Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz
December 12, 2022
District Memorandum
No. _____, S. 2022
DISTRICT READING AND NUMERACY ASSESSMENT FOR GRADES 1 TO 6 LEARNERS
and MONITORING OF
To:
5S
FOR A SAFE AND ORDERLY WORKPLACE
School Heads of Public Elementary and
Integrated Schools
All Others concerned
1. The District of Dumarao will conduct a Reading Assessment for Grade 1
(Hiligaynon), Grade 2 (Filipino) and Grades 3,4,5 and 6 (English), and Numeracy
Assessment to all (Grades 1-6) learners on February 14-16, 2023.
2. Likewise, monitor the school office and classrooms on the implementation of 5S
(Sort, Set-in-Order, Shine, Standardize, Sustain) for a safe and orderly
workplace.
3. The activity aims to:
a. assess the reading and numeracy levels of Grades 1to 6 leaners;
b. evaluate school heads’ and teachers’ levels of implementation of 5S; and
c. help teachers and school heads plan for appropriate interventions.
4. The schedule, composition of Monitoring Teams and mechanics are found in
Enclosure No. 1 and 2.
5. Monitoring Tool for 5S is found in Enclosure No.3 and 4.
6. Expenses incurred relative to the conduct of this activity shall be charged
against School MOOE subject to the usual accounting and auditing rules and
regulations.
7. It is expected that in the conduct of this activity, all involved must adhere to
minimum health and safety protocols set by the Inter-Agency Task Force (IATF)
on the Management of Emerging Infectious Diseases and the Department of
Health (DOH).
8. Widest dissemination of this memorandum and full support to this activity are
enjoined.
ANGEL F. PAYO, JR., PhD
Public Schools District Supervisor
Address: Poblacion, Dumarao, Capiz
Contact Number:
Email Address:
Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz
Enclosure No. 1 to District Memorandum No. ___, s. 2023
SCHEDULE OF READING AND NUMERACY ASSESSMENT
and EVALUATION OF SCHOOLS ON 5S
Date
February 14, 2023
*
Team and Schools
Team A
Team B
Janguslob ES
Agbatuan ES
Malonoy ES *
Astorga ES *
Calapawan ES
Nagsulang ES
Guinotos PS
February 15, 2023
R. Advincula Sr. ES
Taslan ES *
San Juan ES
Salcedo ES
Tina ES
Aglanot IS *
Sibariwan ES
February 16, 2023
Jambad PS
Cubi PS
Alipaciawan ES *
Aglalana IS
Agmalate ES
Gibato ES *
Cabangahan ES
February 21, 2023
Heracleo M. Benjamin ES
Codingle ES *
Tinaytayan ES
Eduardo Abalo ES
Dacuton ES
Agsirab ES *
Badbaranan ES
Guiscan
February 22, 2023
Dumarao ES *
Ongol PS
Lawaan ES *
Bungsuan ES
- Identified schools to serve lunch for the monitoring team
MONITORING TEAM
Team A (cluster 1,2,3)
Team B (cluster 4,5,6)
Sonora F. Ledesma (Team Leader)
Abadesa D. Sabordo (Team Leader)
Ernesto F. Fulgencio, Jr. (Asst. Team Leader) Ma. Lelibeth M. Marcelo (Asst. Team Leader)
Roochie C. Villalva
Epifania A. Dampog
Eden H. Hermo
Joselito D. Victoriano
Marilyn A. Felarca
Napoleon A. Protacio
Jesseca M. Hablero
Rosa J. Ayongao
Mary Fe V. Cabrera
Ma. Villarose V. Quidong
Sheilamay P. Arevalo
Nenita Domingo
Jennifer H. Francisco
Arlenecita H. Galan
Carsolita C. Hallarda
Analyn A. Robles
Nema Dela Cruz Encode (Encoder)
Rey Stone Gil Generato (Encoder)
Address: Poblacion, Dumarao, Capiz
Contact Number:
Email Address:
Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz
Enclosure No. 2 to District Memorandum No. ___, s. 2023
MECHANICS ON HOW TO CONDUCT READING AND NUMERACY ASSESSMENT
1. The Subject Area Coordinators in Mother Tongue, Filipino, English and Math
will prepare two sets of assessment tools.
2. Words will be taken from learning materials used in the three learning areas and
basic fundamental operations for Mathematics
3. Assessors will be given an assessment tool in the district office, then return the
assessment tools to the team leader after the schools are done.
4. Assessment tools will be different per team.
5. The assessor will set the mood of the class before starting the assessment. Be
friendly to ease tension.
6. For READING TESTS, let the learner read the words by pointing randomly to the
listed words.
7. If the learner can hardly read, give him/her time to read at least 30 seconds.
8. Grade 1 pupils will read Mother Tongue, Grade 2 will read Filipino while Grade 3
to 6 pupils will read English.
9. If the learner can read at least 5 out of 10 words he/she is considered as
READER.
10. For NUMERACY TEST, each leaner will answer the ORAL TEST in Mathematics.
Grade 1 and 2 pupils will answer addition and subtraction, Grade 3 will answer
addition, subtraction and multiplication and Grade 4 to 6 will answer addition,
subtraction, multiplication and division.
