Resource Planning in PS using
Noveco solutions
Key Requirements
Requirements
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Plan Individual Resources across projects and workcenters in SAP PS directly
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Estimate required hours of individual resources (e.g. Drafting, Electrical Engineer, Project Manager
etc.) on Project Network Activities or WBS elements using Activity Type or generic cost elements
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Determine person availability by reading personnel HR time schedule and allocations to other
projects
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Allocate available hours: 1) individual Person; or 2) Position with assigned persons; or 3) Work
Center with all Positions and Persons included to a project Network Activity or WBS element
Pre-requisites
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SAP HR module is implemented
HR Work Centers are created for every ”logistic” WC
Persons assigned to HR Work Centers
Personnel is assigned to Activity Type (info type 315)
Personnel is assigned to Work schedule (info type 007)
Cost Elements assigned to Noveco Resource Names
SAP PS & Noveco has accurate cost and work planning / forecast:
labour costs plan is done using quantity and rate
cost and work to complete is distributed along WBS and NWA
Resource Planning in SAP PS with Noveco
Project System (PS)
Human Resources (HR)
Person No.
100933
Name
Charles Brown
Sender Cost Center
NOV001
Activity Type
6010
6010
Cost Estimation
Description
Activity Type
Qty (Hrs)
Rate
Value
Elect. Engineer
6010
6010
200 H
$120.0
$24,000.0
CAD drafting
7000
80 H
$100.0
$8,000.0
Info Type 315
Cost Estimation
Description
Activity Type
Qty (Hrs)
Rate
Value
Designer
6020
100 H
$120.0
$12,000.0
Proj. Manager
8000
90 H
$100.0
$9,000.0
• PS : Estimate Costs using Activity Types
• HR : Assign Activity Type to a Personnel record
• FICO : Activity Types assigned to Cost Elements (1:1)
• PS : Cost Elements assigned to CE Groups
• Noveco : CE Groups assigned to Resource Names
Activity Types: Cost Elements – Resource Names
Value Categories
Resource Name
Cost Elements
Activity Types
Engineering &
Design
Designer
Designer
Structural Designer
Senior Designer
System Designer
System Designer
Engineer
Civil Engineer
Labour
Structural Engineer
Fitter
Electrician
Materials
Cost planned on project is directly linked to a personnel:
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From Cost Elements / Value Category / Resource Name in Project
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To Activity Type / Cost Element / Resource Name assigned to
Employee master record in HR
Project Cost Forecast define Resource Requirement
DEMAND for Resources: (PS / Noveco )
SUPPLY of Resources: (HR)
Cost planned on project Network Activities using Activity Types define:
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Quantity of Hours Required
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Rate per Hour to calculate Cost To Complete
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Resource Names (e.g. Engineer, Draftsmen etc.) are determined from Cost Element assigned to Activity Type
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Activity Types are defined in HR master record for every employee
Project Cost Forecast define Resource Requirement
DEMAND for Resources: (PS / Noveco )
Noveco Resource Plan works equally with WBS elements and / or Network Activities
SUPPLY of Resources: (HR)
Resource Demand Distribution
Distribute your
resource demand along
the project proposed
Start - Finish dates
Planning of Individual Resources
Using Noveco Solutions..
Resource Plan by Project
Required Hours by
project item, resource
name and period
List of
Projects
List of
Resources
Available Hours by
personnel, resource
name and period
Resource Planning
Projects Generate Resource Demand
PM Workbench
Resource Demand:
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Distribute required quantity of
hours by project in Noveco
Project Manager Workbench
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Resource Demand is distributed
by month on Project WBS or
NWA by Resource Name (e.g.
Engineer, Project Manager)
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In the example above, the NWA
904606/0010 generates
resource demand for for
Engineer and Designer
HR Personnel Generate Resource Supply
Info Type 315 – Time Sheets Defaults
Defines
Resource
Name
Info Type 0007 – Planned Working Time
Defines
Available
Hours from
Persons
Work
Schedule
Resource Demand vs Supply
Resource Demand:
Red colour means not allocated
resource demand
As you navigate along the project structure, the system is
trying to find suitable individuals from the resource list to
match project demand
Resource Supply:
Green colour means not allocated
resource supply
Resource Allocation
You can allocate individual
resources to project WBS or
NWA by several userfriendly ways:
1. Select a person (or
multiple persons), select
project item and click on
“Allocate” button
2. Drag a line from the ALV
screen to a project item on
the tree or on the project
ALV screen
3. Drag a person (or multiple
persons) from Resource
Tree and drop to Project
Tree or project ALV
Resource Allocation
If you don’t want to allocate
each person individually, you
can allocate a position (or
entire Work Center) with all its
resources to a project item by
drag & drop
Review current allocations to
the project item
Resource Allocation
Look for persons current
allocations to various
projects
Resource Allocation
You can search for
corresponding resource
demand for a specific pool of
resources
Resource Allocation
Shift Project Requirements if there are no
resources available
Planning Resources considering cost budget
Resource Prices and Project Cost Plan Rates
Labour Plan Cost
Rate from WBS or
NWA
Employee
Contractor
Persons Price per
hour from HR info
type 315
Resource Prices and Project Cost Plan Rates
Allocate person to project
where Person Price >
Project Plan Rate
Resource Prices and Project Cost Plan Rates
Allocate person to project
where Person Price <
Project Plan Rate
Resource Prices and Project Cost Plan Rates
Project item is fully
allocated with required
Resources
Click here to change the
Graph
Resource Prices and Project Cost Plan Rates
In this view you can see
that the plan cost on the
project item will be
exceeded
Resource Prices and Project Cost Plan Rates
To view graph by each
project item double click on
it in the list
Resource Prices and Project Cost Plan Rates
To view graph by each
project item double click on
it in the list
History Report:
• Compare: Allocated Hours vs. Actual Hours
• Resources Utilization: Available Hours vs
Actual Hours
Resource History
Select persons from the list
or Tree
View Resource History
report
Resource History:
Resource Planning
Summary:
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Resource Planning is performed directly in SAP PS using the most up-to-date information
about project resource requirements
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Available hours are read from the person’s SAP HR Work schedule taking into account
normal hours, planned holidays, existing allocations.
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Cost Plan on a project defines required resources (e.g. Engineer, Draftsman, Project
Manager), which are related to persons default activity type defined in HR master record
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Soft resource allocation to a project defines ”planned” allocation and can be shifted in time
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Committed resource allocation cannot be shifted in time
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Project WBS or NWA resource requirements can be shifted (if their requirements are not
committed) to periods with available resources
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Resources can be allocated as individual persons or as a group of resources (Position or
even an entire Work Center can be allocated)
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Resources from multiple Work Centers can be allocated to project items
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A custom list of available resources can be created by each user
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Friendly graphical user interface designed to simplify the resource allocation process
About Noveco Solutions..
Noveco
Noveco is a family of seamlessly integrated software components designed to simplify SAP
standard Project System (PS) and enhance it with missing functionality such as cost and
revenue estimating, project forecasting, variation management and reporting directly in SAP
Noveco enables integrated financial management of your project lifecycle directly inside
your SAP system
Execution
 Estimating
 Planning
 Budgeting
.
.
Forecasting
Efficient
Project
Management
.
.
Monitoring
 Reporting
 Analysis
 Settlement
Noveco System Architecture
SAP ECC or S4 HANA
Human
Resources
(HR)
Time Sheets
(CATS)
Finance
(FI) and
Controlling
(CO)
Materials
Management
and
Procurement
(MM/SRM)
Project
System (PS)
+
Sales
Noveco
Production
and customer
management
(SD/CRM)
Plant
Maintenance,
Customer
Service
(PM/CS)
Planning
(PP)
Capacity
and Resource
Planning

