STRATHMORE UNIVERSITY SCHOOL OF ACCOUNTANCY CPA PART 2 SECTION 3 EC COMPANY LAW NATURE AND CLASSIFICATION OF COMPANIES Definition of the term Company The word ‘Company’ has no strict technical or legal meaning; Section 3 of the Companies Act 2015 defines a company as, “company" means a company formed and registered under this Act or an existing company. In common law, a company is a ‘legal person’ or ‘legal entity’ separate from, and capable of surviving beyond the lives of its members. Like any juristic person a company is legally an entity apart from its members, capable of rights and duties of its own, and endowed with the potential of perpetual succession. However, ‘a company’ is not merely a legal institution; it is also a legal device for the attainment of any social or economic end, and to a large extent has public and social responsibility. The concept of a business corporation emerged during the mercantile era mainly for two reasons: 1) Need for large scale investment consistent with market demand as a result of which, traders were in dire need of a commercial device that could facilitate the raising of capital on a large scale basis. 2) Need to limit liability of investors Members contribute money or money’s worth to a common stock. The money is put together by the members and is employed to a common purpose. Under the Kenyan law, companies are only one of the various forms of recognized business associations. Company Law This is the study of the rules & principles which regulate the operation of what Kenyan law recognizes as a company Sources of Company law 1) Companies Act 2015 It is an Act of Kenyan legislature and it came into operation in 2015. The New Act has drawn heavily on the Companies Act, 2006 of the United Kingdom. At 1,026 sections running to over 1,600 pages (without schedules) the New Act is by far the most extensive piece of legislation on the statute books in Kenya. By comparison, the old Companies Act (Cap 486) had 406 sections covering 270 pages (which included a regime for corporate insolvency). 2) Common Law and Doctrines of Equity 1 Common law is a term that may refer to the English system of law as a whole when being contrasted with alternative systems of law. It can also be used to refer to the rules of law which evolved over the years within the English jurisdiction through decisions by judges in court cases (judicial precedent) Doctrines of equity are principles of justice and fairness which also evolved over the years within the English jurisdiction. They apply to company law in the same way as they apply to any other legal matter in the country. Common law and doctrines of equity apply to Kenya by virtue of the section 3 of the Judicature Act Cap 8 Laws of Kenya 3) Precedents These are judicial decisions made by the superior courts in Kenya and are binding on subordinate courts and the High court as well as the Court of Appeal when they originate from the Supreme Court. To the extent that the decisions of superior courts relate to interpretation of company law, they guide the subordinate courts. Types of Companies Chartered Companies This relates to companies granted a charter or letter of patent by the crown under the royal prerogative or special statutory powers. Such a charter normally confers corporate personality. For example the British East African Company - This Company was formed and chartered to a group of enterprising English men who later colonized East Africa in order to do business here. Today, an ordinary trading concern would not contemplate trying to obtain a royal charter, for incorporation since incorporation under Companies Act would be far quicker and cheaper. In practice however, this method of incorporation is used by organizations formed for charitable or quasi-charitable objects such as learned and artistic societies, schools and colleges. For example, Private Universities are chartered corporations under the Universities Act, Chapter 210 Laws of Kenya. To establish a private university, an application must be made to the Commission for Higher Education which forwards the same to the Cabinet Secretary for Education who in turn forwards the same to the President for the grant of a charter. The Charter must set out the name, membership, powers and functions of the University. Under Section 14 of the Universities Act, a private University becomes a legal person when the charter is published in the Kenya Gazette. Statutory Companies Some companies are formed through some specific act of parliament. The aim of this is to confer them with the power they would not have if they were formed by registration under the Companies Act. The characteristics of these companies are: a) b) c) d) No shareholders Initial capital provided by the treasury It is expected to operate according to commercial principles and make profit If it makes profits and becomes unable to pay debts, its property can be attached by its creditors but it cannot be wound up, on the application of any creditor and the government can come to its aid Their functions are carried out by public boards and corporations set up by Acts of parliament. They include, the Agricultural Finance Corporation, Kenya Railways etc. 2 Statutory companies have the status of legal persons and exist as corporations only for the particular purpose, for which they are incorporated; therefore, the objects of such corporations are set out in the Act creating them. Thus a statutory corporation may carry out only those functions for which it was created. With regard to winding-up, it