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SAP AG 2005
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mySAP ERP Core Component 6.0
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2006/Q2
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Material number 50080316
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Some software products marketed by SAP AG and its distributors contain proprietary software
components of other software vendors.
Microsoft, Windows, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.
IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400,
OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere,
Netfinity, Tivoli, and Informix are trademarks or registered trademarks of IBM Corporation in the
United States and/or other countries.
Oracle is a registered trademark of Oracle Corporation.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are
trademarks or registered trademarks of Citrix Systems, Inc.
HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide
Web Consortium, Massachusetts Institute of Technology.
Java is a registered trademark of Sun Microsystems, Inc.
JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology
invented and implemented by Netscape.
MaxDB is a trademark of MySQL AB, Sweden.
SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver and other SAP products and
services mentioned herein as well as their respective logos are trademarks or registered trademarks
of SAP AG in Germany and in several other countries all over the world. All other product and
service names mentioned are the trademarks of their respective companies. Data contained in this
document serves informational purposes only. National product specifications
may vary.
The information in this document is proprietary to SAP. No part of this document may be
reproduced, copied, or transmitted in any form or for any purpose without the express prior written
permission of SAP AG.
„
This document is a preliminary version and not subject to your license agreement or any other
agreement with SAP. This document contains only intended strategies, developments, and
functionalities of the SAP® product and is not intended to be binding upon SAP to any particular
course of business, product strategy, and/or development. Please note that this document is subject to
change and may be changed by SAP at any time without notice.
„ SAP assumes no responsibility for errors or omissions in this document. SAP does not warrant the
accuracy or completeness of the information, text, graphics, links, or other items contained within
this material. This document is provided without a warranty of any kind, either express or implied,
including but not limited to the implied warranties of merchantability, fitness for a particular
purpose, or non-infringement.
„ SAP shall have no liability for damages of any kind including without limitation direct, special,
indirect, or consequential damages that may result from the use
of these materials. This limitation shall not apply in cases of intent or gross negligence.
„ The statutory liability for personal injury and defective products is not affected. SAP has no control
over the information that you may access through the use
of hot links contained in these materials and does not endorse your use of third-party Web pages nor
provide any warranty whatsoever relating to third-party Web pages.
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These course materials are not suitable for self-learning. The information you will get from your
course instructor is essential to completing the materials.
In some cases, there may not be enough time to perform all the exercises during the course. The
exercises provide additional examples that are covered during the course. You can also go through
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Prior to mySAP ERP, SAP customers have to install and operate many different components to meet
international (or industry-specific) requirements and standards as completely as possible.
In fact, the situation is worsening because more and more service providers (in the public sector,
insurance, and media sectors, for example) are demanding balance sheets based on additional criteria
- such as grant, fund, or industry.
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Of course, the increasing importance of IAS/IFRS as accounting principles is also heightening the
need for improved quality and modeling of segment reporting.
Furthermore, a unified solution would undoubtedly also be a bonus for tackling issues such as )DVW
&ORVHand 6DUEDQHV2[OH\.
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y Classic FI: GLT0
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y Reconciliation ledger: COFIT
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The subsequent units will elaborate on these benefits.
6$31RWH also provides an overview of the benefits of New General Ledger Accounting.
New General Ledger Accounting can be explained briefly as follows: New General Ledger
Accounting contains functions that combine classic General Ledger Accounting with the 6SHFLDO
3XUSRVH/HGJHU component.
Important: Despite all the new features, the "interfaces" for entering the data and making the postings
are virtually identical to the interfaces in the previous release.
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,QIRUPDWLRQIRUH[LVWLQJFXVWRPHUV If the advantages presented in the course AC210 are important
or even crucial for your company, you can implement New General Ledger Accounting in a separate
migration project after upgrading to P\6$3(53. For more information, see the unit of 0LJUDWLRQ at
the end of this course.
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If existing customers want to use New General Ledger Accounting, they first need to activate it using
a Customizing transaction (=> )$*/B$&7,9$7,21).
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functions. In practice, executing this transaction (for existing customers) is one of the last activities
performed during the migration project leading up to the implementation of New General Ledger
Accounting.
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y Caution: Activating New General Ledger Accounting results in system-wide changes to
application and Customizing paths.
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The SDWKVIRU1HZ*HQHUDO/HGJHU$FFRXQWLQJ are DGGHG to the existing Customizing paths.
To help you find your way around, the classic Financial Accounting paths will initially remain
available in their present form.
Once you have become familiar with the paths for New General Ledger Accounting, you can run
program 5)$*/B6:$3B,0*B2/' to hide the classic Financial Accounting paths.
Activating New General Ledger Accounting also makes several new nodes available in the
application and the SAP Easy Access menu.
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classic functions / transactions can no longer be executed either.
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to the company code.
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6SHFLDOIHDWXUHV RIWKHOHDGLQJOHGJHU
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You define DGGLWLRQDOFXUUHQFLHV in Customizing under )LQDQFLDO$FFRXQWLQJ 1HZ !)LQDQFLDO$FFRXQWLQJ
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in Customizing under: )LQDQFLDO$FFRXQWLQJ 1HZ !)LQDQFLDO$FFRXQWLQJ*OREDO6HWWLQJV 1HZ !/HGJHUV
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In addition to the leading ledger, you can also define other, non-leading ledgers (=> also see the unit 3DUDOOHO
$FFRXQWLQJ).
y The non-leading ledgers can then be assigned currencies and/or fiscal year variants that differ from the
leading ledger.
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The totals table of New General Ledger Accounting (=> )$*/)/(;7) updates more entities than
was possible in the classic totals table (=> */7).
Examples of the new standard fields include:
y Cost Center
y Profit Center
y Segment
Totals table )$*/)/(;7can be extended with additional fields – both predefined SAP fields and
entirely new customer fields. To add customer fields to totals table )$*/)/(;7they first have to
be added to the account assignment block (=> Function: (GLW$FFRXQW$VVLJQPHQW%ORFN).
y &DXWLRQ: Please do QRWWHVWWKLVGXULQJWKHFRXUVH, because extending the account assignment
block will lock out all other transactions (including for other course participants).
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Update of the sender cost center and receiver cost center fields
å “ƒ>Î;”O“0”/ž ›’„æ0›“Üš›d’;;›d• ž —O”1ž ›d’
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Update of the sender business area and receiver business area fields
å “0›2æž Üš1O’;ƒO“zœ&Î;—O”ƒ
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Update of the segment, partner segment, and PC fields
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Update of profit center and partner PC fields
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Update of the sender functional area and receiver functional area fields
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The fields that are updated by the scenarios can be used to model certain business circumstances – such as
segment reporting.
To display the available VFHQDULRV, goto &XVWRPL]LQJ for )LQDQFLDO$FFRXQWLQJ 1HZ , and choose )LQDQFLDO
$FFRXQWLQJ*OREDO6HWWLQJV 1HZ !/HGJHUV!)LHOGV!'LVSOD\6FHQDULRVIRU*HQHUDO/HGJHU$FFRXQWLQJ.
You FDQQRWGHILQH\RXURZQVFHQDULRV.
The delivered VFHQDULRV DUHDVVLJQHGWRWKHOHGJHUV in Customizing for Financial Accounting (New) under
Financial Accounting Global Settings (New) -> Ledgers -> Ledger -> Assign Scenarios and Customer Fields to
Ledgers.
y ,PSRUWDQWQRWH$OHGJHU(=> the leading ledger in all cases) FDQEHDVVLJQHGRQHRUPRUHVFHQDULRVRU
HYHQDOOVL[DWRQFH
y The decision as to how many scenarios to assign depends solely on which "facts" / "business aspects" you
want to model in the General Ledger Accounting.
You do not necessarily have to define non-leading ledgers, which means scenarios do not have to be assigned
to non-leading ledgers either. ,PSRUWDQW<RXGRQRWQHHGDOHGJHUIRUHDFKVFHQDULR
Multiple/non-leading ledgers are useful for portraying accounting in accordance with different accounting
principles.
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(QWU\9LHZDQG*HQHUDO/HGJHU9LHZ
:KHQ1HZ*HQHUDO/HGJHU$FFRXQWLQJLVDFWLYHD)LQDQFLDO
$FFRXQWLQJGRFXPHQWDOZD\VKDVWZRYLHZV7KHHQWU\YLHZ DQGWKH
JHQHUDOOHGJHUYLHZ.
Besides the leading ledger, you may also see the document in other, non-leading
ledgers in the general ledger view.
'HILQLWLRQ
(QWU\9LHZ 9LHZof KRZa document also appears in the
VXEOHGJHUYLHZV / VXEOHGJHUV (AP / AR / AA / taxes)!
*HQHUDOOHGJHUYLHZ 9LHZ of KRZa document appears (only) LQ
WKHJHQHUDOOHGJHU!
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6FHQDULRV² $VVLJQPHQWDQG)XQFWLRQV,
0RGHOHGVLWXDWLRQ(QWU\YLHZ of an FI document !WKHYLHZZKHQSRVWLQJWKH
GRFXPHQW without assignment of scenarios to a ledger.
'LVSOD\'RFXPHQW(QWU\9LHZ
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Document no. 1000000001
Doc. date: DD.MM.YYYY
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1000
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Company code:
1000
Posting date: DD.MM.YYYY
ûTú ö1ù
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417000
Purch. Services
50.00 EUR
2 50
100000
Petty Cash
55.00- EUR
3 40
154000
Input Tax
5.00 EUR
Fiscal Year: YYYY
Period: M
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In general, you will notice that QRWKLQJKDVFKDQJHG regarding HQWU\ of the documents.
The dependencies have also remained the same. For example:
y Account 3XUFKDVHG6HUYLFHV(417000) is defined as a primary cost element in CO and therefore
requires a CO-relevant account assignment during entry.
y The CO object (such as cost center) is used to derive the profit center and functional area
y New with ERP: A segment can now be derived from the profit center.
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0RGHOHGVLWXDWLRQ*HQHUDOOHGJHUYLHZof an FI document, ZLWKRXW DVVLJQPHQW RI
VFHQDULRVWRWKHOHDGLQJOHGJHU/
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3
,IWKHFRUUHVSRQGLQJVFHQDULRVDUHQRWDVVLJQHGQRHQWLWLHVDUHLQKHULWHGWR*HQHUDO/HGJHU
$FFRXQWLQJ (=> neither to the leading ledger nor to one or more non-leading ledgers).
y (IIHFWVRIDPLVVLQJVFHQDULRDVVLJQPHQW If you call up a balance sheet (and a profit & loss
statement), you would indeed see the amount of ¼RQWKH3XUFKDVHG6HUYLFHV account. It
would be impossible, however, to allocate the bookkeeping transaction to a business area,
functional area, profit center, or any other entity. Accordingly, if you do not assign scenarios to a
ledger (=>or to multiple ledgers, if necessary), segment balance sheets will not be possible.
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0RGHOHGVLWXDWLRQ*HQHUDOOHGJHUYLHZ of an FI document, ZLWK previous DVVLJQPHQW of
VFHQDULRV $QQXDO5HSRUWDQG&RVW&HQWHU8SGDWH WRWKHOHDGLQJOHGJHU
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Doc. Date: DD.MM.YYYY
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06W1\Dh e6`)21
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3
Given that the scenarios &RVW&HQWHU8SGDWH and %XVLQHVV$UHD are assigned to the leading ledger
0L, these two entities are updated to General Ledger Accounting and displayed in the corresponding
general ledger view.
3
The 6HJPHQW field, for example, is not updated or displayed in the general ledger view, however,
because this scenario has not previously been assigned to the leading ledger.
3
Caution: Scenario assignment is not capable of effecting a "zero balance setting" for any given
entity.
y In terms of the business area (=> BA): It is not yet possible to create a correct BA balance sheet
(for BA 9900, for example), because the BA was not inherited to posting items 2 and 3.
y To use this function, document splitting must additionally be configured with active inheritance.
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8VHRIWKH(QWLW\6HJPHQW
7KH6HJPHQWILHOG LVRQHRIWKHVWDQGDUGDFFRXQWDVVLJQPHQW
REMHFWV DYDLODEOHLQP\6$3(53IRUUXQQLQJDQDO\VHVIRU
REMHFWVEHORZWKHFRPSDQ\FRGHOHYHO
7KHREMHFWLYH LVWRJLYHDGHWDLOHGORRNDWWKHYDULRXVEXVLQHVV
DFWLYLWLHV !PDUNHWVRUSURGXFWV± LQJHQHUDODFWLYLW\DUHDV DWD
EURDGEDVHG HQWHUSULVH .H\ZRUGVHJPHQWUHSRUWLQJ
$OWHUQDWLYHDFFRXQWDVVLJQPHQWVXVHGLQWKHSDVW
„ 3URILW&HQWHU
„ %XVLQHVV$UHD
„ (Profitability segment)
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3
Segments can be used to meet the requirements of international accounting principles (=> IAS /
IFRS / U.S. GAAP) regarding "segment reporting".
y Excerpt from IAS 14:… reporting is required for a business or geographical segment when the
majority of its revenues stems from sales to external customers and segment revenues account for
at least 10% of total internal and external revenues of all segments, segment income accounts for
at least 10% of all segment income, or segment assets account for at least 10% of the assets of all
segments. A segment can be reported separately even if it does not meet these size requirements. If
the segments subject to reporting requirements account for less than 75% of total consolidated
revenues or enterprise revenues, then other segments must be reported on separately, irrespective
of the 10% limit, until at least this 75% is reached. …
3
3
The %XVLQHVV$UHD or 3URILW&HQWHU objects can be used as alternatives.
The segment is provided in addition because the business area and/or profit center were frequently
used for other purposes in the past and thereby to meet other requirements.
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'HULYLQJD6HJPHQW
&KDQJH3URILW&HQWHU
l =.?A hHI HnmVI on;Kp>@?oq;
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Profit Center
Controlling Area
EF2FF
EF.F.F
Profit Center 1000
CO Europe
G ?.HI JKB$?.CL?
Person Responsible
Department
Hierarchy Area
M$N$OQPRQSNTT*PVURW<X
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Segment
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„
The ERP system enables you to assign a segment in the master data of a profit center.
„
Postings are automatically made to the segment when the profit center is posted to.
y There is no "dummy segment posting", as in the profit center logic; if the profit center does not
have a segment, there is no segment account assignment either.
„
The default setting involves deriving the segment from the profit center, but customers can develop
their own derivation solutions through a user exit (BAdI).
y The definition name of the BAdI is: FAGL_DERIVE_SEGMENT.
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Document No. 19000001538
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10000 EUR
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§¨}©¨ª«*¬2­® ­$¯ °±/²¬/­®³´³Vµ ªV©¯ ­ °‚³$¨¶·¸¹²$® «ª² ºV¸Š²®«Dª´µ'®¼»t²½¿¾(²®²$ÀD­$¯Á² ³Vº²$À$Âz¶ ¶¨V·$®«*µL®º¬2°¨V·¼Ã ­ IJK«*¨
© ²$À„ŨVÀ8¸¿«8òÆŨt¯ ¯ ¨½‚µ ®º‚ª «²$© ª Ç
B;/‡*I =I C*I k=
E†
H J;=?>I kˆ
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of the
The
has to be defined for the leading ledger (and for any other nonleading ledgers) – if it is not, the segment is only visible in the entry view.
B;/‡*I =/;
the segments.
B;>DI •/;
the segments – The standard SAP system supports derivation from profit centers
‡I ;A gKH/CL?C˜.H(•2? >I ?=C
‡I ;A g[H/CL?.C8˜H[™>Lk˜š.H
p ›?2J/Jk˜ =C@H
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— ? I =C„?I =
the
of the corresponding
: The
‘  ‘ ’.Ž/.Ÿ
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‘ Œ/Ž.nand/or
‹Ž2
g;‡*I =.;2g
œ
œ ¢,¢
¢ ) must be
as an "optional entry" *
group œž/
‡I ;A gKH/CL?C˜.H
š2k HC*I =.™‚¤;h
— ? I =C„?I =
the
of the corresponding
: The above statement also apples. *
?h2k˜C
‰‹.Œ[‹Ž2
gkJ˜/on;=C$g$I HšA ?h
B I HšA ?h
the
field using the ¦
(icon
) in the
“2†
2” †
– †
£ †
2¥ †
field (=>
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7RPDLQWDLQWKHVFHQDULRV: In Customizing under )LQDQFLDO$FFRXQWLQJ 1HZ !)LQDQFLDO
$FFRXQWLQJ*OREDO6HWWLQJV 1HZ !/HGJHUV!/HGJHU!$VVLJQ6FHQDULRVDQG&XVWRPHU)LHOGV
WR/HGJHUV.
3
The 6HJPHQWfield (technical name: SEGMENT) appears in the standard version of the totals table in
New General Ledger Accounting (=> )$*/)/(;7) in mySAP ERP.
3
„
'HILQLWLRQRIWKHVHJPHQWV In Customizing under (QWHUSULVH6WUXFWXUH!'HILQLWLRQ!)LQDQFLDO
$FFRXQWLQJ!'HILQH6HJPHQW
0DLQWDLQLQJDVHJPHQWLQDSURILWFHQWHUApplication Accounting -> Controlling -> Profit Center
Accounting -> Master Data -> Profit Center -> Individual Processing -> Change
3
y Caution: If a customer does not use Profit Center Accounting, for example, a BAdI enables
alternative derivation strategies to be used.
3
3
„
0DLQWDLQ the ILHOGVWDWXVYDULDQW the fastest method (since Release 4.6): Transaction code )%.3 or
in Customizing under)LQDQFLDO$FFRXQWLQJ 1HZ !)LQDQFLDO$FFRXQWLQJ*OREDO6HWWLQJV 1HZ !/HGJHUV!)LHOGV!'HILQH)LHOG6WDWXV9DULDQWV
0DLQWDLQ the field status of the SRVWLQJNH\ - the fastest method (since Release 4.6): Transaction
code )%.3 or in Customizing under)LQDQFLDO$FFRXQWLQJ 1HZ !)LQDQFLDO$FFRXQWLQJ*OREDO
6HWWLQJV 1HZ !'RFXPHQW!'HILQH3RVWLQJ.H\
* If the field status is not defined as described here, postings are still made to the 6HJPHQW table field,
but this table field cannot be displayed or edited in the coding block.
