Work
Schedule
Uploaded
With Shift
Schedule?
Rest Day
no
yes
Present?
File Leave in ESS
no
yes
File OB in ESS
yes
Worked
Outside
the Office?
Attach Supporting
Documents
Time In and Time Out
using the
Biometric Device
no
End
Check Timesheet
in ESS
With
Complete
Time Logs?
yes
End
no
File Missing Time Log
in ESS
Checking Timesheet for Shift Schedule and Time Logs
1. Go to ESS site: https://ehrms.intra-sites.com/app.
2. Log in with your Employee Code and Password.
3. In the Dashboard under About Me, click My Timesheet.
4. My Timesheet tab will appear. Select the dates and check the following:
a) Shift schedules must be correct. For incorrect schedule, inform your manager to update/upload
your schedule in the system.
b) Time In and Out must be correct and complete. For incomplete time logs, file Missing Time Log
or OB Filing in ESS. See instruction in the next pages on how to file.
c) Leaves must be filed and approved with complete attachment. Refer to the following pages on
how to file leaves.
Filing for Missing Time Logs
1. In the Dashboard under Filing, click Time Log Filing.
2. Time Log Filing tab will appear. Double click the cell with the missing log under Time In or Time Out.
3. A dialogue box will appear. Click File for Missing IN.
Note: Filing for Missing IN or OUT is used if you forgot to log using the biometric device. OB Filing on the other hand is
used for logging time worked outside the office.
4. A new dialogue box will appear. Select the Date and Time. Click Submit.
5. Confirmation box will appear. Click Yes.
6. Once filed, the time log filed will show Requested for Missing IN/OUT.
7. Inform your manager to approve your Time Log Filing. Once approved, it will appear in your Timesheet.
Filing for OB (for work-related activities outside the office)
1. In the Dashboard under Filing, click OB Filing.
2. OB Filing tab will appear. Click New. New OB Filing box will appear.
3. Select the Client (purpose of the OB), the Date, Time In, Time Out and Remarks (optional). Click Save.
4. Confirmation box will appear. Click Yes.
5. Status will appear Filed. Inform your manager of your OB filing.
Filing for Leaves
1. In the Dashboard under Filing, click Leave Filing.
2. Leave Filing tab will appear. Click New.
3. New Leave Filing box will appear. Select the Dates, Leave Type, Quantity. Click Attach file for supporting
documents. Click Save.
4. Confirmation bow will appear. Click Yes.
5. Inform your manager of your leave filing and ask for approval.