MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
Revised, April 2022
This Manual shall be used for administering eligibility examinations conducted by the Civil Service
Commission via Pen and Paper Test mode such as, but not limited to, Career Service Examination
(CSE) for Professional and SubProfessional levels, Fire Officer Examination (FOE), Penology
Officer Examination (POE), CSE for Foreign Service Officer (FSO), and Basic Competency on Local
Treasury Examination (BCLTE).
Aimed at achieving standardized/uniform process in administering the Pen and Paper Test (PPT),
this Manual mainly features the activities undertaken on exam day, plus the health protocols. It is
composed of there (3) parts: Part I presents the activities before the test proper; Part II presents the
activities involved in the test proper; and Part III presents the activities after the test proper.
Test Administrators and Examiners, especially Room Examiners and Proctors, should be familiar
with and guided by this Manual in the administration of Civil Service Examination – Pen and Paper
Test
RT-PCR1 / SALIVA / ANTIGEN TESTING PROTOCOL
1. Fully vaccinated examiners/test administrators, and examinees shall NO longer be required
to undergo RT-PCR/Saliva/Antigen testing. Fully vaccinated shall refer to individuals who
have completed the two doses of COVID-19 vaccine. This would include those given a
single, complete dose of COVID-19 vaccine (e.g. Janssen).
Examiners/test administrators, and examinees concerned shall be strictly required to present
their Proof of Full Vaccination (i.e., Vaccination Card/Certificate in original, or digital copy) on
the day of the exam.
Fully vaccinated examiners/test administrators who will not be able to present their Proof of
Full Vaccination on exam day shall not be allowed to administer the exam.
Similarly, examinees who claim to be fully vaccinated but are unable to present their Proof of
Full Vaccination on exam day shall not be allowed to enter the testing venue.
However, notwithstanding the above cited protocol, fully vaccinated test
administrators/examiners/examinees assigned in testing centers located in local government
units (LGUs) requiring RT-PCR/Saliva/Antigen testing shall need to present a “negative” RTPCR/Saliva/Antigen test result on exam day.
2. Partially vaccinated and unvaccinated examiners/test administrators, and examinees
shall be required to undergo either RT-PCR/Saliva test, or Antigen test. Partially vaccinated
shall refer to individuals who have received only the 1st dose of COVID-19 vaccine;
Unvaccinated shall refer to those who have not received any dose of COVID-19 vaccine.
a. Examinees/examiners who fall under the following groups shall undergo RT-PCR/Saliva
test from any of the DOH accredited facilities 3-5 days before the examination date:
i. Suspect cases; or
ii. Individuals with relevant history of travel and exposure (or contact) whether
symptomatic, or asymptomatic; and
1
Reverse Transcription Polymerase Chain Reaction
(Pandemic Edition)
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MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
Revised, April 2022
iii. Health care workers with possible exposure whether symptomatic, or asymptomatic.
The following exposures should have happened 2 days before, or within 14 days
from onset of symptoms of a confirmed, or probable case:
- Face-to-face contact with a confirmed case within 1 meter and for more than 15
minutes;
- Direct physical contact with a confirmed case;
- Direct care for patient with probable, or confirmed, COVID-19 without using proper
personal protective equipment.
In this case, the examinee/examiner shall be required to present the results of his/her
RT-PCR/Saliva test. Only those with negative results shall be allowed to take/administer
the examination.
b. Examinees/examiners that do not fall on the above-mentioned conditions shall undergo
Antigen test not earlier than 6 a.m. the day before the exam date. Only those with
negative results shall be allowed to take/administer the examination.
Accordingly, examiners/test administrators, and examinees concerned shall be strictly
required to present/submit their “Negative” RT-PCR/Saliva/Antigen test result on the day of
the exam.
Partially vaccinated and unvaccinated examiners/test administrators who will not be able to
present their “negative” RT-PCR/Saliva/Antigen test result on exam day shall not be allowed
to administer the exam.
Similarly, partially vaccinated and unvaccinated examinees unable to present their
“Negative” RT-PCR/Saliva/Antigen test result on exam day shall not be allowed to enter the
testing venue and to take the exam.
Note: Examiners/test administrators and examinees must undergo self-isolation/selfquarantine until exam day.
Corollary, it shall be the responsibility of examinees/examiners to abide by the
protocols/directives implemented by the respective local government units (LGUs) with regard to
the interzonal and intrazonal movement of persons (e.g. travel pass; IATF pass; quarantine;
others, including RT-PCR/Saliva/Antigen testing as may be required by the LGUs).
(Pandemic Edition)
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MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
Revised, April 2022
PART I – BEFORE THE TEST PROPER
A. ARRIVAL OF EXAMINERS
Examiners/test administrators shall be required to wear proper attire on examination day. For
this matter, SLEEVELESS SHIRT/BLOUSE, SHORTS/SHORT PANTS, TOKONG PANTS,
RIPPED JEANS, and SLIPPERS ARE NOT ALLOWED. Color scheme may be adopted upon
the discretion of the Regional Exam Committee (REC)/Local Exam Committee (LEC). FACE
MASK SHALL BE WORN AT ALL TIMES, EXCEPT AS OTHERWISE ALLOWED.
Note: Those who may still prefer using face shields for added protection against COVID-19
may still do so.
1. Chief Examiner
The Chief Examiner (CE) should arrive at the testing venue not later than 6 a.m. Upon
arrival, the CE shall conduct (ocular) survey of the school/testing venue premises, and check
and ensure the following:
a. Physical set-up complies with the requirements of the health protocols.
b. Holding/quarantine/isolation area for those who would exhibit COVID-19 symptoms
during the exam, is provided.
c. Directional Signs are posted in strategic places.
d. Waiting area for companions of PWDs, pregnant women, and those with special
needs/concerns is provided.
e. Alphabetical List of Examinees is posted at the main entrance area and other strategic
place in the building. While examinees may already know their room assignment through
the ONSA or Online Notice of School Assignment, the list should still be displayed in
such a manner that examinees will not converge/crowd in one area and will maintain
physical distancing while looking for their testing room assignment.
f. Rooms to be used are clean and well-ventilated, with windows open and lights and
electric fans all functioning.
g. Comfort rooms are available and well-sanitized.
h. As far as practicable, excess chairs should be placed outside of the room.
i. Examinee Attendance Sheet (EAS) without examinee numbers is posted outside the
room.
j. Five (5) rooms to be supervised by each Supervising Examiner are adjacent as far as
practicable.
Note: Refer to the attached CE’s Guide in (PPT) Exam Administration for comprehensive
“To-Do-List” for the Chief Examiner (with suggested time), and important reminders.
2. Supervising Examiner
The Supervising Examiner (SE) should arrive at the testing venue not later than 6:15 a.m.
Upon arrival, proceed to the Distribution Center, report to the CE for rooms to be supervised,
and submit/present the following documents:
 Duly accomplished Health Declaration Form;
 Certificate of Consent as appropriate; and
 Based on vaccination status:
(Pandemic Edition)
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MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
Revised, April 2022
-
Proof of Full Vaccination, i.e., Vaccination Card/Certificate in original, or digital
copy (for the fully vaccinated); or
“Negative” RT-PCR/Saliva/Antigen test result (for the partially vaccinated, and the
unvaccinated)
Note: Fully vaccinated examiners assigned in testing centers located in local
government units requiring RT-PCR/Saliva/Antigen testing shall also
present a “negative” RT-PCR/Saliva/Antigen test result.
Then, conduct survey of the assigned rooms to check and ensure on the following:
a. Working area for the Supervising Examiner.
b. Proper lay-out of rooms to supervise (as far as practicable, excess chairs should be
placed outside the room).
c. Ventilation of the rooms (i.e. windows are open; lights and electric fans are functioning).
d. List of examinees posted on the door of the room.
Note: Refer to the attached SE’s Guide in (PPT) Exam Administration for comprehensive
“To-Do-List” for the Supervising Examiner (with suggested time), and important
reminders.
3. Room Examiner/Proctor
The Room Examiner (RE) and Room Proctor (RP) should arrive at the testing venue at 6:30
a.m. Upon arrival, report to the SE for room assignment, and submit/present the following
documents:
 Duly accomplished Health Declaration Form;
 Certificate of Consent as appropriate; and
 Based on vaccination status:
- Proof of Full Vaccination, i.e., Vaccination Card/Certificate in original, or digital
copy (for the fully vaccinated); or
- “Negative” RT-PCR/Saliva/Antigen test result (for the partially vaccinated, and the
unvaccinated)
Note: Fully vaccinated examiners assigned in testing centers located in local
government units requiring RT-PCR/Saliva/Antigen testing shall also
present a “negative” RT-PCR/Saliva/Antigen test result.
