1. Overview
IVend Retail integration with SAP Business One is integrated with iVend Retail using the
standard DI APIs provided as a part of SAP Business One Software Development Kit.
IVend Retail also integrates UDFs (User Defined Fields) defined on Business Partner and
Item Master in SAP Business One into iVend Retail.
There are over 25 masters and numerous transactions which integrate between iVend
Retail and SAP Business One.
When installed, iVend Retail configures two (2) services – Integration and Replication which
are utilised for integrating the two applications and to also replicate retail data and transactions
across the retail network.
Considering the sensitivity of retail operations, only a few masters have a bi-directional
integration. Most of the others are defined in the core ERP – SAP Business One and are
integrated into iVend Retail and the entire Retail network.
iVend Retail and SAP Business One are normally configured at a central location, typically
the Head Office. Retailers prefer to configure these applications on two (2) separate servers
with the iVend Retail server having a static IP (one that can be searched on the Internet). This
is done so that the store servers are able to ‘locate’ the central iVend Retail server, called the
iVend Enterprise, for the purposes of integration and replication.
The application is so designed that it is not necessary for the stores to be “Always Connected”
to the central iVend Retail server (iVend Enterprise). The synchronisation between the store
operations and iVend Enterprise can be scheduled on a pre-defined frequency and whenever
the Internet connectivity is restored, the store operations get synchronised with iVend
Enterprise.
All the stores are configured as warehouses in SAP Business One. In-transit warehouses are
also configured to track the inventory while in-transit from the distribution centre to the retail
store.
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By implementing SAP Business One with iVend Retail, retailers can:
• Streamline their In-Store and Head Office operations by seamlessly integrating key business
processes.
• Integrate their retail process including sales, fulfilment, inventory, finance, taxes, etc.
• Take proactive control of their business through automatic alerts, workflows and respond to
key business events and customer needs.
• You can customise SAP Business One to support your changing needs and individual user
preferences with easy-to-use customisation tools.
2. List of Masters Integrated between iVend Retail and SAP Business One
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Country
Alternate Item
State
Discount Group
Codes/Groups
Sales Employee
Shipping type
Item Attributes
Item Group
User Defined Fields
Manufacturer
Serial Number Initialization
Customer Group
Batch Number Initialization
Business Partner
Exchange Rates
Items
Tax
BP Catalogue Number
Warehouses
BOM
Currency
Freight
Price lists
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3. List of Transactions Integrated into SAP Business One
Retail Transactions
Sales
- Refund/Exchange
Payment Integration
- Cash
- Credit Cards
- Debit Cards
- Sales Order/Sales order Update
- Delivery
- Layaway/Layaway Cancellation
- Gift Certificate Sale
- Gift Certificates
- Travelers Checks (Cheques)
- Checks (Cheques)
-
Foreign Currency, Loyalty,
Voucher
- Custom Tenders, On Account
Business (Inventory) Transactions
Purchase Orders
Goods Receipt PO
Goods Receipt
Goods Issue
Goods Return
Stock Transfers
Kits Build/Break
Expenses (Management Console)
Inventory Counting (Stock Take)
Other
Store Expenses (POS)
Cash Till Variances
4. Steps to setup integration on SAP B1
Path: Module -> Administration -> System Initialization -> iVend Retail -> iVend Setup Wizar
Step 1: Open iVend Setup Wizar
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Step 2: Setup Genneral setting
Step 3: Setup Document Setting
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Step 4: Setup User
Step 5: Define Tax Codes
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Step 6: Define Banks
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Step 7: Define House Bank Accounts
Step 8: Define Credit Cards
Step 9: Define Credit Card Payment
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Step 10: Define Credit Card Payment Methods
Step 11: Define Payment Terms
Step 12: Define In – Transit Warehouse
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Step 13: Setup Warehouse
Step 14: Setup Drop – Ship Warehouse
Step 15: Setup Retail Setting
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Step 16: Check Map Retail Tenders
Step 17: Define Business Partners (Customer)
Step 18: Ivend Configuration Manager
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Step 19: Initialize Date
Step 20: Setup Integration Completed
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