School
Management
System
BJS
Bharatiya jain sanghatana
1
A
Project Report On
“SCHOOL MANAGEMENT SYSTEM”
Submitted to
SAVITRIBAI PHULE UNIVERSITY
In partial fulfilment of the Requirement of
Bachelor of Business Administration
(Computer Application)
(Semester – V)
Submitted By
Miss.Poonam Sakore
Miss.Dhanashree Parhad
Under the guidance of
Prof.Mrs.Bhagyashri R. Joshi
BHARATIYA JAIN SANGHATANA’S
Arts, Science & Commerce College
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DEPARTMENT OF B.B.A(C.A)
CERTIFICATE
This is to certify that miss.Poonam Sakore &
Miss dhanashree parhad of class B.B.A(C.A)(SemesterV) have
Completed the project work on
“SCHOOL MANAGEMENT SYSTEM”
Under my guidance & supervision in a satisfactory manner for the
Practical fulfilment of BCA III(V) examination for the academic year 20192020.
Mr. Balwant B.Landage
Major.Dr.Ashok Giri
(Incharge)
Project Guide
Mrs.B.R.Joshi
Date:
(Principal of college)
Internal Examiner
Place:
INDEX
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External Examiner
Sr. No
1)
Name
Introduction
1.1) Introduction to system
1.2) Acknowledgement
2)
System Analysis
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4.1) ERD
4.2) Context Level DFD
4.3) First Level DFD
5)
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Proposed system
3.1) Hardware & Software Specification
3.2) Feasibility Study
3.3) Proposed System
3.4) Objective of Proposed System
3.5) Scope of Proposed System
4)
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Existing System
2.1)Existing System
2.2) Advantages of System
2.3) Disadvantages of System
2.4) Fact Finding Technique
2.5) Need For New System
3)
Page
System Design
5.1) Table Design
5.2) User Interface
5.2.1) Input Design Form
5.2.2) Output Design Reports
28
6)
Future Enhancement
51
7)
Bibliography
52
INTRODUCTION :
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● School Management System is a complete school information management
solution.
● Product line and customization service allow our customers to satisfy any
business needs.
● We developed our program to ensure that you will get familiar with our software
in the absolute minimum time. We made the installation process as clear as
possible.
● It does not require any special knowledge or efforts.
● We bundle our software with full customer support. Our experts are always
ready to answer questions. We always offer customization services.
● We can customize the software to completely fit the structure of your business.
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ACKNOWLEDGEMENT
We express our profuse thanks to our Guide Mrs.
B.R..Joshi
We wish to express our thanks to respected teachers and
all teaching staff who have been a constant source of
encouragement and assistance.
Last but not least, we are also grateful to College
Library, Computer Lab and workshop facilities made available by
our college. I also express my thanks to all my friends & specially
my relative who helped me directly or indirectly in preparation of
this project.
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EXISITING SYSTEM
The Regional office have different designation
in the office to manage all the work.
•
employees
The chief is the regional transport officer.
•
If there are many employee in the office to carry the
work.
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ADVANTAGE AND DRAWBACK:
Advantages of system:
● Accuracy:
The level of accuracy in the proposed system will be higher. All operation would be
done correctly and it ensures that whatever information is coming from the center is
accurate.
● Reliability:
The reliability of the proposed system will be high due to the above stated reasons.
The reason for the increased reliability of the system is that now there would be proper
storage of information.
● No Redundancy:
In the proposed system at most care would be that no information is repeated
anywhere, in storage or otherwise. This would assure economic use of storage space and
consistency in the data stored.
● Immediate retrieval of information:
The main objective of proposed system is to provide for a quick and efficient
retrieval of information. Any type of information would be available whenever the user
requires.
● Immediate storage of information:In manual system there are many problems to store
the largest amount ofInformation.
● Easy to Operate:The system should be easy to operate and should be such that it can be
developedwithin a short period of time and fit in the limited budget of the user.
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Drawbacks of system:
●
●
●
●
●
Lack of immediate retrievals:
Lack of immediate information storage:
Lack of prompt updating:
Error prone manual calculation:
preparation of accurate and prompt reports:
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● FACT FINDING TECHNIQUES
● Interviewing the institute’s owner for collecting information about institute’s
process.
● Interviewing and filling questionnaires by faculty who regarding process.
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PROPOSED SYSTEM
HARDWARE AND SOFTWARE REQUIREMENT:
To install and run the proposed system the following hardware and software is
required.