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„ 'HVFULEHWKHGLIIHUHQFHEHWZHHQWKHHQWU\YLHZDQG
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At the conclusion of these exercises, you will be able to
• Activate and configure New General Ledger Accounting. You will
understand the scenarios of New General Ledger Accounting, how to
create and derive segments, and how to tell the difference between the
entry view and the general ledger view of a Financial Accounting
document.
2-1
([HUFLVHVIRUFRQILJXULQJ1HZ*HQHUDO/HGJHU$FFRXQWLQJ
2-1-1
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
Call up the DFWLYDWLRQLQGLFDWRU for New General Ledger Accounting and
make sure New General Ledger Accounting has been activated!
Which WUDQVDFWLRQFRGH can you use to call up the activation indicator?
What does the acronym “FAGL” stand for?
2-1-2
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
Check the Customizing settings to find out the ,' of the OHDGLQJOHGJHU, as
well as the WRWDOVWDEOH where the values are saved.
2-1-3
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
,PSRUWDQW,QDOOIXWXUHH[HUFLVHVWKHWZRKDVKNH\V ! VWDQGIRU\RXUWZRGLJLWJURXSQXPEHU
Check the “QHZ´,0*SDWKV to find out , which ILVFDO\HDUYDULDQW your
FRPSDQ\FRGH $$uses, and ZKLFKILHOGVWDWXVYDULDQW is assigned to
your FRPSDQ\FRGH$$.
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&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
Which VFHQDULRV have been assigned (by the trainer) to the OHDGLQJOHGJHU,
/?
2-1-5 &UHDWH a new VHJPHQW with ID 6(* and name it “ Segment Group ##”.
2-1-6 Now FUHDWH a SURILWFHQWHU with ID 3&. For a WHPSODWH, please use
SURILWFHQWHU LQFRQWUROOLQJDUHD. 0DLQWDLQWKHIROORZLQJGDWD
for the profit center
$QDO\VLV7LPH)UDPH: to 1DPH: 3&*URXS
/RQJ7H[W: 3URILW&HQWHU*URXS
3HUVRQ5HVSRQVLEOH: *URXS
'HSDUWPHQW: &RXUVH
+LHUDUFK\$UHD: + (Course)
6HJPHQW: Your new 6HJPHQW6(* from the previous exercise. $FWLYDWH
the new profit center.
2-1-7 Call FRVWFHQWHU 7)$ LQFKDQJHPRGH and make sure that the cost
center is assigned to your company code $$. 5HSODFH the existing cost
center with your QHZSURILWFHQWHU 3&. Answer any warning/information
messages with “ Yes”. 6DYH your changes.
2-1-8 1RZFUHDWHYHQGRU in your company code $$ – leave the account
group blank and choose 9HQGRU in &RPSDQ\&RGH as a
WHPSODWH. )LOOLQDOOWKHUHTXLUHGILHOGV with the address data and VDYH your
data.
2-1-9
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
Before the first posting, QRZFKHFNwhether the FRVWFHQWHU, the SURILW
FHQWHU, and the VHJPHQW DUHGHILQHGDV“ 2SWLRQDO´in the ILHOGVWDWXV
JURXS of DFFRXQW (Purchased Services) / FRPSDQ\FRGH$$.
2-1-10 Now create a YHQGRULQYRLFH for the services you purchased ZLWKWKH
IROORZLQJGDWD:
&RPSDQ\&RGH: $$
9HQGRU: ,QYRLFHDQGSRVWLQJGDWH: 7RGD\
$PRXQW: ¼
&DOFXODWH7D[LQGLFDWRU: 6HW
7D[&RGH: 91
7H[W 3RVWLQJ$&
*/$FFRXQW: $PRXQWLQGRFXPHQWFXUUHQF\: or just “ *”
&25HOHYDQW$FFRXQW$VVLJQPHQW: Cost center 7)$
Simulate and VDYH the posting document!
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2-1-11 'LVSOD\WKHGRFXPHQW. &KDQJHWKHOD\RXWin the entry view such that the
FRVWFHQWHU, SURILWFHQWHU, and VHJPHQW DUHGLVSOD\HG! 6DYHWKLVOD\RXW
XVHUVSHFLILFDOO\ with QDPH/. If you want, you can also save your new
layout as the default setting. If you do, layout / will be started
automatically whenever you display the document.
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8QLW/HGJHU'HILQLWLRQ
7RSLF&RQILJXULQJ1HZ*HQHUDO/HGJHU$FFRXQWLQJ
2-1
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2-1-1
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
Call up the DFWLYDWLRQLQGLFDWRU for New General Ledger Accounting and
make sure New General Ledger Accounting has been activated!
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJ*OREDO6HWWLQJVo
$FWLYDWH1HZ*HQHUDO/HGJHU$FFRXQWLQJ
Which WUDQVDFWLRQFRGH can you use to call up the activation indicator?
7UDQVDFWLRQFRGH)$*/B$&7,9$7,21
What does the acronym “ FAGL” stand for?
)LQDQFLDO$FFRXQWLQJ*HQHUDO/HGJHU
2-1-2
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
Check the Customizing settings to find out the ,' of the OHDGLQJOHGJHU, as
well as the WRWDOVWDEOH where the values are saved.
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o)LQDQFLDO$FFRXQWLQJ*OREDO
6HWWLQJV 1HZ o/HGJHUVo/HGJHUo'HILQH/HGJHUVIRU*HQHUDO/HGJHU
$FFRXQWLQJ
o7KH,'LV/
o7KHWRWDOVWDEOHQDPHLV)$*/)/(;7
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FRQILJXUDWLRQ
,PSRUWDQW,QDOOIXWXUHH[HUFLVHVWKHWZRKDVKNH\V ! VWDQGIRU\RXUWZRGLJLWJURXSQXPEHU
Check the “ QHZ´,0*SDWKV to find out which ILVFDO\HDUYDULDQW your
FRPSDQ\FRGH $$uses …
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o)LQDQFLDO$FFRXQWLQJ*OREDO
6HWWLQJV 1HZ o/HGJHUVo)LVFDO<HDUDQG3RVWLQJ3HULRGVo$VVLJQ
&RPSDQ\&RGHWRD)LVFDO<HDU9DULDQW
<RXUFRPSDQ\FRGH$$KDVILVFDO\HDUYDULDQW.
... and which ILHOGVWDWXVYDULDQW is assigned to your FRPSDQ\FRGH$$?
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o)LQDQFLDO$FFRXQWLQJ*OREDO
6HWWLQJV 1HZ o/HGJHUVo)LHOGVo$VVLJQ&RPSDQ\&RGHWR)LHOG6WDWXV
9DULDQWV
<RXUFRPSDQ\FRGH$$KDVILHOGVWDWXVYDULDQW
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FRQILJXUDWLRQ
Which VFHQDULRV have been assigned (by the trainer) to the OHDGLQJOHGJHU,
/?
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o)LQDQFLDO$FFRXQWLQJ*OREDO
6HWWLQJV 1HZ o/HGJHUVo/HGJHUo$VVLJQ6FHQDULRVDQG&XVWRPHU)LHOGVWR
/HGJHUV
6HOHFWOHGJHU/GRXEOHFOLFNWRVHOHFWWKH6FHQDULRVHQWU\LQWKHGLDORJ
VWUXFWXUH7KHIROORZLQJVFHQDULRVPD\EHYLVLEOH
&RVW&HQWHU8SGDWH
3UHSDUDWLRQVIRU&RQVROLGDWLRQ
%XVLQHVV$UHD
3URILW&HQWHU8SGDWH
6HJPHQWDWLRQ
&RVWRI6DOHV$FFRXQWLQJ
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2-1-5 &UHDWH a new VHJPHQW with ID 6(* and name it “ Segment Group ##” .
&XVWRPL]LQJ(QWHUSULVH6WUXFWXUHo'HILQLWLRQo)LQDQFLDO$FFRXQWLQJo
'HILQH6HJPHQW
0DLQWDLQWKHQHZHQWU\DVGHVFULEHGLQWKHH[HUFLVHWH[W
2-1-6 Now FUHDWH a SURILWFHQWHU with ID 3&. For a WHPSODWH, please use
SURILWFHQWHU LQFRQWUROOLQJDUHD. 0DLQWDLQWKHIROORZLQJGDWD
for the profit center
$QDO\VLV7LPH)UDPH: to 1DPH: 3&*URXS
/RQJ7H[W: 3URILW&HQWHU*URXS
3HUVRQ5HVSRQVLEOH: *URXS
'HSDUWPHQW: &RXUVH
+LHUDUFK\$UHD: + (Course)
6HJPHQW: Your new 6HJPHQW6(* from the previous exercise. $FWLYDWH
the new profit center.
&XVWRPL]LQJ(QWHUSULVH6WUXFWXUHo'HILQLWLRQo)LQDQFLDO$FFRXQWLQJo
'HILQH3URILW&HQWHU
,QWKHGLVSOD\HGGLDORJER[FKRRVH(&3&$&UHDWHSURILWFHQWHU
0DLQWDLQWKHQHZHQWU\ZLWKWKHUHIHUHQFHSURILWFHQWHUDVGHVFULEHGLQWKH
H[HUFLVHWH[W
2-1-7 Call FRVWFHQWHU 7)$ LQFKDQJHPRGH and make sure that the cost
center is assigned to your company code $$. …
6$3(DV\$FFHVVPHQXo$FFRXQWLQJo&RQWUROOLQJo&RVW&HQWHU$FFRXQWLQJ
o0DVWHU'DWDo&RVW&HQWHUo,QGLYLGXDO3URFHVVLQJo&KDQJH
… 5HSODFH the existing profit center with your QHZSURILWFHQWHU 3&.
Answer any warning/information messages with “ Yes” . 6DYH your changes.
2-1-8 1RZFUHDWHYHQGRU in your company code $$ – leave the account
group blank and choose 9HQGRU in &RPSDQ\&RGH as a
WHPSODWH. )LOOLQDOOWKHUHTXLUHGILHOGV with the address data and VDYH your
data.
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo9HQGRUVo
0DVWHU5HFRUGVo&UHDWH
0DLQWDLQWKHQHZHQWU\ZLWKWKHUHIHUHQFHDVGHVFULEHGLQWKHH[HUFLVHWH[W
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2-1-9
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
Before the first posting, QRZFKHFNwhether the FRVWFHQWHU, the SURILW
FHQWHU, and the VHJPHQW DUHGHILQHGDV“ 2SWLRQDO´in the ILHOGVWDWXV
JURXS of DFFRXQW (Purchased Services) / FRPSDQ\FRGH$$.
6$3(DV\$FFHVVPHQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo*HQHUDO
/HGJHUo0DVWHU5HFRUGVo*/$FFRXQWVo,QGLYLGXDO3URFHVVLQJo&HQWUDOO\
(QWHUDFFRXQWDQGFRPSDQ\FRGH$$
'RXEOHFOLFNWKHWDE&UHDWHEDQNLQWHUHVW
'RXEOHFOLFNWKHHQWU\IRUWKH)LHOGVWDWXVJURXS !* 'RXEOHFOLFNRQWKH$GGLWLRQDODFFRXQWDVVLJQPHQWVJURXS
)LQGWKHDSSURSULDWHDFFRXQWDVVLJQPHQWVLQWKHGLVSOD\HGWDEOH<RXPD\
KDYHWRVFUROOGRZQWRVHHWKHVHJPHQW
2-1-10 Now create a YHQGRULQYRLFH for the services you purchased ZLWKWKH
IROORZLQJGDWD:
&RPSDQ\&RGH: $$
9HQGRU: ,QYRLFHDQGSRVWLQJGDWH: 7RGD\
$PRXQW: ¼
&DOFXODWH7D[LQGLFDWRU: 6HW
7D[&RGH: 91
7H[W 3RVWLQJ$&
*/$FFRXQW: $PRXQWLQGRFXPHQWFXUUHQF\: or just “ *”
&25HOHYDQW$FFRXQW$VVLJQPHQW: Cost center 7)$
Simulate and VDYH the posting document!
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo9HQGRUVo
'RFXPHQW(QWU\o,QYRLFH
(QWHUWKHPLVVLQJGDWDDVGHVFULEHGLQWKHH[HUFLVHWH[W
2-1-11 'LVSOD\WKHGRFXPHQW.… 5HPDLQLQWKH(QWHU9HQGRU,QYRLFHVFUHHQDQGFKRRVHPHQXSDWK'RFXPHQWo
'LVSOD\
… &KDQJHWKHOD\RXWin the entry view such that the FRVWFHQWHU, SURILW
FHQWHU, and VHJPHQW DUHGLVSOD\HG! …
&KRRVH&KDQJH/D\RXWIURPWKHGURSGRZQOLVWXQGHUWKH6HOHFW/D\RXW
SXVKEXWWRQ'LVSOD\WKHWKUHHGHVFULEHGILHOGV
... 6DYHWKLVOD\RXWXVHUVSHFLILFDOO\ with QDPH/. If you want, you can
also save your new layout as the default setting. If you do, layout / will be
started automatically whenever you display the document.
&KRRVH6DYH/D\RXWIURPWKHGURSGRZQOLVWXQGHUWKH6HOHFW/D\RXW
SXVKEXWWRQ
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&RXUVH2YHUYLHZ 'RFXPHQW6SOLWWLQJ
,QWURGXFWLRQ
,QWURGXFWLRQ
3HULRGLF3URFHVVLQJ
3HULRGLF3URFHVVLQJ
/HGJHU'HILQLWLRQ
/HGJHU'HILQLWLRQ
5HSRUWLQJ
5HSRUWLQJ
'RFXPHQW6SOLWWLQJ
'RFXPHQW6SOLWWLQJ
,QWHJUDWLRQ
,QWHJUDWLRQ
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'RFXPHQW6SOLWWLQJ
&RQWHQWV
z 0RWLYDWLRQIRUGRFXPHQWVSOLWWLQJ
z 'RFXPHQWVSOLWWLQJIXQFWLRQV
z $FWLYDWLQJGRFXPHQWVSOLWWLQJ
z 'HILQLQJGRFXPHQWVSOLWWLQJFKDUDFWHULVWLFV
z ,QKHULWDQFHLQGRFXPHQWVSOLWWLQJ
z ([DPSOHSRVWLQJVZLWKGRFXPHQWVSOLWWLQJ
 SAP AG 2006
© SAP AG
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'RFXPHQW6SOLWWLQJ 2EMHFWLYHV
$WWKHFRQFOXVLRQRIWKLVXQLW\RXZLOOEHDEOHWR
z ([SODLQWKHPRWLYDWLRQDQGWKHRU\EHKLQGGRFXPHQW
VSOLWWLQJ
z $FWLYDWHDQGXVHGRFXPHQWVSOLWWLQJ
z 3HUIRUPH[DPSOHSRVWLQJVZLWKGRFXPHQWVSOLWWLQJ
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© SAP AG
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3-3
'RFXPHQW6SOLWWLQJ² 0RWLYDWLRQ
$YDLODEOH IXQFWLRQV LQWKH6$3V\VWHP(Release SAP ERP Central Component
5.0 and later) WRFUHDWHVHJPHQWILQDQFLDOVWDWHPHQWV
7KH6HJPHQW ILHOG LVDVWDQGDUGILHOGLQWKHWRWDOVWDEOHIRU
1HZ*HQHUDO/HGJHU$FFRXQWLQJ )$*/)/(;7
1HZ),GULOOGRZQUHSRUWLQJIXQFWLRQV OHW\RXFUHDWHVHJPHQW
ILQDQFLDOVWDWHPHQWV
5HTXLUHPHQW ([DPSOH3RVWLQJZGLIIVHJPHQWDVVLJQPHQW
-/.
8
56 7
2 34
01
1000
,
*+
1 31
$$)
" #$%'& (& 1000
Vendor X
!
11,000- EUR
2 40
417000
Purch. Services
4,000 EUR
SEG A
3 40
417000
Purch. Services
6,000 EUR
SEG B
4 40
154000
Input Tax
1,000 EUR
6ROXWLRQ 'RFXPHQWVSOLWWLQJRQOLQHVSOLW
 SAP AG 2006
„
The system requirements can be even more "simple" – there do not necessarily have to be different
segment assignments in the expense lines. At the very least, the payables line (in the general ledger
view) has to have a "segment assignment" line, for example, to create balanced segment financial
statements at all.
© SAP AG
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$VVXPSWLRQVIRU'RFXPHQW6SOLWWLQJ
$VVXPSWLRQVIRU'RFXPHQW6SOLWWLQJ
The RSHUDWLYHSURFHVV (of document entry) PXVWQRW EHGLVWXUEHG (changed) by the
online split – VSHFLILFH[DPSOH
When entering the following vendor invoice in the system ...
9;:=<?>@:?AB
N :PO-Q-FSRUTPBGR KVA
J >LK?DMAB CEDFGFIH
Vendor X
11,600- EUR
Purch. Services
4,000 EUR
SEG A
Purch. Services
6,000 EUR
SEG B
Input Tax
1,600 EUR
…. the user RQO\ZDQWVWRHQWHUWKHYHQGRURQFH
Later, of course, when segment financial statements are required (for segment A, for
example), the payables (in the general ledger) should report the corresponding share
(=> 4,640).
When a YHQGRUOLQHLWHPOLVW is called (in the FI-AP subledger), of course, there
should still RQO\EHRQHRSHQLWHP for the above invoice.
Therefore: Document splitting is only relevant for the general ledger; it does not need
to be visible from within the subledgers.
 SAP AG 2006
© SAP AG
TFIN52
3-5
6WHSV,QYROYHGLQ'RFXPHQW6SOLWWLQJ
6LPSOLILHG\RXFDQGLYLGHWKHGRFXPHQWVSOLWWLQJ
SURFHVVLQWRWKUHHVWHSV
3DVVLYHVSOLW
'XULQJFOHDULQJ(during a payment, for example), WKHDFFRXQWDVVLJQPHQWV
RIWKHLWHPVWRFOHDUDUHLQKHULWHGWRWKHFOHDULQJOLQHLWHP>V@
(=> such as payables line item[s]).