Then, proceed to the assigned room and do the following: (Note: Refer to the attached
important reminders on “Do’s” and “Don’ts for Room Examiners and Room Proctors.)
a. Inspect the cleanliness and readiness of the room (windows are open; lights are
functioning and turned on including electric fans, if any; room is clean and free from
litter).
b. Ensure that a table with one (1) chair for the proctor and two (2) chairs for the examinees
are placed in front of the room for the accomplishing of forms, the set-up of which should
be at a physical distance of at least one (1) meter from the first row of examinees’ seats.
c. Check and ensure arrangement of chairs (as far as practicable, excess chairs should be
placed outside the room) according to the room layout, with at least 1 to 1.5-meter
distance in between.
d. Ensure that the chairs have stable stands, and have arms suitable for convenient writing
(replace defective chair/s with extra ones as applicable).
(Pandemic Edition)
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MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
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e. Number the chairs in a “snake-like” manner based on applicable/appropriate illustration
below.
e.1 For CSC ROs with 12 examinees per room: or
Back of the room
9
10
11
12
8
7
6
5
1
2
3
4
Front of the room
e.2 For CSC ROs with 25 examinees per room, the customary 5 rows by 5 columns
seat arrangement shall be used (refer to attached Room Layout)
f.
Write/post the following information on the board:
TITLE OF EXAMINATION
DATE OF EXAM
TIME STARTED
TIME FINISHED
TIME LEFT
:
:
:
:
:
____________________
____________________
____________________
____________________
____________________
PLACE OF EXAM
REGION NO.
TESTING CENTER
SCHOOL
ROOM NO.
:
:
:
:
NCR
Quezon City
Quezon City High School
001
Sample Back of Photo
Quezon City
High School
Oct. 23, 2016
CSE-PPT
Room No. 001
g. Post/Write on the board illustrations on filling out the forms (refer to attached illustrations)
h. Receive the non-confidential materials from the SE (refer to attached list)
i.
Upon receipt of the examination materials:
i.1 Using pencil, number the upper right-hand corner of the Answer Sheets from 1 to 12
(for CSC ROs with 12 examinees per room), or from 1 to 25 (for CSC ROs with 25
examinees per room), or depending on the number of assigned materials for the
room. The numbers will correspond to the sequence or seat number of the
examinees in the EAS.
(Pandemic Edition)
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MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
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i.2 On the Picture-Seat Plan (PSP):
For CSC ROs with 12 examinees per room:
i.2.1 Using pen, mark the boxes “UNUSED” on the 4th and 5th rows, and on the 5th
column (rightmost)
UNUSED UNUSED UNUSED UNUSED UNUSED
UNUSED UNUSED UNUSED UNUSED UNUSED
9
10
11
12
UNUSED
8
7
6
5
UNUSED
1
2
3
4
UNUSED
i.2.2 Using pen, number the boxes (on the picture box) to be used in a “snake-like”
manner as illustrated in Item 3(e) above.
For CSC ROs with 25 examinees per room:
i.2.3 Using pen, number the PSP (on the picture box) in a “snake-like” manner as
illustrated on the attached Room Layout.
Note: Refer to the attached RE’s Guide in (PPT) Exam Administration for comprehensive
“To-Do-List” (with suggested time), and important reminders.
Note: The principal and other staff of the school/testing venue shall also submit/present to the
Chief Examiner a duly accomplished Health Declaration Form; Certificate of Consent as
appropriate; and Proof of Full Vaccination i.e., Vaccination Card/Certificate in original, or
digital copy (for the fully vaccinated), or “negative” RT-PCR/Saliva/Antigen test result (for
the partially vaccinated, and the unvaccinated). The Chief Examiner shall submit/present
the same documents to the REC/LEC.
B. INGRESS OF EXAMINEES AT THE MAIN ENTRANCE/GATE
A staff shall be assigned at the main entrance/gate to do initial screening/checking of the
following:

Health Declaration Form (HDF), ensuring that the form is fully/completely accomplished
(i.e. no item/s left unanswered or blank including body temperature). The information
disclosed/indicated in the examinee’s accomplished HDF, as well as the physical
condition of the examinee, shall be handled in accordance with Items B (3.1) and B (3.2)
of this Manual;

Proof of Full Vaccination i.e., Vaccination Card/Certificate in original, or digital copy (for
the fully vaccinated);
(Pandemic Edition)
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MANUAL ON ADMINISTERING
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
Negative RT-PCR/Saliva/Antigen test result (for the partially vaccinated and the
unvaccinated);

Physical condition of examinees (e.g. if coughing/with cough; sneezing/with colds; etc.).
The CSC RO may increase the number of CSC staff assigned for this purpose to enable more
facilitative and faster ingress of examinees.
Note: Examinees shall be required to wear proper attire on examination day. For this matter,
SLEEVELESS SHIRT/BLOUSE, SHORTS/SHORT PANTS, TOKONG PANTS, RIPPED
JEANS, and SLIPPERS ARE NOT ALLOWED. Long hair (for both male and female)
must be tied in “ponytail”.
NO FACE MASK, NO ENTRY TO TESTING VENUE. FACE MASK SHALL BE WORN
BY EXAMINEES AT ALL TIMES, EXCEPT AS OTHERWISE ALLOWED. Nevertheless,
those who may still prefer using face shields for added protection against COVID-19
may still do so.
1. At the main entrance/gate, ensure that arriving examinees observe physical distancing of at
least 1 meter from each other as they queue. For this matter, the sidewalk, or areas where
the examinees will queue before entrance may be painted with markers to ensure proper
distancing. (Guard-on-Duty/Assigned CSC Staff/Local Officials)
2. Scan temperature of the examinee, after which, require him/her to write down the
temperature reading on pre-accomplished Health Declaration Form, strictly using own pen
(no borrowing of pen). (Guard-on-Duty/Police Officer) For this purpose, the CSC RO may
increase the number of staff assigned to scan examinees’ temperature, and/or may increase
the number of temperature scanner (e.g. non-contact stand alone) to enable more facilitative
and faster ingress of examinees.
Note: Examinees and examiners/test administrators shall, as feasible, pre-accomplish not
earlier than one (1) day or within 24 hours prior to exam day, a Health Declaration
Form (copy attached), but with temperature reading to be written only upon going
through thermal scanning at the school/testing venue main entrance on exam day.
Examinees without pre-accomplished Health Declaration Form (HDF) shall be
required to accomplish the form at the designated area near the entrance.
Examinees must ensure distancing while accomplishing the form. For this matter,
blank forms shall still be available at the main gate/entrance for those who have not
yet accomplished the form. (To avoid crowding in one area, the HDF should be
distributed to those without the pre-accomplished form while they are on queue and
fill it up right there and then.)
3. CONDITIONS ON WHEN AND WHEN NOT TO ALLOW EXAMINEES TO ENTER
TESTING VENUE
3.1 Examinees shall be ALLOWED to enter the testing venue and to take the exam only
when they strictly meet ALL of the following conditions:
a.
b.
c.
d.
(Pandemic Edition)
Temperature of less than or equal to 37.5 degrees Celsius (≤37.5oC); and
Not manifesting/exhibiting any COVID-19 symptom/s; and
Did not answer “yes” to any of the questions in the HDF; and
Based on vaccination status:
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d.1 With Proof of Full Vaccination i.e., Vaccination Card/Certificate in original, or
digital copy (for the fully vaccinated); or
d.2 With “Negative” RT-PCR/Saliva/Antigen test result (for the partially
vaccinated, and the unvaccinated).
Note: Fully vaccinated examinees assigned in testing centers located in local
government units requiring RT-PCR/Saliva/Antigen testing shall also
present a “negative” RT-PCR/Saliva/Antigen test result.
3.2 Examinees shall NOT BE ALLOWED to enter the testing venue when they meet ANY,
OR ALL, of the following conditions:
a.
b.
c.
d.
Temperature of more than 37.5 degrees Celsius (>37.5oC); and/or
Manifesting/exhibiting other COVID-19 symptom/s; and/or
Answered “yes” to any of the questions in the HDF; and/or
Without both Vaccination Card and “Negative” RT-PCR/Saliva/Antigen test
result.
