Unity Events Planning & Styling
Services
“Through our differences, we unite to create precious
memories.”
LOCATION: Ph4A Blk.2 Lot2 Piper Village, CSJDM Bulacan
MOBILE NUMBER: GLOBE- 09262529806
SMART- 09483256624
EMAIL ADDRESS: unityeventservices@gmail.com
COMPANY PROFILE
UNITY was established on July 2009 by Mae Parado alongside her bestfriends
Pauline Policarpio and Julie Lapig who became her partners in the business later
on because of their love and passion in managing and styling events.
Since 2009, the company now has 2 offices located at:
Head Office: Ph4A Blk.2 Lot2 Piper Village, CSJDM Bullacan
Satellite Office: SM Fairview, Lower Ground Floor beside EZ Shoppe
UNITY offers planning and styling services with an excellent quality and budget fit
arrangement for different kinds of events like weddings, birthdays, anniversaries,
corporate meetings , marriage proposals and other personal/special occasions.
Each and every events organized surely exceed customer’s satisfaction.
Our Vision and Mission
• VISION:
• MISSION
To be the best event planning
and styling company that provides
excellent services with innovative
and creative ideas and unwavering
dedication to give its clients the
best kind of service needed to meet
its objective.
To provide precious
memories through excellent,
friendly, successful and budget and
custom fit services that satisfies the
needs of the clients and connects
people by pouring out warm
personal and professional touch,
through the different skills and
talents of the company’s staff.
MAE PARADO
Unity Organizational
Chart
COE/Events
Director
JULIE LAPIG
PAULINE
POLICARPIO
Production
Manager
Asst. Event
Director
Mercy Parado
Jhoen Adriano
AVP for Sales and
Marketing
AVP for
Sponsorship
Jomar Valera
Kenneth Nalayog
Arts and Creative/Programme Manager
AVP Media/ Outlet Lights &
Sounds and Stage
Mae Parado
Chief Executive Officer/ Event Director
Possesses over 7 years of event production and management experience, having found her passion and
enthusiasm for the industry as she completed her Doctorates Degree in Educational Management in Ateneo de
Manila University
Pauline Policarpio
Assistant Event Director
A Degree Holder of BS in Business Administration in La Salle. She was able to showcase her skills in handling events
by providing satisfaction and excellence to every company’s client.
Julie Lapig
Production Manager
A Degree Holder Bachelor of Marketing Management from the University of the East. Exudes creativity and
innovative and fresh ideas into his work.
Mercy Parado
VP Sales and Marketing
A Degree Holder of BS Marketing of the University of Sto. Tomas, no one escapes from the charm of our good Sales magnet.
Jhoen Adriano
VP Sponsorship
A Degree Holder of BS Accountancy from Polytechnic University of the Philippines, she’s a certified workaholic and has a good
eye for good investments.
Kenneth Nalayog
Programme Manager
A product of Seoul University with a Degree in Fine Arts , Major in Advertising and a Degree in Fashion Designing. A serious
artist and a fashion designer rolled into one.
Jomar Valera
AVP Media Manager/Outlet, Lights,Sounds and Stage
A Degree Holder of Electronics and Communications Engineering from Technical University of the Philippines, and a Degree
holder in Information Technology major in Programming, our jack of all trade and master of many.
Company Services
• Personal Events
(baptismal, birthdays, weddings, anniversaries , marriage proposals, gender reveal
party, baby shower and funeral)
• Leisure Events
(Mini Disco, Concerts, Ballroom and Etc.)
• Socio-cultural Events
(Grand Alumni Homecoming, beauty pageants, theme party events, Exhibits, Season Events,
Festivals and VIP events)
• Corporate Events (conferences, seminars, meetings, Team building and etc.)
Services Offered
• For pre-assessment:
• Unity planner and stylist are available
for consultation from: 8:00am –
5:00pm (please book an appointment
online)
• Monday - Saturdays.
• Pre-assessment services are FREE.