7KLVVWHSFDQQRWEHFXVWRPL]HG
$FWLYH UXOHEDVHG VSOLW
7KHV\VWHPVSOLWVGRFXPHQWVRQWKHEDVLVRI(delivered or custom )
GRFXPHQWVSOLWWLQJUXOHV
'RFXPHQWVSOLWWLQJUXOHVFDQEHFRQILJXUHG
&OHDULQJOLQHV]HUREDODQFHIRUPDWLRQE\EDODQFLQJFKDU(and document)
7KHV\VWHPFUHDWHVFOHDULQJOLQHVDXWRPDWLFDOO\WRDFKLHYHDVSOLW
<RXFDQFRQWUROWKLVSURFHVVZLWKWKH]HUREDODQFHLQGLFDWRU
 SAP AG 2006
„ In situations involving clearing, the SDVVLYHVSOLW not only ensures that the account itself is balanced,
but also the additional dimensions. See the example in the next slides.
„
„
The logic behind the rules for DFWLYHVSOLWV is explained in the following slides.
&OHDULQJOLQHV are always formed when values have to be reposted between account assignment
objects. For example: Transfer posting from profit center A to profit center B.
y The clearing lines ensure that not only the document itself is balanced internally, but also the
additional dimensions (=> such as business area, segment, or profit center).
„
„
Between steps two and three, document splitting is supported by two things: LQKHULWDQFH and GHIDXOW
DFFRXQWDVVLJQPHQW.
The system DOZD\V processes document splitting in the sequence shown in the slide.
© SAP AG
TFIN52
3-6
'RFXPHQW6SOLWWLQJ&KDUDFWHULVWLFV IURP),
<RXILUVW KDYHWRGHILQHIRUZKLFK ), FKDUDFWHULVWLFVGRFXPHQWVSOLWWLQJ
LVSHUIRUPHG
7\SLFDOGRFXPHQWVSOLWWLQJFKDUDFWHULVWLFV
• %XVLQHVVDUHD
• 3URILWFHQWHU
• 6HJPHQW
,PSRUWDQW: User-defined entities can also be split
N KWQWD=>X:WAPBWO?TWYZR B[B\RUA<]Q-^/_F`_=QB`:WFGR OBGR QOba'KMFc<:?AP:WF[_WYPY :-d-<:WFO
)LHOG
=HUR%DO
PRCTR Profit Center
0DQG)OG
«
SEGMENT Segment
e)f[gih
 SAP AG 2006
„
You define the document splitting characteristics in &XVWRPL]LQJunder )LQDQFLDO$FFRXQWLQJ 1HZ !*HQHUDO/HGJHU$FFRXQWLQJ 1HZ !%XVLQHVV7UDQVDFWLRQV!'RFXPHQW6SOLWWLQJ!'HILQH
'RFXPHQW6SOLWWLQJ&KDUDFWHULVWLFVIRU*HQHUDO/HGJHU$FFRXQWLQJ
y The system proposes logical document splitting characteristics based on the assigned scenarios.
y If you elect to use additional document splitting characteristics, you should use these
characteristics in at least one ledger.
„
You should always set the =HUR%DODQFHLQGLFDWRU if you plan to use the characteristics to create
financial statements. The balance of the involved entities is then always 0 for HYHU\SRVWLQJ,
ensuring "entity balancing".
„
The 0DQGDWRU\ILHOG has two meanings:
y Firstly, it is an H[WHQVLRQRIWKHILHOGVWDWXV for accounts in which the characteristics cannot be
"entered" during document entry, and/or for accounts that cannot be controlled using the field
status. Example: Vendor lines should always include a profit center or a segment.
y Secondly, it is a check as to whether a business process-equivalent business transaction variant
was selected (which determines whether a splitting rule can be found).
© SAP AG
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3-7
$FWLYDWLQJ'RFXPHQW6SOLWWLQJDQG,QKHULWDQFH
'RFXPHQWVSOLWWLQJ LVILUVW DFWLYDWHGFOLHQWZLGH LQ&XVWRPL]LQJ
,QDIXUWKHUVWHS (in the dialog structure), \RXFDQXVHWKLVWUDQVDFWLRQWR
DFWLYDWHGHDFWLYDWHGRFXPHQWVSOLWWLQJIRUHDFKFRPSDQ\FRGH
Activate Document Splitting
Splitting
Method
Level of Detail
Inheritance
Standard A/C Assignment
Splitting: Like 0000000002 ….
Constant
e)f[gih
,QKHULWDQFH PHDQVWKDWZKHQ\RXFUHDWHDFXVWRPHULQYRLFHIURPDUHYHQXH
OLQHIRUH[DPSOHWKHHQWLWLHV(such as business area or segment) DUHSURMHFWHG
LQKHULWHG WRWKHFXVWRPHUDQGWD[OLQHVLQWKHJHQHUDOOHGJHUYLHZ
7KHVWDQGDUG$&DVVLJQPHQW FDQEHXVHGWRUHSODFHDOODFFRXQWDVVLJQPHQWV
WKDWFRXOGQRWEHGHULYHGIURPWKHSRVWLQJZLWKDFRQVWDQWYDOXH
 SAP AG 2006
„
Document splitting is activated in Customizing for New General Ledger Accounting under)LQDQFLDO
$FFRXQWLQJ 1HZ !*HQHUDO/HGJHU$FFRXQWLQJ 1HZ !%XVLQHVV7UDQVDFWLRQV!'RFXPHQW
6SOLWWLQJ!$FWLYDWH'RFXPHQW6SOLWWLQJ
y Splitting method 0000000012 is the standard splitting method provided by SAP.
„
There is no reason why you should not activate LQKHULWDQFH when document splitting is active.
y If you were not to use inheritance, you would have to define "rules" for the business processes to
ensure that the DFFRXQWDVVLJQPHQWVDUHSURMHFWHG, for example, to achieve a zero balance in
order to post the document.
y Activation of inheritance is practically the first step to enable documents to be posted when
document splitting is active, without any other Customizing activities.
y Inheritance is performed online and at the line item level.
„
To use a default account assignment, you first have to define a constant, which you do in
&XVWRPL]LQJunder)LQDQFLDO$FFRXQWLQJ 1HZ !*HQHUDO/HGJHU$FFRXQWLQJ 1HZ !%XVLQHVV
7UDQVDFWLRQV!'RFXPHQW6SOLWWLQJ!(GLW&RQVWDQWVIRU1RQDVVLJQHG3URFHVVHV
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'RFXPHQW6SOLWWLQJ² $FWLYH6SOLW
0RGHOHGEXVLQHVVWUDQVDFWLRQ
x
9HQGRULQYRLFH with PXOWLSOHH[SHQVHOLQHLWHPV and different account assignments
(ZLWKLQSXWWD[RI)
Entry view:
=.
, *=+ $$i
" t#t$%'& (t'& 1000
-
uyv
11,000.00r EUR
VN
Advertising Costs
1,000.00 EUR
VN
417000
Purch. Services
9,000.00 EUR
VN
154000
Input Tax
1,000.00 EUR
VN
wllt -
u%v
1 31
1000
Miller Inc.
2 40
477000
3 40
4 40
General ledger view / Ledger 0L:
=.
, *=+ $$i
" t#t$%& (t'& 1000
wl
1 31
160000
Vendor Payable
1,100.00r EUR
VN
2 40
477000
Advertising Costs
1,000.00 EUR
VN
4 40
154000
Input Tax
100.00 EUR
VN
1 31
160000
Vendor Payable
9,900.00r EUR
VN
3 40
417000
Purch. Services
9,000.00 EUR
VN
4 40
154000
Input Tax
900.00 EUR
VN
-
* Ptl%t
n)p%pp
n)p%pp
-jlk osniotp
nIoypiq
-jlk]m
-
n)ptpp
osnIo%p
* Ptl%t
n)ptptp
-jlk n)ptptp
n)ptptp
nIopq
nIopq
nIopq
-jlkXm
Layout sorted by segment in ascending order
 SAP AG 2006
„
The entities defined as document splitting characteristics are inherited in non-assigned posting items.
„
As you can see in the slide, the individual posting components always balance to zero.
„
In this rule-based split, the vendor and tax lines (items 1 and 4) in the general ledger view are split in
accordance with the expense lines / base item category ([SHQVH (items 2 and 3; expense accounts
477000 and 417000).
© SAP AG
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3-9
6LPXODWLQJWKH*HQHUDO/HGJHU9LHZ
6LPXODWH'RFXPHQW (Entry View):
zW{ |}-~ t€‚cƒ„\ƒ{ „†
6LPXODWH'RFXPHQW (General Ledger View):
‡ „ˆ„y~‰l„yŠ‹P„-Œ{ Žs~ ‘{ ’ˆ
From the menu,
choose 'RFXPHQW!
6LPXODWH*HQHUDO
/HGJHU
 SAP AG 2006
„
)URP5HOHDVHP\6$3(53, you can VLPXODWHnot only the entry view but also the JHQHUDO
OHGJHUYLHZ before the posting.
„
In this way, you can analyze early any error that would lead to a termination (=> error message) of
the posting.
„
You can then use the expert mode to view the detailed data of document splitting.
© SAP AG
TFIN52
3-10
'RFXPHQW6SOLWWLQJ² 6SOLW/RJLF$FWLYH6SOLW
6SOLWWLQJORJLF EDVHGRQWKHH[DPSOH RIDYHQGRULQYRLFH
_POR QB:WF[>XO˜TWFSRUAPB':/dLRUAX™WY _/Q-šE›M™/KMY d
=> —
=> œ/?ž=Ÿ% ¡ ŸEžs¢/£P¤E¥Zž§¦£=¨‘£E© ª/¨‘žP¦« ª­¬¥U®Pž°¯? ¨Z£¥ Ÿy±
9TWYZR BBGRUA=<L“:BI^/KWd
”P””=””=””P”V•t–
³
DOWRZA/:PO=O
_ APO/_=QPB\RZKMA
² F`— žª/¦P¶·”P´=¸/©”ª”tµ¹ ´P Ÿž
DPOWRZA/:OO
² F`_APO/— _/QBGR KMAº!_FIR _A/B
¶”””V•[¹
œM¨‘£ª=¦£=©`¦
N KQ-D->˜:WAB
² ÅWT=:
ÇÉÈ
9!TWYZR BBGRUA/<¼»DWY :?½
¾-¿]À B:->ÁQP_=B:/<?KMFIR :PO«B`K™:­OWTY‘R B
³
¶·”P¸-”””¹
³ žPª/¦P´P©
¶”Äc•%”=”i¹
£¥Z®žÃ£/¦¦ž/¦§_P¨‘O£s¢:˜R B`:->ÁQ_B:-<WKMF`Å
¾/¿ —
Æ
¶U–/”/””P”t¹
¢ycžªP±lžP±
Ê aa`:QB`O˜RZA­BS^/:§_TWTWYZR Q=_PBGR KMA
ºw:A/dWKcFcd?KQ-D->X:AB
Expense
Expense
Tax
to vendor
 SAP AG 2006
„
(without any reference to an explicit document splitting characteristic)
(entry view):
10
90
10
110
ºw:A=d?KcFMd?KWQ-D/>]:APB?OWTY‘R B
Expense
Tax
to vendor
Expense
Tax
to vendor
½
(general ledger view)
½
10
1
11
90
9
99
A VSOLWWLQJPHWKRG, in brief, is the WRWDORIDOOVSOLWWLQJUXOHVRIDOOEXVLQHVVWUDQVDFWLRQV. As such,
the splitting method defines how and under which circumstances document splitting is performed. In
detail, this means that each splitting method defines how each item category is handled in the
individual business transactions - for example, whether the account assignment of a customer item is
copied from the revenue items to a customer invoice. (=> See rule-based split)
y The EXVLQHVVWUDQVDFWLRQ is a general breakdown of actual business processes that SAP provides
and that is assigned a wide variety of item categories.
y The EXVLQHVVWUDQVDFWLRQYDULDQW is a specific version of the predefined business transaction
provided by SAP and the (technical) modeling of a real business process for document splitting.
y An LWHPFDWHJRU\ is a (technical) map of the posted line items. It describes the items that appear
within a document (business transaction). They are derived from, among other things, the account
types of the G/L accounts.
- In other words: The item category is the semantic description for the document split.
y An individual VSOLWWLQJUXOH defines which item categories can/will be split (=> LWHPFDWHJRULHVWR
EHVSOLW) and at the same time defines which base can be used (=> EDVHLWHPFDWHJRULHV).
© SAP AG
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3-11
'RFXPHQW6SOLWWLQJ6SOLWWLQJ5XOH'HWDLO9LHZ
Ë;ê=ë Ö Ì·Ì\Ö Î=ì«ø°ÚÌ\ù×-Ï
ÑlÑÑÑlÑÑlÑPÑPÒyð
Ë;ê/ë Ö ÌÌ\Ö ÎìVíî=ÖZï%Ú ÑÑÑÑÑlÑlÑPÑÑlðÙñ·ò ×ë ë ×óõô'ö=ê‚ÕP×PÔl̷ԏ×WÎ/ë Ö ÎPÚP÷
Þ?ßtàá â%ã%à%à°äå‘æâàæçè'á é/â
ÑlÝÑÑlÑ
ØcÚ=ÎÏ/×Ð?ÛZÎÜP×Ö ÕlÚ
Ó ÐÍ/ÎÔPÍÕÌ[Ö ×ÎÙØVÍ=Ð[Ö Í=ÎÌ
ÑlÑÑ=Ò
ËWÌÍ=ÎÏÍ=ÐÏ
û Ô Ô-Ö ìÎÚÏbÛ ÌÚ=üþý;ÍÌÚPì/×Ð[Ö ÚÔ
Ë;ê=ë Ö ÌÌ[Ö Îì@ú;ö=ë Ú
Account Determination Zero Balance Posting
Leading Item Category
Û ÌÚPüþý;ÍÌÚì/×Ð[Ö ÚԂÌ×bÿPÚEËÉê=ë Ö Ì
000
03000
Standard Account for Zero Balance
Vendor
ÑlÝlÑlÑÑ
ØcÚ=ÎÏ/×Ð
ÑÒyÑÑ
ØcÍ=ë ölÚPô û Ï-Ï/ÚlÏ Ó Í
Splitting based on base items
Base item with VAT indicator of the item to be split
ÍsÔÚÛ ÌÚü ý ÍsÌÚlì×WÐ[Ö ÚsÔ
ÑÒ%ÑlÑÑ
Í=ë ÍÎPÕÚÙÔ/ùÚlÚlÌ/ÍPÕÕ×Wö=ÎPÌ
ðlÑÑlÑÑ
-êlÚ=ÎÔlÚ
 SAP AG 2006
„
The view shown above is displayed when you choose the SULQWHULFRQ for an explicit splitting rule:
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ !*HQHUDO/HGJHU$FFRXQWLQJ 1HZ !%XVLQHVV
7UDQVDFWLRQV!'RFXPHQW6SOLWWLQJ!([WHQGHG'RFXPHQW6SOLWWLQJ!'HILQH6SOLWWLQJ5XOHV
y You can also call the splitting rules with WUDQVDFWLRQFRGH*63B5'
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'RFXPHQW6LPXODWLRQ² ([SHUW0RGH,
6LPXODWH'RFXPHQW (General Ledger View):
‡ „tˆ=„t'%~s‰l„sŠs‹„tŒ{ ‚Žs~ s‘{ ’lˆ
The H[SHUWPRGH provides LQIRUPDWLRQRQ all essential GRFXPHQWVSOLWWLQJSDUDPHWHUV (such
as splitting method or business transaction) and GHVFULEHV KRZWKHVSOLWDPRXQWVDUH
DFKLHYHG.
([DPSOH How does the system calculate the amount of SD\DEOHV (=> AP domestic) IRU SURILW
See next
FHQWHU (=> ¼)?
slide
 SAP AG 2006
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'RFXPHQW6LPXODWLRQ² ([SHUW0RGH,,
&XVWRPL]LQJ
3DUDPHWHURI
'RFXPHQW
6SOLW
ÑÑ
= Base Line 0….04 / Expenseline (=>
ÑÑÑ
) Base Line 0…. 05 / Tax out of Base Line 0….04 (=>
PÑÑ
)
 SAP AG 2006
© SAP AG
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'RFXPHQW6SOLWWLQJ² )ROORZ8S3URFHVV,
0RGHOHGEXVLQHVVWUDQVDFWLRQ
x
The YHQGRULQYRLFH (see Example Figures II) LVQRZSDLG
It is paid with a retention amount of FDVKGLVFRXQW – amount paid: .
:KDWWRZDWFKIRU
The selected GRFXPHQWVSOLWWLQJFKDUDFWHULVWLFV now have to be LQKHULWHGWRWKH
SRVWLQJOLQHVRIWKHSD\PHQWGRFXPHQW as well.
The payment document is split on the basis of GRFXPHQWVSOLWWLQJUXOHV of the
original expense posting / vendor invoice.
Entry view:
&&G , 3. $FFW
'HVFULSWLRQ
1000 1 50 113100 Bank
$PRXQW
&XUU 7[ &&WU
10,670.00 EUR
2 50 276000 Discount rec.
30.00 EUR
VN
3 50 276000 Discount rec.
270.00 EUR
VN
4 25 1000
Miller Inc.
11,000.00 EUR
5 50 154000 Input Tax
30.00 EUR
3&
6HJPHQW
6(*$
6(*%
VN
See overleaf for general ledger view
 SAP AG 2006
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For more information on "cash discount received" lines, see the ,QWHJUDWLRQ unit, topic 2QOLQH
'LVWULEXWLRQRI)ROORZ8S&RVWV.
© SAP AG
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3-15
'RFXPHQW6SOLWWLQJ² )ROORZ8S3URFHVV,,
General ledger view / Ledger 0L:
&&G , 3. $FFW
'HVFULSWLRQ
1000 1 50 113100 Bank
2 50 276000 Discount rec.
4 25 160000 Vendor Payable
5 50 154000 Input Tax
$PRXQW &XUU 7[ &&WU
1,067.00 EUR
30.00 EUR
1,100.00 EUR
3.00 EUR
(85
1000 1 50 113100 Bank
3 50 276000 Discount rec.
4 25 160000 Vendor Payable
5 50 154000 Input Tax
VN
VN
(85
SEG A
VN
VN
9,900.00 EUR
27.00 EUR
6HJPHQW
6(*$
SEG B
9,603.00 EUR
270.00 EUR
3&
6(*%
Layout sorted by segment in ascending order and with segment subtotals
 SAP AG 2006
„
In the line item display, the payment document and original invoice document appear as cleared
items, as in prior releases.