Accordingly, examinees who are unable to present either a Proof of Full Vaccination, or
a “Negative” RT-PCR/Saliva/Antigen Test Result shall not be allowed to enter the
testing venue.
Concerned examinees shall be advised to go home to undergo necessary quarantine,
or to seek medical treatment. The examinees’ health form shall be collected at the
gate/entrance and endorsed/submitted to the Chief Examiner for monitoring of affected
examinees.
Note: In case the examinee gets an initial temperature reading >37.5oC that might be
due to long walk or exposure to outside heat, require him/her to rest for a while to
allow body temperature to subside and repeat the temperature scanning. If the
second temperature reading still registers >37.5oC, then the examinee shall not
be admitted and advised to go home to undergo necessary quarantine, or to seek
medical treatment. The examinee’s temperature reading shall be written on the
Health Declaration Form to be collected and submitted to the Chief Examiner.
4. Check bags of examinees. If there are firearms, and any other harmful/pointed/sharp objects
(e.g. knife/swiss knife; scissors, etc.), require the examinee to surrender the items. (Guardon-Duty)
5. Upon clearance, instruct the examinee to proceed directly to the assigned testing room.
STRICTLY, NO LOITERING / HANGING AROUND. (Assigned CSC Staff)
Note: Examinees shall not be allowed to bring companion/s. However, companion may be
allowed for persons with disabilities (PWDs), or those with special needs/concerns,
provided that, the companion shall be limited to only one per examinee. Provided
further, that the companion shall strictly stay/wait at the designated place for visitors
so that they could be readily called on as the need arises.
(Pandemic Edition)
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MANUAL ON ADMINISTERING
CIVIL SERVICE EXAMINATION – PEN & PAPER TEST
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C. ADMITTING EXAMINEES IN THE TESTING ROOM
Note: Examinees should be at their assigned school early on examination day. Testing venues
shall be open to examinees starting 6:00 a.m.
The Room Examiner starts admitting examinees as soon as non-confidential
materials have been received from the SE, provided that the chairs have been
properly arranged and numbered.
Physical distancing of at least 1 meter from each other shall be observed by examinees
while queuing to be admitted to the testing room.
Due to the atypical COVID-19 situation, where health protocols shall be implemented
during ingress/entrance of examinees to the testing venue, the customary closing of
testing venues’ main entrance/gate at 7:30 a.m. shall be temporarily lifted. EXAMINEES
MAY BE ADMITTED AS LONG AS THE TEST PROPER HAS NOT STARTED, or as
long as the ‘bell’ has not yet been rung as the case may be.
The Room Examiner (RE) should be stationed at the back door of the room bringing on hand the
Application Forms, and one (1) copy of the EAS (without examinee number), to admit the
examinees.
1. Require each examinee to present the following documents: (RE)
To be RETURNED to examinees
To be COLLECTED from examinees
a. Original I.D. card/document (preferably the same I.D.
card/document submitted during filing of application)
a. Duly accomplished Health Declaration Form (preaccomplished not earlier than one day or within 24
hours prior to exam day)
b. Proof of Full Vaccination i.e., Vaccination
Card/Certificate in original, or digital copy (for the fully
vaccinated).
Note: If original Vaccination Card/Certificate is presented, the
same shall be returned to the examinee.
b. Duly accomplished Certificate of Consent (only if not
submitted during filing of application)
c. “Negative” RT-PCR/Saliva/Antigen test result (for the
partially vaccinated, and the unvaccinated)
Note: RT-PCR/Saliva test should be undertaken within 72 hours
prior to exam day, while Antigen test should be not earlier
than 6 a.m. the day before the exam date.
d. Original Birth Certificate issued by the Philippine
Statistics Authority, or the Local Civil Registry (only if
I.D. card has no date of birth)
Note: -
In case of loss or unavailability of the I.D. card presented during filing of
application, the examinee must present any of the other accepted I.D. cards for
civil service exam (refer to attached list), which is preferably valid (not expired).
-
The NO I.D., NO EXAM policy still stands. As such, CSC shall still require the
examinees to present I.D. card/document for admission on exam day. However,
on a case-by-case basis and subject to the sound discretion of the REC/LEC/CE,
examinees without I.D. card/document on exam day but with application receipt
(Pandemic Edition)
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may be admitted, provided that, the examinee's identity can be established
through the photocopy of the I.D. attached to application form, the photos, and
the application receipt. In case of agency-based exam, the HRMO/Agency Focal
Person may attest that indeed the examinee is an employee of the agency.
-
Photocopy only of I.D. card, or cellphone photo of I.D., shall not be accepted.
-
All other I.D. cards not included in the attached list of accepted I.D.
cards/documents for civil service exam shall not be accepted.
-
As a last resort, expired I.D. card may be presented for admission on examination
day, provided that, the expiry date of the I.D. card is within the preceding months
of the year reckoning the date of examination.
2. Verify the presented I.D. card/document against the photocopy of I.D. card/document
attached to the application form. If the I.D. card/document presented is different, check and
ensure that the personal data indicated in the presented I.D. card/document is consistent
with those in the application form, and that the I.D. card/document presented is included in
the list of accepted I.D. cards/documents for civil service exam. (RE)
3. Check and ensure that the names of the examinees are included in the EAS. (RE)
Note: In case where an examinee’s name is not found in the EAS, such examinee shall
be admitted ONLY upon presentation of the following:
 Duly processed and signed original Application Receipt with corresponding
original CSC Official Receipt (these items should come together; one item
without the other shall not be accepted); and
 I.D. card/document.
4. Require the examinee to remove temporarily their face mask (and face shield, if any), and
compare the examinee’s actual face against the photographs in the I.D. card presented and
the Application Form. Make sure that the examinee is the same person as the one appearing
in the photographs affixed in the mentioned documents. (RE)
For female examinees wearing Muslim covering/clothing (e.g. Hijab, Abaya, or Niqab), do as
follows:
(Hijab is a head covering worn in public by some Muslim women. Abaya is a full-length,
sleeveless outer garment worn by some Muslim women. Niqab is a veil worn by some Muslim
women in public, covering all of the face apart from the eyes).
a. Ensure that the examinee is the same person as the one appearing in the photographs
in the I.D. card/document presented, and Application Form.
b. When in doubt, assign a female CSC staff or a female Room Examiner/Proctor to verify
the identity of the examinee in a designated area/room where the covering may be
removed or at least enable the female CSC staff or the Room Examiner/Proctor to verify
the facial features of the examinee.
Note: Once identity is established/ensured, the examinee shall immediately wear back
his/her face mask.
5. After identity has been duly established, return to, and collect from, the examinee the
appropriate documents as listed in Item 1 above. (RE)
(Pandemic Edition)
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6. Detach the two (2) extra pictures from the examinee’s Application Form and give them to the
examinee for pasting on the PSP. Advise examinees to write at the back of photo the name
of school, date and title of examination, and room number as written/posted on the board.
(RE)
7. Direct the examinee to the Room Proctor (who will attend to the depositing of examinees’
belongings in front of the room and guide the examinees to their assigned seat) inside the
testing room. (RE)
8. Upon entering the testing room, instruct the examinees to do the following before occupying
their assigned seats: (RP)
Note: BRINGING of cellular phones, including smart phones/watches and pens/eyeglasses
with built-in camera, calculators, wristwatches with calculator, books and other forms
of printed materials, and any other gadgets/electronic devices including those that
may facilitate video/audio recording of any test material/form, or part/portion/phase of
the conduct of the exam, and all other similar items, IN EXAMINEE’S SEAT IS NOT
ALLOWED.
In this regard, prior to occupying their assigned seat, examinees shall be required to
deposit said items and all other personal belongings in front of the room, or in the
designated area.
However, examinees of BCLTE are allowed to bring in their seat, and use, ONLY
NON-SCIENTIFIC AND NON-PROGRAMMABLE CALCULATOR. (Note: Watch
calculators, cellular phone calculators, and any other gadgets with calculator are
NOT allowed.)
a. Put all their personal belongings, including mobile phones (turned off or in silent mode),
timepieces that are smart phone/with camera and/or calculator, all other
gadgets/electronic devices, I.D. cards/documents, including water bottle/container and
biscuits/candies (if any), inside their bags and place their bags in front of the room, or in
the designated area. Hats/caps/headgears (except the hijab/niqab), sunglasses, jackets,
sweat shirts, and other similar clothing/accessories must also be set aside. (In cool places
such as the Cordillera Administrative Region, examinees need not remove their jackets/sweat shirts but shall
be required to roll the sleeves up to their elbow.);
Note: - For examinees who do not have a bag, require them to surrender their mobile
phone/s and timepieces if these are smart phones, with camera or calculator,
and the like, place the same inside the plastic bag with zip lock together with
the examinee’s ID card for proper identification in claiming after the
examination.
