CHAPTER 1
BACKGROUND OF THE STUDY
Group: Error
Title: Gym management System
Introduction
The BODY MAXX FITNESS GYM is a corporation of four siblings: Alfaith GestaPoblete, Alfair Hope Gesta, Alfie Jay Gesta and Alfae Charity Gesta. Established
on June 8, 2013 under the name of their father, Aljendro “Kuya AI” E. Gesta, with
the financial assistance of their mom, Feliciana G. Gesta. The gym was operating
as 7:00am and close as late as 9:00pm except on Sunday.
This Fitness club does not have any system with full functionality like online
registration, hence the proposal of this Gym management system. Our proposed
“Gym Management System” is for those who run a gym business. Before doing
anything, we did decent research on major difficulties for gym owners. We
carefully considered how to create a massive registration system that works
flawlessly, as well as various functions for various user types depending on their
privilege.
Abayon one of the clients of a certain club fitness gym, he concludes that
the tracking attendance and payment management is one of the problems. As
the result, there was a time he didn’t pay for 3 months and he was not caught by
the Admin.
This Gym management systems provide the functionality to manage
schedules, memberships, and facilities. The capabilities of gym management
systems include storing member information in a database, managing financial
records, scheduling classes, and reserving facilities.
Project Context
Having an efficient method of management has previously been one of
the major issues for the company; there are data loss, time-consuming, slow
processes, and payments due to records loss. We are unable to guarantee that
the organization is operating effectively in this situation.
Traditionally in this process, the organization has always written our names
and payments on the paper before handing it to the holder and storing it in a
disorganized cabinet. Afterwards, we look up each client's data to find out how
much they owe or how many days are left in their training. In addition, not all the
information is correctly and accurately accessed using this method. This has
significant negative effects on the performance of the company.
By this scenario, we proposed the project entitled Body Maxx Fitness Gym
Management System, this is a software application with the integration of web
technologies. This system will run in all windows operating system.
The project's primary goal is to make administrative activities quick and
simple to complete through automated billing and scheduling. The system
collects all data in one location to help the admin operate the company more
effectively. Additionally, the system provides efficient and reliable storage and
backup functions, as well as good data protection at every point of client
contact.
Purpose and Description
Nowadays, there are several technologies available that can analyze data
quickly, accurately, and reliably. Also, using these technologies minimizes the
amount of time and effort needed to complete a task. Also, a functional system
could aid in the growth of the business. The goal of this study is to convert manual
processes into automated ones. It also offers the capability of keeping track of
each client's payments, appointments, and attendance.
It will be also beneficial to the owner or manager to have this system where
they could be able to have a simpler and quicker in terms of managing
payments, attendance, and scheduling with the system's user friendly interface
and effective performance system.
The stakeholders listed below are expected to gain from this project:
Gym Administrator.
Gym Coach.
Clients. They will have transparency regarding their finances, schedule, and
attendance due to the information that will be obtained from the project. This
could also act as a reminder to them of their responsibility as a client in this
organization. Enhance their client rights as an outcome. Also, they can benefit a
smooth registration process in this system.
Researchers. This project is valuable to the researcher in the sense that this will
mold the researcher’s understanding, knowledge, and skills while producing the
project.
Scope and Limitation
The design and platform of the project it includes the automation of any
possible processes, like billing, emails, etc. A good management system will
allow for the integration of almost every area of your business and can reduce
admin errors. Improve customer experience and simplify many of areas of your
business.
The system also limits the following modules:
Login: After registration, the user can log in and apply for the gym
package. Booking History: In this section, users can see booked packages and
payment details also. Profile: In this Section: User can update their profile.
Change Password: In this section, user can change their own password. From
online gym scheduling and automated billing to administrative tasks, the
software pulls all data into one piece so that you can run your business more
efficiently.