Ctrl + A
Ctrl + B
Ctrl + X
Ctrl + C
Ctrl + V
Ctrl + F
Ctrl + H
Ctrl + G or F5
Ctrl + I
Ctrl + J
Ctrl + K
Ctrl + U
Ctrl + Shift + D
Ctrl + Shift + W
Ctrl + P
Ctrl + Y
Ctrl + Z
Ctrl + L
Ctrl + E
Ctrl + R
Ctrl + M
Ctrl + N
Ctrl + O
Ctrl + Shift + F
Shift + F3
Ctrl + Shift + A
Ctrl + Shift + K
Ctrl + Shift + W
Ctrl + F3
Ctrl + Shift + F3
Ctrl + Shift + F10
Ctrl + Shift + F10
Alt + Ctrl + S
Alt + Shift + C
Ctrl + Shift + >
Ctrl + ]
Ctrl + Shift + <
Ctrl + [
Ctrl + Shift + *
Ctrl + left arrow
Ctrl + right arrow
Ctrl + up arrow
Ctrl + down arrow
Ctrl + Del
Ctrl + Backspace
Ctrl + End
Ctrl + Home
Ctrl + Spacebar
Ctrl + Shift + Spacebar
Ctrl + Enter
Ctrl + 1
Ctrl + 2
Ctrl + 5
Ctrl + Alt + 1
Ctrl + Alt + 2
Shortcuts for Microsoft Word
Select all contents of the page
Bold highlighted selection
Cut selected text
Copy selected text
Paste selected text.
Open find box
Open replace box
Go to
Italicize highlighted section
Justify paragraph
Insert hyperlink
Underline highlighted section
Double underline highlighted selection
Underline word
Open the print window
Repeat the last action performed
Undo last action
Aligns the line or selected text to the left of the screen
Aligns the line or selected text to the center of the screen
Aligns the line or selected text to the right of the screen
Indent the paragraph
New document
Open document
Change the font
Underline words but not spaces
Format letters as all capitals
Format letters as small capitals
Underline words but not spaces
Cut to the Spike
Insert/Paste the contents of the Spike
Activate the ruler
Activate the ruler
Split the document window
Remove the document window split
Increase selected font + 1
Increase selected font + 1
Decrease selected font ‐1
Decrease selected font ‐1
View or hide non printing characters (¶ button)
Moves one word to the left
Moves one word to the right
Moves to the beginning of the line or paragraph
Moves to the end of the paragraph
Deletes word to the right of cursor
Deletes word to the left of cursor
Moves the cursor to the end of the document
Moves the cursor to the beginning of the document
Reset highlighted text to the default font
Space (non‐breaking)
Page break
Single‐space lines
Double‐space lines
1.5‐line spacing
Changes text to heading 1
Changes text to heading 2
Ctrl + Alt + 3
F1
Shift + F3
Shift + F1
Ctrl + F1
Shift + Insert
Shift + Enter
Shift + F5
Alt + Ctrl + Shift + Page
Down
Ctrl + Shift + Down Arrow
Ctrl + Shift + End
Ctrl + Shift + F8, and then
use the arrow keys; press
Esc to cancel selection
mode
Ctrl + Shift + Home
Ctrl + Shift + Up Arrow
F2
F4
F6
F7
F8
F10
Esc
F8 (press once to select a
word, twice to select a
sentence, and so forth)
F8, and then press Left
Arrow or Right Arrow
Shift + F8
Shift + F7
F12
Shift + F12
Alt + F8
Ctrl + Shift + F5
Ctrl + F4
Ctrl + F7
Ctrl + F8
Ctrl + F2 or Ctrl + Alt + I
Ctrl + Shift + Enter
Alt + Ctrl + P
Alt + Ctrl + E
Alt + Ctrl + F
Ctrl + Shift + H
Alt + F4
Ctrl + Shift + hyphen
Ctrl + hyphen
Ctrl + T
Ctrl + M
Ctrl + Shift + T
Ctrl + Shift + M
Ctrl + 5
Ctrl + 2
Ctrl + 1
Ctrl + 0 (zero)
Alt + Shift + E
Changes text to heading 3
Open Help
Change the case of the selected text
Reveal Formatting
Task Pane
Paste
Line Break
To the location of the insertion point when the document was last closed
To the end of a window
To the end of a paragraph
To the end of a document
To a vertical block to text
To the beginning of a document
To the beginning of a paragraph
Move text or graphics
Repeat the last action performed (2000 +)
Go to next pane or frame
Spell check selected text and or document
Turn extend mode on
Activate the menu bar
Turn extend mode off
Increase the size of a selection
Select the nearest character
Reduce the size of a selection
Activate the thesaurus
Save as
Save
Macros
Assign bookmark
Close window
Choose the Move command (Control menu)
Choose the Size command (document Control menu)
Print Preview
Column Break
Show columns (page layout)
Add Endnote
Add Footnote
Hide/View hidden text
Exit Word
Non‐breaking hyphen
Optional hyphen
Indent hanging 1/2 inch
Indent paragraph
Reset hanging indent
Reset paragraph indent
1.5 line spacing
Double line spacing
Single line spacing
Add or remove one line space preceding a paragraph
Mail merge ‐ edit data document
Alt + Shift + F
Alt + Shift + N
Alt + Shift + K
Alt + Shift + M
Ctrl + =
Ctrl + Shift + =
Ctrl + Shift + E
Alt + Ctrl + N
Alt + Ctrl + O
Alt + Ctrl + P
Click, hold, and drag
Double ­ click
Double ­ click
Double ­ click
Triple ­ click
Ctrl + Mouse wheel
Alt + Click, hold, drag
Mail merge ‐ insert merge field
Mail merge ‐ merge document
Mail merge ‐ preview mail merge
Mail merge ‐ print merged document
Subscript
Superscript
Track changes
Switch to normal view
Switch to outline view
Switch to print layout view
Selects text from where you click and hold to the point you drag and let go
Double‐clicking a word selects the complete word
Double‐clicking on the left, center, or right of a blank line will make the alignment of the
text left, center, or right aligned
Double‐clicking anywhere after text on a line will set a tab stop.
