repute
ADOPTING THE
FUTURE OF WORK:
Using Tech to Step Up HR Processes- Right
from Hiring to Onboarding and Engagement
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PART 1
The Traditional
HR WorkflowIt’s Evolution
in the Pandemic
Much has been said and written about
the impact of technological tools and
techniques in critical business processes
like customer experience, sales and
product development.
However, what has often been ignored
by a majority of business leaders, is the
phenomenal impact technology can
have on HR processes and productivity.
While tech transforms customer-facing
functions, HR teams have unfortunately
continued to rely on traditional methods
to find the right talent, onboard them,
and engage with them. This has not just
taken up a lot of unnecessary
bandwidth, it has often led to missed
opportunities,
and
caused
the
organization to lose great talent.
With the Covid-19 pandemic, however,
things changed. Working arrangements
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evolved drastically, and organizations
had to modify the way teams interact
with each other, and collaborate, to get
things done. All of this had to happen in
a matter of a few days!
Consider who actually drove all of this
sudden change. As working methods
evolved to keep up delivery of work in
the pandemic, HR teams dealt with
unchartered territory and had to
shoulder the responsibility of guiding
companies and employees through all
this change.
This meant HR teams had to double up
and not just manage their regular
deliverables of hiring, onboarding and
training, as well as engaging with
employees to ensure retention; they had
to also design new workflows and
processes, set up new tools and
technologies to keep productivity high,
and ensure that all teams are also able to
keep up their physical and mental health
and look after their family and friends.
What came about with all of this extra
work, was a heightened need to work
faster and smarter. HR teams have had
to look for all kinds of technical
interventions to take mechanical work
off their plate, so that they can focus on
what really matters. According to a
report by KPMG, 99 percent of
employers invested in technology amid
the pandemic, and HR and employee
wellness was a key focus of that
investment.
but it also enables HR teams to collect
data on employees and use that data to
offer more personalized and relevant
well-being
support
and
benefits
programs. Digitalization is the key to
delivering a consistent experience to
employees regardless of where they work,
pandemic or not.
Not only has digitalization made lives
easier and improved overall productivity,
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PART 2
Instant Offer
Rollouts, BGV and
Talent Onboarding:
The Possibilities
of Such a Change
HR managers spend a ton of time and effort
in finding the most appropriate candidate for
a certain role. But the effort doesn’t just stop
there. They need to make sure they are
hiring someone who is 100% true to
everything he/she has claimed in the
application. Candidates could lie about their
identity, they could make false claims about
their work experience on their CV, they
could hide legal proceedings that have
happened against them, or they could falsify
their education certificates.
At the same time, once sure about the
candidate, they need to extend offers,
get them on board smoothly, and
provide them with a consistent and
delightful experience to ensure they
stay on board.
Catering for each of these tasks takes
many precious man hours, and without
technology, can often lack precision and
cost the organization dearly in the long
term. Did you know:
1. 54% employees don’t join after
accepting an offer
blockchain technology based
Talent network, called Repute.
open
Repute is a blockchain based open
network that can:
1. Help you digitally make offers to the
selected candidates, and save
yourself from employee ghosting
and moonlighting
2. Onboard new employees via a digital
link that collects all of their identity,
education and experience data
within a couple of minutes
How can HR managers address
these challenges?
3. Verify all the information submitted
by employees through authentic
data sources like the UIDAI and
Vaahan, as well as our network
partners, instantly
A simple answer to these rather
tiresome situations is this: our
4. Provide
stellar
employee
engagement with facilities like
2. 30% organizations go bankrupt due
to unethical employees
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instant loans, advance salary credits
and rental services
How do we do this?
Our open network connects many HRMS
platforms and HR managers onto a
network via blockchain technology, and
provides them the ecosystem to share
information among one another.
If organization A wants to hire X, and
wants to confirm X’s job role,
performance, and salary details at her
previous employer B, they could wait for
days to be able to get a response from B
via email, or use the Repute Network to
get instant confirmation on all
information fields needed. Likewise, at
the time of hiring, they could manually
collect identity documents from X, and
spend hours verifying their authenticity,
or use Repute to digitally collect these
documents and have them verified from
authentic data sources like UIDAI, in
under a few minutes! And how can we
forget the toughest challenge faced by
organization A: employee ghosting and
moonlighting! On the Repute Network,
they have complete visibility into
candidate’s X behavior. Once he accepts
the offer from organization A, he cannot
accept any other offer, significantly
improving Organization A’s offer-to
join-ratio.