11. Learners can be cosidered NUMERATE if:
a. Grade 1 and 2 - can answer at least 3 correct answers in every operation.
b. Grade 3 and 4 - can answer at least 6 correct answers in every operation.
c. Grade 5 and 6 - can answer at least 8 correct answers in every operation.
12. If the class has 100% readers with an attendance of 95% and above, the teacher
will receive a certificate of recognition. Another certificate of recognition will be
received by the teacher if he/she has 100% numerates with 95% and above
attendance.
13. If all the pupils from Grades 1-6 are readers and numerates, the school head
will receive a certificate of recognition for having a school with 100% readers and
numerates
14. Submit reading and numeracy assessment results to the team leader or
assistant team leader on the day of the assessment for immediate encoding.
MECHANICS ON HOW TO EVALUATE SCHOOL’S ON ITS IMPLEMENTATION OF 5S
1. The district adapted the Monitoring and Evaluation (M&E) Tool of SDO Capiz
and modified by Public Schools District Supervisor (PSDS).
2. The PSDS or Team Leader will evaluate the school head’s office and teacher’s
classroom using the district modified M & E Tool.
Address: Poblacion, Dumarao, Capiz
Contact Number:
Email Address:
Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz
3. The M & E Tool is composed of 25 items for 5S, Sort, Set-in-Order, Shine,
Standardize, Sustain, for a safe and orderly workplace.
4. The 5S are:
Sort (eliminate that which is not needed) – the act of discarding all
unnecessary and unrelated materials in a particular workplace. The
number of needed items must be kept to its minimum to ensure that
every item in the workplace is related to work resulting to effective use
of space
Set-In-Order (organize what remains after sorting) – placing everything into
its
designated place so that it can be accessed or
retrieved, as well as
returned quickly.
Shine (clean and inspect the work area) – sweeping up the workplace.
Maintaining cleanliness should be part of the daily work
Standardized (write standard for 5S) -more or less translate to
standardized clean-up. It consist of defining the stndards by
which …
Sustain (consistently apply the 5S standards) –
5. Safe and Orderly Workplace:
a. anything needed hourly should be within easy reach on the desk;
b. anything needed daily should be placed below the desk;
c. anything needed weekly should be placed in cupboard/shelves; and
d. anything needed only monthly, quarterly or yearly should be stored
in a cabinet.
6. Each S has five statements and each will be scored 5, 4, 3, 2, 1, or 0.
The score descriptions are:
5 = No deviation identified
4 = One deviation identified
3 = Two deviations identified
2 = Three deviations identified
1 = Four deviation identified
0 = More than four deviations identified.
7. All S scores will be added together to provide a Total Score for 5S.
8. A school Head’s total score will be rated as follows:
100 - 125
75 – 99
Below 75
- OUTSTANDING (strong 5S culture is already in place)
- VERY SATISFACTORY (Solid 5S implementation but with
room for improvement)
- SATISFACTORY (Significant potential for improvement)
9.
The PSDS or Team Leader will review the total score with the school head and
the team member will review the total score with the teacher as appropriate.
10. Certificates of Recognition will be given to school head and teacher/s with
outstanding implementation of 5S.
Address: Poblacion, Dumarao, Capiz
Contact Number:
Email Address:
Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz
Enclosure No. 3 to District Memorandum No. ___, s. 2023
5S MONITORING and EVALUATION TOOL FOR A SAFE AND ORDERLY WORKPLACE
(for SCHOOL HEADS)
SY 2022 – 2023
School Head:___________________________________________ Position: _______________________
School: ________________________________________________ Date Monitored:________________
Instructions: For every “S”, read each statement carefully and enter the score according to
the description below:
5
4
3
2
1
0
5S
1.
SORT
(Only what is
required, in the
quantity
required)
2.
3.
4.
5.
1.
SET-INORDER
(A place for
everything)
2.
3.
4.
5.
1.
SHINE
(Everything
clean
2.
=
=
=
=
=
=
No deviation identified
One deviation identified
Two deviations identified
Three deviations identified
Four deviation identified
More than four deviations identified
Indicators
The office is clear of unnecessary equipment,
tools, computers, machines, etc…
There are no unnecessary items posted or
hang on the walls, bulletin boards or put in
aisles etc...
The workspace (table) is clear of unnecessary
personal items
There is no unnecessary inventory, supplies,
parts, or materials present on the workspace
There are no hazards (liquid, chemicals,
machines) present
The equipment, computers, machines, and
instruments are located / set-up in their
appropriate place
The necessary files are properly labelled and
stored in organized manner in identified
location
The three years back key performance
indicators are posted
The updated school profile (enrolment,
teachers’ profile, etc…) is posted for current
status
Supplies are put away/safely kept /returned to
their place/storage immediately after use
The workspace, bulletin board and office
including the furniture and equipment
thereon are free of dirt, grime and dust.
The trashes are properly segregated
(biodegradable, non-biodegradable, recyclable,
Address: Poblacion, Dumarao, Capiz
Contact Number:
Email Address:
Score
Remarks
Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz
everything
working)
3.
