Qatar Foundation Schools Model United Nations International Travel Forms NHSMUN 2023 Applicant’s name 1 Introduction Letter Dear Parents, January, 2023 Qatar Foundation Schools MUN – Trip to National High School Model United Nations Conference March 8- March 17, 2023 The Qatar Academy Model United Nations Club is planning to take part in The National High School Model United Nations Conference (NHSMUN) this year. Apart from the wonderful cultural and educational activities available, the object of this visit will be to have our students meet and work with other young people from schools similar to ours. This conference is an educational opportunity that fits into the academic goals of Qatar Foundation Schools by creating a variety of learning situations. All students selected are fully capable of meeting their classroom responsibilities as well as practicing many of the skills they have been taught in school. The students will stay in a local hotel and will be accompanied and supervised by Qatar Academy teachers, which is also the conference venue. The deposit payment is non refundable, however the next two payments are fully refundable in case your child withdraws from this trip for reason of ineligibility as determined by your child’s school, or family emergency as determined by communication from you to your child’s school. Ineligibility criterion may include attendance, behaviour, or academic concerns raised by the school. Yours sincerely, Ms. Fatima El Mahdi Manager Student Enrichment, Pre-University Education 2 Provisional Schedule and Travel Arrangements Qatar Foundation Schools MUN – Trip to National High School Model United Nations Conference March 8- March 17, 2023 Flight Details We plan to take the following flights and times on Qatar Airways. Families are responsible for delivering their son or daughter to the airport 3 hours prior to departure, to ensure that everyone is accounted for, any potential complications can be dealt with successfully, and everyone can have a relaxed departure. Outbound flight Wed, 08 Mar DOHA 1:55, JFK 8:55 time 15h 0m, operated by American airlines Inbound flight Fri, 17 Mar JFK 1:20, DOH 20:55 time 12h 35m, operated by American airlines Hotel Name and Location: The New York Hilton Midtown is located in the center of Midtown Manhattan, very close to the city’s main attractions and popular destinations. Steps away from Central Park and Times Square, it is easy to enjoy the uniquely cosmopolitan experience of New York City. Breakfast and access to food Breakfast is served at the hotel. The options for meals are endless: from quick grab-and-go meals to higher-end dinners, the location of the New York Hilton Midtown offers countless different possibilities and will enhance your experience at NHSMUN. There are dozens of very affordable restaurants, cafes, shops, and food establishments in the immediate vicinity of the hotel, within a very short walking distance Hotel Address: Hilton Midtown 1335 6th Ave New York NY 10019 United States Hotel Front Desk: +1 212-586-7000 Instagram: https://www.instagram.com/guestreservations/ 3 Costs Breakdown School QAK QAD Awsaj QLA # of Students 10 8 4 11 # of Staff 2 2 1 2 delegate fee USD $115.00 $115.00 $115.00 $115.00 Staff fee USD 23 28.75 28.75 31.36 Delegation fee USD $17.27 $17.27 $17.27 $17.27 Hotel for student USD $1,545.00 $1,545.00 $1,545.00 $1,545.00 hotel for staff USD 518 647.5 647.5 0 Airport transfer USD $30.00 $30.00 $30.00 $30.00 sightseeing USD $500.00 $500.00 $500.00 $500.00 flights QAR QR6,336.00 QR6,600.00 QR6,600.00 QR5120 Total in QAR QR16,367.20 QR17,124.86 QR17,124.86 QR17,369.70 Kindly note that these numbers may change due to fluctuations in the number of delegates and chaperones, and fluctuations in the price of flights. Visas We will require that all students have their visas before leaving on the trip. Students will be responsible for all visa fees including courier fees. Qatar Academy is not responsible for knowing the visa requirements of individual countries so please check with your national country regarding any special visa issues. It is also the responsibility of the parent to ensure all Qatar exit permits are taken care of before the date of travel. Payment Procedures Payment link for deposit Est. Total Due by Dec 30th 1500 non refundable QAK QR16,367.20 deposit https://fato.me/s/edi/i176672 1500 non refundable QAD QR17,124.86 deposit https://fato.me/s/edi/i176672 1500 non refundable Awsaj QR17,124.86 deposit https://fato.me/s/edi/i176672 1500 non refundable QLA QR17,369.70 deposit https://fato.me/s/edi/i176672 Jan 30th Payment link first half Paid by Feb 15th https://fato.me/s/edi/i233679 QAR 7500 QR7,367.20 https://fato.me/s/edi/i233679 QAR 7500 QR8,124.86 https://fato.me/s/edi/i233679 QAR 7500 QR8,124.86 https://fato.me/s/edi/i233679 QAR 7500 QR8,369.70 