„
The GRFXPHQWVSOLWWLQJUXOHV for splitting the payment of a vendor invoice are provided in the
VWDQGDUG SAP system.
y The "payables lines" (=> account 160000) are created through passive document splitting.
„
If we assume that the invoice were not to be paid in full and a UHVLGXDOLWHP of ¼ZHUHWR
remain, this would create a new vendor line item; this residual item would in turn be split among the
original expenses in the general ledger view for invoice entry.
© SAP AG
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3-16
'RFXPHQW6SOLWWLQJ ,QKHULWDQFH
0RGHOHGEXVLQHVVWUDQVDFWLRQ
x
*/DFFRXQWSRVWLQJV – Expense, taxes to petty cash / document type 6$
6\VWHPFRQILJXUDWLRQ
x
Scenarios 3URILW&HQWHU8SGDWH and 6HJPHQWDWLRQ are assigned
x
Document splitting activated – Doc. splitting chars 3URILW&HQWHU and 6HJPHQW are defined
Entry view:
&&G
1000
,
3. $FFW
'HVFULSWLRQ
$PRXQW
&XUU
1 40
476000
Office materials
50.00 EUR
2 50
100000
Petty Cash
58.00- EUR
3 40
154000
Input Tax
8.00 EUR
,QKHULWDQFHLQGLFDWRUQRW set!
General ledger view / Ledger 0L:
,PSRUWDQW
Missing columns
are identical to
the entry view.
$PRXQW &&WU
50.00 3&
6HJPHQW
6(*$
58.008.00
7[
3&
&&WU
VN VN
6HJPHQW
6(*$
,QKHULWDQFHLQGLFDWRUVHW
General ledger view / Ledger 0L:
,PSRUWDQW
Missing columns
are identical to
the entry view.
$PRXQW &&WU
50.00 58.008.00
3&
6HJPHQW
6(*$
6(*$
6(*$
Balancing field "Segment" is not filled in line item 002
 SAP AG 2006
„
The ,QKHULWDQFH indicator ensures that the corresponding account assignment objects are projected to
the petty cash and tax line items, even without corresponding splitting rules.
„
This indicator also ensures a zero balance setting for entities selected for document splitting, without
requiring you to define any other system settings.
© SAP AG
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3-17
'RFXPHQW6SOLWWLQJ² &UHDWLRQRI=HUR%DODQFH
0RGHOHGEXVLQHVVWUDQVDFWLRQ
x
*/DFFRXQWSRVWLQJ– Transfer posting within an account
6\VWHPFRQILJXUDWLRQ
x
Scenarios 3URILW&HQWHU8SGDWH and 6HJPHQWDWLRQ are assigned
x
Document splitting activated – Doc splitting chars 3URILW&HQWHU and 6HJPHQW are defined
Entry view:
&&G , 3. $FFW
'HVFULSWLRQ
$PRXQW
&XUU 7[ &&WU
1000 1 40 113100 Bank
10,000.00 EUR
2 50 113100 Bank
10,000.00 EUR
General ledger view / Ledger 0L:
&&G , 3. $FFW
'HVFULSWLRQ
1000 1 40 113100 Bank
$PRXQW
&XUU 7[ &&WU
10,000.00 EUR
3 50 194500 Clear. Seg.
10,000.00 EUR
2 50 113100 Bank
10,000.00 EUR
4 40 194500 Clear. Seg.
10,000.00 EUR
3&
6HJPHQW
6(*$
6(*%
3&
6HJPHQW
6(*$
6(*%
Layout sorted by segment in ascending order
 SAP AG 2006
„
Reason for reposting: A vendor invoice was assigned to an incorrect segment and paid with this
incorrect segment.
y Both the expense and the vendor item obviously need to be corrected.
„
Zero balance creation is only useful and necessary if you want to create a complete balance sheet for
a specific characteristic. The above case is an example of clearing line formation.
© SAP AG
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3-18
'RFXPHQW6SOLWWLQJ² 0RGHOLQJ
0RGHOHGEXVLQHVVWUDQVDFWLRQ
x
*/DFFRXQWSRVWLQJV – Multiple expense line items, taxes to petty cash
6\VWHPFRQILJXUDWLRQ
x
Scenarios 3URILW&HQWHU8SGDWH and 6HJPHQWDWLRQ are assigned
x
Document splitting activated – Doc. splitting chars 3URILW&HQWHU and 6HJPHQW are defined
Entry view:
&&G , 3. $FFW
'HVFULSWLRQ
1000 1 40 476000 Office materials
$PRXQW &XUU 7[ &&WU
50.00 EUR VN 2 40 476000 Office materials
100.00 EUR VN 3 50 100000 Petty Cash
165.00- EUR
4 40 154000 Input Tax
3&
6HJPHQW
6(*$
6(*%
15.00 EUR VN
Balancing field "Segment" is not filled in line item 003
FB50
7KHVWDQGDUGVSOLWWLQJUXOHVGRQRWFRYHUWKLVW\SHRIEXVLQHVVWUDQVDFWLRQ
7RSRVWWKHWUDQVDFWLRQ\RXKDYHWRHQKDQFHWKHH[LVWLQJVSOLWWLQJUXOHV
 SAP AG 2006
„
What are the reasons for the error message during the error message?
y No base item category is assigned for item category &DVK$FFRXQW (nor for item category 9DOXH
$GGHG7D[) in the corresponding combination of business transaction and business transaction
variant that is assigned to the respective document type.
y Moreover, “inheritance" of the segment is not possible because it is not unique.
„
If you have to modify a rule, you should create your own splitting method and copy the assigned
rules from the standard configuration.
© SAP AG
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3-19
'RFXPHQW6SOLWWLQJ 6XPPDU\
<RXFDQQRZ
z ([SODLQWKHPRWLYDWLRQEHKLQGGRFXPHQWVSOLWWLQJDQG
KRZLWZRUNV
z $FWLYDWHDQGXVHGRFXPHQWVSOLWWLQJ
z 3HUIRUPH[DPSOHSRVWLQJVZLWKWKHRQOLQHVSOLW
GRFXPHQWVSOLWWLQJ IXQFWLRQ
 SAP AG 2006
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3-20
([HUFLVHV
8QLW'RFXPHQW6SOLWWLQJ
7RSLF3RVWLQJVZLWK2QOLQH'RFXPHQW6SOLWWLQJ
At the conclusion of these exercises, you will be able to
• Understand and configure document splitting. You will also be able to
enter and analyze split documents.
3-1
([HUFLVHVIRUFRQILJXULQJDQGGHPRQVWUDWLQJGRFXPHQWVSOLWWLQJ
3-1-1
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
3OHDVHFKHFN whether at least the 6HJPHQWVSOLWWLQJFKDUDFWHULVWLF is
defined! The =HUR%DODQFHand 0DQGDWRU\)LHOG indicators have to be set
for the segment. If this is not the case, please notify your course instructor.
3-1-2 When should you set the “zero balance” indicator for the splitting
characteristics in general ledger accounting?
3-1-3 Does it make sense to also set the “mandatory indicator” for a balancing
entity?
3-1-4 $FWLYDWHGRFXPHQWVSOLWWLQJIRUyour FRPSDQ\FRGH $$. $VDOUHDG\
FRQILJXUHG, use VSOLWWLQJPHWKRG (splitting: like 0000000002
[follow-up costs online]) for your company code, and make sure
LQKHULWDQFHLVDFWLYDWHG. You do not need to enter a constant for a default
account assignment.
3-1-5 Now create a YHQGRULQYRLFH for the VSDUHSDUWV you purchased ZLWKWKH
IROORZLQJGDWD:
&RPSDQ\&RGH: AA##
9HQGRU: ,QYRLFHDQGSRVWLQJGDWH: Today
$PRXQW: ¼
&DOFXODWHWD[LQGLFDWRU: 6HW
7D[&RGH: 91
7H[W Spare parts purchase group ##
*/$FFRXQW: $PRXQWLQGRFXPHQWFXUUHQF\: or just “*”
&25HOHYDQW$FFRXQW$VVLJQPHQW: Cost center 7)$
Simulate and VDYH the posting document!
© SAP AG
TFIN52
3-21
3-1-6 'LVSOD\WKHGRFXPHQW. You can see in the entry view that your segment
6(* was derived. Now switch to the JHQHUDOOHGJHUYLHZ: The VHJPHQW
should now be LQKHULWHG in the payables and tax line items.
,PSRUWDQW: If your instructor has (also) defined the profit center
(and/or business area) as a splitting characteristic, these entities will
also be inherited in the payables and tax line items.
3-1-7 $FWLYHVSOLW You will now HQWHUDQDGGLWLRQDOVSDUHSDUWVLQYRLFH for
YHQGRU. In contrast to the previous exercise, VRPHRIWKHVSDUHSDUWV
should now be assigned to your defined VHJPHQW6(*, ZLWKWKHUHVW
DVVLJQHGWRVHJPHQW6(*$!
3-1-7-1To make sure that the second part of the posted amount is really
assigned to segment 6(*$, FKHFNthe settings for FRVWFHQWHU 7)%
before you post: :KLFKSURILWFHQWHULVGHILQHGLQFRVWFHQWHU7)%"
3-1-7-2Which segment is defined in the corresponding profit center?
Hopefully segment 6(*$ -
The LQYRLFHWRWDOshould amount to ¼QHW. 6SOLWthe costs for the
spare parts KRZHYHU\RXOLNH, as long as you assign VRPHSDUWV to FRVW
FHQWHU7)$ DQGWKHRWKHUVto FRVWFHQWHU7)%.
You can use DFFRXQWor as the H[SHQVHDFFRXQW. Use the
data and control parameters from the previous exercise.
3-1-8 'LVSOD\WKHGRFXPHQW. You can already see in the entry view that the
expense has been split – of course in the ratio you defined yourself in the
posting. 1RZVZLWFKWRWKHJHQHUDOOHGJHUYLHZ You should now see 6
line items instead of the 4 posting line items.
3-1-9 To instantly see whether a zero balance has been reached for each segment,
FKDQJHWKHOD\RXW of the document: Sort by segment and calculate a
subtotal for the 6HJPHQW column.
3-1-10 You can VDYH this OD\RXW as user-specific layout /.
3-1-11 To demonstrate that the split is really only performed in the general ledger,
and not in the subledgers, FDOODYHQGRUOLQHLWHPOLVWfor your vendor
.
You should see 3 open items. The last recorded document is displayed as
RQH open item in the amount of EUR 11,600.00. To show the split by
segment, you have to display the document from within the Open item list.
© SAP AG
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3-22
6SOLWWLQJ6ROXWLRQV
8QLW'RFXPHQW6SOLWWLQJ
7RSLF3RVWLQJVZLWK2QOLQH'RFXPHQW6SOLWWLQJ
3-1
([HUFLVHVIRUFRQILJXULQJDQGGHPRQVWUDWLQJGRFXPHQWVSOLWWLQJ
3-1-1
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
3OHDVHFKHFN whether at least the 6HJPHQWVSOLWWLQJFKDUDFWHULVWLF is
defined! The =HUR%DODQFHand 0DQGDWRU\)LHOG indicators have to be set
for the segment. If this is not the case, please notify your course instructor.
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o*HQHUDO/HGJHU$FFRXQWLQJ 1HZ o%XVLQHVV7UDQVDFWLRQVo'RFXPHQW6SOLWWLQJo'HILQH'RFXPHQW6SOLWWLQJ
&KDUDFWHULVWLFVIRU*HQHUDO/HGJHU$FFRXQWLQJ
3-1-2 When should you set the “ zero balance” indicator for the splitting
characteristics in general ledger accounting?
<RXKDYHWRVHWWKLVLQGLFDWRUZKHQHYHUWKHFKDUDFWHULVWLFLQYROYHGLVD
EDODQFLQJHQWLW\6HWWLQJWKH³]HUREDODQFH´LQGLFDWRUHQVXUHVWKDWWKH
FKDUDFWHULVWLFZLOOKDYHD]HUREDODQFHLQWKHGRFXPHQW
6SHFLILFDOO\,IWKHLQGLFDWRULVVHWWKHV\VWHPFKHFNVZKHWKHUWKHEDODQFHRI
WKHFKDUDFWHULVWLFLV]HURGXULQJSRVWLQJ,IWKLVLVQRWWKHFDVHWKHV\VWHP
FUHDWHVDGGLWLRQDOFOHDULQJOLQHLWHPVLQWKHGRFXPHQWWRDFKLHYHWKH]HUR
EDODQFH
3-1-3 Does it make sense to also set the “ mandatory indicator” for a balancing
entity?
<HVLQWKLVFDVHWKHV\VWHPQRWRQO\JHQHUDWHVWKHFOHDULQJOLQHLWHPVEXWDOVR
FKHFNVZKHWKHUDOOWKHOLQHLWHPVLQWKHSRVWLQJDUHDVVLJQHGWRWKHDSSURSULDWH
FKDUDFWHULVWLFDIWHUWKHVSOLW
3-1-4 $FWLYDWHGRFXPHQWVSOLWWLQJIRUyour FRPSDQ\FRGH $$. $VDOUHDG\
FRQILJXUHG, use VSOLWWLQJPHWKRG (splitting: like 0000000002
[follow-up costs online]) for your company code, and make sure
LQKHULWDQFHLVDFWLYDWHG. You do not need to enter a constant for a default
account assignment.
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o*HQHUDO/HGJHU$FFRXQWLQJ 1HZ o%XVLQHVV7UDQVDFWLRQVo'RFXPHQW6SOLWWLQJo$FWLYDWH'RFXPHQW6SOLWWLQJ
7KHVHWWLQJVLQWKHILUVWVFUHHQVKRXOGDOUHDG\EHFRUUHFW
6ZLWFKWR'HDFWLYDWLRQSHU&RPSDQ\&RGHLQWKHGLDORJVWUXFWXUH)LQGWKHOLQH
ZLWK\RXUFRPSDQ\FRGH$$DQGGHOHWHWKHLQDFWLYHLQGLFDWRU
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3-23
3-1-5 Now create a YHQGRULQYRLFH for the VSDUHSDUWV you purchased ZLWKWKH
IROORZLQJGDWD:
&RPSDQ\&RGH: AA##
9HQGRU: ,QYRLFHDQGSRVWLQJGDWH: 7RGD\
$PRXQW: ¼
&DOFXODWHWD[LQGLFDWRU: 6HW
7D[&RGH: 91
7H[W Spare parts purchase group ##
*/$FFRXQW: $PRXQWLQGRFXPHQWFXUUHQF\: or just “ *”
&25HOHYDQW$FFRXQW$VVLJQPHQW: Cost center 7)$
Simulate and VDYH the posting document!
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo9HQGRUVo
'RFXPHQW(QWU\o,QYRLFH
(QWHUWKHUHTXLUHGGDWDDVGHVFULEHGLQWKHH[HUFLVHWH[W
3-1-6 'LVSOD\WKHGRFXPHQW. …
5HPDLQLQWKH(QWHU9HQGRU,QYRLFHVFUHHQDQGFKRRVHPHQXSDWK'RFXPHQWo
'LVSOD\
... You can see in the entry view that your segment 6(* was derived.
Now switch to the JHQHUDOOHGJHUYLHZ: The VHJPHQW should now be
LQKHULWHG in the payables and tax line items.
,PSRUWDQW: If your instructor has (also) defined the profit center
(and/or business area) as a splitting characteristic, these entities will
also be inherited in the payables and tax line items.
3-1-7 $FWLYHVSOLW You will now HQWHUDQDGGLWLRQDOVSDUHSDUWVLQYRLFH for
YHQGRU. In contrast to the previous exercise, VRPHRIWKHVSDUHSDUWV
should now be assigned to your defined VHJPHQW6(*, ZLWKWKHUHVW
DVVLJQHGWRVHJPHQW6(*$!
3-1-7-1 To make sure that the second part of the posted amount is really
assigned to segment 6(*$, FKHFNthe settings for FRVWFHQWHU 7
)% before you post: :KLFKSURILWFHQWHULVGHILQHGLQFRVW
FHQWHU7)%"
6$3(DV\$FFHVVPHQXo$FFRXQWLQJo&RQWUROOLQJo&RVW&HQWHU$FFRXQWLQJ
o0DVWHU'DWDo&RVW&HQWHUo,QGLYLGXDO3URFHVVLQJo'LVSOD\
3URILWFHQWHULVGHILQHG
© SAP AG
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3-24
3-1-7-2 :KLFKVHJPHQWLVGHILQHGLQWKHFRUUHVSRQGLQJSURILWFHQWHU"
Hopefully segment 6(*$ -
6$3(DV\$FFHVVPHQXo$FFRXQWLQJo&RQWUROOLQJo3URILW&HQWHU
$FFRXQWLQJo0DVWHU'DWDo3URILW&HQWHUo,QGLYLGXDO3URFHVVLQJo'LVSOD\
(QWHUSURILWFHQWHUDQGGLVSOD\WKHPDVWHUGDWD,QSXWILHOG6HJPHQW
DSSHDUVLQWKHORJLFDOILHOGJURXS%DVLF'DWD
The LQYRLFHWRWDOshould amount to ¼QHW. 6SOLWthe costs for the
spare parts KRZHYHU\RXOLNH, as long as you assign VRPHSDUWV to FRVW
FHQWHU7)$ DQGWKHRWKHUVto FRVWFHQWHU7)%.
You can use DFFRXQWor as the H[SHQVHDFFRXQW. Use the
data and control parameters from the previous exercise.
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo9HQGRUVo
'RFXPHQW(QWU\o,QYRLFH
(QWHUWKHUHTXLUHGGDWDDVGHVFULEHGLQWKHH[HUFLVHWH[W
3-1-8 'LVSOD\WKHGRFXPHQW. …
5HPDLQLQWKH(QWHU9HQGRU,QYRLFHVFUHHQDQGFKRRVHPHQXSDWK'RFXPHQWo
'LVSOD\
... You can already see in the entry view that the expense has been split – of
course in the ratio you defined yourself in the posting. 1RZVZLWFKWRWKH
JHQHUDOOHGJHUYLHZ You should now see 6 line items instead of the 4
posting line items.