differs significantly from winding up of a limited liability company. If it makes losses, and is unable to pay its debt, its property is liable to execution, but it is not liable to be wound up on being sued by any creditor. It can only be wound up on the repeal or revocation of the specific Act which created it. Registered Companies In order for a company to operate in Kenya it must be registered under the Companies Act. Section 3 of the Companies Act defines a company as a company registered and formed under this Act. A registered company is formed by registration at the Registrar’s office. Corporations Sole. This is a legally established office distinct from the holder and can only be occupied by one person after which he is succeeded by another. It is a legal person in its own right with limited liability, perpetual succession, capacity to contract, own property and sue or be sued. E.g. include the Office of the Public Trustee and the Office of the Principal Secretary to the National Treasury. Corporations Aggregate This is a legal entity formed by two or more persons for a lawful purpose and whose membership consists of at least two persons. It has an independent legal existence with limited liability, capacity to contract, own property, sue or be sued and perpetual succession. E.g. public and private companies. Nature and characteristics of Companies A company is an artificial person. This is a person created through a legal process. It is an abstraction of law often described as a juristic person. It is a metaphysical entity created in contemplation of the law. Characteristics of companies 1. Legal personality: A corporation is a legal person distinct and separate from its members and managers. It has an independent legal personality. It is a body corporate with rights and subject to obligations as stated in Salomon v. Salomon & Co Ltd (1897 2. Limited liability: The liability of a corporation is limited and as such members cannot be called upon to contribute to the assets of a corporation beyond a specified sum. In registered companies liability of members is limited by shares or guarantee. 3. Owning of property: as a legal person a corporation has the capacity to own property. Such right is vested in the corporation. The property of a corporation belongs to it and not to the members. The corporation alone has an insurable interest in such property and can therefore insure it as was the case in Macaura v. Northern Assurance Co Ltd (1925). 4. Sue or be sued: Since a corporation is a legal person, with rights and subject to obligations, it has the capacity to enforce its rights by action and it may be sued on its obligations e.g. when a wrong is done to a company, the company is the prima facie plaintiff as was the case in Foss v Harbottle 3 5. Capacity to contract: A corporation has capacity to enter into contracts in furtherance of their objects and purposes. These could be contracts of employment or to promote the purposes for which they were created as was the case in Lee v. Lees Air farming Co. Ltd (1961 6. Perpetual Succession: Since a corporation is created by law, its life lies in the intendment of law. It has capacity to exist in perpetuity. Its existence can only be brought to an end through a legal process. For example, the death of directors or members of a company cannot determine a company’s life. It can only be brought to an end through the legal process of winding up. 7. Common seal: all corporations have common seals to authenticate their transactions. Classification of Companies Section 5 of the Companies Act identifies a company as a limited company if it is a company limited by shares or by guarantee. Section 6 provides that a company is a company limited by shares if the liability of its members is limited by the company's articles to any amount unpaid on the shares held by the members. Section 7 provides that a company is a company limited by guarantee ifa) it does not have a share capital; b) the liability of its members is limited by the company's articles to the amount that the members undertake, by those articles, to contribute to the assets of the company in the event of its liquidation; and c) its certificate of incorporate states that it is a company limited by guarantee. Section 8 provides that a company is an unlimited company ifa) there is no limit on the liability of its members; and b) its certificate of incorporation states that the liability of its members is unlimited. Section 9 provides that a company is private if: a) its articlesi. restrict a member's right to transfer shares; ii. limit the number of members to fifty; and iii. prohibit invitations to the public to subscribe for shares or debentures of the company; b) it is not a company limited by guarantee; and c) its certificate of incorporation states that it is a private company. Section 10 provides that a company is a public company ifa) its articles allow its members the right to transfer their shares in the company; b) its articles do not prohibit invitations to the public to subscribe for shares or debentures of the company ; and c) its certificate of incorporation states that it is a public company. 