FINANCIAL ACCOUNTING AND BUSINESS MANAGEMENT LECTURE NOTES The golden rule in accounting: The total amount of debits must equal the total amount of credits in a transaction. Meaning all entries in the ledger must be balance. We need to look for the reason why the entry is not balance. In accounting we call that process as “BANK OF RECONCILIATION” A BANK RECONCILIATION is the process of matching the balances in an entity’s accounting records for a cash account to the corresponding information on a bank statement. A BANK RECONCILIATION statement is a summary of banking and business activity that reconciles an entity’s bank account with its financial records. The statement outlines the deposits, withdrawals, and other activities affecting a bank account for a specific period. The purpose of bank reconciliation statement is to carried out uncover and correct any errors in the recording of payments made from the bank account and amounts lodged to the bank account. It will also highlight any transactions initiated by the bank which have not yet been recorded in the business accounting records. The reconciliation statement will include the balance on the bank statement, the balance on the cash book, the value of cheques issued but not yet presented at the bank (un-presented cheques) and the value of deposits which have not yet been processed/cleared by the bank. USES OF BANK RECONCILIATION STATEMENT: (1) The bank reconciliation statement constitutes a comparison between the cash book and the independent bank statement, allowing for items in transit (including six months old out-of-date cheques). (2) Non agreement of the two adjusted balances indicates an error which can be corrected or advised to the bank, if the bank statement is wrong. (3) Agreement of the two adjusted balances provides completeness of the cash book. (4) When cash book is updated and corrected, the organization has an amended and correct figure for the bank balance to be shown in the trial balance and balance sheet. (5) The bank statement is an independent accounting record; therefore, it will assist in deterring fraud by providing a means of verifying the cash book balance. (6) A trial balance difference may have indicated an error somewhere in the accounting system, the same amount showing up, as a bank reconciliation difference, indicates that any search for an error can be restricted to the bank accounting system. Reasons for difference in Passbook and Cash Book Balances: 1. Cheques issued but not yet presented for payment in the bank. 2. Cheque paid into the bank for collection but not yet credited/collected by the bank. 3. Cheques paid into the bank for collection but dishonored by the bank. 4. Interest allowed by the bank. 5. Interest and dividend collected by the bank. 6. Direct payment through bank. 7. Outstanding checks. 8. Deposits in transit. 9. Bank service charges. 10. Check printing charges. 11. Errors in the books. 12. Errors by the bank. 13. Electronic charges on the bank statement not yet recorded in the books. RECONCILIATION is a fundamental accounting process that ensures the actual money spent or earned matches the money leaving or entering an account at the end of a fiscal period. Reconciliating the accounts is a particularly important activity for businesses and individuals because it is an opportunity to check for fraudulent activity and to prevent financial statement errors. Reconciliation is typically done at regular intervals, such as monthly or quarterly, as part of normal accounting procedures. The accountant typically prepares the bank reconciliation statement using all transactions through the previous day, as transactions may still be occurring on the actual statement date. All deposits and withdrawals posted to an account must be used to prepare a reconciliation statement. Bigger companies usually assign persons who handles bank reconciliation and that is the accounting department. But in a practical sense, every business who has bank account should do bank reconciliation. It should be done on a monthly basis. A business who does not regularly do bank reconciliation, is more prone to fraud, theft, and bank errors. In the long run, it affects the operations, credibility, and goodwill. Note: For the ease of discussion, we will use the term “bank” to refer bank reconciling items and “book” for book reconciling items. ITEMS TO RECONCILE BANK Reconciling Items – these are the items that need to be computed in Order to balance it with the book. These items will be adjusted by the bank in Its records. No book entry is needed. HERE ARE THE ITEMS TO RECONCILE FOR BOTH BANK AND BOOK RECORDS. Bank Reconciling Items 1.Deposit in transit – deposits already recorded in the company’s books but not yet recorded by the bank. 2.Outstanding checks – checks issued by the company but not yet paid by the bank. 3.Bank errors – items erroneously recorded by the bank. Book Reconciling Items 1.Bank debits – bank charges that the bank deducts against the company’s account and not yet reflected in the books. 