TREXM OIL AND GAS SERVICES
NIGERIA LIMITED
Engineering, Procurement, Construction,
Installation and Commissioning of Otakikpo
PEPF Distribution System Upgrade at Otakikpo
Marginal Field
GREEN ENERGY INTRNATIONAL
LIMITED
COMMUNITY RELATIONS
Sub-Sect
5.1
Response ID
Community Relations plan
Remarks
CONFIDENTIALITY
This document is an exclusive property of TREXM Oil and Gas Services Nig. Ltd. It has been provided for
possible performance of contractual services to be provided by TREXM and is not to be disclosed in any form
verbal or written to any competitor of TREXM, related or unrelated parties of the recipient or any party
whatsoever with exception of those making the contractual decision as to undertaking the services of TREXM
to perform the described work. The recipient should further note that this document is not to be distributed or
disclosed in whole or in part to any third parties without the prior written authorization from TREXM.
TREXM Oil and Gas Services Nigeria Limited. 77, Samuel Adedoyin Street, Off Sinari, Daranijo Street,
Victoria Island Lagos - Nigeria
Engineering, Procurement, Construction, Installation
and Commissioning of Otakikpo PEPF Distribution
System Upgrade at Otakikpo Marginal Field
DOC CLASS
HEALTH SAFETY AND ENVIRONMENTAL MANAGEMENT PLAN
Doc Title:
COMMUNITY RELATIONS PLAN
Doc No.: TRX-HEMS-PLN-0015
Page 2 of 8
Contents
1.
GENERAL .......................................................................................................................................... 3
2.
ORGANISATION ................................................................................................................................ 3
3.
HOST COMMUNITIES....................................................................................................................... 3
4.
PRE-MOBILISATION MEETING WITH THE PRINCIPAL HOST COMMUNITIES ................................. 3
5.
COMMUNITY EXPECTATION (S) ...................................................................................................... 3
6.
COMMUNITY RELATIONS MEETING ............................................................................................... 4
7.
COMMUNITY DISTURBANCE ............................................................................................................ 4
8.
REPORTING OF COMMUNITY RELATED ISSUES/PROBLEMS .......................................................... 4
9.
RESOLUTION OF A COMMUNITY RELATED WORK STOPPAGE ...................................................... 5
10.
The Agenda .................................................................................................................................. 5
11.
Communicating Community Affairs Issues ................................................................................ 6
12.
COMMUNITY AFFAIRS PERFORMANCE MONITORING .............................................................. 6
13.
NIGERIAN LOCAL COMMUNITY LABOUR PLAN .......................................................................... 6
14.
EMPLOYMENT OF LOCAL COMMUNITY LABOUR ....................................................................... 7
15.
SAFETY TRAINING ........................................................................................................................ 8
TREXM Oil and Gas Services Nigeria Limited. 77, Samuel Adedoyin Street, Off Sinari, Daranijo Street,
Victoria Island Lagos - Nigeria
Engineering, Procurement, Construction, Installation
and Commissioning of Otakikpo PEPF Distribution
System Upgrade at Otakikpo Marginal Field
DOC CLASS
HEALTH SAFETY AND ENVIRONMENTAL MANAGEMENT PLAN
Doc Title:
COMMUNITY RELATIONS PLAN
Doc No.: TRX-HEMS-PLN-0015
Page 3 of 8
1. GENERAL
As part of Nigerian L o c a l Content, Community Relations and Labor plan is drawn on the
in-depth experiences and knowledge of both Green Energy International Limited (Herein after
Refer to as GEIL) and TREXM Oil and Gas Services Nigeria Limited (Herein after refer
to as TREXM) within the Niger Delta region of Nigeria. This plan will address all
community relations issues and aspects that may arise during the execution of the project in
the complex and challenging environments. Implementation of this plan will require
flexibility, good communication and cooperation between GEIL, TREXM and host
community.
2. ORGANISATION
To achieve the set Community Relations Objectives, TREXM has nominated the SHE
Manager to double as the Community Affairs (CA) Rep. The CA shall liaise with GEIL
Rep. in engaging community workers and ensuring that TREXM meets all GEIL
requirements in Community relations. The community affair Rep CA shall be responsible
for the creation of an enabling environment for TREXM to operate and execute the
Community Engagement (Relations) Plan in tandem with GEIL.