The surrendered phones/timepieces, after proper accounting by the RE, must
be put in a tray/container, which should be placed inside the drawer of the
Proctor’s table, as appropriate, for temporary safekeeping and must be
returned to the examinees after they finish the test.
- Firearms of examinees (if any), and any other harmful/pointed/sharp objects,
should have already been surrendered to the security guard/designated
firearm custodian at the main entrance/gate of the testing venue. If there are
examinees still in possession of such items, they should be required to
surrender the items to the security guard/designated firearm custodian.
(Pandemic Edition)
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b. Present, for inspection, water or beverage container and biscuit or candy wrappers.
(Note: Ensure that the water/beverage container and biscuit/candy wrappers are free
from any attached/affixed crib sheet or any dubious stuff.)
c. Pocket out [Note: Ensure that all pockets are empty of any pieces of paper and all other
similar materials/items, including cellphones (examinees are not allowed to keep their
cellphones in their pockets during examination) and any electronic devices/gadgets.]
d. Roll sleeves up to elbow level (for examinees wearing long sleeves).
Note: - Check and ensure that there are no other materials or electronic devices
attached to examinees’ sleeves, arms, or wrists.
- Require female examinees wearing any Muslim clothing which covers the
whole body (Abaya) to show their arms up to elbow level. In case the
examinee refuses to do so on the basis of religious belief, refer the examinee
concerned to the female CSC employee assigned (not the Room
Examiner/Proctor) for verification procedure so as not to disrupt the ongoing
admitting procedure. In this instance, a room shall have been identified for the
purpose.
9. Guide the examinees to their assigned seats based on the EAS. (RP)
Note: The ONLY ITEMS that examinees shall bring with them in their seat are:
 Black ballpen/s;
 Two extra pictures; and
 Alcohol/hand sanitizer (not more than 100 ml.).
In addition to the above-listed items, examinees of BCLTE are allowed to bring in
their seat, and use, NON-SCIENTIFIC AND NON-PROGRAMMABLE calculator.
The RP shall closely inspect examinees’ face mask (and face shield, if any) and
alcohol bottle/container, making sure that the items are completely free of any
dubious/suspicious markings/inscriptions.
10. Establish the identity of examinees with possible multiple applications. Refer to the Watch
List provided by CSC (if any). (RP)
11. As applicable, seat far apart examinees who are relatives (same surnames, middle names,
and/or addresses). Refer to the List of Examinees with the Same Personal Data provided
by the CSC, if any. Have one of the examinees concerned exchange seat with another
examinee far enough from the other relative. (RP)
Note that the examinees concerned will still use their original assigned examinee
numbers. In accomplishing the PSP, the two (2) examinees who exchanged seats
should fill out the box that corresponds to their new seats. The adjustment in seating
arrangement must be reflected in the EAS, PSP, and Room Examiner’s Report (RER).
Example:
Examinees 1 and 2 happen to be husband (Examinee 1) and wife (Examinee 2) with assigned EN
000121 and 000122, respectively. Examinee 2 has to exchange seat with Examinee 4 (EN 000124).
In filling out the AS, Examinee 2 and 4 should use their assigned EN, i.e. EN 000122 for Examinee 2
and EN 000124 for Examinee 4.
As for the PSP, Examinee 2 should fill in with her original EN (000122) and other personal
information, and paste her photo in, box no. 4 while Examinee 4 should fill in with original EN
(000124) and other personal information, and paste own photo in, box no. 2.
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The exchange of seats should be done before the start of the Preliminary Activities and
before distributing the Answer Sheets (AS) and Test Booklets (TB) to the examinees so
that the AS and TB numbers would correspond to each other.
12. Report to the SE in case any examinee in your assigned room is your relative so that you
can be transferred to another room before the test proper starts. (RE and RP)
D. PRELIMINARY ACTIVITIES
Preliminary activities involve the accomplishing/filling out of the EAS, PSP, and Answer Sheet
(AS). In accomplishing these documents, the examinees shall use ONLY BLACK BALLPEN for
ALL ENTRIES, both written and shaded.
As soon as the examinees are already settled in their assigned seats, including those who have
exchanged seats due to similar names and other circumstances, preliminary activities may be
started. Do not wait for all examinees to arrive before starting the preliminary activities.
Note: - Examinees shall not be allowed to take snacks and/or drink inside the testing room
during the preliminaries. Provided, however, that examinees may be allowed to do so
outside the testing room, one at a time, only upon request and approval by the RE.
This includes taking of maintenance medicine/s as the case may be.
- Examiners (RE and RP) are also not allowed to take snacks and/or drink inside the
testing room during the preliminaries. Provided, however, that examiners may take
snacks and/or drink outside the testing room alternately.
1. SAY: (RE)
Good morning everyone. My name is _______ and I will be
your Room Examiner. With me is _______ who will be your
Room Proctor.
We shall now accomplish the Answer Sheet, the EAS or
Examinee Attendance Sheet, and the PSP or Picture-Seat
Plan.
We are now going to distribute the Answer Sheets.
2. Advise the RP to distribute the AS. (RE)
3. Distribute the AS to the examinees in a snake-like manner as illustrated in Item A(3)(e) of
this Manual. Check and ensure that the number written in pencil at the upper rightmost
portion of the AS corresponds to the sequence or seat number of the examinees. (RP)
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4. Instruct examinees to accomplish the AS on their seat. SAY: (RE)
Please check and ensure that the number written in pencil at the
upper rightmost portion of the Answer Sheet you are holding
corresponds to your sequence or seat number.
Now, please accomplish the fields at the upper left portion of
your Answer Sheet. Use black ballpen.
Note: Examinees shall fill out the appropriate fields at the upper left portion of the AS with
the Title, Date, and Place of Exam, and their Date of Birth (as written/illustrated on
the board). The Examinee Number field at the upper right portion of the AS shall be
filled out in front, at the Proctor’s table.
5. Pause. Allow examinees to accomplish the AS. Then, SAY: (RE)
Next, I will call two examinees at a time who will take turns in
accomplishing the EAS and the PSP at the Proctor’s table. They
will also fill out the space for Examinee Number on the Answer
Sheet.
As your names are called, please approach the Proctor’s table.
Bring with you your Answer Sheet, two extra pictures, and black
ballpen.
6. Call the examinees two at a time to accomplish the Examinee Number portion (of the AS),
the EAS, and the PSP at the Proctor’s table. (RE)
Procedures in Accomplishing the Forms at the Proctor’s Table:
Note: - At the right side of the table is where examinees shall accomplish the EAS and
the Examinee Number portion of the AS, while at the left side of the table is
where the PSP shall be accomplished.
- The two examinees called in front will take turns in accomplishing the forms.
While one is doing the EAS and the Examinee Number portion of the AS, the
other is doing the PSP, and vice versa. Upon accomplishing one form, they will
exchange seats to accomplish the other form.
a. In accomplishing the EAS, the examinees shall:
a.1
Check carefully whether their name, birthdate, and birthplace are correct. If not,
they shall write the correct data on the "REMARKS” column. (Note: Examinees
should not correct on the entry itself.)
a.2
Write the number of their Answer Sheet on the corresponding column in the EAS.
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a.3
Affix their signature on the EXAMINEE'S SIGNATURE column in the EAS.
b. In accomplishing the Examinee Number portion of the AS, the examinees shall:
b.1
Copy their Examinee Number as indicated in the EAS on appropriate space at the
upper right portion of the AS.
b.2
Shade the circles corresponding to their Examinee Number on the AS using black
ballpen. [Note: The numbers corresponding to the circles start with one (1) at the
top and end with zero (0) at the bottom. The shading should be done neatly and
completely in circular motion.]
c. In accomplishing the PSP (in duplicate), the examinees shall:
c.1
Paste their two extra photos on the box corresponding to their seat number in
each of the PSPs.
c.2
Affix their thumb mark vertically and their signature on appropriate spaces
provided.
c.3
Print clearly on the corresponding space provided their examinee number, sex,
date of birth, and name.