2.Bank credits – deposits made by the bank but not yet reflected in the books. 3.Book errors – item erroneously recorded by the company in its books. Bank Reconciling Items 1.Deposit in transit consists the following items: • Deposit in transit, beginning of the month – deposits made from the Previous month but reflected in the current working month or simply The ending of last month’s DIT. • Deposit made per books- all deposits recorded in the book during the Month • Deposits shown in the bank statement – deposits which are reflected in The bank during the month 2.Outstanding checks consist of the following items: • Outstanding checks, beginning of the month – checks from last month’s Issue only reflected in the current month or simply the ending of last month’s OC. • Checks issued per books – all checks issued and recorded in the book during the current month • Checks paid by the bank – all checks that have been issued that are encashed in the bank during the month. 3. errors – items erroneously recorded by the bank during the month. Example scenario: Jan 3. The company’s everyday sales are deposited in the bank. December 31 deposits Are reflected on January 3 amounting to P10,000. Adding all the deposits recorded in The book, it amounts to P100,000, however, in the bank statement only P90,000 is Reflected. Compute for the deposit in transit at the end of January. Answer: Deposit in transit, beg. Of the month P 10,000 Add: Deposit made per books 100,000 Total amount that should have been recorded P 110,000 Less: Deposits shown in the bank statement 90,000 Deposits in transit, end of the month P 20,000 Analysis: P20,000 worth of deposit has not reached the bank. Example scenario: Jan1. The company pays its suppliers by issuing checks. Checks issued from December Purchases amounting to P25,000 was reflected in January bank statement. As per the Records in the book, all checks issued amounting to P230,000. However, of all checks Issued, only P200,000 was cleared by the bank. Compute for the outstanding checks at The end of January. Answer: Outstanding checks, beg. Of the month P 25,000 Add: Checks issued per books 230,000 Total checks that should have been cleared P255,000 Less: Checks paid by the bank 200,000 Outstanding checks, end of the month P 55,000 Analysis: P55,000 of worth of checks issued to suppliers have not yet been paid by the bank. 2. It is legislative in character- the power to tax is pecuniary and exclusively vested to the Congress. 3.It is subject to limitations- inherent and constitutional. Characteristics: BOOK Reconciling Items – these are the items that need journal entries to ADJUST THE ACCOUNTS IN THE BOOKS 1.Tax is an enforced contribution. 2. It is proportionate in character. 3. It is levied by the law-making in character. 4. It is levied for public purpose or purposes. 5. It is generally payable in money. 6. It is levied on persons and property by the state which has jurisdiction. INCOME TAX is a tax on all yearly profits arising from property, profession, trades or offices or as a tax on a person’s income, emoluments, profits and the like. THE TWO CLASSIFICATIONS OF INCOME TAXPAYERS ARE: Corporations are juridical persons which also possesses rights and responsibilities as that of an individual person. Their taxes are imposed on the net income of the business. Individuals, in a conceptual definition in taxation, are persons who gain income from ONE TO ALL THE FOLLOWING SOURCES: a.Compensation Income Income received from working as an employee in different companies. This comes in the form of salaries and wages, bonuses, and allowances. b.Business Income Income generated from the conduct of business or profession like lawyers, doctors, and accountant. A TAX is a compulsory financial charge, or some other type of levy imposed on a taxpayer by a governmental organization in order to fund government spending and various public expenditures. Taxation refers to the practice of a government collecting money from its citizens to pay for public services. Nature of Taxation 1. It is inherent in sovereignty- it is essential to the existence of every government. c.Passive Income Income generated from investments by the individual like interest income in bank accounts, time deposits, royalties from patents or compositions, cash prizes, lotto winnings and dividends. are subject to capital gains tax include properties, stocks, pieces of jewelry, and other high-value goods. Documentary Stamp Tax is imposed on documents, instruments, loan agreements, and papers that are used as evidence of acceptance, assignment, sale or transfer of obligation, rights, or property. Documentary stamps are usually found on deeds of sale and bank promissory notes, among others. Donor’s Tax is levied on a donation or gift for the gratuitous transfer of property between two or more persons who are both still living at the time of transfer. Even relief goods sent for donation are charged this type of