The TREXM CA (Community affair) Rep has the duty to report on a daily basis to GEIL Rep.
all Community Issues occurring on the worksite or perceived issues, which have the potential
to cause work disruption so that they can be proactively dealt with.
3. HOST COMMUNITIES
TREXM i s aware t h a t t h e ho st c o m m u n i t i e s a r e en t i t l ed t o some benefits when
contractor companies have a job to execute in such areas. TREXM shall ensure that its
Community Relations practice in respect of the project aligns with the implementation
process of GEIL.
4. PRE-MOBILISATION MEETING WITH THE PRINCIPAL HOST COMMUNITIES
TREXM Community A f f a i r s Rep shall hold a Pre-Mobilization Meeting with GEIL
team where TREXM CA will inform GEIL on the details of the job execution plan to
enable G E I L to initiate pre-mobilization meeting with the host communities and
conclude all Community worker engagement in line with GEIL policies on community
subcontracts and supplies.
5. COMMUNITY EXPECTATION (S)
TREXM through GEIL, shall discuss on the expectations of the Community in line with
GEIL’s requirement and shall draw up a programme on how the expectation(s), can be met
within the life of the Project. TREXM will comply as directed by GEIL and within the
standards of the project execution procedure so as not to create a conflicting situation.
TREXM Oil and Gas Services Nigeria Limited. 77, Samuel Adedoyin Street, Off Sinari, Daranijo Street,
Victoria Island Lagos - Nigeria
Engineering, Procurement, Construction, Installation
and Commissioning of Otakikpo PEPF Distribution
System Upgrade at Otakikpo Marginal Field
DOC CLASS
Doc Title:
HEALTH SAFETY AND ENVIRONMENTAL MANAGEMENT PLAN
COMMUNITY RELATIONS PLAN
Doc No.: TRX-HEMS-PLN-0015
Page 4 of 8
TREXM will be responsible in ensuring that agreements reached with the Community are in
line with GEIL policies for the projects. This will include deciding on the Community
labor Sub-Contractors and other Community Sub-Contractors that will be involved in the
supply or provision of different services as applicable.
6. COMMUNITY RELATIONS MEETING
All Community Relations Meeting between TREXM and the Host Communities shall take
place at TREXM base office and shall be approved by GEIL.
TREXM shall not open up any discussion with any community representative or individual
from the community without GEIL Representatives attendance and approval. TREXM shall
not make any payment to individuals or groups without GEIL Rep’s knowledge and
approval.
7. COMMUNITY DISTURBANCE
Reports of Community related Work Stoppages or delays to the Work shall be investigated
immediately. Stoppages or delays to the Work during all normal working shifts shall be
categorized under community issue and communicated to GEIL CDD site Representative,
TREXM shall immediately notify GEIL of any labor disturbances or disputes of any nature
and provide follow-up written notification within 24 hours of the beginning of any labor
disturbance.
➢ Strike, local or general.
➢ Outbreak of Community Hostilities Unavailability of workforce.
➢ Community Action or threat of action that prevents TREXM from mobilizing or
working at the Construction Site(s).
➢ The recording of the actual time of work stoppage will be recorded.
➢ Disputes shall be resolved offsite through the Conflict Resolution Mechanism
without disruption to the work.
➢ All industrial related issues and disputes applicable to the entire TREXM workforce shall
be the responsibility of TREXM management.
8. REPORTING OF COMMUNITY RELATED ISSUES/PROBLEMS
➢ It is the responsibility of TREXM Construction Manager and/or the Project SHE manager
to inform GEIL Representative verbally as soon as there is Work stoppage.
➢ Thereafter, a written notification shall be sent to GEIL’S Representative within three
hours of a stoppage. The preformat in shall be used in making this written notification.
➢ For the duration of the Work Stoppage, TREXM shall, on a daily basis, inform GEIL
Representative, i n writing, t h e progress being made and efforts being taken or
intended or agreed by both TREXM to end the stoppage in line with the Contract
requirements.
➢ Within three hours of the end of the stoppage and re-commencement of the Work,
TREXM Oil and Gas Services Nigeria Limited. 77, Samuel Adedoyin Street, Off Sinari, Daranijo Street,
Victoria Island Lagos - Nigeria
Engineering, Procurement, Construction, Installation
and Commissioning of Otakikpo PEPF Distribution
System Upgrade at Otakikpo Marginal Field
DOC CLASS
HEALTH SAFETY AND ENVIRONMENTAL MANAGEMENT PLAN
Doc Title:
COMMUNITY RELATIONS PLAN
Doc No.: TRX-HEMS-PLN-0015
Page 5 of 8
TREXM shall inform GEIL Representative in writing stating the date and time of the end
of the stoppage and re-commencement of the work.