• Style/Theme, Décor and Set Up:
• Unity will provide coordinator/s
depending on the size and theme of the
event who will oversee the designs,
decorations and set up for your event.
• It coordinates closely with the client and
the set up staffs prior to the scheduled
event to make sure every detail is taken
cared of.
Services Offered
• Flower Decorations:
• Unity Events Planning and Styling
Services will showcase stunning floral
arrangements, fabulous centre pieces.
• We also offer friendly and affordable yet
stunning floral arrangements.
• Photo Booth & Video Taping:
• Through pictures and videos Unity Events
Planning and Styling Services will help
you capture and preserve your precious
moments as if it happens just yesterday.
Services Offered
• Catering:
• Unity will design a menu that perfectly
complement the feel of your event and
ensure that the catering service
selected is able to meet the needs of
the event.
• Beverage:
• Unity will ensure that the proper
permits are in place to allow the
serving of alcohol thru our
mobile bar.
Services Offered
• Music & Entertainment:
• Unity Events Planning and Styling
Services will procure any music
requested by the client..
• Entertainment will be headed by our
Unity HOST
• Unity acquire stellar and seasoned
Host/s celebrities to make your event
expectacular and memorable.
• Break Down/Clean Up:
• Unity will ensure clean up staff is
on time and has everything
cleared from the venue by the
time stated in the contract.
Company’s Partner
Proposal
Letter
November 03, 2018
Dear Mr. and Mrs. Tan,
We, at Unity Events Planning and Styling Services would like to submit our proposal for managing your gender reveal
party. We have plenty of experience in organizing any kind of events. With a very strong team of senior personnel and
proactive staff. We offer continuity and expertise to our clients, ensuring the delivery of a landmark event.
Together with this cover letter, we enclose herewith the proposals that outlines the details and management plan for the
event (gender reveal party) for your kind perusal. The proposal covers the project and timeline, scope of work and
responsibilities and professional fees. A detailed follow-up proposal that underlines the details of the event tentative costing
and other related matters will follow should we come to agreeable terms during the preliminary discussion.
Should you have further inquiries regarding the above mentioned matter, feel free to contact the underneath.
You can also contact our Asst. Events Director Pauline Policarpio at 09075439226 for further rounds of discussion.
Thank you and best regards.
Yours truly,
Mae Parado
UEPSS CEO/Events Director
Event Brief
Title
: Mr. and Mrs. Tan’s Royal Gender Reveal Party
Venue
: Balai Ni Juan
Location
: San Jose del Monte City, Bulacan
Date and time
: January 05, 2019 (Tuesday) @ 2pm-6pm
Theme
: The color motif of the event will be in pink and blue
Concept
: The stage will look like a royal balcony.
Target attendees
: 100 guests (RSVP invitation)
Goals & Objective
• To provide a once a lifetime experience to the soon to be parents
and their witnesses that will embarked a space in their hearts and
minds.
• To achieve customer’s concept of the event.
• To capture not only pictures but also live moments and surprises.
• To create customer’s precious memories with their love ones
through creative and innovative style.
• To ensure customer’s satisfaction.
SWOT Analysis
• Strength
- Socialization of the families, relatives and friends.
-Royal gender reveal party with royal design and interior.
-Basic Sound System with Microphone and Standby technician.
-Refreshing ambiance of the Venue and Restrooms.
-Dressing Room with Toilet and Bathroom.
• Weakness
- Transportation of the guests.
- Weather Condition
• Opportunities
-To share an amazing and surprising gender reveal party
-To invite new potential clients.
• Threats
- Exceeding attendees and time.
Action Plan
• Free transportation for the guest due to location and bad
weather
• Extra food
• Chinawares
• Dinnerwares
• Glasswares
• Tables and chairs to accommodate unexpected number of
guests.