tax. BUSINESS TAXATION is the process of collecting taxes from the activities of a business organization. It refers to the taxes that businesses must pay as a normal part of business operations. Whether you are a sole proprietor, partner, part of a limited liability company, or a corporation, your business is responsible for adhering to tax regulations. any individual who has earned income is liable to pay income tax and any individual who engages in business is likewise liable to pay business tax. Income tax is imposed on all compensation and income received or earned from practice of profession, conduct of trade in business, and from properties. Percentage tax is a business tax imposed on businesses not covered by Value Added Tax and where gross annual receipts for sale of good and services do not exceed Php750,000. Value Added Tax or VAT is another kind of indirect tax that is passed on to the end consumer. It is a form of consumption tax making it the most common tax type because all final sales are almost always charged this tax. Withholding tax on compensation is tax deducted from salaries of employees and it is the company’s responsibility to remit the same to the government. Other kinds of withholding tax are Expanded Withholding Tax, Final Withholding Tax, and Withholding Tax on Government Money Payments. NATIONAL TAXES are the ones paid to the government through the Bureau of Internal Revenue (BIR). Our national taxation system is based on the National Internal Revenue Code of 1997 or the Republic Act No. 8424 also known as the Tax Reform Act of 1997, as amended. LOCAL TAXES, on the other hand, are based on Republic Act 7160, otherwise known as the Local Government Code of 1991, as amended. These taxes and fees are imposed by the local government units in every province, city, municipality, and barangay, which are given the power to levy such taxes by the code. LOCAL TAXES: NATIONAL TAXES: Basic Real Property Tax is tax on real properties classed as follows: agricultural, commercial, industrial, residential, timberland, and mineral. Capital Gains Tax is tax imposed on the proceeds from sale, exchange, or other disposition of capital assets located in the Philippines. Examples of sold assets that Franchise Tax is imposed by LGUs on business franchises at a rate not more than 50% of 1% of the gross annual receipts of the previous taxable year. Business of Printing and Publication Tax is collected from any business that does printing or publication of printed materials such as books, cards, pamphlets, posters, or tarpaulins. Professional Tax is collected from doctors, lawyers, engineers, and other professionals engaged in the exercise or practice of professions that require government examination or acquisition of license to practice. Amusement Tax is tax on all forms of entertainment such as movies, concerts, and plays. This tax is usually already included in the ticket price. Community Tax, more commonly called Cedula, is required from individuals from a base fee of Php5.00 and additional Php1.00 for every Php1,000 income. Annual Fixed Tax for Delivery Trucks and Vans amounting to Php500 is collected by the LGU from trucks and vans which deliver goods such as beer, soda, and/or cigarettes. Barangay Tax is subjected on sari-sari stores and retailers whose annual gross sales do not exceed Php50,000 and is accrued on the first day of January of each year. Barangay Clearance is paid as a legal permission for particular individuals, hosts, or companies to conduct an event or start a business in a barangay. Taxes help the government fund their projects for economic development. It’s also the lifeblood of outstanding government employees. Contributing your share of the pie greatly helps in the development of the Philippines as a whole. The money we pay in taxes goes to many places. In addition to paying the salaries of government workers, tax dollars also help to support common resources, such as police and firefighters. Tax money helps to ensure the roads you travel on are safe and well-maintained. Governments need to fund the services they provide to the community, such as education, health, defense and infrastructure such as roads. To do this they must collect money, which is called revenue, through the tax system. Without taxes, the government would have no money to provide services. Paying the right amount of tax is a social responsibility to the country. The taxes we pay will go to the government funds that will be used in developing and improving the government facilities and life of Filipinos, inside and outside our country. If all income earners will pay the right amount of tax, the government can collect more money to support its objectives such as building roads, schools, better government salaries and improve government services. If all income earners will pay the right amount of tax, the government can collect more money to support its objectives such as building roads, schools, better government salaries and improve