Note: The examinees should write the required data in the following format:
Name – First Name, Middle Initial (if any), Last Name, and Extension
Name (if any)
Sex – “Female” or “Male” and not F or M
Month of birth – in words and not in number (e.g. “October 10, 1974” or
“Oct. 10, 1974”) and not 10/10/74.
These reminders should be illustrated on the board to guide the
examinees.
7. While the examinees are accomplishing the forms, oversee and check if they are properly
accomplishing the same specifically the shading of the circles that correspond to the
Examinee Number on the AS. If not, require the examinees to immediately make the
necessary corrections. (RE and RP)
8. After accomplishing the forms, instruct the examinees to return to their respective seats,
bringing with them ONLY their accomplished Answer Sheet, and black ballpen/s. (RE)
Note: In case any examinee arrives while the Preliminary Activities are already going on, the
RE shall attend to admitting the examinee and have the examinee comply with the
procedural requirements to include depositing of personal belongings in front of the
room. Again, EXAMINEES MAY BE ADMITTED AS LONG AS THE TEST PROPER
HAS NOT STARTED, or the ‘bell’ has not yet been rung as the case may be.
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E. TEMPORARY EXCLUSION OF EXAMINEES’ ORIENTATION/BRIEFING
As part of the health protocols in light of the COVID-19 situation, there shall temporarily no
longer be a conduct of Orientation/Briefing for the examinees on exam day. For this matter, an
Examinee’s Guide/Audio-Visual Presentation (AVP) shall be sent via e-mail to examinees
concerned approximately one week before exam day. (Note: The Examinee’s Guide/AVP shall
not be posted on the CSC website and other platforms of public domain for security reasons of
the CSC test procedures.)
The Examinee’s Guide contains comprehensive information on the conduct of the examination
to include guidelines and procedures to be observed before exam day, on exam day, after exam
day, and other concerns. Health and safety protocols/reminders are incorporated in the
Examinee’s Guide to serve as examinees’ reference in light of the COVID-19 situation. The
AVP, meanwhile, is a compressed account/version of the Examinee’s Guide.
Thus, the Examinee’s Guide/AVP serve as the Orientation/Briefing materials for examinees to
be familiar with the whole examination process. As such, it shall be the responsibility of the
examinees to access, read/watch thoroughly, and understand fully the Examinee’s Guide/AVP.
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PART II – TEST PROPER
A. EXAMINATION DESCRIPTION AND TIME LIMIT
1. Career Service Examination (CSE) – Professional
The CSE-Professional is composed of areas on Verbal Ability, Analytical Ability, Numerical
Ability, and General Information on the Philippine Constitution, Code of Conduct and
Ethical Standards for Public Officials and Employees (R.A. 6713), Peace and Human
Rights Issues and Concepts, and Environment Management and Protection. The
examination is composed of 170 items, with the first 20 items pertaining to EDQ or
Examinee Descriptive Questionnaire which examinees are required to answer. Examinees
have 3 hours and 10 minutes to finish the Professional level.
2. Career Service Examination (CSE) – SubProfessional
The CSE-SubProfessional is composed of areas on Verbal Ability, Numerical Ability,
Clerical Ability, and General Information on the Philippine Constitution, Code of Conduct
and Ethical Standards for Public Officials and Employees (R.A. 6713), Peace and Human
Rights Issues and Concepts, and Environment Management and Protection. The
examination is composed of 165 items, with the first 20 items pertaining to EDQ which
examinees are required to answer. Examinees have 2 hours and 40 minutes to finish the
SubProfessional level.
3. Fire Officer Examination (FOE)
The FOE is composed of General Ability on Verbal, Analytical and Numerical, and
specialized areas on Fire Suppression, Fire Safety and Prevention, Fire Investigation, and
Administrative Matters. The examination consists of 160 items. The first 10 items pertain to
EDQ which examinees are required to answer. Examinees have 3 hours and 5 minutes to
finish the test.
4. Penology Officer Examination (POE)
The POE is composed of General Ability on Verbal, Analytical and Numerical, and
specialized areas on Jail Management Concepts and Applications, Custodial Concepts and
Applications, Inmates Welfare and Development Programs, and BJMP Administrative
Matters. The examination consists of 160 items. The first 10 items pertain to EDQ which
examinees are required to answer. Examinees have 3 hours and 5 minutes to finish the test.
5. Career Service Examination for Foreign Service Officer (CSE-FSO)
The CSE-FSO is composed of areas on Verbal Ability, Analytical Ability, Numerical Ability,
and Managerial Ability. The examination consists of 160 items. The first 10 items pertain to
EDQ which examinees are required to answer. Examinees have 3 hours and 5 minutes to
finish the test.
6. Basic Competency on Local Treasury Examination (BCLTE)
The BCLTE is composed of General Ability on Verbal, Analytical, Leadership and
Management, and specialized areas such as Mobilization of Resources, Management of
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Local Treasury Services, Safekeeping of Local Funds and Records, and others. The
examination consists of 180 items. The first 10 items pertain to EDQ which examinees are
required to answer. Examinees have 3 hours and 30 minutes to finish the test.
B. TEST RULES
1. For the Examinees
a. Do not leave the room once the test proper has started, except in cases of extreme
necessity and only in the company of one of the room examiners. “Pocket out” when
going to the comfort room.
b. Be reminded and warned that the Civil Service Commission uses a highly reliable
system to detect cheats. In particular, the CSC subjects test results to item analysis to
detect copying on tests.
c. Use only the spaces on the pages of the Test Booklet for scratch work. Do not use, as
scratch paper, the side margins and the back page of the Answer Sheet. Examinees are
not allowed to use any other piece of paper for scratch work.
d. Examinees shall work on their own. They are not allowed to communicate with their coexaminees, or use any aid in answering the test questions such as calculators; books,
dictionaries and any other forms of printed materials; watch calculators; cellular phones,
tablets and any other gadgets; and all other similar materials or items. Examinees who
violate these rules will not be allowed to continue taking the test and their examination
shall be cancelled.
Note: For BCLTE, examinees shall be allowed to use non-programmable and nonscientific calculator during the examination, except watch calculators, cellular
phone calculators, and the like. Other than non-programmable and non-scientific
calculator, examinees are not allowed to use any aid in answering the test
questions such as those mentioned above. Similarly, examinees who violate this
rule will not be allowed to continue taking the test and their examination shall be
cancelled.
e. During the examination, examinees are strictly prohibited from tearing any page of the
Test Booklet, making copies of the examination questions and their answers, comparing
or copying notes or answers with and of others, using crib sheets, and any other form of
cheating in civil service examination. Anyone who violates this prohibition shall be
administratively and criminally liable in accordance with R.A. 9416 otherwise known as
“An Act Declaring as Unlawful Any Form of Cheating in the Civil Service Examination,
Unauthorized Use and Possession of CSC Examination-Related Materials, and Granting
the Commission Exclusive Jurisdiction Over the Cases Including Those Committed by
Private Individuals.”
Likewise, examinees are NOT ALLOWED to take photo/picture/video of any part/section
of the Test Booklet, Answer Sheet, or any examination related forms/materials (such as
but not limited to Picture-Seat Plan, and Examinee Attendance Sheet), and/or of other
examinees and the testing venue/room, and/or of “selfie”, before, during, or after the
examination and posting them in the social media, including posting or publishing of any
test questions in the social media, and other communication/info dissemination
platforms.
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f.
When the time limit has been reached, STOP answering the test, REMAIN SEATED,
and WAIT FOR THE PROCTOR TO COME AND COLLECT THE ANSWER SHEET
AND TEST BOOKLET. EXAMINEES ARE NOT ALLOWED TO STAND TO SUBMIT
THEIR TEST MATERIALS.
g. Upon submission of the test booklet and answer sheet, examinees shall sign in the
retrieval column of the RER.
h. Bringing of the test booklet outside of the testing room/venue is strictly prohibited.
Violation of this rule shall result in the cancellation of examination.
i.
Only examinees who reach the finish time shall stay inside the room and remain seated
until the Supervising Examiner gives the go signal to leave which may take
approximately 15 to 30 minutes after the exam. While waiting, examinees are not
allowed yet to get their personal belongings and to use their cellular phones or any other
gadget. If they need to use the toilet, they may do so one at a time.
j.