➢ On a monthly basis, on the tenth working day of each month, or as stipulated by GEIL and
TREXM, shall prepare a detailed schedule to show the cumulative total days of stoppages
up to the last day of the preceding month attaching copies of all relevant reports to
support the schedule. This will provide statistical information, which can be used as a basis
to help TREXM and GEIL assess the level of Community Interference on the Project and
also help in predicting statistics for future.
9. RESOLUTION OF A COMMUNITY RELATED WORK STOPPAGE
The following procedure shall be followed in the resolution of a Community related
Work Stoppage:
a) Upon the establishment of the fact that a Community related issue has led to a work
stoppage, mobilization to or work at the worksite, a meeting shall be convened within
24 hours between TREXM site Management / Community Relations Rep and GEIL
Representative, to be attended by:
✓ TREXM’s Construction Manager.
✓ GEIL’s Representative
✓ TREXM’s Community Affair.
The main aim of the meeting shall be to determine and agree on possible solutions to end
the stoppage of work. The Resolution of the work stoppage shall be the responsibility of
TREXM.
10. The Agenda
➢ Discussion of the reports following the work stoppage and any other.
available information to establish the reasons why the Community stopped the work.
➢ Proposal of solutions from TREXM and GEIL advise/input.
➢ If the cause of stoppage is because of the action or the threat of action by criminal elements
either within or outside the Community, then due consideration shall be given to a request
from the relevant Nigerian Authorities, for appropriate intervention.
➢ GEIL approval of the solution to end the Work Stoppage.
➢ Assignment of actions to nominated individuals and time frames in order to expedite the
agreed action.
➢ If the agreed solution requires a meeting with the Community, the meeting should be
organized by TREXM team with selected key members of the Community and will be
convened in TREXM office.
TREXM Oil and Gas Services Nigeria Limited. 77, Samuel Adedoyin Street, Off Sinari, Daranijo Street,
Victoria Island Lagos - Nigeria
Engineering, Procurement, Construction, Installation
and Commissioning of Otakikpo PEPF Distribution
System Upgrade at Otakikpo Marginal Field
DOC CLASS
Doc Title:
HEALTH SAFETY AND ENVIRONMENTAL MANAGEMENT PLAN
COMMUNITY RELATIONS PLAN
Doc No.: TRX-HEMS-PLN-0015
Page 6 of 8
➢ Attendees from TREXM and GEIL shall include:
✓ TREXM’s nominated Site Representative.
✓ GEIL Representative. TREXM’s Community Affairs Rep.
✓ GEIL’s Community Relations Rep
The meetings shall be reconvened regularly until the situation is fully resolved. The
minutes of the previous meeting shall form the basis of the agenda and shall be prepared
and issued by TREXM.
All meetings shall be recorded and actions required of nominated persons shall be indicated.
11. Communicating Community Affairs Issues
Community Affairs Issues arising with Host Community shall be communicated to TREXM
direct workforce through their supervisors, who shall keep them abreast and direct their
responses in the event of unrest from the Community Workers. On a Weekly basis site
Management shall review the Community Affairs Issues during the Weekly CA Review
Meetings. There shall be regular pro-active visits/meetings by TREXM CA Rep (formal and
informal) to brief them on regular basis.
12. COMMUNITY AFFAIRS PERFORMANCE MONITORING
Community Affairs Performance will be monitored by comparing actual performance against
set targets and objectives and highlighting major Community Affairs Issues in the Monthly
CASHES Report. Regular Audits shall be carried out to assess the level of compliance with
Contractual provisions.
13. NIGERIAN LOCAL COMMUNITY LABOUR PLAN
Nigerian Local Community labor is labor available from local communities especially the
Host communities in Nigeria. TREXM shall engage able bodied and ready to work men from
the host Communities as skilled and unskilled workers.
“Unskilled’ workers are labor workers not possessing any specific craft or trade skills,
training and experience, while “Skilled Workers” are labor workers trained and experienced
in one of several craft or trade skills including but not limited to:, electricians, painters,
mechanics, equipment operators, etc. Special skilled workers include grit blasters and spray
painters.