3-1-9 To instantly see whether a zero balance has been reached for each segment,
FKDQJHWKHOD\RXW of the document: 6RUWE\VHJPHQWDQGFDOFXODWHD
VXEWRWDOIRUWKH6HJPHQWFROXPQ
6HOHFWWKH6HJPHQWFROXPQLQWKHGLVSOD\GRFXPHQWDQGSUHVVWKH6RUW
$VFHQGLQJEXWWRQ6HOHFWWKH$PRXQWFROXPQDQGSUHVVWKH7RWDOVEXWWRQ7KHQ
VHOHFWWKH6HJPHQWFROXPQDJDLQDQGSUHVVWKH6XEWRWDOEXWWRQ
3-1-10 You can VDYH this OD\RXW as user-specific layout /.
&KRRVH6DYH/D\RXWIURPWKHGURSGRZQOLVWXQGHUWKH6HOHFW/D\RXW
SXVKEXWWRQ
3-1-11 To demonstrate that the split is really only performed in the general ledger,
and not in the subledgers, FDOODYHQGRUOLQHLWHPOLVWfor your vendor
. …
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo9HQGRUVo
$FFRXQWo'LVSOD\&KDQJH/LQH,WHPV
(QWHUYHQGRUDQGFRPSDQ\FRGH$$WKHQVWDUWWKHVHOHFWLRQRI\RXU
RSHQLWHPVRSHQDVRIWRGD\
... You should see 3 open items. The last recorded document is displayed as RQH
open item in the amount of EUR 11,600.00. To show the split by segment, you have
to display the document from within the Open item list.
'RXEOHFOLFNWKHGLVSOD\HGGRFXPHQWQXPEHU
&KRRVHPHQXSDWK*RWRo'RFXPHQW2YHUYLHZ
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5HFHLYDEOH
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,QWHJUDWLRQZLWK),6XEOHGJHUV
• ),$3 $FFRXQWV3D\DEOH
• Covered in detail in the Document Splitting unit
• ),$5 $FFRXQWV5HFHLYDEOH
• ),$$ $VVHW$FFRXQWLQJ
,QWHJUDWLRQZLWK&RQWUROOLQJ
• &2!),UHDOWLPHLQWHJUDWLRQ
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,QWHJUDWLRQZLWK),6XEOHGJHUV
• ),$3 $FFRXQWV3D\DEOH
• Covered in detail in the Document Splitting unit
• ),$5 $FFRXQWV5HFHLYDEOH
• ),$$ $VVHW$FFRXQWLQJ
,QWHJUDWLRQZLWK&RQWUROOLQJ
• &2!),UHDOWLPHLQWHJUDWLRQ
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1HZ*HQHUDO/HGJHU$FFRXQWLQJ²
,QWHJUDWLRQZLWK),$5
&XVWRPHUGRFXPHQWV DUHVXEMHFWWRWKHVDPHUXOHVDVLQ
DFFRXQWVSD\DEOH
7KHDFFRXQWDVVLJQPHQWREMHFWV LQWKHUHYHQXHOLQHLWHPDUHLQKHULWHG WR
WKHFXVWRPHUDQGWD[LWHPVLQWKHLQYRLFH You can see this in the
general ledger view of the document display.
7KHFXVWRPHUDQGWD[OLQHLWHPVRIDFXVWRPHULQYRLFH ZLWKGLIIHUHQW
DFFRXQWDVVLJQPHQWREMHFWVLQWKHUHYHQXHOLQHLWHPVDUHVSOLW RQOLQH
LQSURSRUWLRQWRWKHDPRXQWVLQWKHUHYHQXHOLQHLWHPV You can also
see this in the general ledger view of the document display.
7KHFXVWRPHUOLQHLWHPOLVW VWLOORQO\RXWSXWVRQHLWHP SHUGRFXPHQW
:KHQSD\PHQWVDUHUHFHLYHGWKHEDQNDQGDQ\FDVKGLVFRXQWLWHPVDUH
VSOLW DQDORJRXVWRWKHUHYHQXHOLQHVLQWKHRULJLQDOFXVWRPHULQYRLFH ±
.H\ZRUG IROORZXSSURFHVV
 SAP AG 2006
„
You can see the inheritance of customer items clearly in transaction )% (=> Enter Customer
Invoice).
„
When you enter a customer invoice with different account assignments in the revenue line items, you
see that nothing has changed compared to the prior releases: You have to enter the various revenue
line items by hand for the different account assignment objects – the tax and customer line items are
created automatically.
y After posting, you can view the online split in the general ledger view of the document – The entry
view shows the document as it was entered during posting.
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,QWHJUDWLRQZLWKWKHIROORZLQJFRPSRQHQWVLVUHOHYDQW
,QWHJUDWLRQZLWK),6XEOHGJHUV
• ),$3 $FFRXQWV3D\DEOH
• Covered in detail in the Document Splitting unit
• ),$5 $FFRXQWV5HFHLYDEOH
• ),$$ $VVHW$FFRXQWLQJ
,QWHJUDWLRQZLWK&RQWUROOLQJ
• &2!),UHDOWLPHLQWHJUDWLRQ
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1HZ*HQHUDO/HGJHU$FFRXQWLQJ²
,QWHJUDWLRQZLWK),$$,
$VVXPHGV\VWHPFRQILJXUDWLRQ
=> Asset accounting is managed as a subledger with WZR GHSUHFLDWLRQDUHDV
(=> Book [01] and Costing [20]).
J]L$^.F$_ I6#6(F>>@ZYI:6*I.<>Y8 LB:#6`80:a6(F*9$J`F$:>6 the costing area.
C$I(ZY9(The
F*>[(L;costing-based
E>@8 LB: \
=>
profit centers):
(also) depreciation is passed on to CO in(or
=> 3DUDOOHODFFRXQWLQJLVQRWUHOHYDQW(yet).
9F:#FZYI$_b_ Dc^(FZd8 e(F*^
Both
are
M@ZYLaccount
Jf>hg#FaI#6*assignment
6$8 9;:*F.^`ijNkelements
LBPSRVF*<>6]8b:l
>@g*FI6*6*F>;JKI#6*>FZZTF*<*LmZT^
(=> cost center or order)
C"LKI.< >dW.I(_0_ DcI6#6"8 9m:cIU6.F.9$JKFm:>
5oZTFIKtu you have to activate
5A<(<L;W$:>$5=6#68 9B:.JXF:>mCD$E*Fl5o(or
nBiqa prPC)
I_bW(Ffor6`nmasset
L6#>@8s:(transactions,
9
for
Company Code: 1000
Depreciation Area: 01
for the corresponding CO object.
Area 01 / Book Depreciation
5A<*<*L;W$:>$5=6#68 9B:.JXF:>BNQPSRYF#<>6
5A5
HI(JKFLM5A5ONQPSRTF*<>
NUPRVF#<*>
&(')*$+
"#$ %
(21"34
, % -.0/ CCD
!
!
CCDC$FG(>
5=<*<>@?5A66"8 9B:? CD$E*F
576.6$8 9;:
ACSET
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%XVLQHVVFRQWH[W: It should be possible to DFKLHYHWKHVSHFLILHG WDUJHWVFHQDULRLI you have
DVVLJQHGWKHVHJPHQWDWLRQVFHQDULR(or profit center update) to the leading ledger.
y In addition, the 6HJPHQWFKDUDFWHULVWLF (or PC or BA) must be a EDODQFLQJHQWLW\.
„
The above example shows a typical configuration for Asset Accounting (component FI-AA) if the
involved company does not have to apply any accounting principles other than the trade law
governing book depreciation:
y Area 01: Posts values to General Ledger Accounting in real time
y Area 20: Only posts depreciation
„
The QHZHQWLWLHVZLWKLQ1HZ*HQHUDO/HGJHU$FFRXQWLQJ in mySAP ERP, such as segment or
profit center, FDQQRWEHGHILQHGGLUHFWO\LQWKHDVVHWPDVWHUUHFRUG.The system derives these two
objects from the cost center or order, which can be maintained in the "time-dependent data" for the
asset.
„
The DFFRXQWDVVLJQPHQWW\SHV are defined in &XVWRPL]LQJIRU$VVHW$FFRXQWLQJ under )LQDQFLDO
$FFRXQWLQJ 1HZ !$VVHW$FFRXQWLQJ!,QWHJUDWLRQZLWKWKH*HQHUDO/HGJHU!$GGLWLRQDO
$FFRXQW$VVLJQPHQW2EMHFWV!6SHFLI\$FFRXQW$VVLJQPHQW7\SHVIRU$FFRXQW$VVLJQPHQW2EMHFWV
y You can only maintain account assignment types for active account assignment objects.
„
See also 6$31RWH
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,QWHJUDWLRQZLWK),$$,,
C$IZT9F#>([(LE#>Y8bLm: \{QL$^(F_I6#6.F#>(>@ZTI":6.I.<>h8 LB:6]8b:a6.F*9$JXF:>6
C;g#Fl6#F*9"JvF:#>
(or profit centers):
:*L.wxg*I6>VLyP*F`80:g*FZd8 >VF*^ M@ZYL$Jx>dg*FI6#6*F*>;8 >VF.Jz>@Lc>Yg(FUe.F:*^"LBZmI(:^c>VIGv8 >TF*J`6
(or PC)
(or, if inbound is not integrated, to the clearing account line.
6ROXWLRQ Activate VSOLWWLQJZLWKLQKHULWDQFH
nBL.6#>@80:.9]ZVF#6$W_ >mL*MBI:`80:>F(9mZVI>TF.^`I66*F*>mI*<#|mW"8 68 >Y8bLm:`}%C$i=L$^.FK~(Y€#‚@\
General ledger view / Ledger 0L:
&&G , 3. $FFW
'HVFULSWLRQ
$PRXQW &XUU 7[ &&WU
1000 1 31 160000 Vendor Payable 116,000.00 EUR VN
2 70 11000
00002002 0000
3 40 154000 Input Tax
100,000.00 EUR VN
16,000.00 EUR VN
(85
3&
6HJPHQW
6(*$
6(*$
6(*$
Layout with totals formation for the “Amount” column.
 SAP AG 2006
„
Document splitting also works in the case of the segmentation of an asset acquisition that is posted
for multiple assets (with different segment assignments).
y Document types AA (or AN) are assigned the default business transaction 0000 (unspecified
posting) and business transaction variant 0001 (standard) in the context of document splitting.
y The reconciliation accounts (asset balance sheet accounts and value adjustment accounts) are
already classified internally as item categories.
y The item categories for the asset retirement accounts may still need to be defined.
„
New FI drilldown reports let you create VHJPHQWRUSURILWFHQWHUILQDQFLDOVWDWHPHQWVimmediately
(=> TCode )*,)!
y As a result, you no longer have to WUDQVIHUDVVHWVWR3URILW&HQWHU$FFRXQWLQJ(TCode .(,) for
profit center financial statements.
„
The cost center for the asset is not displayed in the entry view or the general ledger view by default.
This means that the DVVHWEDODQFHVKHHWYDOXH is QRW forwarded to a &2DFFRXQWDVVLJQPHQWREMHFW
by default! This corresponds to the wishes of the vast majority of SAP customers.
y For information on how to circumvent the default setting so that the asset balance sheet values can
be posted to a cost center (in CO), for example, see SAP Note 395762.
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3RVW&DSLWDOL]DWLRQRI&DVK'LVFRXQWIRU$VVHW
ƒ I.JKFK8s:$8 >Y8 I$_6$8 >hW*I>d8 LB:$\ nmID(J`F$:#>mL(M28b:#e(LB8 <FlMVLBZBI6#6(F>wl8 >@g`^.F.^;W*<>@8 LB:cL(MB„.†<I6"gc^m8 6(<#LmW":#>
C$I(ZY9(F*>[(L;E>@8 LB: \
(also)
J]L$^.F$_ I6#6(F>>@ZYI:6*I.<>Y8 LB:#6`80:a6(F*9$J`F$:>6
(or profit centers):
n2ZTL$<F6*680:(9]W":>@8s_#‡ˆF_ FI*6*FK‡2[‰„cŠ:*>VF(ZhEZ‹8 6.F V} 80:.<._0W#6"8 e.F*‚@\
I*9(I"80:#6>
#< I6$gK^B8 6<LBW":>ZVF.<#F8 e*F*^vI*<#<*LW$:>
u? Š2:>TFZ$>@g.FK80:#e(Lm8 <F
with posting
the
Œ F(:*F$ZTI_#_ F.^$9F$Z$e"8 F wk[".F*^$9F$ZBt \
&&G , 3. $FFW
'HVFULSWLRQ
$PRXQW &XUU 7[ &&WU
1000 1 50 113100 Bank
112,520.00 EUR
2 50 276000 Cash disc. rec.
3,000.00 EUR VN
3 25 160000 Vendor Payable
116,000.00 EUR
4 50 154000 Input Tax
480.00 EUR VN
(85
3&
6HJPHQW
6(*$
6(*$
6(*$
6(*$
Layout with totals formation for amount column.
I#6#6*F#>
eI$_0W#FcL.M.Žut#t*bt*t*t(? t#t
F#^;W.<>@8 LB: (L M$>dg*Fc<I6mg^"8 6.<#L;W:#>mI*JXLmW":#>
\
The
still has a>I’SF*6vE_ I*<FXW6$80:.9
6*F*.<.‘ L":^c6#>VFE
from
“(? ƒ >Ithe
Z> asset onlyEZ@L9BZVI.J ƒ 5on2”mu•$u a
(periodic)
 SAP AG 2006
„
Of course, the above example with gross entry of the invoice document (=> capitalizing the asset
without deducting the cash discount) and the subsequent payment with deduction of cash discount
can also take place in the reverse order: Capitalization of the asset with deduction for cash discount
and (delayed) payment of the invoice amount without deduction for cash discount.
y In the reverse case as well, in R/3 Enterprise and earlier versions, the asset value is only corrected
in a second step, with program SAPF181.
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3RVW&DSLWDOL]DWLRQRI&DVK'LVFRXQWIRU$VVHW,,
ƒ I.JKFK8s:$8 >Y8 I$_6$8 >hW*I>d8 LB:$\ nmID(J`F$:#>mL(M28b:#e(LB8 <FlMVLBZBI6#6(F>wl8 >@g`^.F.^;W*<>@8 LB:cL(MB„.†<I6"gc^m8 6(<#LmW":#>
n2ZTL$<F6.6$8b:(9]W#6m8b:.9K>dg*F`E*L6#6"8sP$8b_s8 >@8 F6KL(M2H2Fw Œ F:*FZTI$_#.F#^$9$FZm5A<*<*L"Wm:#>Y8%:*9 \
I6.6*F> \
u? Š2:>TFZ$>@g.FK80:#e(Lm8 <F
referring to the
Œ F(:*F$ZTI_#_ F.^$9F$Z$e"8 F wk[".F*^$9F$ZBt \
&&G , 3. $FFW
'HVFULSWLRQ
1000 1 50 113100 Bank
2 75 011000 00002002 0000
3 25 160000 Vendor Payable
4 50 154000 Input Tax
– &XUU 7[ &&WU
$PRXQW
112,520.00 EUR
3,000.00 EUR VN
116,000.00 EUR
480.00 EUR VN
(85
3&
6HJPHQW
6(*$
6(*$
6(*$
6(*$
Layout with totals formation for amount column.
—s? F?S>dg*Fl
I#6#6*F>ˆg*I#6
I e*I$_sW.FlL.M(Ž`˜.™*btt.t ?
>@ZVI$:#6*after
I(<>@8 L;payment)
:*6 \
— >"<#L;:#68 6.>6KL.M$>waL (immediately
(asset)
Æ"Ç7¦ › §-¥
œ%Ÿ§S»‹ÂSÃSÄ¡
œ%Ÿ§Ÿ-‹¥¤ ¦ §7ÂÃÄ¡2¡´Å-¥
·h¸ ¸ º ¸ ¸ ¸-» ¸ ¸ ·h¸¸
š›Sœ%žŸ -¡ˆŸ£¢›¤ ¤ ¥‰¤ ¦ §j¨b©ªA« ¬T­®¾½-²´³ ¿­¬(À ³.½‹­SÀ Á ²V¶
¹-º ¸-¸¸-» ¸-¸£¼ ·h¸¸
š›Sœ%žŸ -¡ˆŸ£¢›¤ ¤ ¥‰¤ ¦ §j¨b©ªA« ¬T­®]¯*°£±®=²´³µ ¶
 SAP AG 2006
„
The SRVWFDSLWDOL]DWLRQRIFDVKGLVFRXQWWRDVVHW is only possible if document splitting is active.
y Important: You do not necessarily have to define document splitting characteristics, however.
„
Path in Customizing)LQDQFLDO$FFRXQWLQJ 1HZ !*HQHUDO/HGJHU$FFRXQWLQJ 1HZ !%XVLQHVV
7UDQVDFWLRQV!'RFXPHQW6SOLWWLQJ!'HILQH3RVW&DSLWDOL]DWLRQRI&DVK'LVFRXQWWR$VVHWV
„
The SRVWFDSLWDOL]DWLRQRIFDVKGLVFRXQWWRDVVHW only works if the function was already configured
when the invoice was entered. It is not enough to simply activate the function before entering the
payment.
„
If you use the post-capitalization of cash discount to asset, you can eliminate the (periodic) run of
program SAPF181.
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7KH1HZ*HQHUDO/HGJHU± ,QWHJUDWLRQ
,QWHJUDWLRQZLWKWKHIROORZLQJFRPSRQHQWVLVUHOHYDQW
,QWHJUDWLRQZLWK),6XEOHGJHUV
• ),$3 $FFRXQWV3D\DEOH
• Covered in detail in the Document Splitting unit
• ),$5 $FFRXQWV5HFHLYDEOH
• ),$$ $VVHW$FFRXQWLQJ
,QWHJUDWLRQZLWK&RQWUROOLQJ
• &2!),UHDOWLPHLQWHJUDWLRQ
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5HDO7LPH,QWHJUDWLRQ&2!),
&RQWUROOLQJ
)LQDQFLDO$FFRXQWLQJ
7UDQVDFWLRQ 3RVWLQJWRH[SHQVHDFFRXQW
6\VWHPDFWLYLW\
È Charge an FI account
If account is defined as cost element ...