Examinees shall not be allowed to take snacks and/or drink inside the testing room
during the test proper. Provided, however, that examinees may be allowed to do so
outside the testing room, one at a time, only upon request and approval by the Room
Examiner, and provided further, that there would be no extension of the test proper
time. This includes taking of maintenance medicine/s as the case may be.
k. Examinees shall be allowed to bring personal alcohol/hand sanitizer in their seat, which
should not be more than 100 ml in size, to enable them to hand sanitize as often as
possible.
Note: Examinees shall be reminded to be careful and avoid getting the test materials
wet especially the answer sheet when using alcohol/hand sanitizer.
l.
As applicable, since there will strictly be no talking during the test proper, examinees
who still prefer to use face shield may be allowed to lift/remove the same to maximize
good vision and reading of the test booklet and the answer sheet. But, examinees must
strictly wear their face mask during the entire duration of the examination.
2. For the Examiners (RE and RP)
a. The examiners shall not entertain questions about the directions for the test, or about
any test item. The RE and the RP are prohibited from reading the test items. However,
the RE/RP should ask the item number and note the same in the RER.
b. The examiners shall take turns in keeping watch of the examinees and in accomplishing
appropriate exam reports/forms: EAS, PSP, RER.
Note: While the RP is accomplishing the exam reports/forms, the RE shall keep watch
of the examinees and vice versa. DO NOT LEAVE THE EXAMINEES
UNWATCHED AND UNATTENDED.
c. NO EXAMINEE SHALL BE REQUIRED TO STAND TO SUBMIT ANSWER SHEET AND
TEST BOOKLET. AT THE END OF THE EXAMINATION, EXAMINEES SHOULD NOT
BE MADE TO FALL AND WAIT IN LINE FOR THE SUBMISSION OF THEIR TEST
BOOKLETS AND ANSWER SHEETS.
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The Proctor shall be the one to approach the examinees at their seats and collect the
test materials. This procedure shall apply in the following circumstances: Examinees who
finish the test ahead of time; and Examinees who reach the finish time.
Upon collecting the examinees’ test booklets and answer sheets, the Proctor shall
require the examinees to sign in the retrieval column of the RER.
d. Examiners shall not be allowed to take snacks and/or drink inside the testing room
during the test proper. Provided, however, that examiners may take snacks and/or drink
outside the testing room alternately.
e. Examiners shall be allowed to bring cellular/mobile phone, considering that it is a fast
mode of communication especially in case of emergency/urgent exam related concerns.
However, use of cellular/mobile phones shall be strictly controlled or regulated while REs
and RPs are performing their duties and functions, especially while the exam is on-going
to enable them focus in attending to and keeping close watch of the examinees. For this
matter, cellular/mobile phones, tablets, and any other gadgets/devices shall be put in
silent mode, and kept inside the RE’s/RP’s bag.
The SE, in doing periodic rounds of his/her assigned rooms, shall ensure compliance by
the REs and RPs, otherwise, call the attention of any RE, or RP spotted using
cellular/mobile phone.
f.
Examiners are SPECIFICALLY NOT ALLOWED TO TAKE PHOTO/PICTURE/VIDEO of
any part/section of the Test Booklet, Answer Sheet, or any examination related
forms/materials (such as but not limited to Picture-Seat Plan, Examinee Attendance
Sheet, Room Examiner’s Report, Manual/Guide on administering the examination)
regardless of whatever circumstance or purpose, and/or of examinees and testing
venue/room, and/or of “selfie”, before, during, or after the examination and posting them
in the social media.
C. MARKING ANSWERS / SHADING THE ANSWER SHEET
The Answer Sheet (AS) has numbers written vertically that correspond to the question items.
After each question item number are five (5) circles corresponding to the five (5) answer
options. For each question, examinees shall choose the correct or best answer from among the
given answer options, and on their AS, shade neatly and completely the circle that corresponds
to their chosen answer option using BLACK BALLPEN ONLY. For example, for question item
no. 1, the chosen answer is option no. 3, shade neatly and completely circle number 3.
Since the test is machine-scored, examinees should strictly observe proper shading of the
circles in the AS and use only BLACK BALLPEN in shading the circles. Pencils and any other
kinds of pen such as gel pen, sign pen, fountain pen, friction pen, etc., including other colors of
ball pen are not allowed.
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To change an answer, examinees shall put an “X” mark over their original answer, then shade
the circle which corresponds to their new and final answer. Correction fluid, correction pen,
correction tape, pen eraser, or any other similar materials are not allowed. Examinees are
allowed to CHANGE ANSWER for each test item ONLY ONCE.
Finally, examinees should not make any unnecessary marks on their AS.
D. ADMINISTERING THE TEST PROPER
1. Distribution of Test Booklet (TB) and Start of Test Proper
a. SAY: (RE)
We will now distribute the Test Booklets. Please do not open
the pages of your Test Booklet until you are told to do so.
b. Distribute the TB face down. Retain in your possession the TB allotted for absent
examinees. (RP)
Note: While distributing the TB, the RP shall simultaneously do a quick check if the
items on the examinees’ desk are only those required and allowed (i.e. AS; black
ballpen/s; and personal alcohol/hand sanitizer).
c. After the distribution of TB is completed, SAY: (RE)
The Test Booklet has ____ pages (consult CSC on the number
of pages) including the front and back covers. Please check
your Test Booklet for misprints or missing pages. Raise your
hand if you have problems with your copy.
d. Pause. Allow examinees to check their TB. Look for raised hands, if any, and assess
their concern. Replace the TB using unused or extra ones if necessary. (RE)
e. As applicable, record the TB replacement, or any noted misprint, or missing pages in
the PSP and RER. (RP)
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f.
Then, SAY: (RE)
Now, write your Examinee Number inside the corresponding
boxes on the cover of your Test Booklet.
Pause. Allow examinees to do as instructed. Then, continue and SAY:
At this point, let us pause for a while and silently offer a
Prayer. (pause for about 15-20 seconds)
With that, please accomplish the portion for “Time Started” on
your Answer Sheet. It is now _______ (give the time). You are
expected to finish at _______ (mention the time). I will keep a
time check on the board.
NOW, OPEN YOUR TEST BOOKLET
ANSWERING THE TEST. Good luck.
AND
BEGIN
IMPORTANT REMINDER:
 The examination proper should only be started upon completion of the preliminary
activities but not earlier than 8:00 a.m.
 Those who completed the preliminary activities before 8:00 a.m. should wait until
8:00 a.m. to start the test.
 Those who are still doing the preliminary activities at 8:00 a.m. should continue with
the preliminary activities and start the test only after they are completed.
2. Accounting and Submission of Unused AS and TB
While examinees are answering the test, take turns in keeping watch of examinees while
doing the succeeding activities: (RE and RP)
a. Account the unused AS and TB and place them separately inside the corresponding
brown envelopes provided by the SE. Ensure that the total of unused AS/TB and the
distributed AS/TB tally. For any unaccounted AS/TB, double check distributed AS/TB to
examinees until the used and unused AS/TB tally. Indicate in RER any discrepancy and
report it to the SE. (RP)
b. Submit to the SE the two envelopes, respectively containing the unused AS and TB.
(RE)
c. Let and witness the SE count and record the unused AS and TB, then seal the same in
their corresponding envelopes using adhesive tape. (RE)
d. Counter sign on the seal, extending to a portion of the envelopes. (RE)
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Note: The Supervising Examiner and the Room Examiner should sign on the adhesive
tape, with their respective signatures extending to a portion of the document
envelope.
e. Have the SE sign on appropriate space at the lower portion of the RER. (RE)
3. Accomplishing of EAS and PSP (RP)
On the EAS:
a. Circle the sequence number of absent examinees and write “ABSENT” under the
remarks column opposite their names (see illustration on page 33).
b. Sign on appropriate space provided.
On the PSP:
c. Write the title and the date of examination, testing center, building, and room number.
d. Mark “ABSENT” the box of the PSP corresponding to absent examinees.
e. Mark “NOTHING FOLLOWS” in the subsequent box (if any) following the last entry or
last examinee in the PSP.
Illustration:
f.
Sign on appropriate space provided.
4. Review of EAS and PSP (RE)
In reviewing the EAS:
a. Double check if there are still errors committed, especially with regard to the Answer
Sheet Number. Should there be still any, require the examinee/s concerned to correct
the error/s immediately.
b. Sign on appropriate space provided.
In reviewing the PSP:
c. Check pictures pasted. Make sure that: 1) The examinees are the same persons in the
pictures; 2) The data written are legible and in the proper format; and 3) Signatures of
examinees are affixed on the space provided.
d. Validate the entries against the EAS.