• Free 1 hour extension (from the package)
Working Committee
• Event Director
- Mae Parado
-UEPSS
• Venue
- Hannah Reyes
-Balai Ni Juan
• Catering
- Mark Magpantay
- Anna Cruz
-Tito Renz Catering Services
-Kubo Sa Bayan Catering Services
• Design
- Kenneth Nalayog
-UEPSS
• AVP/Photobooth
- Jaymer Siria
-Ganda Tayo Photography
• Sound System
- Robert Advincula
- Jomar Valera
-Budots Mix, Lights and Sound System
- UEPSS
• Souvenirs/Giveaway
-Julie Lapig & Cris Yap
-UEPSS & Best Souvenir Shoppe
• Coordinators
-Dana Soweel and Mia Santos
-UEPPS
Fire Ex.
Cake /
Soon To Be Parents
Exit to the garden
C.R.
buffet
Video
Cam
Cupcakes and candies booth
Entrance/
Exit
photobooth
Souvenirs
Venue Description
A place for all occasions with sufficient space for medium to large crowd and a
touch of the past, but can still be style into modern style and design. Unlike
any other venue, Balai Ni Juan will give you a refreshing ambiance with its own
garden outside that full of trees and flowers with fresh air that can refresh you.
It also give you the feeling of having a party at your Castle’s garden like a royal
family.
It is a favorite venue in San Jose Del Monte City, Bulacan because of its
refreshing ambiance and peaceful environment that let you forget the polluted
ambiance of a city and makes you feel like you’re in a fairytale.
Balai Ni Juan
-perfect for gender reveal party wherein you can enjoy your surprising moment, located in CSJDM Bulacan
The Function Hall
-Balai Ni Juan is a perfect semi-open function hall to celebrate any event especially gender reveal party that
requires some open space and at the same time close space.
Function Room Type
-semi-open function hall
Ideal For:
-wedding, birthday party, concerts, seminar, retreat and etc.
Location
-Purok 7, Bagong Buhay I CSJDM Bulacan
Capacity
-Buffet : 100-500 pax
-Plated : 100-500 pax
-Cocktail : 100-500 pax
-Seminar : 100-700 pax
Location Detail
Event’s Map
Location
Back Up Event’s
Location
Grotto Vista Resort
Event Programme
January 05, 2019
Activities
Person Involved
01:40-2:00
Arrival of Guests to the venue
Receptionist A
2:00- 3:00
Picture Taking in photo booth
Receptionist B, Ganda Tayo Print
Photography
3:00-3:15
Entrance of the soon to be parents and grandparents
Hosts
3:15-4:30
Program Proper:
•Introduction of the Party
•Prayer of grace
•Speech from the soon to be parents & grandparents
•Speech from the soon to be god mother and father
•Games
•Voting
Hosts, soon to be parents &
grandparents, guests, UEPSS staffs
4:30-5:15
Early Dinner/Announcement of votes
5:15-5:25
Pulling the revelation card out of the Cake
Soon to be Parents
5:25-5:40
Closing/Thank you speech
Soon to be Parents
5:40-6:00
Fireworks Show
Catering Services/Host
Everyone
Invitation
Souvenir
Food Selection
PACKAGE B
Checklist
Price
Venue ( 4 hours)
15,000.00
Catering Services (100x650PAX)
65,000.00
Cake
50,000.00
Photography Services & Photobooth & AVP
15,000.00
Sound system/LED Light
10,000.00
Invitations (70x250pcs)
17,500.00
Souvenir (100x250 pcs)
25,000.00
Decorations
15,000.00
Emcee
5,000.00
Costume
12,000.00
Balloons
10,000.00
Props for Games
10,000.00
TOTAL
249,500.00
Professional Fee 15%
37,425.00
Local tax 12%
29,940.00
Contingency Fund 20%
49,900.00
GRAND TOTAL
P 366,765.00
Package
P 366,75.00
 Venue (chairs and tables)
 Cupcakes
 Venue design
 Fireworks
 Host, Souvenirs and Invitation