Participants will have breakfast and lunch provided for them (hotel and conference). Students will be required to bring money for the remaining dinners (8) and for personal expenses such as 4 gifts, souvenirs, sightseeing, or extra snacks. Please note that all funds submitted to Qatar Academy international trips are non-refundable. Deadlines and meetings December 30 January 30 Feb 28 1500 Riyals 7500 Riyals variable, between 7-8,000 Riyals Team selection and permission process We are also requesting that before you grant permission to your son/daughter that you discuss your behaviour expectations for the trip. Please take time to discuss the attached set of rules with your child before signing the permission slip. All applicants must receive behavioural and academic clearance from Qatar Academy administration before being accepted to the NHSMUN team. For the students who are selected, there will be a parents’ meeting that will last for approximately one hour and will give details about the trip and will answer any questions that you may have. Please be advised that Grade 11 students must complete ALL required IB work BEFORE they will be permitted to travel. MUN is an educational opportunity for students but Qatar Academy will not permit students to travel if it puts their IB Diploma at risk. Students who are removed from the trip for academic or discipline reasons will be NOT be refunded their money. What will they be doing at the conference? Friday March 10: Training in UNA-USA procedure Saturday March 11: Morning: Speaker Series; Mission Briefings Afternoon: Committee Session 2 Evening: Committee Session 3 Sunday, March 12: Morning: Committee Session 4 Afternoon: Committee Session 5 Evening: Optional Programming and dance (Non Dance participants) downtown New York Monday, March 13: Morning: Plenary Session Morning: Closing Ceremonies Tuesday, March 14: Sightseeing around NYC, and shopping trip Monday, March 15: Cultural activities, museums and shopping trip 5 Tuesday, March 16: Sightseeing around NYC, and shopping trip Wednesday, March 17: Return flight to Qatar 6 Statement of Rules Form: 1. The rules and behavioural expectations of the school apply to students as if they were attending school. Students will be expected to obey any reasonable instructions given by the sponsors. 2. The possession and/or use of tobacco, consumption of alcohol, inappropriate materials, or illegal drugs will not be allowed during travel or while in the host city. The rules of Qatar Academy and the laws of the State of Qatar will be used to define inappropriate and illegal. 3. Any sightseeing will be done only with the permission of the sponsor. Students must be accompanied by at least 2 other students. All groups will be required to have a mobile phone with them. 4. All students will adhere to the curfew hour set by the sponsor. Students are prohibited from leaving their assigned hotel room once they have been assigned to their room for the night. 5. Since the purpose of the trip is Model United Nations, all activities and conferences of the convention will be attended at all times. All team meetings and homework sessions will be attended. 6. Any unusual circumstances or problems experienced by any member of the NHSMUN team will be reported immediately to a sponsor. I hereby grant permission for my child, __________________________________________ (print full name), to attend the QAMUN trip to New York from March 8-March 17, 2023. I give permission to Qatar Academy staff to admit my child into a hospital if emergency medical care is required. I realize that if my child violates any of the rules stated above, one or more of the following consequences could result: Immediate return to Doha at the parent’s expense. Restriction from further participation in school sponsored activities and trips. Suspension from school for a period determined by the QA administration. Other disciplinary action or restrictions as determined by the QA administration. Criminal prosecution by the State of Qatar. We have read, understood, and agreed to abide by the rules stated above. ______________________________________ Signature of the parent ___________________________________ Signature of the student 7 Medical Release Personal Information Student’s Name: _____________________________________ Student’s Email address: _____________________________________ Student’s Mobile Number:_________________ Father’s Name: _____________________________________ Father’s Mobile Number: ________________ Mother’s Name: _____________________________________ Mother’s Mobile Number: ________________ Parent Email address: _____________________________________ Home Number: ________________ Medication List any medication(s) that your child will be taking while traveling: 1.___________________________________________________________________ 2.