government services. These factors can help attracting more investors and jobs in the Philippines. More people having jobs, means more people having money to spend which will directly or indirectly improve business as well. Taxpayers in the Philippines are classified into two types: corporate or individuals. Those who fall on the individual taxpayer category, are those who are either employed (or a compensation income earner, which includes minimum wage earners) or self-employed. Self-employed individuals are those who work on their own account or with one or few partners. In these jobs, the income is directly dependent upon the profits derived from the products or services produced by the person or individual running the business. Compensation income earners are individuals whose source of income is purely derived from an employeremployee relationship. The incomes of individuals can be divided into the following categories: Compensation income is the income that comes from an employer-employee relationship. Salaries, wages, and honoraria, commissions, taxable bonuses, and fringe benefits all fall into this category. But there are lots of individuals who are not satisfied to being employed or self-employed alone, so they choose to be classified as “Mixed Income Earners”. Mixed Income Earners are those with income from compensation as employee of a company at the same time having a business by providing professional services examples are registered physicians, lawyers and accountants. business income may include income received from the sale of products or services. For example, fees received by a person from the regular practice of a profession are business income. Rents received by a person in the real estate business are business income. a. If the total Gross Sales/Receipts Do Not Exceed VAT Threshold of P3,000,000, the Individual Taxpayer May Opt to Avail: Business income taxes apply to corporations, partnerships, small businesses, and people who are selfemployed. i. 8% Income Tax on Gross Sales/Receipts and Other NonOperating Income in Lieu of the Graduated Income Tax Rates and the Percentage Tax; Or Updated March 2018 Page 2 2 Starting January 1, 2018, compensation income earners, self-employed and professional taxpayers (SEPs) whose annual taxable incomes are P250,000 or less are exempt from the personal income tax (PIT). The 13th month pay and other benefits amounting to P90,000 are likewise tax-exempt. We consider them as minimum wage earner/s ii. Income Tax Based on Graduated Income Tax Rates INCOME TAX RATES SOURCES OF TAX IN THE PHILIPPINES: I. For Individual Citizens and Resident Aliens Earning Purely Compensation Income and Individuals Engaged in Business and Practice of Profession (1) Income tax, except when levied on banks and other financial institutions; (2) Documentary stamp tax; (3) Taxes on estates, inheritance, gifts, legacies and other acquisitions mortis causa, except as otherwise provided in the Local Government Code (Code) (except taxes levied on the transfer of real property ownership under Section 135, and Section 151 of the Code); (4) Customs duties, registration fees of vessels (except license fees imposed under Section 149, and Section 151 of the Code), wharfage on wharves, tonnage dues and all other kinds of customs fees, charges and dues except wharfage on wharves constructed and maintained by the local government unit concerned; (5) Taxes, fees, charges and other impositions upon goods carried into or out of, or passing through, the territorial jurisdictions of local governments in the guise of charges for wharfage, tolls for bridges or otherwise, or other taxes in any form whatever upon such goods or merchandise; A. Graduated Income Tax Rates under Section 24(A)(2) of the Tax Code of 1997, as amended by Republic Act No. 10963 A. For Purely Self-Employed Individuals and/or Professionals Whose Gross Sales/Receipts and Other Non-Operating Income Do Not Exceed the VAT Threshold of P3,000,000, the tax shall be, at the taxpayer’s option: 1. 8% Income Tax on Gross Sales or Gross Receipts in Excess of P250,000 in Lieu of the Graduated Income Tax Rates and the Percentage Tax; Or 2. Income Tax Based on the Graduated Income Tax Rates B. For Individuals Earning Both Compensation Income and Income from Business and/or Practice of Profession, their income taxes shall be: 1. For Income from Compensation: Based on Graduated Income Tax Rates; and 2.For Income from Business and/or Practice of Profession: b. If the total Gross Sales/Receipts Exceed VAT Threshold of P3,000,000 i. Income Tax Based on Graduated Income Tax Rates GROSS PAY is the amount of money your employees receive before any taxes and deductions are taken out. For example, when you tell an employee, “I’ll pay you P 50,000 a year,” it means you will pay them P50,000 in gross wages. NET PAY is the amount of money your employees take home after all deductions have been taken out. This is the money they actually get on payday. MANDATORY PAYROLL DEDUCTIONS are the wages that are withheld from your paycheck to meet income tax and other required obligations. Voluntary payroll deductions are the payments you make to retirement plan contributions, health and life insurance premiums, savings programs and before-tax health savings plans. DEDUCTIONS: Withholding Taxes SSS or Social Security System GSIS-Government Service Insurance System -PHIC or Philippine Health Insurance Corporation -HDMF or Home Development Mutual Fund 13th Month Pay (The 13thmonth pay is exempt from tax, up to a limit of PHP 90,000) Let us try this problem: Please try to answer this problem: Salary paid on monthly basis: Breakdown of Abby’s pay slip Salary – 30,000 SSS- 800 PHILHEALTH- 412. 