4 Principles of Legal Personality and Veil of Incorporation Legal Personality This principle is to the effect that when a company is registered it becomes a legal person separate and distinct from its members and managers. It acquires an independent existence with certain capacities and subject to incapacities. This principle was first formulated in the House of Lords in the matter of Salomon v. Salomon [1897] where Lord Macnaghten was emphatic that the company is at law a different person altogether from the subscribers to the memorandum. Salomon was a prosperous leather merchant. He sold his business to Salomon and Co. Limited which he formed for the purpose at the price of £39,000 satisfied by £1000 in cash, £10,000 in debentures conferring a charge on the company’s assets and £20,000 in fully paid up £1 shares. Salomon was both a creditor because he held a debenture and also a shareholder because he held shares in the company. Seven shares were then subscribed for in cash by Salomon, his wife and daughter and each of his 4 sons. Salomon therefore had 20,101 shares in the company and each member of the family had 1 share as Salomon‘s nominees. Within one year of incorporation the company ran into financial problems and consequently it was wound up. Its assets were not enough to satisfy the debenture holder (Salomon) and having done so there was nothing left for the unsecured creditors. The court of first instance and the court of appeal held that the company was a mere sham and that Mr. Salomon should therefore indemnify the company against its trade loss. The House of Lords unanimously reversed this decision. In the words of Lord Halsbury “Either the limited company was a legal entity or it was not. If it was, the business belonged to it and not to Salomon. If it was not, there was no person and nothing at all and it is impossible to say at the same time that there is the company and there is not” In the words of Lord Macnaghten “the company is at a law a different person altogether from the subscribers and though it may be that after incorporation the business is precisely the same as it was before, and the same persons are managers, and the same hands receive the profits, the company is not in law the agent of the subscribers or trustee for them nor are the subscribers as members liable in any shape or form except to the extent and manner prescribed by the Act. … In order to form a company limited by shares the Act requires that a Memorandum of Association should be signed by at least two persons who are each to take one share at least. If those conditions are satisfied, what can it matter, whether the signatories are relations or strangers. There is nothing in the Act requiring that the subscribers to the Memorandum should be independent or unconnected or that they or anyone of them should take a substantial interest in the undertaking or that they should have a mind and will of their own. When the Memorandum is duly signed and registered the subscribers are a body corporate capable forthwith of exercising all the functions of an incorporated company. … The company attains maturity on its birth. There is no period of minority and no interval of incapacity. A body corporate thus made capable by statutes cannot lose its individuality by issuing the bulk of its capital to one person whether he be a subscriber to the Memorandum or not.” This principle is now contained in section 19 of the Companies Act which provides inter alia, “From the date of incorporation of a company the subscribers to the memorandum, together with such other persons as may from time to time become members of the company, become a body corporate by the name stated in the certificate of incorporation…” The significance of the Salomon decision is threefold. i. The decision established the legality of the so called one-man company; 5 ii. iii. It showed that incorporation was as readily available to the small private partnership and sole traders as to the large private company. It also revealed that it is possible for a trader not merely to limit his liability to the money invested in his enterprise but even to avoid any serious risk to that capital by subscribing for debentures rather than shares (in addition to shareholding, it is possible for member of a company to subscribe for its debentures and thus become a creditor. Since the decision in Salomon’s case the complete separation of the company and its members has never been doubted. The above legal principle as formulated in Salomon’s case was applied in several cases subsequently such as: i. Macaura V. Northern Assurance Co. Ltd (1925) The Appellant owner of a timber estate assigned the whole of the timber to a company known as Irish Canadian Sawmills Company Limited for a consideration of £42,000. Payment was effected by the allotment to the Appellant of 42,000 shares fully paid up in £1 shares in the company. No other shares were ever issued. The company proceeded with the cutting of the timber. In the course of these operations, the Appellant lent the company some £19,000. Apart from this the company’s debts were minimal. The Appellant then insured the timber against fire by policies effected in his own name. Then the timber was destroyed by fire. The insurance company refused to pay any indemnity to the appellant on the ground that he had no insurable interest in the timber at the time of effecting the policy. The courts held that it was clear that the Appellant had no insurable interest in the timber and though he owned almost all the shares in the company and the company owed him a good deal of money, nevertheless, neither as creditor or shareholder could he insure the company’s assets. ii. Lee v Lee’s Air Farming Ltd. (1961) Lee’s company was formed with capital of £3000 divided into 3000 £1 shares. Of these shares Mr. Lee held 2,999 and the remaining one share was held by a third party as his nominee. In his