6\VWHPDFWLYLW\
6\VWHPDFWLYLW\ ± 1HZLQP\6$3(53
7UDQVDFWLRQ 7UDQVIHUSRVWLQJLQ&2,
e.g. to another cost center «
«ZLWKDGLIIHUHQWFRPSDQ\FRGH
EXVLQHVVDUHDSURILWFHQWHURURWKHU
VHJPHQW«
È Changes result in a UHDOWLPH
È Charge a CO object, such as a cost center
1HZ
UHFRQFLOLDWLRQ SRVWLQJ in FI for each CO
document
È <RXQRORQJHUKDYHWRPDQDJHWKH
UHFRQFLOLDWLRQOHGJHU
 SAP AG 2006
„
The (real-time) integration from Financial Accounting (FI) to Controlling (CO) has been available in
the SAP system for some time now.
„
However, the RSSRVLWHGLUHFWLRQIURP&2WR),, was not previously possible in real time. 7KLV
LQYROYHVFKDQJHVWRFKDUDFWHULVWLFVIRUH[DPSOHLQWKHIROORZLQJSURFHVVHVWUDQVDFWLRQV
y Periodic allocations (assessment, distribution, transfer posting)
y Manual transfer postings to CO [=> TCode .% 1 @
y Activity allocations [TCode .% 1 ]
y Settlement from orders or projects [TCode .2 and &-]
„
CO reconciliation with Financial Accounting always required the reconciliation ledger, which was
maintained in Cost Element Accounting.
y Periodic program runs carried out summary adjustment/reconciliation postings for each cost
element/expense account: Transaction code .$/&.
„
Transaction .$/& is no longer available (by default) after New General Ledger Accounting has
been activated – an information message points out the new real-time integration between CO and
FI.
y With transaction .$/&it was not possible to reconcile the 6HJPHQW characteristic.
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9DULDQWVIRU&2!),5HDO7LPH,QWHJUDWLRQ
ÉrL;W<*I:vW#6*FIiÊW*6#>VL"Jy8 Ë*8s:(9ce*I(Z´8 I:*>$MTLBZZTFI_ Ì%>@8 JKF`80:#>F.9mZTI>h8 LB:l>VL]<#Lm:*M@8 9;WZVFa>dg*FUMTLB_b_ Lwl8b:(9v}‰F#G*I.J]E$_ F#6*‚d\
Í C;g*Fc<(Zd8 >VF(Zh8 I MTLBZZTF#I(_sÌ0>Y8bJKFv8b:#>VF.9"ZTI#>d8 LB:
Í C;g*FI*<>@8 e.I#>Y8bLm:K^(I>TF MTLBZ">@g.F`ZF*I_ Ì%>@8 J`FX8s:>VF.9mZTI>d8 LB:
prIZd8 I:#>6lMYLBZmijNÎ̉ÏX”—#‡rF#I_ ̉C;8 JvF`—s:>TF#9;ZTI>d8 LB:
Real-Time Int. Active
....
....
Key Date: Active from:
{l{[
‘j‘
[ É2É2ÉÉ
Acct. Determ. Active
ƒ F_ F.<>d8 Lm:cL(M
‘
L$<W(JKF$:*>;$80:#F6lMTLmZBi=NÐÌÏ$”$——0:>YF*9mZTI#>@8 L;:m\
Ñ6*Flig*F#<’*P.L(G.F6
....
Cross-company code
Cross-business area
Cross-functional area
Cross-receivables
Cross-profit center
Cross-segment
Cross-fund
Trace Active
SPRO
 SAP AG 2006
„
You GHILQHWKHYDULDQWV for CO->FI real-time integration in &XVWRPL]LQJunder )LQDQFLDO
$FFRXQWLQJ 1HZ !)LQDQFLDO$FFRXQWLQJ*OREDO6HWWLQJV 1HZ !/HGJHUV!5HDO7LPH
,QWHJUDWLRQRI&RQWUROOLQJZLWK)LQDQFLDO$FFRXQWLQJ!'HILQH9DULDQWVIRU5HDO7LPH,QWHJUDWLRQ
„
In a further step, you assign the variant to your company code(s).
„
To determine which characteristic changes will generate real-time FI line items, you can use the
checkboxes, define Boolean rules, or implement a BAdI with your own program logic.
y Note that it is not useful to select characteristics that you have not assigned to at least one ledger
through the scenarios.
„
The key date activation defines when (from which posting date of the CO document) CO-FI
reconciliation is possible through real-time integration.
y You could also create Financial Accounting documents for CO documents entered before New
General Ledger Accounting was activated.
„
To transfer VHFRQGDU\FRVWHOHPHQWV from CO to FI, you have to define an DFFRXQWDVVLJQPHQW.
You define account determination in &XVWRPL]LQJunder)LQDQFLDO$FFRXQWLQJ 1HZ !)LQDQFLDO
$FFRXQWLQJ*OREDO6HWWLQJV 1HZ !/HGJHUV!5HDO7LPH,QWHJUDWLRQRI&RQWUROOLQJZLWK
)LQDQFLDO$FFRXQWLQJ!$FFRXQW'HWHUPLQDWLRQIRU5HDO7LPH,QWHJUDWLRQ
y It is also possible to transfer primary costs to FI through account determination; the original cost
elements are generally used for this.
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5HDO7LPH,QWHJUDWLRQ&2!),² ([DPSOH)LJXUHV
ĦS´¥¤ §Ò
A
for wages/salaries ( ÓÔ account 420000)
is
in
Õ ¦Sentered
´¥¡§-¥‰¡œFI.
·h¸ ¸-¸
Ö ›§´¥¤ ¦§Ÿ×£Ÿ œ¡£Ÿr¸-Ø is¸¸ also
» assigned and is used to derive
nmI#D*I(P"_ F6
Ú tt(? t*t
Ù “#t#t#t.t
Ú t#t(? t.t
),
&2
D
ã ¸ ¸-» ¸£¸
ۛS§‹¥V¤ ¦ §SŸ×´Ÿœ‰¡-Ÿr¸ Ø ¸-¸SÜ
),
&2
Õ ¦S´¥¡§-¥¡ œ·h¸ ¸-¸
420000
7KHIROORZLQJQRZRFFXUVLQUHDOWLPH
E
+ 500.00
ÇjŸ§S›SŸ ×´¥‰œ%ŸS§ Ö ¡œÄ¦S´¥¤ §Òo¤ § Õ(Ý º
Through a £¦´¥-¡S§-¥0¡œ(·£¸-¸ ¸
¥‰œ%ŸS§ Ö ¡forœœ%¡£example,
Þ7¥%¦=-¦S-¥
the
value
in
is
now
-¡ § ¥%¡œØS·‹Ø¸
Ûßà(á#âи·‹¸ ¸ – but this cost center is assigned to
Õ ¦S´¥ ¡§£¥‰¡œ(·‹¸¸-¸
Õ ¦S´¥#-¡§-¥¡ œ#Ø·´Ø ¸
420000
+ 500.00
420000
420000
- 500.00
0.00
Ù #“ tt#t.t
Ú t#t.? t*t
+ 500.00
Ù “#t#tt*t
Ú t#t(? t.t
ۛ§´¥¤ ¦§Ÿ×£Ÿ œ¡£Ÿr¸-Ø ¸¸Ü
ã ¸ ¸ » ¸-¸
¼ ã £¸ ¸» ¸¸
¸-» ¸£¸£ä
ۛS§´¥¤ ¦ §SŸ ×£Ÿœ‰¡-Ÿr¸·h¸ ¸SÜ
ã ¸-¸» ¸-¸
.
 SAP AG 2006
„
This slide demonstrates &2!),UHDOWLPHLQWHJUDWLRQEDVHGRQWKHFKDUDFWHULVWLFHQWLW\
)XQFWLRQDO$UHD.
y The characteristics 3URILW&HQWHU, 6HJPHQW, and %XVLQHVV$UHD have been omitted from the
example for clarity’s sake.
„
What do you see in the )LQDQFLDO$FFRXQWLQJGRFXPHQW !E ?
y The posting is made in UHDOWLPH (for each CO document) – (periodic) reconciliation using the
reconciliation ledger and transaction KALC is no longer required.
y ,QWKLVFDVHWKH),IROORZRQGRFXPHQWKDVQRFOHDULQJDFFRXQWV. Clearing lines are only
necessary if the activity in Management Accounting / CO (=> 2.) results in a change of a
balancing entity.
y You can navigate from the real-time follow-on Financial Accounting document to the
Management Accounting document (=> 2./2a.) and vice versa – key word: Traceability of the
accounting documents.
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5HDO7LPH,QWHJUDWLRQ&2!),² 7UDFH/RJ
7UDQVDFWLRQ)$*/&2),75$&($'0,1
,IQHFHVVDU\, the &2 !),UHDOWLPHLQWHJUDWLRQ can be ORJJHG with a trace.
If the trace was active during a CO posting, you can analyze the real-time integration
data again at any time – LQFOXGLQJWKHIROORZLQJGDWD
å The GRFXPHQWQXPEHU of the original &2GRFXPHQW
å Whether it was a WUDQVIHU or a WHVWUXQ
å The GRFXPHQWQXPEHURIWKHIROORZXSGRFXPHQWLQ), if a transfer to FI took
place
å The UHDVRQIRUWUDQVIHU, but also the UHDVRQIRUDIDLOHGWUDQVIHU
å The SRVWLQJPRGH: RQOLQHSRVWLQJ or VXEVHTXHQWWUDQVIHU (subsequent posting
/ follow-up)
å Posting date, posting time, and user
å /LQHLWHPGDWD for the documents:
æ
$OOSRVWHGWRREMHFWVand SDUWQHUREMHFWV
 SAP AG 2006
„
You can DFWLYDWHWKHWUDFHLQWKHUHDOWLPHLQWHJUDWLRQYDULDQW; it is then DFWLYHIRUDOOXVHUVDWDOO
WLPHV. You cannot deactivate it subsequently. Note that this may result in a significant - potentially
undesired - number of log entries.
„
If the trace is not activated in the real-time integration variant, it can still be activated and
deactivated user-specifically at any time.
y The corresponding transaction code to enter (in the command field) is: )$*/&2),75$&($'0,1
„
If the Management Accounting activity (CO activity) does not change any FI characteristics (=>
company code, segment, etc.), then no FI follow-on document is created. But if the trace is active, a
trace entry is created anyway.
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5HDO7LPH,QWHJUDWLRQ&2!),² 'RFXPHQW)ORZ
çÊèbéê2ë0ì;íqîoïðçAñˆòˆóˆôöõˆ÷;ø ù
ú(ûYü$ýÿþ û(ümû *ý
+,@û-.
ú(ûYü$ýÿüB•û< =">" ?A @ "!$B#$%&C`(þ:'*)D
> /B> E/0 13
ü&2F4546,$7G =G$ ) H 8.
IJ9:K , LN46M -./ ;
•
"!$# O:, ,P0 12:4545, 6$ ) 8.9:,/46-/ ;
QR > üS(üTcüU BPVW YXZ>" Bmü [ú( > E >7\3E/E#üU@(/<]$^C$üE$@(ý_( `BWaZ>/
>/B b
• One accounting document
• One controlling document
îÊì7ëë"órêqñUc=ø5dhìˆ÷méBì2òøSè0ñˆ÷ ò;ñferõDg&h:iNjlk´çoèbé;êˆë%ìmínmogfpqÐç=ñòˆórô õ2÷;øsr t
uU @û ?Wv Vw>CA ($û >( C(û=v 6VxE >_S WCy B( >$? C
"!$#%&('*) +,-./ 0 1z9{,$46-.$%&'*) +,$-./0<132R4746,6$ ) 8
9:, 46-./$ ;
•
 SAP AG 2006
„
You can navigate from the CO document to the FI [reconciliation] document generated in real time –
and in the opposite direction.
y This guarantees the WUDFHDELOLW\RIWKHDFFRXQWLQJGRFXPHQWV.
„
This bidirectional navigation between documents is possible because the real-time CO-FI integration
FUHDWHVDQ),IROORZRQGRFXPHQWIRUHDFKDFWLYLW\, and not just a totals posting at the end of the
month.
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At the conclusion of these exercises, you will be able to:
• Configure the real-time integration between CO and FI This is
clarified using a specific example. Real-time integration is a full
replacement for the reconciliation ledger.
4-1
&2!),5HDO7LPH,QWHJUDWLRQ
4-1-1 You will now configure and test the UHDOWLPHLQWHJUDWLRQEHWZHHQ&2
DQG),.
To do this, GHILQH \RXURZQYDULDQWIRUUHDOWLPHLQWHJUDWLRQwith the ,'
9. Your variant, 9 should have the IROORZLQJVHWWLQJV
Variant for CO->FI Real-Time Integration:
&KHFNER[5HDO7LPH,QWHJUDWLRQ$FWLYH: 6HW
.H\'DWH$FWLYHIURP &<>FXUUHQW\HDU@
&KHFNER[$FFRXQW'HWHUPLQDWLRQ$FWLYH6HW
'RFXPHQW7\SH: $%
/HGJHU*URXS ), : /
7H[W: 9DULDQWIRUUHDOWLPHLQWHJUDWLRQJURXS
Selection of Document Lines for Real-Time Integration CO->FI:
&KHFNER[ 8VH&KHFNER[HV: 6HW
!6HOHFWDOOHQWLWLHV FRPSDQ\FRGHEXVLQHVVDUHDDQGVRRQ Technical Settings:
&KHFNER[7UDFH$FWLYH: 6HW
&DXWLRQ: You do not necessarily have to activate the trace in the
variant; it can be activated as needed at any time.
In fact, we recommend leaving the trace inactive by default in
production systems, as the system may otherwise generate a huge
number of log entries.
You will activate the trace immediately, however, in this AC210
exercise.
4-1-2 Now DVVLJQ your new YDULDQW 9 WR\RXUFRPSDQ\FRGH$$.
4-1-3 1RZYLHZthe ILUVWYHQGRULQYRLFHWKDW\RXSRVWHG(=> task 2-1-10) it
should have the document number – if not, you need to search
for the first document that you posted.
You assigned ¼ 4,000.00 to cost center 7)$.
You should now DVVXPH, WKDWthis DVVLJQPHQWZDVLQFRUUHFW you should
DFWXDOO\have posted this cost to FRVWFHQWHU7)&.
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4-1-4 You will now therefore UHSRVWDOLQHLWHPLQ&RQWUROOLQJ. Call the
corresponding transaction in the CO application and HQWHUWKHIROORZLQJ
GDWD for the accounting document
&DXWLRQIf the controlling area is requested, enter &RQWUROOLQJ$UHD
'RFXPHQWQXPEHU: (or the relevant number of the first
document you posted) &RPSDQ\&RGH: $$
)LVFDO<HDU: &XUUHQW\HDU
Delete any other selections (such as cost center) and then choose ([HFXWH
In the results list, FKDQJH the account assignment (specifically: Account
Assignment 1) from &RVW&HQWHU 7)$to &RVW&HQWHU 7)&.
6DYH your data.
4-1-5 6WDUWDFRVWFHQWHUDFWXDOSODQQHGYDULDQFHUHSRUW for FRVWFHQWHU 7
)&and check whether the costs (=> cost element 3XUFKDVHG6HUYLFHV)
have arrived at the new cost center. *RWRWKH&2OLQHLWHPV and display the
segment in the layout. You can see that segment 6(*$ was derived from
the cost center through the profit center. But you originally posted the
purchased services in the amount of ¼ 4,000.00 to segment 6(*!
7Rnow DYRLGKDYLQJDQLQFRQVLVWHQF\ between &RQWUROOLQJ DQG
)LQDQFLDO$FFRXQWLQJ, WKHV\VWHPPXVWKDYHJHQHUDWHG an DFFRXQWLQJ
GRFXPHQW that maps the change of segment assignment:
)LQGRXWfrom the CO line items, whether a corresponding DFFRXQWLQJ
GRFXPHQWZDVJHQHUDWHGLQUHDOWLPHandWKHQMXPSWRLW
4-1-6 The HQWU\YLHZ of the ),IROORZXSGRFXPHQW already contains various
assignments to the segments. The JHQHUDOOHGJHUYLHZ then makes LWFOHDU
ZKDWLWPHDQV that Customizing specifies that the segment characteristic
must have a ³]HUREDODQFHVHWWLQJ´ FOHDULQJOLQHV are automatically
FUHDWHG to achieve a zero balance for each segment.
To make things even clearer, use your L2 layout to display the document in
the general ledger view.
4-1-7
If the WUDFHis DFWLYH in the real-time integration, you can see whether realtime integration between CO and FI worked, which documents were
created, and which entities were changed in WUDQVDFWLRQ
)$*/&2),75$&($'0,1:
Choose the EXWWRQ'LVSOD\7UDFH )UHH6HOHFWLRQ In the )LHOG6HOHFWLRQGLDORJER[ VHOHFW&RPSDQ\&RGH ), and then
choose Continue (Enter)
In the 'HWHUPLQH:RUN$UHD(QWU\ GLDORJER[ HQWHUyour FRPSDQ\FRGH
$$ and choose Continue (Enter).
The ORJVKRXOGnow VKRZWZRHQWULHV.
You can double-click on the document number to display the detail data for
the trace, which helps you DQVZHUWKHIROORZLQJTXHVWLRQV:
:DVWKHGRFXPHQWWUDQVIHUUHG"
:KLFKSRVWLQJPRGHZDVXVHG"
'RHVDIROORZXSGRFXPHQWH[LVWLQ),"
:KLFKHQWLWLHVFKDUDFWHULVWLFVZHUHFKDQJHG"
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4-1-1 You will now configure and test the UHDOWLPHLQWHJUDWLRQEHWZHHQ&2
DQG),.
To do this, GHILQH \RXURZQYDULDQWIRUUHDOWLPHLQWHJUDWLRQwith the ,'
9.
