VIRTUAL LIVE
a monthly, all-employee call
Communications Plan | Nov 1 2021
VIRTUAL LIVE
A Monthly All-Employee Call
➔ PURPOSE
Create an accessible and consistent method for leadership to engage with and
inform EE’s throughout the transformation journey
➔ PROCESS
-
Standard format with featured projects, plus Q&A solicited in advance
A LiveStream; recorded for shift workers & viewable in break rooms
Follow-up email with highlights plus a survey for continuous improvement
➔ PAYOFF
Help improve company culture and better align EEs with key initiatives
Standard Agenda
SAFETY SHARE
Relevant to plant, office and home environments
BUSINESS UPDATE
One-page summary of Highlights and Lowlights for: Transformation, Operations,
Sales, Market/Economy intel, HR/Comms/Org
SPARE
FINANCIAL REPORT
Monthly performance metrics, cost-out initiatives, etc
EE HIGHLIGHTS
Community engagement, D&I initiatives, training, comms rollouts, etc.
(rotating presenters)
PROJECT SPOTLIGHTS (2 - 3)
Presented by operational or functional teams, highlighting successes
and recognizing team members (rotating presenters)
QUESTIONS… ANSWERED
Organized for flow and edited for clarity; MC reads and calls on preassigned leader to respond
Process Timeline
AFTER CALL
2+WEEKS OUT
2 DAYS OUT
Email AND Calendar
invite w/
● Intro to purpose
● Tee up agenda
● Livestream link
● Submit anon Q’s
Email reminder with
all links and call to
submit questions
EE survey w/NPS,
open feedback,
suggested topics for
future calls
(Google Forms)
(Google Forms)
REPEAT
VIRTUAL LIVE
1 DAY OUT
Leader call to
review Qs, prepare
responses and review
final presentations
Questions are
organized and
simplified; session
is recorded
Improve format
based on feedback;
organize next
speakers
QUESTIONS?