capacity as controlling shareholder, Lee voted himself as company director and Chief Pilot. In the course of his duty as a pilot he was involved in a crash in which he died. His widow brought an action for compensation under the Workman’s Compensation Act and in this Act workman was defined as “A person employed under a contract of service” so the issue was whether Mr. Lee was a workman under the Act. The House of Lords Held: “That it was the logical consequence of the decision in Salomon’s case that Lee and the company were two separate entities capable of entering into contractual relations and the widow was therefore entitled to compensation.” The veil of incorporation The general rule is that a company is a legal person and is distinct from its members. The principle is regarded as a curtain, a veil, or a shield between the company and its members, thus protecting the latter from the liability of the former. Lifting or piercing the veil is company law’s most widely used doctrine to decide when a shareholder or shareholders will be held liable for obligations of the corporation. Lifting the veil doctrine exists as a check on the principle that, in general, shareholders should not be held liable for the debts of their corporation beyond the value of their investment. The corporate veil is said to be lifted when the court ignores the company and concerns itself directly with the members or the managers. It can be said “that adherence to the Solomon principle will not be doggedly followed where this would cause an unjust result”. One of the grounds for lifting of the corporate veil is fraud. The courts have pierced the corporate veil when they feel that fraud is or could be perpetrated behind the veil. The courts 6 will not allow the Salomon principal to be used as an engine of fraud. The two classic cases of the fraud exception are Gilford Motor Company Ltd v. Horne in which Mr. Horne was an ex-employee of The Gilford motor company and his employment contract provided that he could not solicit the customers of the company. In order to defeat this, he incorporated a limited company in his wife’s name and solicited the customers of the company. The company brought an action against him. The Court of appeal was of the view that “the company was formed as a device, a stratagem, in order to mask the effective carrying on of business of Mr. Horne. “In this case it was clear that the main purpose of incorporating the new company was to perpetrate fraud.” Thus the court of appeal regarded it as a mere sham to cloak his wrongdoings. The veil of incorporation can be lifted either by statute or by common law. Lifting the Veil by Common Law The courts have time and time again identified circumstances in which the veil of incorporation can be lifted. These circumstances are as follows: a) Agency If one company is to be fixed with liability as a principal for the acts of another company, the relationship of agency should be substantively established. In Smith, Stone & Knight Ltd v. Birmingham Corporation where a relationship of this kind was revealed, Lord Atkinson laid down a test as to whether such a relationship would exist. In this case a company acquired a partnership concern, registered it as a company, and then continued to carry it on as a subsidiary company. The parent company held all the shares except a few; treated the subsidiary profits as its own, appointed managers and exercised effectual and constant control. When the business of the subsidiary was acquired by the defendant corporation the court allowed the parent company, brushing aside the legal distinction between the two companies, to claim compensation in respect of removal and disturbance. In that judgment, Lord Atkinson laid down the necessary questions one need to ask to know if the company will constitute the shareholders’ as agents for purpose of carrying on the business; i. Were the profits treated as the profits of the parent company? ii. Were the persons conducting the business appointed by the parent company? iii. Was the parent company the head and the brain of the trading company? iv. Did the parent company govern the adventure; decide what should be done and what capital should be embarked on the venture? v. Did the trading company make the profit by its skill and direction? vi. Was the parent company in constant and effectual control? b) Ratification of Corporate Acts In the past a company would be bound in a matter which would otherwise be ultra vires after a unanimous agreement of its members in ratification. It is now clear that there is no need for unanimity. All the members of a company need not agree on a certain matter for it to be ratified. All is required now is agreement of all members entitled to vote on the matter. Once such a decision has been reached in this manner the members are said to have ratified an action despite the fact that the action was beyond the power of the company’s official who took it. When a court 7 of law looks at the circumstances of a case and concludes that during a meeting of members, members ratified an act done on behalf of the company; in regarding the decision of the members as the decision of the company itself, then the court would have to lift the veil of incorporation. This was the case in Bamford V Bamford where directors of a company exercised their power to issue shares for an improper purpose but the members in the general meeting voted in favour of the ultra-vires action of the directors and therefore ratified it. It was held that the ratification validated