST POOLS • • A “bucket” in which costs are accumulated that relate to a single activity measure in the ABC system It is a group of costs usually associated with a common cost driver. ACTIVITY DRIVERS • • A factor that causes a change in the cost pool for a particular activity. It is used as a basis for cost allocation; any factor or activity that has a direct cause-effect relationship. Cost drivers are the actual activities that cause the total cost in an activity cost pool to increase. Traditional Costing Traditional costing assigns manufacturing overhead based on the volume of a cost driver, such as the amount of direct labor hours needed to produce an item. A cost driver is a factor that causes cost to incur, such as machine hours, direct labor hours and direct material hours An advantage of using traditional-based costing is that it aligns with Generally Accepted Accounting Principles, or GAAP. Easy implementation for companies that provide one product also is a plus Activity-based costing Activity-based costing allocates the costs of manufacturing a product according to the activities needed to produce the item. Managers should understand the advantages and disadvantages of both systems to meet the needs of their business. Activity-based costing provides a more accurate view of product cost, but companies typically use it as a supplemental costing system. STRATEGIC COSTS MANAGEMENT A core definition of total quality management (TQM) describes a management approach to long–term success through customer satisfaction. In a TQM effort, all members of an organization participate in improving processes, products, services, and the culture in which they work. 8 Principles of TQM: 1. Customer-focused 2. Total employee involvement 3. Process-centered 4. Integrated system 5. Strategic and systematic approach 6. Continual improvement 7. Fact-based decision making 8. Communications Just-In-Time Production System Just-in-time (JIT) is an inventory strategy companies employ to increase efficiency and decrease waste by receiving goods only as they are needed in the production process, thereby reducing inventory costs. This method requires producers to forecast demand accurately. Continuous improvement, sometimes called continual improvement, is the ongoing improvement of products, services or processes through incremental and breakthrough improvements. Kaizen costing is applied to products that are already in production phase. Prior to kaizen costing, when the products are under development phase, target costing is applied. Product Life Cycle PRODUCT LIFE CYCLE Early Stages Later Stages PROCESS VALUE ANALYSIS A strategy that businesses use to determine whether all of their operational expenses are necessary and if they could be operating more efficiently. Process value analysis looks at what the customer wants and then asks if each aspect of operations is necessary to achieve that result. The goal of process value analysis is to eliminate unnecessary expenses incurred in the process of creating a good or service without sacrificing customer satisfaction. Value-Added Activities Non-Value-Added Activities Value added to customers: Non-value-added: steps that steps that directly impact could be eliminated or customer satisfaction changed without harming service levels or the organization Introduction Maturity Growth Decline A series of stages that products pass through in their lifetime, characterized by changing product demands over time. Target costing Target costing is defined as "a disciplined process for determining and achieving a fullstream cost at which a proposed product with specified functionality, performance, and quality must be produced in order to generate the desired profitability at the product’s anticipated selling price over a specified period of time in the future." Target costing process SUMMARY NOTES Prof. Rica M. Quitoriano BSA 3B