Problem 1 Bill wise details and Inventory Management
Prob 1 : In a Co (XYZ Ltd) the extracted form of a balance sheet as at 31-3-2017
Liabilities
Amount
(Rs)
Capita Account
Capital
Sundry Creditors
Supreme Pvt Ltd(Note 1)
Assets
Amount (Rs)
Sundry Debtors:
Java trading Co(Note 2)
100,000
50,00,000
200,000
Cash at bank
500,000
Closing stock( Note 3)
Additional Information: Bill wise break up of Supreme Pvt Ltd.(Note 1)
Bill Date
Bill No
1-6-2016
Sup-01
31-3-2017
Sup-02
Due Date
90 Days
40 Days
Amount
100,000
100,000
Bill wise break up of Java Trading CoLtd.(Note 2)
Bill Date
Bill No
1-8-2016
S-JTC-02
02-12-2016
S-JTC-03
Due Date
45 Days
60 Days
Amount
60,000
40,000
Closing stock( Note 3)
Name(Item)
Under
Category
units
Qty
Rate
Sony 25 inches Tv
Philips 29 inches TV
Philips 25 inches TV
Videocon 29 inches TV
Videocon 25 inches Tv
Sony TV
Philips TV
Philips TV
Videocon TV
Videocon TV
25 inches TV
29 inches TV
25 inches TV
29 inches TV
25 inches TV
Pcs
Pcs
Pcs
Pcs
Pcs
20
30
50
80
60
20000
28000
18000
27000
17000
On 1-4-2017 The Co purchased the following goods from Supreme Pvt Ltd
Name
Sony 25 inches TV
Philips 29 inches TV
Under
Sony TV
Philips TV
Category
25 inches TV
29 inches TV
units
Pcs
Pcs
Qty
10
20
Rate
20500
28200
Bill No
Sup/04
Problem 1 Bill wise details and Inventory Management
On 2-4-2017 The Co sold the following goods to Java Trading Co.
Name
Philips 25 inches
TV
Videocon 29
inches TV
Videocon 25
inches TV
Under
Philips Tv
Category
25 inches TV
Units
Pcs
Qty
10
Rate
19000
Videocon TV
29 inches TV
Pcs
20
29000
Videocon TV
25 inches TV
Pcs
10
18000
Bill No
JTC/07
Solution: To solve the problem we have to do the following:At first, we have opened Tally ERP-9 and then we have to proceed as follows: -
Creation of a company
To create a company the steps are:
Gate way of Tally – Company info (ALT+F3) –create,
Now we have to enter the name of the company i.e XYZ Ltd and other necessary
details such as
Country : India,
State : W.B,
Financial year from : 1/4/2017
Books beginning from: 1/4/2017
and then accept it.
Problem 1 Bill wise details and Inventory Management
According to problem, now we have to press F11 to activate the company features option i.e a. Accounting Features (F1)
b. Inventory Features (F2)
Now by pressing F1 we have enabled the features as follows:Maintain Accounts only: No
Integrate Accounts with Inventory: Yes
Maintain Bill-wise details: Yes
Enabled Invoicing: Yes
Record purchases invoice mode: Yes
Similarly, by pressing F2 (Inventory Features) we have also enabled the features as follows:
Maintain Stock Categories: Yes
Problem 1 Bill wise details and Inventory Management
Now we have to create the necessary ledgers
 To create the ledger the steps are:-
GW of Tally – Account info-- ledger – single ledger – create
Enter the name of the ledger such as capital
Select the necessary Accounts Group i.e
Under : Capital Account
Enter the opening balance: 50,00,000
And then accept it.
Now we have to create Supreme Pvt Ltd as follows
 To create the ledger Supreme Pvt Ltd the steps are:-
GW of Tally – Account info-- ledger – single ledger – create
Here we have entered the details as follows: -
Name of the ledger: Supreme Pvt Ltd
Under: Sundry Creditors
Opening balance: 200,000 Cr and pressed enter key
At this moment, Tally shows Bill wise screen and we have entered and accepted the
details as given bellow-
Problem 1 Bill wise details and Inventory Management
In this way, we have to create the rest of other ledgers
Now we have to create stock related details such as stock category, stock Group, Units, stock
item etc.

To create stock category the steps are:-
GW of Tally- Inventory Info –Stock Category – Create.
In this way, we have to create the rest of the stock category
Now, we have to create stock Group:
To create stock Group the steps are:GW of Tally- Inventory Info –Stock Group – Create.
Similarly, we have to create the rest of other stock groups
Now we have to create units of measures
To create units of measures the step are: GW of Tally – Inventory Info – Units of Measure – Create
Problem 1 Bill wise details and Inventory Management
Now we have to create stock Item:
Stock Item creation
To create stock item the steps are: GW of Tally – Inventory Info –Stock Item – Single Stock Item – Create.
Then save it
Now we have to create voucher entry::
 To make voucher entry the steps are:-
GW of Tally – Accounting Voucher
Select the necessary voucher type according to the nature of transaction. [ For
example press F9 to activate the purchase voucher for goods purchased on credit]
Press Alt+F2 to enter the period.
Change Period
From 1-4-2017
To 31-3-2018
Now press F2 to enter voucher date: 01-04-2017
Enter the necessary journal entry and record the other details as necessary.
Then accept the voucher.
Note : at the time of Voucher entry to accept the company related data press
ctrl+A.
**To move bock one screen to another screen press ‘Esc’ Key.
Problem 1 Bill wise details and Inventory Management
Similarly we have to create the rest of other voucher Entry.
After completion of all the steps we can display the necessary reports like Trial balance B/S,
Profit and loss account, stock summary etc as follows
 To display Trial Balance :-
GW of Tally- Display - Day Book-Trial balance
 To display Profit & Loss Account :-
GW of Tally- Profit & Loss Account
 To display Balance Sheet :-
GW of Tally- Balance Sheet
 To display Stock Summary :-
GW of Tally- Stock Summary