the issue of the shares. c) Fraud/Improper Conduct The common law has constantly and consistently declared that the veil of incorporated will be lifted in order to prevent a fraudulent or improper design by members of a company. This is normally in order to prevent individuals from using the advantage of the incorporation of a company to willfully and knowingly perpetuate fraud, illegal acts or improper conduct. In Re Bugle Press Ltd Horman L. J, to indicate that he would lift the veil of incorporation for the purpose of disallowing the takeover bid since Jackson & Shaw (Holdings Co. Ltd) had been formed to enable the majority shareholders acquire the shares of the minority, stated that, ‘this is a bare faced attempt to evade that fundamental rule of company law which forbids the majority of shareholders, unless the articles so provide to expropriate a minority. The transferee company was nothing but a small hut built round two company shareholders and the so called sham was made by themselves as directors of that company. The whole thing is seen to be a hollow sham.’ In Jones & Another v. Lipman & Another James bought a house from Lipman for £5,250. Before the transaction was concluded, Lipman changed his mind and opted out of the contract. He formed a company to which he transferred the house. James sued Lipman and his company for specific performance of the contract. The court lifted the veil of incorporation with regard to the second defendant and decreed specific performance since the defendant had formed the company to enable him evade an existing legal obligation. Lawrence L.J stated, ‘The defendant company is the creature of the 1st defendant, a device and a sham, a mask which he holds before his face in an attempt to avoid recognition by the eye of equity. The proper order to make is an order on both the defendants specifically to perform the agreement between the plaintiff and the 1st defendant.’ d) Determination of Residence In order to ascertain a company’s residence it is necessary to lift the veil of incorporation. This is because a company resides in the country in which its affairs are controlled and managed from. This is not necessarily where the company is but where its members are. The veil has to be lifted so that the location of the members can be ascertained. In Debeers Consolidated Mines Co. v. House (1906) The company was registered in S. Africa where its general meetings were held. Some of its directors lived in South Africa and some board meetings were held there as well. However, majority of the directors were Britons resident in Britain. The company’s affairs were controlled and managed from London. The question was whether the company was a resident of the UK for purposes of tax. The court held that it was resident in London. Lord Loveburn stated, “A company cannot act or sleep but it can keep house and do business. A company resides for purposes of income tax where its real business is carried on. The real business is carried on where the central management and control actually abides.’ e) Group Enterprises Many cases have been decided where the court has held that a parent company is the same entity as its subsidiary and vice versa. There is no basic principle governing when this decision will be reached. The decisions are based on the circumstances of each case. 8 In Harold Holdsworth & Co. Ltd v. Caddies The respondent (caddies) was the appellant’s Managing Director and an agreement between himself and the company stated ‘…. he shall perform the duties and exercise the powers in relation to the business of the company and the business of its existing subsidiary companies, which may from time to time assigned to or vested to him by, the board of directors of the company.’ After some time the board resolved that he should confine his attention to one of their subsidiaries only. He refused to do so and brought an action for damages for breach of contract. The court held that there was no breach due to the fact that in the circumstances of the case, the director of the parent company could make decisions of the management of any of its subsidiary companies as if the parent company and subsidiary company were one entity. f) Determination of character/enemy character As an artificial person a company has no actual character. It is neither friend nor foe. It can be neither loyal nor disloyal. In order to ascertain a company’s ‘character’ courts have lifted the veil of incorporation and taken a look at the character of its members and managers. These are the persons who lend a company its character. A company is regarded as having an ‘enemy character’ if its members or managers are enemies of the state or ‘alien enemies’. If this is the case, the company is said to be an enemy of the country it is operating in. In Daimler Co. Ltd V Continental Tyre and Rubber Co. (Great Britain) Ltd the continental tyre co was formed in Britain to sell German made tyres. The bulk of the co shares were held by the German co. which manufactured the tyres. The remaining shares except one, were held by a German resident in Germany. All directors were Germans resident in Germany. After the outbreak of the 1st world war, the Continental tyre co. instituted proceedings against the appellant (Daimler) to enforce a trade debt. The defendant denied liability and argued that the debt was unenforceable as enforcing it amounted to trade with an alien enemy. This defense was rejected. However on appeal the house of lords lifted the veil of incorporation and disallowed the action