4.
5.
STANDARDIZE
(One way of
working
everything)
1.
2.
3.
4.
5.
1.
SUSTAIN
(Do it right,
always)
2.
3.
4.
5.
infectious waste) and the containers or bins
are emptied in regular bases
The labels, signs, cabinets, furniture and
equipment are clean and unbroken
There is an assigned cleaner (janitor or
janitress) to maintain the cleanliness of the
office
The cleaning materials are easily accessible
but not eyesore
The teachers can explain the value of 5S
The necessary important information and
workflows are easily available (ex. Citizen
Charter…)
The transparency board is up-to-date
All teachers practice 5S if working in the office
All school records and reports are filed in the
office and can be accessed in less than 30
seconds.
The office maintains or improves the 5S score
as compared to the previous monitoring report
All teachers have undergone 5S orientation /
reorientation
5S has been adopted as daily routine by each
teacher
At least 75% of teachers rated outstanding in
the implementation of 5S.
The office will conduct intervention to
teacher/s with satisfactory ratings
Total Score
Descriptive Rating
Legend:
Score
100 – 125
75 – 99
Descriptive Rating
OUTSTANDING (strong 5S culture is already in place)
VERY SATISFACTORY (Solid 5S implementation but with room for improvement)
Below 75
SATISFACTORY (Significant potential for improvement)
Agreement:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
___________
Monitored by:
____________________________________
Concurred by:
Address: Poblacion, Dumarao, Capiz
Contact Number:
Email Address:
Date: _________________________
Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz
____________________________________
Date: _________________________
Enclosure No. 4 to District Memorandum No. ___, s. 2023
5S MONITORING and EVALUATION TOOL FOR A SAFE AND ORDERLY WORKPLACE
(for TEACHERS)
SY 2022 – 2023
School Head:___________________________________________ Position: _______________________
School: ________________________________________________ Date Monitored:________________
Instructions: For every “S”, read each statement carefully and enter the score according to
the description below:
5
4
3
2
1
0
5S
SORT
(Only what is
required, in the
quantity
required)
SET-INORDER
((A place for
everything)
SHINE
(Everything
clean
everything
working)
=
=
=
=
=
=
No deviation identified
One deviation identified
Two deviations identified
Three deviations identified
Four deviation identified
More than four deviations identified
Indicators
1. The classroom is clear of unnecessary
equipment, tools, computers, machines, etc…
2. There are no unnecessary items posted or hang
on the walls, bulletin boards or put in aisles
etc...
3. The workspace or teacher’s table is clear of
unnecessary personal items
4. There is no unnecessary inventory, supplies,
parts, or materials present on the workspace or
teacher’s table
5. There are no hazards (liquid, chemicals,
machines) present
1. The equipment, computers, machines, and
instruments are located / set-up in their
appropriate place
2. The necessary files are properly labelled and
stored in organized manner in identified location
3. The display boards are updated
4. The WinS corner and DRRM Corner are visible
5. Supplies are put away/safely kept /returned to
their place/storage immediately after use
1. The classroom, bulletin board and structures
including the furniture and equipment thereon
are free of dirt, grime and dust.
2. The trashes are properly segregated
(biodegradable, non-biodegradable, recyclable,
infectious waste) and the containers or bins are
emptied in regular bases
Address: Poblacion, Dumarao, Capiz
Contact Number:
Email Address:
Score
Remarks
Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz
3. The labels, signs, cabinets, furniture and
equipment are clean and unbroken
4. There are assigned cleaners to maintain the
cleanliness of the classroom, toilet, and
corridors.
5. The cleaning materials are easily accessible but
not eyesore
1. The teachers can explain the value of 5S
STANDARDIZE 2. The necessary important information and
(One way of
workflows are easily available
working
3. The information board with learners’ profile is
everything)
up-to-date
4. Classroom policy is set to maintain cleanliness
and orderliness.
5. All records and reports are filed in the classroom
and can be accessed in less than 30 seconds.
1. The classroom maintains or improves the 5S
SUSTAIN
score as compared to the previous monitoring
(Do it right,
report
always)
2. The teacher undergone 5S orientation /
reorientation
3. The 5S has been adopted as daily routine of the
teacher
4. The teacher undergone intervention from school
head to improve previous rating.
5. The teacher will make action plan to
maintain/improve 5S implementation rating
Total Score
Descriptive Rating
Legend:
Score
100 – 125
75 – 99
Descriptive Rating
OUTSTANDING (strong 5S culture is already in place)
VERY SATISFACTORY (Solid 5S implementation but with room for improvement)
Below 75
SATISFACTORY (Significant potential for improvement)
Agreement:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
___________
Monitored by:
____________________________________
Concurred by:
Address: Poblacion, Dumarao, Capiz
Contact Number:
Email Address:
Date: _________________________
Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
DISTRICT OF DUMARAO
Dumarao, Capiz
____________________________________
Address: Poblacion, Dumarao, Capiz
Contact Number:
Email Address:
Date: _________________________