1. Repute OfferRight:
● Issue offers to candidates directly
from your HRMS/ ATS portal
● Track the progress of each offer you
issue and get insights on behavior of
candidates
● Avoid candidate ghosting and lag in
hiring closures
2. Repute SmartOnboard
● Best-in-class technology to collect
authentic documents in one go
● Eliminates manual work for document
collection,
verification
and
onboarding completely
● Eliminate frauds in documents and
identity
3. Repute WorkVerify
● Instant employment &
verification on the network
● Automatic
Response
verification queries
income
to
all
● 100% Coverage for out-of-network
Employers
All of these phenomenal apps harness
the power of blockchain technology and
help you hire faster, saving you over 90%
time in employee onboarding, while also
ensuring 100% accuracy in your
assessment of who you are hiring.
With Repute, you are provided an array
of Apps, all available within your HRMS
platform-
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PART 3
Seeing Repute in Action:
A Case Study
Saving 465 man hours in employee onboarding for a
global outsourcing organization
About the client
Our client is a formidable player in the global
outsourcing business market. They offer a wide basket
of offshore services to their clients – which include
recruiting talent for offices around the world, staff
augmentation services including technology & product
development teams, hiring experienced international
recruiters for assisting onsite hiring teams, boosting
brand image,
development.
lead
generation
and
business
Objectives
Our client was looking to digitize the records of its
650+ employees, so as to be able to process their
salaries, leave requests, etc., in a seamless manner via
their HRMS platform-GreytHR. This, they feared,
would involve a lot of manual document uploads (4
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documents
each
for
650
employees),verifications
of
all
these
documents to ensure these are authentic
and with accurate details, potential upload
errors from employees, and the corrections
that come with all this.
All the 650 employees were sent an online
form created using SmartOnboard, for digital
document collection. The employees
uploaded their identity documents and other
details in the form either by using Digilocker
or via manual uploads.
For a team of the size of 650, this would be a
fairly time consuming and tedious process.
The client was looking for an efficient way to
do this digitalization of employee records, as
also create abetter process to onboard talent
in the future.
Once the form were submitted, all the
details were auto-verified directly from the
data source, such as the UIDAI and NSDL,
and hence they did not need to be verified
manually for authenticity. There is no room
for upload errors in this process, and so the
exercise was a lot more efficient for them.
Strategy
The client reached out to Repute, to see how
we can help address this challenge. Repute’s
SmartOnboard App is precisely designed to
smoothen out onboarding processes and
document verificaon, and was the solution
they needed.
The verified employee details were instantly
made available on the Smartboard App,
within the HRMS platform. The client found
this so beneficial that SmartOnboard has
now become part of their regular onboarding
process.
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Results:
Document Upload Time
1 Day
Without
SmartOnboard
2-3 Min
SmartOnboard
15-20 Min
Without
SmartOnboard
Document Verification Time
0.5 Min
SmartOnboard
20 Min
Without
SmartOnboard
0 Min
SmartOnboard
Document Reupload and Verification Time
PART 4
The client noticed the following impact:
● Document upload time, which previously took about one day,
came down to 2-3 minutes
● Time taken to verify each of these documents, which
previously required 15-20 minutes per document, came down
to zero
● Previously, over 60% of the documents were uploaded
incorrectly, requiring duplicate efforts. This came down to zero
● Re-upload and re-checking time, in case of incorrect uploads,
was previously about 20 mins per incorrect document. This
came down to zero as well.
A quick summary...
HR needs technology and automation to improve
efficiency and productivity, especially as work
cultures and working methods evolve. Repute’s
blockchain technology-based open networks
bring about never-seen-before agility and
accuracy in critical HR processes- right from
finding the right talent, to rolling out offers, to
onboarding them and verifying their credentials.
And this is just the tip of the iceberg . What the
future holds as Repute’s network evolves, is even
more exciting- with real time industry insights ,
better talent development & talent management
solutions!
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This e-book is presented by Repute.
Please reach out to us if you have any questions, or
if you’d like a demo to get started on the Repute Network.
Repyute Networks Private Limited.
1184, 4th Floor, 5th Main Rd, Rajiv Gandhi Nagar, HSR Layout, Bengaluru, Karnataka 560068
Email: info@repute.net | Web: www.repute.net