2022-06-14
530792
530792 - Storing documents in the generic object
services
Version
Language
Priority
Release Status
Component
5
Type
English
Master Language
Recommendations / Additional Info
Category
Released for Customer
Released On
BC-SRV-GBT-GOS ( Generic Object Services )
SAP Note
German
Consulting
07.05.2003
Please find the original document at https://launchpad.support.sap.com/#/notes/ 530792
Symptom
Where are the documents that you can create and display using the generic object
services (System -> Connections or System -> 'Services for the object')
physically stored?
Other Terms
Reason and Prerequisites
Solution
Storing attachments using generic services
The generic object services offer a separate option via the 'Copy desktop
document', 'Connect Internet address (URL)' and 'Create a note' services to add
an attachment to a business document.As of Release 4.6C, these services are
called 'Create attachment', 'Create an external document (URL)' and 'Create a
note'.
These services should enable the end user to easily enter attachments without
document characters (memos).Correspondingly, there is no archiving concept for
this type of attachment.
Technically speaking, notes, PC attachments and URLs are treated as SAPoffice
documents and result in corresponding entries in the SOOD and SOFM tables. The
contents of the attachments are stored in the SOC3 table.As of Release 4.6B, the
contents of PC attachments are stored using the Knowledge Provider (KPro).The
KPro allows you to connect an external storage system so that the contents of
the PC attachments no longer place a burden on the database. If an external
storage system is not connected, the contents of the PC attachments are written
to the SOFFCONT1 table as of Release 4.6B.The administrative information
necessary to locate the document in the Kpro is in the SOC3 table.
The content of notes and URLs continues to be stored in the SOC3 table.As these
documents are usually small, the additional effort involved in storing them in
the KPro is not justified.
If the PC attachments are not to be stored in the SOFFCONT1 table, you must
assign a category to the SOFFPHIO document class using transaction SKPR08. The
category is created in transaction OACT and refers to a repository on a HTTP
content server. If documents that have already been stored are to be moved to
the content server, see note 389366.
For more information on connecting an external Content Server, see the online
documentation for the SAP Knowledge Provider or the information available in the
help portal under Basis -> Basis Services -> Business Workplace ->
Administration of... -> Information on Documents... -> Configuring an HTTP
Content Server for Documents.
© 2022 SAP SE or an SAP affiliate company. All rights reserved
1 of 3
2022-06-14
530792
The relationship between the attachments and the business documents is provided
via the Object Relationship Service.
Defining attachments using the archive link
If an optical archive was connected using the archive link and the corresponding
settings for the document type were maintained for the object types of a
business document, documents can be stored in the Content Repository, directly
from the PC, via the 'Establish relationships for the stored document' or 'Store
the business document' service.
In addition, refer to the online documentation for more information on
configuring the archive link.
This document refers to
SAP Note/KBA
Title
927407
Determining the content of GOS and SAPoffice documents
904711
SAPoffice: Where are documents physically stored?
800368
Access method 'M' for use of external storage system
597782
569123
Reorganizing documents from generic object services
491271
Authorizations for generic object services
389366
Relocation of documents
This document is referenced by
SAP
Note/KBA
Title
2260602
There is no 'Service for Object' icon in T-code ME31K, ME31L
2653358
What is the document information of an entry in table SOFFCONT1?
1849203
Error message Database error for <GET DATA FROM KPRO> (SO013) and/or File could not be
exported (SO315) when opening a document in Attachment list
1915614
Dump or error message occurs while SAPoffice object (user, folder, document, attachment) should be
created
2424109
Storing using GOS, where are documents physically stored?
1634908
Reduce the number of entries of table SOFFCONT1
© 2022 SAP SE or an SAP affiliate company. All rights reserved
2 of 3
2022-06-14
530792
2433078
Attachments not copied from MM documents to FI documents
389366
Relocation of documents
491271
Authorizations for generic object services
569123
Reorganizing documents from generic object services
927407
Determining the content of GOS and SAPoffice documents
904711
SAPoffice: Where are documents physically stored?
Terms of use | Copyright | Trademark | Legal Disclosure | Privacy
© 2022 SAP SE or an SAP affiliate company. All rights reserved
3 of 3