TREXM plans to employ approximately 30% of the workforce from the host
communities as Skilled and unskilled workers. All local community workers shall be subject
TREXM Oil and Gas Services Nigeria Limited. 77, Samuel Adedoyin Street, Off Sinari, Daranijo Street,
Victoria Island Lagos - Nigeria
Engineering, Procurement, Construction, Installation
and Commissioning of Otakikpo PEPF Distribution
System Upgrade at Otakikpo Marginal Field
DOC CLASS
Doc Title:
HEALTH SAFETY AND ENVIRONMENTAL MANAGEMENT PLAN
Doc No.: TRX-HEMS-PLN-0015
COMMUNITY RELATIONS PLAN
Page 7 of 8
to GEIL approval and they MUST all comply with TREXM and GEIL Safe work practices
and security procedures.
14. EMPLOYMENT OF LOCAL COMMUNITY LABOUR
TREXM shall hire competent and qualified community workers to work under the
supervision of skilled and experienced TREXM’s personnel. These local community workers
shall be provided by the RDC/Community and shall be under the community labor subcontractors t o be approved by GEIL
TREXM shall complete and submit GEIL Contractor’s brief form 4 - 6 weeks prior to
mobilization by contractor.
GEIL Project Rep and TREXM meet for internal alignment on community content agree on
number of community workers for the project and sub-contracting strategy. The number of
workers to be hired must be aligned with the scope of work and solely determined by Company
& Contractor and shall not be less than 30% of total local workforce
G E I L engages community R e p s on the required labor numbers and skills & sub-contracts
with deadline for submission of names.
Community candidates shall be interviewed, tested and selected by TREXM.
In t h e event of a community w o r k e r being relieved of a job on grounds of misconduct or
unsuitability, the community will be given the opportunity to make an acceptable
replacement; f a i l i n g which TREXM will fill in the position as desired.
TREXM/community labor sub-contractor will issue a contract of employment to each
individual Community worker to be employed. The contract of employment shall specify
the type of work offered by the TREXM and/or its subcontractors, the work schedule, the
work hours, terms of employment, compensation, work codes and practices, safety rules and
regulations, including GEIL’s drug and alcohol policy. All Community workers will be
required to sign a contract of employment indicating their agreement to the terms and that
they are fit to perform the duties specified. TREXM shall implement the prevailing wage
regime for community workers in the Erha and Usan Location for skilled and unskilled
workers. Specialized skilled workers such as scaffolders, Grit blasters and spray painter shall
also be paid salaries that are prevailing in the area.
TREXM shall encourage enterprising ventures from willing and competent members of the
Local Community in terms of the provision of services and the award of Contracts in line
TREXM Oil and Gas Services Nigeria Limited. 77, Samuel Adedoyin Street, Off Sinari, Daranijo Street,
Victoria Island Lagos - Nigeria
Engineering, Procurement, Construction, Installation
and Commissioning of Otakikpo PEPF Distribution
System Upgrade at Otakikpo Marginal Field
DOC CLASS
Doc Title:
HEALTH SAFETY AND ENVIRONMENTAL MANAGEMENT PLAN
COMMUNITY RELATIONS PLAN
Doc No.: TRX-HEMS-PLN-0015
Page 8 of 8
with GEIL approved system. However, such services and Sub-Contracting shall be considered
in line with TREXM’s pricing and quality standards for other sub-contracting jobs, while the
workers daily rate shall be in line with GEIL approved rate. This daily rate will be reviewed
in line with any review as advised by GEIL.
15. SAFETY TRAINING
Local Community workers on the Project shall undergo all the prescribed safety training as
stipulated in our training matrix. These trainings are pre-requisite to their mobilization to work
site. TREXM shall take responsibility for the cost of training, transportation and feeding in all
TREXM organized training in line with TREXM training plan. TREXM/GEIL shall conduct
orientation for workers to ensure they are briefed on basic procedures, the terms of
employment, work codes, security protocols and safe practices maintained at the workplace,
including GEIL’s drug and alcohol Search policy. TREXM will provide PPE and safety
training for all Community workers though GEIL.
TREXM Oil and Gas Services Nigeria Limited. 77, Samuel Adedoyin Street, Off Sinari, Daranijo Street,
Victoria Island Lagos - Nigeria