___________________________________________________________________ List any medical problems or allergies of which staff should be aware: 1.___________________________________________________________________ 2.___________________________________________________________________ Medical Insurance List any additional medical insurance company, policy numbers and relevant information we may need in the event your child will require emergency medical attention during this trip: Insurance Company: ___________________________________ Policy #: ___________________________________ Other Information: ________________________________________________________________________________________________ 8 Teachers/Chaperones Designated Qatar Academy staff are authorized and empowered to-wit: All hospitals, clinics or other similar facilities, as well as doctors, nurses, medics, paramedics or other medical personnel may rely on the decisions and authorizations of any of the above described person, concerning whatever medical care or treatment, including surgical procedures, administration of paracetomol or general anaesthetic that they deem necessary for our child. Any payment made by the teachers of Qatar Academy for medical treatment for a traveling student while on this trip will be billed to parents. Authorization for Medical Treatment I, _______________________________________, do hereby authorize and empower any of the following persons named below to (Name of parent/guardian) make any and all decisions concerning the medical and/ or surgical care of our child, ____________________________________. (Child’s name). Father’s Name: ___________________________ Mother’s Name:________________________ Father’s Signature: ___________________________ Mother’s Signature:____________________ 9 Family Visitation Permission Form Often when Qatar Academy groups travel on international trips, students have family members in the conference city, or parents of QA students will also travel to the same destination at that time for various reasons. If this is the case, QA students are not permitted to abstain from any of the curriculum-related activities in order to visit family members. However, during certain sightseeing activities and free time, at the discretion of the trip supervisor, students may visit family members. Please note that students may only leave with family members that show ID and are included on the list below. Students must re-join the group when instructed by the trip supervisor. Please complete this form, if you have family members that you will allow your child to visit while on the trip. Name Relation to family Mobile Phone / Contact Details Plan / Itinerary: Plan / Itinerary: Plan / Itinerary: Plan / Itinerary: Plan / Itinerary: Parent Signature: __________________________________________________ 10 Dance Permission Slip On the final night of the NHSMUN conference, a dance is held at the conference centre. The dance is supervised by teachers as well as professional security. Alcohol is prohibited at the NHSMUN dance and our students are strictly prohibited from possessing or consuming any alcohol or drugs at any time. If you would give permission for your student to attend the dance, with the understanding that school rules still apply, please complete the form below. Attendance at the dance is not required and all participants are subject to final approval by the chaperoning teachers. I give permission for ____________________________________________ to attend the dance at the NHSMUN conference. I have read the above I realize that if my child violates any of the rules stated above they will be immediately removed from the conference and will face school sanctions upon their return to Qatar. Parent Signature: ____________________________________ Printed name in English: ____________________________________ Student Signature: ____________________________________ Printed name in English: ____________________________________ 11 Delegate and MUN Conference Form In order to participate in the NHSMUN conference, all delegates will be expected to complete one excellent resolution and background reports on all remaining issues in their committee. Please indicate the committees you are interested in joining and the topic in which you wish to write your resolution. Desired Committee details: Issue Committee 1st choice 2nd choice 3rd choice I declare that the resolution to be submitted will be my own work and will be reflective of the high expectations of the QAMUN club. I realize that plagiarism of an MUN resolution is a form of academic dishonest and may result in my removal from the team. In addition, I may be subject to further sanctions by Qatar Academy as outlined in the student handbook. Student Signature: ___________________________________________________ 12