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e. Sign diagonally on the edge of the upper left portion of each picture extending from one
side of the picture to the white portion of the PSP (see illustration on page 34).
f.
Sign the PSP on appropriate space provided.
5. Others
a. Make sure that the examinees are still holding and working on their respective Answer
Sheets corresponding to their seat number written on the upper rightmost portion of the
Answer Sheet. (RE/RP)
b. Let the SE review the PSP and EAS inside the examination room. (RE)
c. Submit one of the PSPs to the SE; Retain the second PSP in the room for reference
when checking from time to time whether examinees are still seated in their designated
seats. (RE)
d. Return supplies and Application Forms to the SE. (RP)
e. Accomplish Columns 2, 3, and 4 of Box I (TB/AS Retrieved) of the RER. (RP)
f.
Accompany the examinees who would use the rest room/toilet. Require them to “pocket
out.” (RE/RP)
Note: While the RP is accomplishing the exam reports/forms, the RE shall keep watch of
the examinees and vice versa. DO NOT LEAVE THE EXAMINEES UNWATCHED
AND UNATTENDED.
After completing the activities, the RE and the RP should position themselves
separately in the room to keep watch of the examinees. BE VIGILANT. Closely
monitor examinees and make sure that they are still in their proper seats.
ANY UNTOWARD INCIDENT OBSERVED OR DISCOVERED DURING THE
EXAMINATION SHOULD BE REPORTED IMMEDIATELY TO THE SUPERVISING
EXAMINER.
E. HANDLING EXAMINEES AND EXAMINERS/TEST ADMINISTRATORS MANIFESTING OR
EXHIBITING SYMPTOMS OF COVID-19 INFECTION DURING TEST PROPER
1. Examinee
a. In case of examinees who would manifest/exhibit any symptoms of COVID19 infection
DURING the test proper, immediately notify the Health Monitoring Team through the SE
as practicable. (RP)
b. Instruct the examinee to stop the test and submit his/her test materials (test booklet and
answer sheet). (RE)
c. Account and immediately seal the examinee’s test booklet and answer sheet in a
separate envelope/plastic for immediate submission to the SE. (RE)
Note: There should be an extra envelop or plastic with proper label per room.
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d. Properly indicate/report the case/s in the Room Examiner’s Room, Examinee
Attendance Sheet, Picture-Seat Plan, and Report of Untoward Incident. In the Report of
Untoward Incident, those who had close contact with the examinee (inside and outside
the testing room) shall also be included. (RE)
Note: The examinee concerned shall be fetched by the Health Monitoring Team (HMT) and
taken to the designated holding/quarantine/isolation area for assessment and, as
appropriate, refer the examinee to the on-site nurse/medical staff (if any), or to the
on-call nurse/medical staff (if any).
If there is no on-site/on-call nurse or medical staff, the examinee shall be required to
stay in the holding/quarantine/isolation area until attended by proper authorities. For
this matter, the HMT shall immediately coordinate with the nearest health facility and
turn over/indorse the case/s.
2. Examiner/Test Administrator
In case of examiners/test administrators who would manifest/exhibit any symptoms of
COVID-19 infection DURING the test proper, the Health Monitoring Team (HMT) shall be
notified immediately. The HMT, in turn, shall fetch the affected examiner/test administrator
and take him/her to the designated holding/quarantine/isolation area for assessment and, as
appropriate, refer the case to the on-site nurse/medical staff (if any), or to the on-call
nurse/medical staff (if any).
If there is no on-site/on-call nurse or medical staff, the examiner/test administrator shall be
required to stay in the holding/quarantine/isolation area until attended by proper authorities.
For this matter, the HMT shall immediately coordinate with the nearest health facility and
turn over/indorse the case/s.
Accordingly, the affected examiner/test administrator shall be relieved of his/her examination
duties. For this matter, the alternate/standby examiner (if any) shall replace/substitute the
affected examiner. Otherwise, the SE shall assist the remaining examiner.
The remaining examiner shall properly indicate/report the case in the Room Examiner’s
Report, and Report of Untoward Incident. In the Report of Untoward Incident, those who had
close contact with the affected examiner (inside and outside the testing room) shall also be
included.
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PART III – AFTER THE TEST PROPER
A. ACCOUNTING AND SUBMISSION OF USED TEST MATERIALS, AND DISMISSING
EXAMINEES
1. For examinees who finish the test ahead of time, do the following procedures: (RP)
a. Approach the examinees at their seats, bringing the RER;
b. Instruct the examinees to accomplish the portion for “Time Finished” on their Answer
Sheet;
c. Collect the examinees’ test booklets and answer sheets;
Note: Inspect the pages of the test booklets if there are missing or torn pages.
d. Require the examinees to sign in column 5 of the RER; and
e. Instruct the examinees to get their bags/personal belongings deposited in front of the
room and quietly leave the room.
Note:
- (As applicable) return the cellphone (or other gadgets), together with the I.D.
card attached to the cellphone, of examinees who surrendered the same
earlier.
- Remind the examinees that they are not allowed to stay/loiter/wait at the
corridors while the examination proper is still in progress.
- Ensure that the TB and AS are collected and accounted.
2. When time limit has been reached, SAY: (RE)
STOP answering the test. It is now ____ (dictate the time). Please
accomplish the portion for “Time Finished” on your Answer Sheet.
Our Proctor will now collect your Test Booklets and Answer Sheets.
Please REMAIN SEATED.
3. Collect the test materials from the examinees. (RP)
Note: Inspect the pages of the test booklets if there are missing or torn pages.
4. Upon submission of their AS and TB, require examinees to sign in column 5 of the RER.
(RP)
5. Account all the collected AS and TB, including those submitted by examinees who finished
the test earlier. (RE)
6. AFTER ACCOUNTING OF THE TEST MATERIALS, the RE and the RP shall do the
following:
a. Arrange the used AS according to Examinee Number and the used TB according to
Serial Number. (RP)
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b. Accomplish and sign the RER, and the Report of Untoward Incidents (only if applicable).
(RE and RP)
c. Place the following documents on TOP of the used AS: (RE)
c.1 RER; and
c.2 Accomplished copy of the EAS.
Note: Report of Untoward Incidents shall be included only if applicable.
d. Write under the “Remarks” portion of the PSP any violation of examination regulations
and/or incidence of irregularities during the examination. (RE)
e. Pack the following in corresponding plastic bags/envelopes: (RE/RP)
e.1 Used Test Booklets (arranged according to Serial Number);
e.2 Used Answer Sheets (arranged according to Examinee Number) with RER, EAS,
and as applicable, Report of Untoward Incidents on top;
e.3 PSP; and
e.4 Other non-confidential materials.
f.
Clean the blackboard. (RP)
g. Then, SAY: (RE)
I will now proceed to submit the test materials while our Proctor
stays with you. YOU WILL BE PROPERLY DISMISSED UPON
CLEARANCE BY OUR SUPERVISING EXAMINER.
Note: While waiting for the clearance to be dismissed, the examinees are NOT YET
ALLOWED to get their personal belongings and to use their cellular phones or
any other gadgets. If they need to use the toilet, they may do so one at a time.
7. Proceed to the work station of the SE to submit the test materials, including the RE/RP I.D.
cards. (ROOM EXAMINER ONLY)
Note: While awaiting turn to submit the test materials to the SE, the Room Examiner
should guard the used TB and AS. The used TB and AS should NOT BE LEFT
UNATTENDED.
8. Stay in the room together with the examinees and wait for the RE to return. (RP)
Note: Examinees in emergency cases/situations (e.g. pregnant having pains or cramps;
lactating mothers; those experiencing nausea and other medical conditions, or are
already in indisposed state; and other analogous situations) may be
exempted/excused from this procedure and dismissed accordingly, provided the
test materials (used AS & TB) have already been submitted to and properly
accounted for by the RE.
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9. Submit the test materials to the SE, and do as follows: (RE)
a. Witness the SE count the used AS and TB.
b. Have the SE sign on appropriate space at the lower portion of the RER.
c. Witness the SE seal the corresponding plastic bags containing the used AS and TB,
using adhesive tape.
d. Counter sign on the seal, extending to a portion of the plastic bags.
Note: The SE and the RE should sign on the adhesive tape, with their respective
signatures extending to a portion of the plastic bags.