No middleware (BI, BO etc.)

No interfaces

No custom tables

Always real-time

Rich functionality
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Automatic forecasting

Simple and intuitive interface
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Minimum training

Quick implementation
Project Management Lifecycle
Run by Noveco
Run by SAP or other software
Project
Initiation
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Estimating: Costs and Revenues
Project Structure & Planning
Budget Approval
Start/Finish Dates Scheduling
Plan Cost Distribution
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Efficient
Project
Management
Purchase Orders / Contracts
Time Sheets
Invoicing & Billing
Variations
Execution
• Final Settlement
• Project Close
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Monitoring
&
Forecasting
Project
Close
Out
• Settlement
• Result Analysis/Profit Take
• Period Close
KPIs Review
Cost / Margin Forecast
Resource Planning
Progress Analysis
Materials and Procurement forecast
Period
Closing
Reporting
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Operational
Dash Board
Programs/Portfolio
Analytical
SAP Project System with Noveco
SAP standard Project System (ECC or S/4)
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Create and maintain Project structure:
WBS and Networks
Plan Cost and Revenue
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Schedule Dates
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Assign Purchase Orders to Project
Assign Maintenance and Production
orders to Project
Assign Sales Orders to Project
Collect Actual Cost and Revenue
Settle Costs
Run Result Analysis
Reporting
Noveco
Project System
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Estimation: Revenue and Costs
Create Cost and Revenue Plan from
Estimate
Distribute (time phase) Cost,
Commitments and Revenue
Forecast remaining costs to complete
and calculate Estimate at completion
Progress Analysis
Project Risk Management
PO Accruals Management
Variation Management
Resource Management
Forecast History
Reporting
Integrated Project Management in SAP PS with Noveco
ECC / S4 HANA
PM
PS
FI/CO
Variation
Management
Reporting
PP
MM
HR
Estimation
Project
Manager
Workbench
SD
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Cost & Revenue Estimating
Project Manager Workbench
Cost, Revenue Forecasting
Progress Analysis
Variation Management
Resource Management
Comprehensive Reporting
How Quickly Noveco ePM can be Implemented
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Technical installation takes approximately 30 minutes (AddOn installation)
SAP PS and Noveco configuration takes 2 hours to
complete
You may review your value categories and cost element
groups
You will run Noveco in your SAP Test environment the
same day you installed it
Implementation in Production environment will be different
in each individual case
Our Customers
For more information visit Noveco Systems on
www.novecosystems.com