50 PAG-IBIG- 100 Compute the following: A. NET INCOME B. TAX DUE Employee 1 who earns P25,000 a month would be deducted of P581.30 for SSS, P 343.75 for PhilHealth and P 100 for PAG-IBIG. Compute the following: A. NET INCOME B. TAX DUE How did I arise with the amount of 1570.90? I used the given data. Please see the highlighted data. TO GET THE WITHHOLDING TAX LOOK FOR THE REVISED WITHHOLDING TAX TABLE In our case, we are going to use the following data: MIXED INCOME EARNERS are those who derive income from business or practice of profession and compensation income. Business income may include income received from the sale of products or services. For example, fees received by a person from the regular practice of a profession are business income. Adjusted gross income. PAY (AGI) is an individual’s taxable income after accounting for deductions and adjustments. Net income/PAY is also the profit a company generates after accounting for all expenses and taxes. TOPIC: PRINCIPLES AND PURPOSES OF TAXATION What are the three principles of a sound tax system? The PRINCIPLES OF A SOUND TAX SYSTEM are fiscal adequacy, administrative feasibility, and theoretical justice. FISCAL ADEQUACY means the sources of revenue must be sufficient to meet government expenditures and other public needs. FISCAL ADEQUACY. The sources of tax revenue should coincide with, and approximate the needs of, government expenditures. The revenue should be elastic or capable of expanding or contracting annually in response to variations in public expenditures. Ideally, taxes collected should be enough for the operations of the government. Government funds should not be lower than what is needed. However, it should also not be more than that because, if so, the public would be overburdened with tax ADMINISTRATIVE FEASIBILITY means tax laws and regulations must be capable of being effectively enforced with the least inconvenience to the taxpayer. ADMINISTRATIVE FEASIBILITY. Tax laws should be capable of convenient, just and effective administration. Each tax should be capable of uniform enforcement by government officials, convenient as to the time, place, and manner of payment, and not unduly burdensome upon, or discouraging to business activity. What are the three Inherent powers of the state? INHERENT DEFINED: As being inherent, it means that as long as the state exists, this power can never be taken away. Power of Taxation – An inherent power of the state exercised through legislature, to impose burdens upon subjects and objects within its jurisdiction, for the purpose of raising revenues to carry out the legitimate objects of the government. Police Power – This is the power vested in the Legislature by the Constitution to make, ordain, and establish all manner of wholesome and reasonable laws, statutes and ordinances, either with penalties or without, not repugnant (offensive) to the Constitution, for the good and welfare of the State and its subjects. BASIS: This power is based on the legal maxim “salus populi est suprema lex” (the voice of the people is the supreme law). Every citizen of every community, in a civilized society must bear certain burdens imposed for the good of all. What are the limitations on the power of taxation? LIMITATIONS ON THE POWER OF TAXATION Classifications: a. b. Inherent limitations Constitutional limitations INHERENT LIMITATIONS – these are limitations or restrictions that spring from its very own power. While the power of taxation is inherent in sovereignty, there are also limitations or safeguards which spring from its own inherent power. 1. Limitation on public purpose – It is an essential characteristic of the power of taxation that the tax is imposed is for a public purpose, and not for a private purpose. It should be for a governmental purpose – for the public welfare or the common good. 2. Limitation on territorial jurisdiction – The power of taxation is limited only within the boundary or territory of the state. The state cannot exercise its power of taxation outside its territory. If the subject of taxation is found abroad, then, the state could not anymore tax that. By way of exception to territorial jurisdiction, the state may exercise personal jurisdiction. Even if the subject of taxation is outside the territory, the state can still impose its power of taxation by invoking personal jurisdiction. Before the exemption of the non-resident citizens, like the OFWs, we used to tax the income of nonresident citizens or the OFWs because we invoked then personal jurisdiction. 