DIPLOMA IN BUSINESS ADMINISTRATION
FACULTY OF BUSINESS
TRIMESTER 3 2020/2021
DAC5014 COMPUTER APPLICATIONS
LAB 1
Learning Outcome
Show basic skills of using office productivity software to enhance work efficiency.
Objective
 To familiarise with the Microsoft Word 2016 environment.
 To be able to format a page layout as well as the content.
 To know how to work with text, lists and tables.
INTRODUCTION TO MICROSOFT WORD

When you open Word for the first time, the Start Screen will appear. From here, you will
be able to create a new document, choose a template or access your recently edited
documents.


Word uses a tabbed Ribbon system instead of traditional menus.
The Ribbon contains multiple tabs, which you can find near the top of the Word window.
Tabs/Menu
Font Group


Paragraph Group
Small arrow
Each tab contains several groups of related commands.
Some groups also have a small arrow in the bottom-right corner that you can click for
even more options.
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PRACTISE 1: Creating and Saving a MS Word Document


Create a folder on the Desktop. Name the folder Word_Lab.
Open Word 2016 in your computer.
o If you cannot find it, you may search by typing “Word” at the search bar at the Start
menu
.

Create a new BLANK document.

Now save this empty document as Word_Lab1.docx in folder Word_Lab that you have
already created on your desktop.
Close the document once you have saved it.
Now close the folder.


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PRACTISE 2: View Ruler, Change Measurements and Zoom

To view the ruler, go to the View tab.
o Make sure the Ruler checkbox is selected.

To change the measurement on the ruler to centimeters or inches:
o Go to the File tab.
o Click the Options menu.
o At the Word Options wizard, click on Advanced.
o Scroll down to Display.
o You can change the measurements at Show measurements in units of:

To zoom in and out, you may adjust the slider at the bottom right corner of the display.
You may either click on the “-“ or “+” symbol to zoom in and out, or just drag the slider to
the left or right.

You may also do this by pressing on the Ctrl key on the keyboard and at the same time
scroll up or down using the mouse.
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PRACTISE 3: Format layout, Inserting and Formatting Titles and Paragraphs



Open the folder on the Desktop named Word_Lab that you have created.
Open the word document named Word_Lab1 that you have just created. (You can just
double-click on it)
Click the Layout tab. Find the Page Setup group.
o Click on Size and choose A4.
o
Next, click on Margins and choose Custom Margin.
o
o
o
Set the Top, Bottom, Left and Right margins to 2.5 cm and click Save.
This will give a 2.5 cm space between the text and the edge of the document.
You may also choose the readily available margins provided by MS Word if you do
not want to create a custom margin.
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


Now click the Home tab and at the Font group, format the text for the document.
o Font type: Arial (Click the small black drop down arrow to find the required font)
o Font size: 11pt. (Click the small black drop down arrow to find the required size)
At the Paragraph group, set the following items.
o Alignment: Justify
o Line Spacing: 1.5
Save the document.
o
o
o
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LAB 1
It's important to save your document whenever you start a new project or make
changes to an existing one.
Saving early and often can prevent your work from being lost.
You'll also need to pay close attention to where you save the document so it will
be easy to find later.
Now, put the cursor at the beginning of the first line and type the following text.
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
Format the title:
o Make the title bold.
o Change the color to Blue.
o Change the size to 12pt.
o Align it to the middle of the document.

Format the paragraph:
o Highlight the words “Hardware” and “Software”. Select the text and choose a
highlight colour from
o
Italicise the word “Web”. Select the text and click on
o
o
Underline the words “electronic device”. Select the text and click on
At the Home tab, go to the far right to find the Editing group.
o Click Replace.
o
o
o
o

.
.
.
Find the word “inner”, and replace it with “internal”.
Type “inner” at the Find what textbox.
Type “internal” at the Replace with textbox.
Next click the Replace All button so that all the “inner” word found in the
document will be replaced.
Save your work.
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LAB 1
PRACTISE 4: Inserting and Formatting Tables and Bullets

Now continue by typing the following text.

To create the table:
o Click the Insert tab.
o Click on Table in the Tables group.
o Select 5 rows and 2 columns.
o

Type the text into each cell. Use the Tab key on the keyboard to move from one
cell to the other.
To design the table:
o Select the table by clicking on the table selection
the table.
FACULTY OF BUSINESS
icon in the upper-left corner of
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o
Next, click the Design tab.
o
o
Click on the arrow to view more table designs.
Choose the Grid Table 4 – Accent 2 design from the Table Styles group.
LAB 1


Save your document.
Select the entire table. Align the table to the center of the page by clicking on the center
alignment.

Now duplicate the title design.
o Select any of the previous title.
o Next click on Format Painter. Format Painter is used when you want to copy
formatting from one item to another.
o Now, select the new title.
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
Below the table, type the following text.


Duplicate the title design as how you have done earlier using Format Painter.
To insert bullet points:
o First, select the text starting from “Microcomputers…” till the end “… rate for
computers”.
o At the Home tab, click on the drop-down arrow of the bullets.
o You will find many bullet designs here.
o Click on Define New Bullet.
o Click the Symbol button.
o Choose the Font Wingdings and select the computer mouse image.
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o
To change the colour of the bullets, select the bullets only and change the font
colour.
o
You can also change the bullet colour when you define your new bullet.
o After selecting the symbol, click on the Font button.
o At the Font color drop down box, choose your preferred colour and click
on the OK button.
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
LAB 1
Save your document.
PRACTISE 5: Indentations and Tabs

Now continue by typing the following text below the bulleted text. If there is no space, you
may put all in the next page.


Duplicate the title design as how you have done earlier using Format Painter.
To align the items in straight line like columns:
o
o
o
Make sure the left tab
is activated. Click on it until you get the left tab symbol.
Next make sure that the cursor is positioned just before the letter ‘V’.
Now go to the horizontal ruler and click at the 5 cm mark. If done correctly, you will
see a small left tab on the ruler. If not, try again.
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
o
o
Now put the cursor just before the letter ‘V’ and press the Tab key on the keyboard.
This will result in the statement ‘Vacuum Tubes 1939-1954’ to be pushed right
below the 5cm mark.
o
Repeat this steps for the rest of the statements. The results will be as follows.
To align the years in straight line like columns:
o Make sure the left tab
is activated. Click on it until you get the left tab symbol.
o Next make sure that the cursor is positioned just before the year.
o Now go to the horizontal ruler and click at the 10 cm mark. If done correctly, you
will see a small left tab on the ruler. If not, try again.
o
o
o
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LAB 1
Now put the cursor just before the year and press the Tab key on the keyboard.
This will result in the year to be pushed right below the 10cm mark.
Once done correctly, the output will be as follows.
Save your document.
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
Incase a mistake was done when creating the tabs, it can be removed easily by double
clicking the
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LAB 1
tab.
Select the tab that you want to remove, and click on the Clear button.
To remove all the tabs, you may click on the Clear All button.
END OF LAB
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