as the company was an alien enemy by reason of its members and managers of the co. In the words of Lord Parker, "A company incorporated in the UK is a legal entity, a creation of law with the status and capacity which the law requires. It is not a natural person with mind or conscience. It can be neither loyal nor disloyal. It can neither be friend nor enemy. Such a co. may however assume an enemy character. This would be the case if its agents or the person in de facto control of its affairs whether authorized or not are resident in an enemy country or wherever resident are adhering to the enemy or taking instructions from or acting under the control of enemies. A person knowingly dealing with the co in such a case is trading with the enemy.” Lifting the Veil by Statute a) Non-publication of a company’s name Section 67 of the Companies Act requires a company’s officers and other agents to write its name on its seal, letters, business documents and negotiable instruments. This is done for the benefit of third parties who might contract with a limited company without realizing that it is a limited company. Any officer or agent of the company who does not comply with the aforesaid statutory requirement shall be liable to fine not exceeding sh 500,000. The imposition of personal liability on the company’s agent is what is regarded in a somewhat loose sense as “lifting the veil of incorporation”. 9 b) Investigation of company’s affairs Section 787 gives an inspector appointed by the court to investigate company’s affairs the power to investigate the affairs of a company’s subsidiary or holding company, if the inspector thinks it necessary to do so for the purpose of his investigation. An investigation instituted pursuant to this power would be regarded in a loose sense, as an instance of “lifting the veil” because the order to investigate a company sufficed to investigate the company’s members as if they were one entity. c) Investigation of company’s membership Section 801 empowers the Attorney General to appoint one or more competent inspectors to investigate and report on the membership of a company for the purpose of determining the persons who are or have been financially interested in the success or failure, real or apparent, of the company; or who are able to control or materially influence the policy of the company. d) Take-over bids Section 599 provides that the Capital Markets Authority may impose sanctions on any individual who fails to comply with the takeover rules or any other directions. Distinction between companies and other forms of business associations Distinction Formation Sole trader Partnership Company Register as Deed of Register with self–employed partnership Registrar of drawn up Companies. Number of one Two or more One or more shareholders/partners/members Member’s control sole Depends on Decision deed making at shareholder level is based on number of shares held and voting powers attached to each share. Liability of Unlimited Unlimited Limited to shareholder, (personal (personal investment partners or property property placed members of shareholder of shareholder into business. may be at may be at risk) (corporate veil risk) rule-of-law applies) Governance By owner Shared Board of (appointed by responsibility directors owner) (agreed (elected at by partners) an AGM by the shareholders) 10 Co-operative Register with Registrar of cooperatives Ten or more Decision making at members level is usually based on one member-onevote principle. Limited to investment placed into business. (corporate veil rule-of-law applies) Committee of management and management team (elected at an AGM by the members) Investment Mainly personal funds Partners’ finance Shareholders’ finance, issuing of shares. Accounts and audit No strict accounting or audit required. Records not available for public inspection. No strict accounting or audit required. Records not available for public inspection. Accounting and audit requirements (depending on legislative thresholds). Accounts open for public inspection (also in abridged format). Profit distribution Withdrawn by owner Distributed to partners according to profit sharing Distributed by way of dividends to shareholders in proportion to their number of shares. Continuity If owner dies or retires business may go out of existence unless sold by heirs. Partnership dissolved on death, retirement or bankruptcy. Perpetual existence. Shareholders and their company are legal and distinct entities. 11 Mainly from owners’ finance, government assistance and pooling of limited personal resources. Accounting and audit requirements (depending on legislative thresholds). Accounts open for public inspection (also in abridged format). Distributed by way of patronage to members in proportion to the volume of business or other transactions done by them with the society. Usually limited dividends paid to shareholders in proportion to their number of shares. Perpetual existence. Members and their cooperative are legal and distinct entities. Winding-up Usually business is closed and net assets (if any) are distributed to owners Usually business is closed and net assets (if any) are distributed to owners 12 Usually company is liquidated and net assets (if any) are distributed to shareholders according to % shareholding. Usually a cooperative is liquidated and the net assets (if any) are distributed on winding-up according to the principle of disinterested distribution, that is to say to another cooperative pursuing similar aims or general interest purposes.