3. Non-delegation of the legislative power of taxation – As a nature of the power of taxation, it is legislative in character. That power cannot be delegated to others. When the State grants taxing power to another agency, then that is a violation of the inherent limitation. However, this non-delegation admits exceptions: a. Article VI, Section 28 (2) -involves the delegation to the President to fix tariff rates, import and export quotas, tonnage and wharfage dues and another duties and imposts. b. Article X, Section 5 – This is the power of taxation of LGUs to create their own sources of revenues, levy taxes, fees and charges. The power of taxation of LGUs is not inherent. It may be granted either by the Constitution or by legislation. In our structure, the grant of the taxing power to the LGU is by Constitutional grant. CONSTITUTIONAL LIMITATIONS 1. Requirement of Due Process (Article III, Section 1) - When the state exercises the power of taxation, the taking of the property should be subject to due process. There must be a basis for the taking. - If the state exercises its power outside of its territory or when it taxes another sovereign, it is also a violation of due process. 2. Equal Protection of the Laws (Article III, Section 1) 3. Uniformity and Equity in Taxation (Article VI, Section 21) There is no more distinction between equality and uniformity in taxation - Equitability or Equity in Taxation – based on one’s ability to pay What is the purpose of taxation in the Philippines? Purpose of taxation Primary purpose • To provide funds or property with which to promote the general welfare of its citizens and to enable it to finance its multifarious activities. Purpose of taxation Secondary purposes • To strengthen anemic enterprises by giving tax exemptions. • To protect local industries against foreign competition through imposition of high customs duties on imported goods. TOPIC: PRINCIPLES AND PURPOSES OF TAXATION Why do you think the BIR (Bureau of Internal Revenue) runs after the people who fail to pay their appropriate tax obligation? Because taxation not only pays for public goods and services; it is also a key ingredient in the social contract between citizens and the economy. Holding governments accountable encourages the effective administration of tax revenues and, more widely, good public financial management. It helps build the nation. The cost of running an entire country, especially one that is as large and populated as ours, is enormous. It is through the taxes we pay that the government can perform civil operations. What is the role of the BIR in the exercise of its taxation power? The Bureau of Internal Revenue shall be under the supervision and control of the Department of Finance and its powers and duties shall comprehend the assessment and collection of all national internal revenue taxes, fees, and charges, and the enforcement of all forfeitures, penalties, and fines connected therewith, including the execution of judgments in all cases decided in its favor by the Court of Tax Appeals and the ordinary courts. The Bureau shall give effect to and administer the supervisory and police powers conferred to it by this Code or other laws. What happens if you don’t pay taxes in the Philippines? In one failure to pay, you would be penalized with three penalties – a one-time surcharge of either 25% or 50% of the basic tax, 20% annual interest, and a one-time compromise penalty. You may not want to be wasting your hard-earned business income on penalties. Is tax evasion criminal offence? The offences hold corporations and partnerships criminally liable when they fail to prevent their employees, agents, or others who provide services on their behalf from criminally facilitating tax evasion. Tax evasion is a crime and takes away from the money we need to fund our vital public services. What is the difference between tax avoidance and tax evasion? Tax evasion means concealing income or information from tax authorities — and it’s illegal. Tax evasion happens when a person intentionally avoids paying any tax under the Tax Code of the Philippines. Because tax evasion is a criminal offense, tax evaders are subject to serious penalties and criminal charges. Tax avoidance means legally reducing your taxable income. Defined as the use of legal methods to modify an individual’s financial situation to lower the amount of income tax owed. This is generally accomplished by claiming the permissible deductions and credits. Examples of tax avoidance could be: 1.Setting up residence in a country with low-income tax rates. 2.Putting assets in your wife’s name so she can pay a lower rate of income tax. 3.Setting up a company and pay dividends rather than income to avoid paying national insurance.