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o)LQDQFLDO$FFRXQWLQJ
*OREDO6HWWLQJV 1HZ o/HGJHUVo5HDO7LPH,QWHJUDWLRQRI&RQWUROOLQJ
ZLWK)LQDQFLDO$FFRXQWLQJo'HILQH9DULDQWVIRU5HDO7LPH,QWHJUDWLRQ
Your variant, 9 should have the IROORZLQJVHWWLQJV
Variant for CO->FI Real-Time Integration:
&KHFNER[5HDO7LPH,QWHJUDWLRQ$FWLYH: 6HW
.H\'DWH$FWLYHIURP &<>FXUUHQW\HDU@
&KHFNER[$FFRXQW'HWHUPLQDWLRQ$FWLYH6HW
'RFXPHQW7\SH: $%
/HGJHU*URXS ), : /
7H[W: 9DULDQWIRUUHDOWLPHLQWHJUDWLRQJURXS
Selection of Document Lines for Real-Time Integration CO->FI:
&KHFNER[ 8VH&KHFNER[HV: 6HW
!6HOHFWDOOHQWLWLHV FRPSDQ\FRGHEXVLQHVVDUHDDQGVRRQ Technical Settings:
&KHFNER[7UDFH$FWLYH: 6HW
&DXWLRQ: You do not necessarily have to activate the trace in the
variant; it can be activated as needed at any time.
In fact, we recommend leaving the trace inactive by default in
production systems, as the system may otherwise generate a huge
number of log entries.
You will activate the trace immediately, however, in this AC210
exercise.
4-1-2 Now DVVLJQ your new YDULDQW 9 WR\RXUFRPSDQ\FRGH$$.
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o)LQDQFLDO$FFRXQWLQJ
*OREDO6HWWLQJV 1HZ o/HGJHUVo5HDO7LPH,QWHJUDWLRQRI&RQWUROOLQJ
ZLWK)LQDQFLDO$FFRXQWLQJo$VVLJQ9DULDQWVIRU5HDO7LPH,QWHJUDWLRQ
WR&RPSDQ\&RGHV
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4-1-3 1RZYLHZthe ILUVWYHQGRULQYRLFHWKDW\RXSRVWHG(=> Exercise 2-1-10)
it should have the document number – if not, you need to search
for the first document that you posted.
6$3(DV\$FFHVVPHQX$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo$FFRXQWV
3D\DEOHo'RFXPHQWo'LVSOD\
(QWHUWKHGRFXPHQWQXPEHU\RXUFRPSDQ\FRGH$$DQGWKHFXUUHQW
ILVFDO\HDUDQGSUHVV(QWHU
You assigned ¼ 4,000.00 to cost center 7)$.
You should now DVVXPH, WKDWthis DVVLJQPHQWZDVLQFRUUHFW you should
DFWXDOO\have posted this cost to FRVWFHQWHU7)&.
4-1-4 You will now therefore UHSRVWDOLQHLWHPLQ&RQWUROOLQJ. Call the
corresponding transaction in CO:
6$3(DV\$FFHVV0HQX$FFRXQWLQJo&RQWUROOLQJo&RVW&HQWHU
$FFRXQWLQJo$FWXDO3RVWLQJVo5HSRVW/LQH,WHPVo(QWHU
… and HQWHUWKHIROORZLQJGDWD for the accounting document
&DXWLRQIf the controlling area is requested, enter &RQWUROOLQJ$UHD
'RFXPHQWQXPEHU: (or the relevant number of the first
document you posted) &RPSDQ\&RGH: $$
)LVFDO<HDU: &XUUHQW\HDU
Delete any other selections (such as cost center) and then choose ([HFXWH
In the results list, FKDQJH the account assignment (specifically: Account
Assignment 1) from &RVW&HQWHU 7)$to &RVW&HQWHU 7)&.
6DYH your data.
4-1-5 6WDUWDFRVWFHQWHUDFWXDOSODQQHGYDULDQFHUHSRUW for FRVWFHQWHU 7
)&and check whether the costs (=> cost element 3XUFKDVHG6HUYLFHV)
have arrived at the new cost center. …
6$3(DV\$FFHVV0HQX$FFRXQWLQJo&RQWUROOLQJo&RVW&HQWHU
$FFRXQWLQJo,QIRUPDWLRQ6\VWHPo5HSRUWVIRU&RVW&HQWHU
$FFRXQWLQJo3ODQ$FWXDO&RPSDULVRQVo&RVW&HQWHUV
$FWXDO3ODQ9DULDQFH
Go to the &2OLQHLWHPV...
'RXEOHFOLFNRQHRIWKHGLVSOD\HGFRVWHOHPHQWV,QWKH6HOHFW5HSRUW
GLDORJZLQGRZGRXEOHFOLFNHQWU\&RVW&HQWHUV$FWXDO/LQH,WHPVWR
VHOHFWLW
... and display the VHJPHQW with the /D\RXW function.
7RFKDQJHWKHOD\RXWFKRRVHPHQXSDWK6HWWLQJVo/D\RXWo&KDQJH
&RS\WKHVHJPHQWWRWKH'LVSOD\HG&ROXPQV
You can see that segment 6(*$ was derived from the cost center through
the profit center.
However, you originally posted the purchased services in the amount of
¼ 4,000.00 to segment 6(*.
7Rnow DYRLGKDYLQJDQLQFRQVLVWHQF\ between &RQWUROOLQJ DQG
)LQDQFLDO$FFRXQWLQJ, WKHV\VWHPPXVWKDYHJHQHUDWHG an DFFRXQWLQJ
GRFXPHQW that maps the change of segment assignment:
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)LQGRXWfrom the CO line items, whether a corresponding DFFRXQWLQJ
GRFXPHQWZDVJHQHUDWHGLQUHDOWLPHandWKHQMXPSWRLW
0HQXSDWK(QYLURQPHQWo$FFRXQWLQJ'RFXPHQWV&KRRVH$FFRXQWLQJ
'RFXPHQWLQWKH/LVWRI'RFXPHQWVLQ$FFRXQWLQJGLDORJER[
4-1-6 The HQWU\YLHZ of the ),IROORZXSGRFXPHQW already contains various
assignments to the segments. The JHQHUDOOHGJHUYLHZ then makes LWFOHDU
ZKDWLWPHDQV that Customizing specifies that the segment characteristic
must have a ³]HUREDODQFHVHWWLQJ´ FOHDULQJOLQHV are automatically
FUHDWHG to achieve a zero balance for each segment.
To make things even clearer, use your L2 layout to display the document in
the general ledger view.
%XWWRQ6HOHFW/D\RXWo&OLFN/D\RXW/
4-1-7 If the WUDFHis DFWLYH in the real-time integration, you can see whether realtime integration between CO and FI worked, which documents were
created, and which entities were changed in WUDQVDFWLRQ
)$*/&2),75$&($'0,1:
(QWHUQIDJOFRILWUDFHDGPLQLQWKHFRPPDQGILHOG
Choose the EXWWRQ'LVSOD\7UDFH )UHH6HOHFWLRQ In the )LHOG6HOHFWLRQGLDORJER[ VHOHFW&RPSDQ\&RGH ), and then
choose Continue (Enter)
In the 'HWHUPLQH:RUN$UHD(QWU\ GLDORJER[ HQWHUyour FRPSDQ\FRGH
$$ and choose Continue (Enter).
The ORJVKRXOGnow VKRZWZRHQWULHV.
You can double-click on the document number to display the detail data for
the trace, which helps you DQVZHUWKHIROORZLQJTXHVWLRQV:
:DVWKHGRFXPHQWWUDQVIHUUHG"
$QVZHU<(6
:KLFKSRVWLQJPRGHZDVXVHG"
$QVZHU2QOLQHSRVWLQJ
'RHVDIROORZXSGRFXPHQWH[LVWLQ),"
$QVZHU<(6
:KLFKHQWLWLHVFKDUDFWHULVWLFVZHUHFKDQJHG"
$QVZHU7KHSURILWFHQWHUDQGWKHVHJPHQW
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&ORVLQJ2SHUDWLRQV² 5HGXFWLRQLQ7&2
As you saw repeatedly in the "Integration" unit,
XVLQJ1HZ*HQHUDO/HGJHU$FFRXQWLQJFDQVDYH\RXIURP
PDQ\SHULRGLFFORVLQJDQGUHFRQFLOLDWLRQRSHUDWLRQV,
because the system has already performed them in real time.
7KLVOHDGVWRDQDFFHOHUDWLRQRISHULRGHQGDFWLYLWLHV
7RWDO&RVWRI2ZQHUVKLS 7&2 ([DPSOHVRIHOLPLQDWHGFORVLQJDFWLYLWLHV
0DLQWHQDQFHDQGXVHRIWKHUHFRQFLOLDWLRQOHGJHU (=> TCode .$/&)
%DODQFHVKHHWDGMXVWPHQW(=> 6$3) – e.g. for creation of bus. area balance sheets)
3URILWDQGORVVDGMXVWPHQW(=> 6$3) – e.g. for post-capitalization of cash discount)
0DLQWHQDQFHDQGXVHRIWKHYDULRXV),6/OHGJHUV(=> 6$3)$ + TCode .(. –
such as transferring values to Profit Center Accounting)
Many tasks are also eliminated because WHFKQLFDOVXSSRUWIRUVHJPHQWUHSRUWLQJ is
available
2WKHUSHULRGHQGFORVLQJDFWLYLWLHVDUHQRW HOLPLQDWHGand still have to be performed. But
there are differences to previous releases due to the logic in New General Ledger Accounting.
,QWKH$&H[DPSOHVXVHIRUHLJQFXUUHQF\YDOXDWLRQ(of vendor line items)
DQGWKHGHSUHFLDWLRQUXQLQ),$$
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Examples of periodic processing tasks that are not eliminated but that are changed slightly as a result
of the ledger logic or that are based on new programs and that are not shown explicitly in AC210 are:
y Balance carryforward (in FI)
y Reclassification/sorting of receivables and payables
y Flat-rate individual value adjustment
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)&9DOXDWLRQ² )$*/B)&B9$/8$7,21
,QLWLDOVLWXDWLRQ: 9HQGRULQYRLFHLQIRUHLJQFXUUHQF\of – posted on
02/15/CFY with a ¼H[FKDQJHUDWHRI
General ledger view / Ledger 0L / Document 19000...:
&&G
,
1000
3. $FFW
'HVFULSWLRQ
$PRXQW &XUU
1 31
160000
Vendor Payable
2 40
417000
Purch. Services
10.000,00 86'
10.000,00 86'
&&WU
7[
V9
V9
1000
3&
6HJPHQW
1000
SEG A
1000
SEG A
86'
9HQGRU/,OLVW for above document DVRI NH\GDWH&)<
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19000…
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02/15/TY
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If we DVVXPH that the HXURGROODUH[FKDQJHUDWHIDOOVWRSDULW\ as of the key date,
02/28/CFY, the SD\DEOHVZLOOEH¼KLJKHU than on the posting date.
7KHUHIRUH An H[SHQVHLQWKHDPRXQWRI¼ has to be entered – The IRUHLJQ
FXUUHQF\YDOXDWLRQUXQ takes care of it!
 SAP AG 2006
„
To start the correction posting, start SURJUDP)$*/B)&B9$/8$7,21 in mySAP ERP.
y The old program, SAPF100, cannot be executed after you have activated New General Ledger
Accounting.
„
You will find the program in the SAP Easy Access menu for accounts payable/accounts receivable,
under "Foreign Currency Valuation of Open Items (New)"
„
The inheritance of the profit center and segment in the vendor and tax line items shows that
GRFXPHQWVSOLWWLQJLVDFWLYH for the posting shown in the example.
y 7KHUHIRUH: The accounts selected by the correction posting must have been defined as LWHP
FDWHJRULHV for document splitting.
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1HZ LQP\6$3 (53
3 $YDOXDWLRQUXQUHTXLUHVWKHHQWU\ RIDYDOXDWLRQDUHD IURP), 3 7KLVDUHDPXVW EHGHILQHGLQ&XVWRPL]LQJDQGEHDVVLJQHG DYDOXDWLRQPHWKRG
± <RXFDQ WGRLWGXULQJWKHUXQLWVHOI
3 The YDOXDWLRQPHWKRGGHILQHV DVEHIRUH KRZ³YDOXDWLRQLVUXQDQGZLWKZKLFK
YDOXDWLRQDSSURDFK(VXFKDVWKHPD[LPXPYDOXHSULQFLSOHIRUSD\DEOHV).
3 Only for balance valuation / not line item valuation: In a further Customizing step, you
combine the valuation area with an DFFRXQWLQJSULQFLSOH $3 .
o The AP is also required if you want/have to work with multiple valuation approaches
(for example, IAS and local) – more about that later!
9DOXDWLRQ
DUHD
$FFRXQWLQJ
SULQFLSOHV
9DOXDWLRQ
PHWKRG
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The corresponding &XVWRPL]LQJSDWKV to the facts in the slide are found in &XVWRPL]LQJunder
)LQDQFLDO$FFRXQWLQJ 1HZ !*HQHUDO/HGJHU$FFRXQWLQJ 1HZ !3HULRGLF3URFHVVLQJ9DOXDWH
„
The valuation areas to be defined should not be confused with the depreciation areas in Asset
Accounting (=> FI-AA). These are original FI valuation areas.
„
You also use these valuation areas if you want to portray parallel accounting in the SAP system. If
you only need the ORFDOYDOXDWLRQDSSURDFK, as is assumed in this unit, then you will only have to
define one valuation area. You can select the ID and name freely.
y Proposal: LO – local valuation area
„
2XWORRN: The "Parallel Accounting" unit of AC210 covers the modeling of multiple valuation
approaches.
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)&9DOXDWLRQ² )$*/B)&B9$/8$7,21,,,
$FFRXQWGHWHUPLQDWLRQ for transaction .') H[FKUDWHGLIIRSHQLWHPV*/DFFRXQW Chart of accounts: INT
9DOXDWLRQDUHD G/L account: 160000 (vendor payables)
Valuation:
Expense:
230010 (revaluations from currency valuation)
Revenue:
280010 (revenue from currency valuation)
FS correction:
161099 (correction account: vendor payables)
)&YDOXDWLRQDWHQGRIPRQWK&)<9DOXDWLRQDUHD ;<± 3RVWLQJUHVXOWV
General ledger view / Ledger 0L / Document 100... / Posting date: &)<
&&G , 3. $FFW
'HVFULSWLRQ
1000 1 40 230010 Expen. from Val.
2 50 161099 Corr. Vend.Pay.
$PRXQW &XUU 7[ &&WU
2,000.00 (85
2,000.00 (85
3&
1000 SEG A
1000 SEG A
DQGDOZD\V WKHVDPH± FRUUHFWLRQUHYHUVDOSRVWLQJ
General ledger view / Ledger 0L / Document 100...21 / Posting date:
7<
&&G , 3. $FFW
'HVFULSWLRQ
$PRXQW &XUU 7[ &&WU 3&
1000 1 50 230010 Expen. from Val.
2 40 161099 Corr. Vend.Pay.
2,000.00 (85
2,000.00 (85
6HJPHQW
6HJPHQW
1000 SEG A
1000 SEG A
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„
In order that a posting can be created, the H[SHQVHDQGFRUUHFWLRQDFFRXQWV have to be defined first
in the system: &XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ *HQHUDO/HGJHU$FFRXQWLQJ 1HZ 3HULRGLF3URFHVVLQJ9DOXDWH)RUHLJQ&XUUHQF\9DOXDWLRQ3UHSDUH$XWRPDWLF3RVWLQJVIRU)RUHLJQ
&XUUHQF\9DOXDWLRQ=> 7UDQVDFWLRQ([FKDQJH5DWH'LIIHUHQFHRI2SHQ,WHPV*/$FFRXQW=> e.g.
account 160000
y Although the foreign currency valuation program, FAGL_FC_VALUATION, requires a valuation
area, valuation area "Blank" is sufficient in account maintenance – that is, you GHILQHWKH
DFFRXQWVZLWKRXWDYDOXDWLRQDUHD
„
7KH),HQWLWLHVIURPWKHRULJLQDOYHQGRULQYRLFHRSHQLWHPVDUHLQKHULWHGLQWKHIRUHLJQ
FXUUHQF\YDOXDWLRQGRFXPHQWVLIGRFXPHQWVSOLWWLQJLVDFWLYH
y ,IGRFXPHQWVSOLWWLQJLVQRWDFWLYH, the accounts are only supplied with the corresponding values;
the FI entities DUHQRWLQKHULWHG in the correction posting.
„
If the above example involved an original vendor invoice with various expense line items and
different characteristic value assignments, the correction document would also be split if document
splitting were active. For more information, see an example (based on a customer item) in the unit
"Parallel Accounting".
„
,PSRUWDQW For the valuation of balances, you can decide whether the valuation is corrected again
on the first of the next month or not. This will also be possible for open line items in the future.
Currently, this is not yet possible (status: June 2006). Once available, this option will then be
delivered via Support Packages.
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)&9DOXDWLRQ² )$*/B)&B9$/8$7,21,9
7KHFKHUU\RQWRS If you want, you can also post the UHYDOXDWLRQDPRXQWRQOLQH to the
original CO object that was charged GLUHFWO\LQFRQWUROOLQJ.
3UHUHTXLVLWHV
=> 'RFXPHQW6SOLWWLQJ active
=> [expense, revenue, and correction accounts defined as item categories]
=> 'RFXPHQWVSOLWWLQJFKDUDFWHULVWLF ("Cost Center" in our example) defined for &2
=> Revaluation account defined as (primary) FRVWHOHPHQW
5HVXOW You can navigate directly to a CO document from the respective foreign currency
valuation documents.
&RVW&HQWHUV3ODQ$FWXDO9DULDQFH
Cost Center: FKDUJHGZLWK RULJLQDO &2«
Reporting Period: to &)<
&RVW(OHPHQWV
$FWXDO
([SHQIURPYDOXDWLRQ
3XUFKDVHGVHUYLFHV
&RVWV
* 6,896.55
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= $8,620.69 = original expense
„
,PSRUWDQW: The (system) prerequisites described in the slide must already be met when the vendor
invoice is posted (in a foreign currency).
„
International context: The revenue account from currency valuation can also be defined as a cost
element. In this case, negative costs would be posted to the corresponding CO object after a
currency-related reduction of the payable.
„
If you ran the cost center report in February with the entire year as reporting period, cost element
230010 would not show any values.
„
You can navigate from the line items of the CO report to the posted CO document, and from there
back to the FI document.
y In contrast to the document shown in the slide, the FI document would have cost center 1000 as an
additional characteristic.
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([HUFLVHV
8QLW3HULRGLF3URFHVVLQJ
7RSLF)RUHLJQ&XUUHQF\9DOXDWLRQ
(of Customer Receivables)
At the conclusion of these exercises, you will be able to:
• Call company code or segment financial statements. You will not only
be able to configure RFBILA00 properly; you will also be able to use
the new FI drilldown reports.