 Additional 1 hour
 Catering good for 100 pax
 Photographer and Photo booth
 Sounds, light and AVP
 Balloons
 Costume
 Props for games
 Flower Arrangements
 Cake
Time Frame
Date
November 17, 2018
November 20, 2018
November 23, 2018
November 29, 2018
December 2, 2018
December 8, 2018
December 11, 2018
December 14,, 2018
December 17, 2018
December 20, 2018
December 23, 2018
December 26, 2018
December 29, 2018
January 4, 2019
Activity
Meeting with the Client
Event planning
Finalizing the budget / Meeting with the Client/Contract Signing and 50%
downpayment
Discussing the theme and program flow
Venue reservation
Venue contract signing
Meeting with Ganda Tayo photography & Budots Mix, Lights and Sound System
Ordering of Cake , pastries tasting
Meeting with Tito Renz catering and services
Food tasting with Tito Renz and costume fitting
Meeting the suppliers
Making of the invitaions and souvenirs
Meeting with the Emcee
Final meeting with client
Distribution of Invitation, Following up all needed supplies such as
Catering services, Ganda Tayo photography, Emcee and Venue
Venue Preperation, AVP and sound system check
Event Billing
Mr. Roi Tan and Mrs. Haley Tan
CLIENT
AS AGREED IN OUR CONTRACT, THE 50% DEPOSIT PAYMENT FOR OUR SERVICES
AND THE OTHER 50% REMAINING BALANCE SHALL BE PAID ON THE DAY OF THE
SAID EVENT.
PAYMENT VIA CASH OR CHECK MUST ONLY BE PAYABLE TO Unity Events Planning
and Styling Services.
PLEASE BE GUIDED BY THE INFORMATION BELOW:
ACCOUNT NAME: Unity Events Planning and Styling Services
ACCOUNT NUMBER : 5785379064 27
BANK AND BRANCH: BDO SAN JOSE DEL MONTE
Contract of Agreement
THIS CONTRACT IS MADE BETWEEN UNITY EVENTS PLANNING AND STYLING SERVICES AND
MR. ROI TAN this 23RD DAY OF November 2018. AS AGREED, UNITY WILL BE RESPONSIBLE
FOR ALL SERVICES AND ORGANIZATION OF MR. & MRS. ROI AND HALEY TAN GENDER REVEAL
PARTY ON JANUARY 05, 2019 SATURDAY, 2:00 PM TO 6:00PM. SERVICE INCLUSIONS ARE
CATERINGS, VENUE SET UP (TABLES, CHAIRS TO BE PROVIDED BY THE VENUE, SOUND
SYSTEM, EMCEE AND PHOTOGRAPHERS).
*50% down payment for the services must be paid on the day of contract signing amounting
to P 183,765.00
*The other 50% will be paid on the day of event. P 183,765.00 on December 02, 2018.
*Down payment are non- refundable 1 month prior to the event on November 18, 2018.
*UEPSS will charge 15% on the total expense as a professional fee.
Mr. Roi Tan/Mrs. Haley Tan
REPRESENTATIVE/CLIENT
Mae Parado
EVENTS DIRECTOR
Unity Events Planning and Styling Services
January 05, 2019
Mr. And Mrs. Roi Tan
New Village City
Gitnang Bayan,
City of SJDM, Bulacan
Good Day Ma’am and Sir:
We would like to thank you for choosing Unity Events Planning and Styling Services
as your overall event provider and organizer.
We are looking forward in doing business again with you.
Best Regards,
Mae Parado
Customer’s Feedback Form
Event:
Date of Event:
Contact Person :
Coordinator/s:
1. Did UEPPS Management and Services arrive on time?
2. Did the set up with the venue, meet your expectations?
3. Did the food quality (temperature, taste, presentation, etc) meet your expectations?
4. If you requested full service, were the staff members friendly, efficient, and professional in appearance?
5. Was any part of the service unsatisfactory? If so, what can we do to improve:
6. Do you have any suggestions for improvement?
Thank
You