10. UPON CLEARANCE BY THE SE, immediately return to the assigned room to dismiss the
examinees. (RE)
11. Then, SAY: (RE)
WE HAVE BEEN GIVEN THE GO SIGNAL TO LEAVE. With
that, you may now get your personal belongings. However,
please return to your seats as we will wait for our room’s turn
to exit. You will exit the room by row. While exiting, please fall
in line and observe physical distancing.
Note: The RE and RP shall leave only after the last examinee has left the room.
B. EGRESS OF EXAMINEES
1. In case an examinee finishes the exam ahead of time, the examinee shall be required to
immediately leave the premises through the designated exit gate. Strictly, no loitering /
hanging around shall be allowed in the school/venue premises.
2. At the end of the exam, upon clearance/go signal2 of the Supervising Examiner, egress of
examinees shall be controlled one at a time by room, by floor.
In each room, exit of examinees shall be by row.
While egressing, examinees shall fall in line, observing physical distancing.
PNP officers assigned and other school staff shall be tapped to help marshal/shepherd
exiting examinees and maintain an orderly execution of this approach.
2
Clearance/go signal to dismiss examinees shall be given by the Supervising Examiner only upon complete retrieval and accounting of
test materials by room (first come, first served, first cleared).
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C. RELEASE OF TEST RESULTS
For the CSE-Professional/SubProfessional, test results shall be released within 60 calendar
days after the examination, or as indicated in the corresponding issuance/advisory.
For the FOE, POE, CSE-FSO, and BCLTE, test results shall be released within 41 calendar
days after the examination, or as indicated in the corresponding issuance/advisory.
The release of test results shall be through posting of the List of Passers on the CSC website
www.csc.gov.ph.
Only the List of Passers posted on the CSC website is official. The CSC does not recognize and
is not liable for any other postings on any other websites that are not affiliated with, or are
engaged in the unauthorized use of the name of, the CSC.
Examinees (both passed and failed) can generate their examination rating through the
OCSERGS or Online Civil Service Examination Result Generation System, which can also be
accessed through the CSC website. OCSERGS shall be available approximately 15 days after
the ceiling date of posting of the List of Passers, or as indicated in the corresponding advisory.
No Report of Rating shall be mailed.
As feasible, a Post Examination Advisory shall be released, and posted on the CSC website,
containing guidelines, procedures, requirements, schedule, and other information on the
issuance of Certificate of Eligibility, or Certification of Eligibility, or Civil Service Eligibility Card,
to examination passers.
*******
/erpo.ead/MLGR/CCB/svf/masfm.040422
\\Manual_CSE Pen & Paper Test_revised 2022-04 (pandemic edition)_a.doc
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ROOM LAYOUT FOR 25 EXAMINEES PER ROOM
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LIST OF NON-CONFIDENTIAL MATERIALS
1. Answer Sheet (depending on number of assigned materials for the room)
2. Application Form (CS Form 100, or as applicable)
Note: The number of Application Forms depends on the number of examinees in the room assigned
3. 2 pcs PSP (for examination using PSP)
4. 2 pcs EAS (one copy to be accomplished; the other copy for reference purposes only)
5. 1 pc RER
6. 1 pc Report of Untoward Incidents (to be accomplished only when applicable)
7. 2 pcs I.D. card (one each for the Room Examiner and the Proctor)
8. 1 pc Guide in Examination Administration-Room Examiner & Proctor
9. 1 pc Manual on Administering the Examination
10. 1 pc stamp pad
11. 1 bottle alcohol
12. 1 pc rag
13. 1 glue stick, or double adhesive tape
14. 1 pc OHP pen (marking pen for PSP)
15. 2 pcs Document envelope preferably plastic envelope (properly labeled for sealing the
Unused AS & TB)
16. Extra envelop, or plastic (properly labeled for separate sealing of the AS & TB of examinee/s
who would manifest COVID-19 symptoms during test proper)
17. 25 pcs plastic bag with zip lock (to fit size of a cellular phone)
18. 1 pc sharpened pencil (for numbering of the AS)
19. 2 pcs black ballpen (for possible use of examinees/examiners)
20. Pair of scissors, or cutter (for unsealing of plastic bags of AS/TB)
21. Sufficient amount of masking tape, or scotch tape, or double adhesive tape (for posting of
pre-printed illustration materials on the board, if any)
22. White board marker, or chalk (for writing relevant information on the board, as applicable)
23. Staple wire remover (for detaching of 2 extra photos from the Application Form, or as
applicable)
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LIST OF ACCEPTED I.D. CARDS/DOCUMENTS FOR CIVIL SERVICE EXAM
(based on CSC Resolution No. 1800124/CSC MC No. 02, s. 2018/CSC OM No. 04, s. 2018)
1. Driver’s License/Temporary Driver’s License
O.R. alone is not allowed)/Student Driver’s Permit;
2. Passport;
(LTO O.R. must be presented together with old Driver’s License;
3. PRC License;
4. SSS I.D.;
5. GSIS I.D. (UMID);
6. Voter’s I.D./Voter’s Certification;
7. BIR/Taxpayer’s I.D. (ATM type/TIN card type with picture);
8. PhilHealth I.D. (must have the bearer’s name, clear picture, signature and PhilHealth number);
9. Company/Office I.D.;
10. School I.D.;
11. Police Clearance/Police Clearance Certificate (with picture);
12. Postal I.D.;
13. Barangay I.D.;
14. NBI Clearance;
15. Seaman’s Book;
16. HDMF Transaction I.D.;
17. PWD I.D.;
18. Solo Parent I.D.;
19. Senior Citizen’s I.D.; and
20. CSC Eligibility Card (note: Implemented only beginning with the May 3, 2015 CSE-PPT).
Note: Based on related Philippine Statistics Authority (PSA) Advisory dated May 19, 2021, the
Philippine Identification (PhilID) card issued by the PSA may be accepted as valid I.D. card
for civil service exam.
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Important Reminders for Room Examiners and Proctors
Do’s
1. Wear proper attire on examination day (i.e. NOT in sleeveless shirt/blouse, or shorts/short
pants, or tokong pants, or ripped jeans, or slippers).
2. Be prompt.
3. Familiarize yourself with and FOLLOW STRICTLY the Directions for Administering the
examination (Manual on administering the examination).
4. ALWAYS KEEP CLOSE WATCH OF THE EXAMINEES particularly those not answering the test at all
but are merely reading the test items. Such examinees might only be intentionally reading the
test items to memorize them. In any such case, immediately call the attention of the
examinee/s concerned. Be also watchful of examinees cheating by looking at others’ answer
sheet and copying answers, using crib sheets, and such other unusual actuations.
5. Be vigilant and exercise utmost diligence to safeguard the integrity of the examination. Report
any untoward (unusual) incident/irregularity to the Supervising Examiner (SE), and
write/document the same, including any change, particular instance or action taken relating
to the conduct of the examination, in the Examinee Attendance Sheet and Room Examiner’s
Report. [Note: SE should report any incident to the Chief Examiner (CE), the CE to the Regional/Local Examination
Committee, and the REC to ERPO, CSC.]
6. Instruct examinees to use BLACK BALLPEN only for all entries (written and shaded); pencils are
not allowed.
Don’ts
1. DO NOT USE CELLULAR PHONES AND TABLETS (texting, browsing, making and receiving calls,
surfing the internet, taking pictures/video, doing selfie, etc.), image capturing devices,
earphones, or any other similar gadgets during the examination. Any such devices should be
turned off, or in silent mode, and kept inside one’s bag.
2. DO NOT READ THE TEST BOOKLETS, OR ANY OTHER READING MATERIALS (e.g. newspapers,
magazines, pocketbooks and the like) during the examination.
3. DO NOT ENGAGE IN UNNECESSARY TALKING (i.e. chat) with your room co-examiner, or with
examiners from other rooms during the examination.
4. DO NOT TAKE PHOTO/PICTURE/VIDEO of any part/section of the Test Booklet, Answer Sheet,
or any examination related forms/materials (such as but not limited to Picture-Seat Plan,
Examinee Attendance Sheet, Room Examiner’s Report, Manual/Guide on administering the
examination) regardless of whatever circumstance or purpose, and/or of examinees and
testing venue/room, and/or of “selfie”, before, during, or after the examination and posting
them in the social media.
5. DO NOT ENTERTAIN any questions from or give comments/interpretations to examinees that
relate to the test questions or any parts of the test booklet, including test proper
directions/instructions.
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