Selects the line or paragraph of the text the mouse triple‐clicked
Zooms in and out of document
Selects a column of text (very useful!)
Tables Shortcuts for Microsoft Word
Alt + 5 on the numeric keypad (with Num Lock off)
Alt + End
Alt + Home
Alt + Page Down
Alt + Page Down
Alt + Page Up
Down Arrow
Shift + Tab
Tab
Up Arrow
Click in the column's top or bottom cell. Hold down Shift and press the Up
Arrow or Down Arrow key repeatedly
Ctrl + Shift + F8, and then use the arrow keys; press Esc to cancel selection
mode
Hold down Shift and press an arrow key repeatedly
Shift + F8
Ctrl + Shift + F8
Alt + Ctrl + L
Alt + F1
Alt + F9
Alt + Shift + D
Alt + Shift + F1
Alt + Shift + F9
Alt + Shift + P
Alt + Shift + T
Ctrl + F11
Ctrl + F9
Ctrl + Shift + F11
Ctrl + Shift + F7
Ctrl + Shift + F9
F11
F9
Shift + F11
Select an entire table
Last cell in a row
First cell in a row
Last cell in a column
Last cell in a column
First cell in a column
Next row
Previous cell in a row
Next cell in a row
Previous row
Select a column
Extend (or block)
Extend to adjacent cells
Reduce the selection size
Extend or block (then press an
arrow key)
Fields Shortcuts for Microsoft Word
A Listnum field
Go to the next field
Switch between all field codes and their results
A Date field
Go to the previous field
Run Gotobutton or Macrobutton from the field that displays the field results
A Page field
A Time field
Lock a field
Insert an empty field
Unlock a field
Update linked information in a Word source document
Unlink a field
Go to the next field
Update selected fields
Go to the previous field
Shift + F9
Switch between a field code and its result
Shortcuts for Foreign Letters and Special Characters in Microsoft Word
Ctrl + ` (accent­grave) letter
à, è, ì, ò, ù
Ctrl + ` (accent­grave) shift + letter
À, È, Ì, Ò, Ù
Ctrl + ' (apostrophe) letter
á, é, í, ó, ú
Ctrl + ' (apostrophe) shift + letter
Á, É, Í, Ó, Ú
Ctrl + Shift + ^ (caret) letter
â, ê, î, ô, û
Ctrl + Shift + ^ (caret) letter
Â, Ê, Î, Ô, Û
Ctrl + Shift + ~ (tilde) letter
ã, ñ, õ
Ctrl + Shift + ~ (tilde) Shift + letter
Ã, Ñ, Õ
Ctrl + Shift + : (colon) letter
ä, ë, ï, ö, ü, ÿ
Ctrl + Shift + : (colon) Shift + letter
Ä, Ë, Ï, Ö, Ü, Ÿ
Ctrl + Shift + @ a or A
å, Å
Ctrl + Shift + & a or A
æ, Æ
Ctrl + Shift + & o or O
ce, CE
Ctrl + , (comma) c or C
c, C
Ctrl + ' (apostrophe) d or D
ð, Ð
Ctrl + / o or O
ø, Ø
Alt + Ctl + Shift + ?
¿
Alt + Ctrl + Shift + !
i
Ctrl + Shift + & S
ß
Alt + Ctrl + C
The copyright symbol
Alt + Ctrl + period
An ellipsis
Alt + Ctrl + R
The registered trademark
symbol
Alt + Ctrl + T
The trademark symbol
Ctrl + Enter
A page break
Ctrl + F9
A field
Ctrl + hyphen
An optional hyphen
Ctrl + Shift + Enter
A column break
Ctrl + Shift + hyphen
A nonbreaking hyphen
Ctrl + Shift + Spacebar
A nonbreaking space
Enter (after typing the first few characters of the Auto Text Entry name and when
An AutoText entry
the ScreenTip appears)
Format Painter in Microsoft Word
If you have text that has formatting you want to apply somewhere else in the document, you can do it without the task pane.
Click anywhere inside the text with the format that you want to copy, then click the Format Painter button on the Standard
toolbar. (This button looks like a paintbrush.) Then select the text you want to "paint" and Word formats that selection
according to the source text's style or formatting. The Format Painter is handy if your source text is on screen and you have
only one or two formatting changes to make, whereas the task pane will let you make a quick formatting change no matter
how remote the source text is in your document. If you have many sources to change to the same formatting double click the
format painter icon to lock in the style you have selected. Press Esc once you have finished your formatting and the cursor will
return.
Make Your Own Shortcuts in Microsoft Word
To assign your own shortcuts not listed here, check out this page: Microsoft Office Online: Assign Shortcut Keys to Your
Favorite Word Features.