● Hardware Requirement:• Processor : Intel Dual- Core and onwards
• Primary memory (RAM) : 1 GB and onwards
• Secondary memory (Hard Disk) : 160 GB onwards
• Printer : HP DeskJet D2568 other
● Software Requirement:• Operating System : Microsoft Windows XP 2002
• Front-End : Visual Basic 6.0
• Back-End : MS Access 2007
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FEASIBILITY STUDY OF THE SYSTEM:
● Depending on the results of the initial investigation the survey is now expanded to a
more detailed feasibility study. “FEASIBILITYSTUDY” is a test of system proposal
according to its Workability, impact of the organization, ability to meet needs and
Effective use of the resources.
It focuses on these major questions:
● What are the user’s demonstrable needs and how does a candidate
system meetthem?
● What resources are available for given candidate system?
● What are the likely impacts of the candidate system on the
organization?
● Whether it is worth to solve the problem?
During feasibility analysis for this project, following primary areas of interests are
to be considered. Investigation and generating ideas about a new system does this.
TECHNICAL FEASIBILITY:
● A Study of resource availability that may affect the ability to achieve an acceptable
system. This evaluation determines whether the technology needed for the proposed system
is available or not. 1. Can the work for the project be done with current equipment existing
software
technology& available personal?
● Can the system be upgraded if developed?
● If new technology is needed then what can be developed?
This is concerned with specifying equipment and software that will successfully
satisfaction.
● ECONOMICAL FEASIBILITY
Economic justification is generally the “Bottom Line” consideration for most
systems. Economic justification includes a broad range of concerns that includes cost
benefit analysis. In this we weight the cost and the benefits associated with the candidate
system and if it suits the basic purpose of the organization i.e. profit making, the project is
making to the analysis and design phase. The financial and the economic questions
during the preliminary investigation are verified to
estimate the following:
• The cost to conduct a full system investigation.
• The cost of hardware and software for the class of application
being considered.
• The benefits in the form of reduced cost.
• The proposed system will give the minute information, as a result
the performance is improved which in turn may be expected to
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provide increased profits.
• This feasibility checks whether the system can be developed with theavailable funds.
The SMS does not require enormous amount of money to be developed. This can be
done economically if planned judicially, so it is economically feasible.
● OPERATIONAL FEASILBILITY
It is mainly related to human organizations and political aspects.
The points to be considered are:
• What changes will be brought with the system?
• What organization structures are disturbed?
• What new skills will be required?
Do the existing staff members have these skills? If not, can they be trained in due
course of time?
The system is operationally feasible as it very easy for the End users to operate it. It
only needs basic information about Windows platform.
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PROPOSED SYSTEM
SMS is a School Management system developed for All School.
This software targets to provide complete solution for School and related services.
The main features of Common:● Maintaining Student Details.
● Maintaining Employees Details.
● Providing & Maintaining Teacher Details.
2. SCOPE OF THE PROPOSED SYSTEM
● It can be used in any School, Colleges, or Institutes for maintaining Student,
Teacher & Employee details and their Salaries.
● Billing and payments ,
● Security of the whole system,
● Staff management (Teacher, Peon, Clerk, etc)
● Management functions (report generation, accounting, etc)
● Student registration,
● System administration,
● Resource allocation (booking admission, operating theatres, etc)
● Comprehensive database,
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SYSTEM ANALYSIS
System Design:
1.ER Diagram
2.Data flow diagram
Admin
Student
Manage
Pay
Manage
Fees
Employee
Teach
Is
Teacher
Clerk
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Context level diagram:
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ACTIVITY DIA-SCHOOL MANAGEMENT SYSTEM
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. Table Name : Student Inquiry,
Purpose : This table stores Student Inquiry Detail
Personal Details
Field Name
Data type
Description
Name
Text
Student Name
Address
Text
Student Address
Date Of Birth
Date/Time Registration Date
Religiion
Text
Registration Time
Age
Long
Student age
Gender
Text
Student sex
Mailing Address
Text
Student mail id
City
Text
Student City
Zip Code
Long
Student Zip Code
State
Text
Student State
Contact Number
Long
Student Contact
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2. Table Name : Student Admission,
purpose: This table stores Student Admission Details
Field
Name
Data type constraint Description
Reg-no
Double
PK
primary key to avoid
Redundancy of data
S_id
Double
FK
Foreign Key Which is
PK
IPD Entry Table
S_Name
Text
Student Name
Cast
Text
Student Cast
Birth Date Date/Time
Student Birth Date
Contact no. Double
Student Contact no.
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3. Table Name: Student Information.
Purpose :This Table Stores Student.
Personal Details
Field Name
Data type
Constraint
Description
Gr_no
Double
PK
primary key to avoid
Redundancy of data
Roll_no
Double
Fk
Foreign Key Which is Pk
Personal Entry Table
Name
Text
Student Name
Address
Text
Student Address
Birth Date
Date/time
Student Birth date
Text
Student Caste
Age
Long
Student age
Birth Place
Text
Student Birth Place
Class
Text
Student Class
Caste
Contact no.
Gender
Double
Student Contact no.
Text
Student sex
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4. Table Name : Student Fees Details,
Purpose :This table stores Student Fees Details
Field Name
Data type
Constraint
Description
Gr-no
Double
PK
Gr-no Patient table
primary key
Roll_no
Double
FK
Foreign Key Which is
Pk Gr-no Entry Table
Name
Text
Student Name
Address
Text
Student Address
Date
Date/Time
Pay Fee Date
Contact no
Double
Student contact no
Age
Long
Patient age
Tution Fee
Double
Student Tution Fee
Education Fee
Double
Student Fee
Total Fee
Double
Student total Fee
Paid Fee
Double
Student paid Fee
BalanceFee
Double
Student Balance Fee
Computer Fee
Double
Student Computer Fee
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5. Table Name : Teacher Details,
Purpose : This Table stores
Teacher Details.
Field Name
T_code
Data type
constraint
Description
Double
PK
T_code test table
primary key
Name
Text
Teacher Name
Text
Teacher Address
Joining Date
Date/Time
Teacher Date
Birth Date
Date/Time
Birth Date
Gender
Text
Teacher sex
Cast
Text
Teacher Cast
Education
Text
Teacher Education
Bank Name
Text
Teacher Bank Name
Account no.
Double
Teacher Acc, no.
Contact No.
Double
Teacher Contact no.
Account type
Text
Address
Teacher Account Type
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6. Table Name :- Teacher Salary Detail,
Purpose :- This Table Stores Teacher Salary Detailes.
Field name
Data type
Constraint
Receipt no
Double
PK
Description
Receipt no is Primary
key to avoid redundancy of data
T_no
Double
FK
Foreign Key Which is
Pk Gr-no Entry Table
Name
Text
Teacher Name
Fix Salary
Double
Teacher Fix salary
Basic Salary
Double
Teacher Basic salary
Gross Salary
Double
Teacher salary
Dearness Allowances
Double
Teacher Allowances
Medical Allowances
Double
Teacher Allowances
Travelling Allowances
Double
Teacher Allowances
Provident Fund
Double
Teacher PF
Insurance
Double
Teacher Insurance
Total Salary
Double
Teacher Total Salary
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7. Table Name : - Employee Information,
Purpose : This Table Store All Employee Information,
Field Name
Data type
Constraint
Emp_code
Double
PK
Description
Primary key of Emp_code
To avoid redundancy of data
Name
Text
Employee Name
Address
Text
Employee Address
City
Text
Employee City
Gender
Text
Employee sex
Caste
Text
Employee Caste
Education
Text
Employee Education
Joining Date
Date/Time
Employee Joining date
Contact No.
Double
Employee Contact No.
Account No.
Double
Employee Account No.
Account Type
Text
Employee Account Type
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8. Table Name :- Employee Salary Detail,
Purpose :- This Table Stores Employee Salary Detail
Field Name
Data type
Constraint
Receipt no
Double
PK
Description
Receipt no is Primary
key to avoid redundancy of data
E_no
Double
FK
Foreign Key Which is
Pk Gr-no Entry Table
Name
Text
Employee Name
Fix Salary
Double
Employee Fix salary
Basic Salary
Double
Employee Basic salary
Gross Salary
Double
Employee salary
Dearness Allowances
Double
Employee Allowances
Medical Allowances
Double
Employee Allowances
Travelling Allowances
Double
Employee Allowances
Provident Fund
Double
Employee PF
Insurance
Double
Employee Insurance
Total Salary
Double
Employee Total Salary
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9.Table Name :- Expences,
Purpose :- This Table Store All Expences.
Field Name
Data type
Description
Voucher Date
Date/Time
Voucher Date
Expence Head
Text
Expences Head
Paid To
Text
Name To Head
Date
Date/Time
Date of Cheque validity
Cheque
Double
Cheque Number
Bank
Text
Bank Name
Branch
Text
Branch Name
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Future Enhancement:
� As no system is complete in all respects, there are aspects where the system can be
always improved upon. Thus the new system leaves chances for further
improvement, which can be described as follows.
� 1. The system can include a tool through which we can generate
�
Graphical reports because of which we decision making would
�
Become easier.
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Bibliography:
www.google.com
www.Developervb.net
Books Referred:VB Black Book
Software Engineering
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Thank you
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