5-1
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([HUFLVHIRUIRUHLJQFXUUHQF\YDOXDWLRQ (of customer receivables)
5-1-1 Create a FXVWRPHUin your FRPSDQ\FRGH $$. Choose 6ROG7R
3DUW\(entry at the very bottom) as the DFFRXQWJURXS. You can use
FXVWRPHUin FRPSDQ\FRGH as a WHPSODWH. Fill in all the
required-entry fields for the address data and save your data.
5-1-2 Now enter a FXVWRPHULQYRLFHLQ86GROODUV for your FXVWRPHU , in
the DPRXQWRI. This means you are creating an invoice for a
(major) international customer in their currency.
Also assume that the H[FKDQJHUDWHZDV RQWKHSRVWLQJGDWH.
This corresponds to a ¼H[FKDQJHUDWHRI Accordingly, the euro is strong compared to the dollar, or alternatively: The
dollar is relatively weak.
Enter the IROORZLQJGDWD in the posting transaction:
&XVWRPHU ,QYRLFHGDWH: SUHYLRXV\HDU
5HIHUHQFH 3RVWLQJGDWH: SUHYLRXV\HDU
,QYRLFHDPRXQW &XUUHQF\ 86'
&DOFXODWHWD[ 6HW the FKHFNER[. To simplify things, you can still enter the
document ZLWKRXWWD[HV(=> tax code $). If you want to use taxes, please
choose tax code $1.
(QWHUWKHYDOXHVand VZLWFKWRWKH/RFDO&XUUHQF\ tab. Check the (current)
H[FKDQJHUDWH(=> taken from table TCURR) and FKDQJH it manually to
“”RU “”, in line with the assumptions. The entry is simple if
you use the F4 help for the ([FKDQJH5DWH field.
TFIN52
5-11
Important:<RXFDQSUHVV(QWHUWRVNLSDQ\warning messages
GXHWRYDOXHVWKDWGLIIHUIURPWKHWDEOHH[FKDQJHUDWHDIWHU
DOOWKDW¶VWKHREMHFWLYHRIWKLVH[HUFLVH
Also important:,IWKH([FKDQJH5DWHILHOGLVQRW RUQRORQJHU UHDG\IRULQSXW\RXFDQVSHFLI\WKHHXURGHQRPLQDWHGDPRXQW
RILQWKH/RFDO&XUUHQF\$PRXQWILHOGLQWKHVDPHWDE
SDJH
You are now missing the revenue account / FUHGLWLWHP for the posting:
Enter */DFFRXQW in the entry screen and enter “ *” to copy the
amount of $ 5,000.00.
Because you also want/have to DVVLJQDVHJPHQWDFFRXQW for the posting,
enter the SURILWFHQWHU you created, 3&, in the corresponding field.
Simulate and VDYH the document.
5-1-3 'LVSOD\ WKHGRFXPHQW again from the posting transaction. The segment is
inherited to the receivable line item in the JHQHUDOOHGJHUYLHZ. You can
press the 'LVSOD\&XUUHQF\ button to display the amounts in euros and U.S.
dollars.
5-1-4 Now enter a VHFRQGLQYRLFH for the same customer. We QRZDVVXPH,
however, that the invoice is posted later, at a time when the GROODU is
relatively VWURQJ(compared to the euro) – use a ¼H[FKDQJHUDWHRI.
This implies a (relatively strong) $ exchange rate of 1.25, as 1/0.8 = 1.25
Otherwise, the procedure is VLPLODUWRH[HUFLVH. 8VHWKHIROORZLQJ
GDWD:
&XVWRPHU ,QYRLFHGDWH: RIWKHFXUUHQW\HDU
5HIHUHQFH 3RVWLQJGDWH: RIWKHFXUUHQW\HDU
,QYRLFHDPRXQW &XUUHQF\ 86'
&DOFXODWHWD[ 6HW the FKHFNER[. To simplify things, you can still enter the
document ZLWKRXWWD[HV(=> tax code $). If you want to use taxes, please
choose tax code $1.
(QWHUWKHYDOXHVand VZLWFKWRWKH/RFDO&XUUHQF\ tab. &KDQJHthe
displayed H[FKDQJHUDWH manually to “ ” RU “ ” , in line with the
above assumption. The entry is simple if you use the F4 help for the
([FKDQJH5DWH field.
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5-12
Important:<RXFDQSUHVV(QWHUWRVNLSDQ\warning messagesGXH
WRYDOXHVWKDWGLIIHUIURPWKHWDEOHH[FKDQJHUDWHDIWHUDOOWKDW¶V
WKHREMHFWLYHRIWKLVH[HUFLVH
Also important:,IWKH([FKDQJH5DWHILHOGLVQRWUHDG\IRULQSXW
\RXFDQVSHFLI\WKHHXURGHQRPLQDWHGDPRXQWRILQWKH
/RFDO&XUUHQF\$PRXQWILHOGLQWKHVDPHWDESDJH
You are now missing the revenue account / FUHGLWLWHP for the posting:
Enter */DFFRXQW in the entry screen and enter “ *” to copy the
amount of $ 4.000. Because you also want/have to DVVLJQDVHJPHQW
DFFRXQW for the posting, enter SURILWFHQWHU in the corresponding field.
Simulate and VDYH the document.
5-1-5 Now start a FXVWRPHUOLQHLWHPOLVW for your FXVWRPHU to display the
posted open customer invoices.
2SWLRQDO If you desire, you can change the layout (of the results list) to
display the HIIHFWLYHH[FKDQJHUDWH(=> technical field name: 1-KURSE) and
the UHIHUHQFHILHOG (=> technical field name: 1-XBLNR). Save your userspecific layout, /, with name /D\RXW*U.
5-1-6 &RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHPFRQILJXUDWLRQ
You now have to configure the system for foreign currency valuation. You
first maintain the accounts you want to post to. Start the appropriate
Customizing transaction and perform the IROORZLQJDFWLYLWLHV:
=> Select 7UDQVDFWLRQ .')
=> Select &KDUWRI$FFRXQWV ,17
=> 6elect JHQHUDOOHGJHUUHFRQFLOLDWLRQDFFRXQW (customer
receivables)
=> Examine the logical field group 9DOXDWLRQ and FKHFN whether the
following accounts are already defined
([SHQVHDFFRXQW: Account 5HYHQXHDFFRXQW Account %DODQFHVKHHWFRUUHFWLRQDFFRXQW Account ,PSRUWDQW: If you used different valuation areas for account determination
in previous releases, you no longer have to in mySAP ERP. This applies
even if you use different accounting principles (subsequently).
If you had to valuate foreign currency payables as well, you would also
assign expense, revenue, and correction accounts to the payables account
(e.g. 160 000).
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5-1-7
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHPFRQILJXUDWLRQ
Because document splitting has been activated for your FRPSDQ\FRGH,
$$, the expense, revenue, and correction accounts have to be defined as
item categories for the foreign currency valuation. Please check whether
FKDUWRIDFFRXQWV ,17 already has the HQWULHV , ,
and ! If this is not the case, please notify your course instructor.
5-1-8 To start the foreign currency valuation run later (in the application), a
valuation area PXVW be passed on in mySAP ERP – regardless of whether or
not different valuation approaches are needed for parallel accounting.
,PSRUWDQW: The valuation area you define now has nothing to do with
depreciation (valuation) areas in Asset Accounting; it is a valuation
area that is defined in FI.
&UHDWHDVHSDUDWHYDOXDWLRQDUHD in FI Customizing. The ,'of the new
valuation area should have WZROHWWHUV. The first letter of every group is “ L” .
The “ L” stands for “ Local” in this example. Select the VHFRQGOHWWHU for
your group from the following table:
*URXS
/HWWHU
$
%
&
'
(
)
*
+
,
-
.
/
0
([DPSOHV:
Group 1 uses the letter A => the ledger ID is /$
Group 5 uses the letter E => the ledger ID is /(….
1
2
3
4
5
Enter the IROORZLQJGDWD for the new ledger:
$UHD /(=> # stands for the second letter from the above table)
9DOXDWLRQPHWKRG: /HDYHEODQN IRUQRZ &XUUHQF\W\SH &RPSDQ\FRGHFXUUHQF\
$GGLWLRQDOFXUUHQF\W\SHV/HDYHEODQN
%DODQFHVKHHWVWUXFWXUH/HDYHEODQN or ,17
/RQJWH[W /RFDOYDOXDWLRQDUHDJURXS
5-1-9 5-1-9 Also FUHDWHDYDOXDWLRQPHWKRG in Customizing. You will need it to
define how to valuate a run. Name your new YDOXDWLRQPHWKRG / and
define it with the IROORZLQJGDWD
'HVFULSWLRQ /RFDOYDOXDWLRQIRUDYHUDJHUDWHJURXS
9DOXDWLRQSURFHGXUH /RZHVWYDOXHSULQFLSOH
'RFXPHQW7\SH: 6$
([FKDQJHUDWHW\SHIRUGHELWFUHGLWEDODQFH0IRUERWK
5-1-10 /LQNthe new YDOXDWLRQPHWKRG / with your new YDOXDWLRQDUHD /
from exercise 5-1-8.
,PSRUWDQW: Prior to release mySAP ERP, the valuation method was
not entered until the actual run in the application. This is no longer
possible in New General Ledger Accounting.
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5-14
5-1-11 You have now configured DOOWKHVHWWLQJV for the actual IRUHLJQFXUUHQF\
YDOXDWLRQ, provided you only need to follow one set of accounting
principles and only want to valuate open items (the assumptions in this set
of exercises).
6WDUWWKHYDOXDWLRQUXQ in the Accounts Receivable application. As you
will see in the SAP Easy Access menu, when New General Ledger
Accounting is activated, you can no longer start the old valuation program
SAPF100 (=> “ Foreign Currency Valuation of Open Items” ). You have to
use the option “ Foreign Currency Valuation of Open Items (New)” . This is
SURJUDP)$*/B)&B9$/8$7,21.
You can start a WHVWUXQILUVW before you VWDUWWKHXSGDWHUXQ.
Enter the IROORZLQJGDWD in the selection screen for the program:
&RPSDQ\&RGH $$##
9DOXDWLRQNH\GDWH /DVWGD\RISUHYLRXVPRQWK
,PSRUWDQWIf your AC210 takes place in January, please use January
31 of this year as the key date.
9DOXDWLRQDUHD /
&UHDWH3RVWLQJVLQGLFDWRU Do not set until after a test run, when you start
the update run.
You do not need to specify a IROGHUQDPH, as you will not use a folder.
The program now needs to know which “ objects” will be processed,
UHJDUGOHVV of whether this is a WHVWRUSURGXFWLRQUXQ.
Open tab page 2SHQ,WHPV:
6HWWKH9DOXDWH&XVWRPHU2,FKHFNER[.
6WDUW the program.
Starting in the results list, you can QDYLJDWH to the VLPXODWHGSRVWLQJV (=>
after a test run) or to the DFWXDOSRVWLQJV(=> after a production run)!
1RZUHPDLQLQWKHUHVXOWVOLVW of the valuation run.
1RWH: Because this run is “ local” , using the lowest value principle,
only the open item is valuated; as of the key date, it no longer has a
value of ¼ 5,000.00, but instead ¼ 4,000.00. In the example, this
should be the second item – the document entered in the current
year.
5-1-12 When you examine the YDOXDWLRQ or FRUUHFWLRQGRFXPHQW after the update
run, you will see that the VHJPHQW from the original customer invoice has
been SDVVHGWKURXJK to the documents from the valuation run. In the
example, this should be segment 6(*%. If your documents have a different
segment, don’t worry – you probably entered a different cost center for your
posting than described in the exercise -!
A new valuation run DOZD\V creates a FRUUHFWLRQGRFXPHQW on the
first of the following month. There is no way around this!
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5-15
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8QLW3HULRGLF3URFHVVLQJ
6ROXWLRQV
7RSLF)RUHLJQ&XUUHQF\9DOXDWLRQ
(of Customer Receivables)
5-1
([HUFLVHIRUIRUHLJQFXUUHQF\YDOXDWLRQ (of customer receivables)
5-1-1 Create a FXVWRPHUin your FRPSDQ\FRGH $$. …
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo&XVWRPHUV
o0DVWHU5HFRUGVo&UHDWH
Choose 6ROG7R3DUW\ (entry at the very bottom) as the DFFRXQWJURXS. You
can use FXVWRPHUin FRPSDQ\FRGH as a WHPSODWH.
Fill in all the required-entry fields for the address data and save your data.
5-1-2 Now enter a FXVWRPHULQYRLFHLQ86GROODUV for your FXVWRPHU , in
the DPRXQWRI. This means you are creating an invoice for a
(major) international customer in their currency.
Also assume that the H[FKDQJHUDWHZDV RQWKHSRVWLQJGDWH.
This corresponds to a ¼H[FKDQJHrate of 1.20: 1/1.20 = 0.8333.
Accordingly, the euro is strong compared to the dollar, or alternatively: The
dollar is relatively weak.
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo&XVWRPHUVo
'RFXPHQW(QWU\o,QYRLFH
,PSRUWDQW You can press (QWHUto skip any ZDUQLQJPHVVDJHV due
to values that differ from the table exchange rate; after all, that’s the
objective of this exercise.
Enter the IROORZLQJGDWD in the posting transaction:
&XVWRPHU ,QYRLFHGDWH: SUHYLRXV\HDU
5HIHUHQFH 3RVWLQJGDWH: SUHYLRXV\HDU
,QYRLFHDPRXQW &XUUHQF\ 86'
&DOFXODWHWD[ 6HW the FKHFNER[. To simplify things, you can still enter the
document ZLWKRXWWD[HV(=> tax code $). If you want to use taxes, please
choose tax code $1.
(QWHUWKHYDOXHVand VZLWFKWRWKH/RFDO&XUUHQF\ tab. Check the (current)
H[FKDQJHUDWH(=> taken from table TCURR) and FKDQJH it manually to
“ ” RU “ ” , in line with the assumptions. The entry is simple if
you use the F4 help for the ([FKDQJH5DWH field.
,PSRUWDQW If the ([FKDQJH5DWH field is not (or no longer) ready for
input, you can specify the euro-denominated amount of 4,166.67 in
the /RFDO&XUUHQF\$PRXQW field in the same tab page.
You are now missing the revenue account / FUHGLWLWHP for the posting:
Enter */DFFRXQW in the entry screen and enter “ *” to copy the
© SAP AG
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5-17
amount of $ 5,000.00.
Because you also want/have to DVVLJQDVHJPHQWDFFRXQW for the posting,
enter the SURILWFHQWHU you created, 3&, in the corresponding field.
Simulate and VDYH the document.
5-1-3 'LVSOD\ WKHGRFXPHQW again from the posting transaction. The segment is
inherited to the receivable line item in the JHQHUDOOHGJHUYLHZ. You can
press the 'LVSOD\&XUUHQF\ button to display the amounts in euros and U.S.
dollars.
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo&XVWRPHUVo
'RFXPHQW(QWU\o,QYRLFH
&KRRVHPHQXSDWK'RFXPHQWo'LVSOD\
5-1-4 Now enter a VHFRQGLQYRLFH for the same customer. We QRZDVVXPH,
however, that the invoice is posted later, at a time when the GROODU is
relatively VWURQJ(compared to the euro) – use a ¼H[FKDQJHUDWHRI.
This implies a (relatively strong) $ exchange rate of 1.25, as 1/0.8 = 1.25.
Otherwise, the procedure is VLPLODUWRH[HUFLVH.
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo&XVWRPHUVo
'RFXPHQW(QWU\o,QYRLFH
8VHWKHIROORZLQJGDWD:
&XVWRPHU ,QYRLFHGDWH: RIWKHFXUUHQW\HDU
5HIHUHQFH 3RVWLQJGDWH: RIWKHFXUUHQW\HDU
,QYRLFHDPRXQW &XUUHQF\ 86'
&DOFXODWHWD[ 6HW the FKHFNER[. To simplify things, you can still enter the
document ZLWKRXWWD[HV(=> tax code $). If you want to use taxes, please
choose tax code $1.
(QWHUWKHYDOXHVand VZLWFKWRWKH/RFDO&XUUHQF\ tab. &KDQJHthe
displayed H[FKDQJHUDWH manually to “ ” RU “ ” , in line with the
above assumption. The entry is simple if you use the F4 help for the
([FKDQJH5DWH field.
,PSRUWDQW You can press (QWHUto skip any ZDUQLQJPHVVDJHV due
to values that differ from the table exchange rate; after all, that’s the
objective of this exercise.
$OVRLPSRUWDQW If the ([FKDQJH5DWH field is not ready for input,
you can specify the euro-denominated amount of 5,000 in the /RFDO
&XUUHQF\$PRXQW field in the same tab page.
You are now missing the revenue account / FUHGLWLWHP for the posting:
Enter */DFFRXQW in the entry screen and enter “ *” to copy the
amount of $ 4000. Because you also want/have to DVVLJQDVHJPHQW
DFFRXQW for the posting, enter SURILWFHQWHU in the corresponding field.
Simulate and VDYH the document.
© SAP AG
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5-18
5-1-5 Now start a FXVWRPHUOLQHLWHPOLVW for your FXVWRPHU to display the
posted open customer invoices.
6$3(DV\$FFHVV0HQXo$FFRXQWLQJo)LQDQFLDO$FFRXQWLQJo&XVWRPHUV
o$FFRXQWo'LVSOD\&KDQJH/LQH,WHPV
(QWHU\RXUFXVWRPHUDQG\RXUFRPSDQ\FRGH$$DQGUXQWKH
SURJUDPWRGLVSOD\WKHRSHQLWHPVDVRIWRGD\¶VGDWH0HQXSDWK3URJUDPo
([HFXWH
2SWLRQDO If you desire, you can change the layout (of the results list) to
display the HIIHFWLYHH[FKDQJHUDWH(=> technical field name: 1-KURSE) and
the UHIHUHQFHILHOG (=> technical field name: 1-XBLNR). Save your userspecific layout, /, with name /D\RXW*U.
3UHVVWKH&KDQJH/D\RXWEXWWRQWRGLVSOD\WKHILHOGV7RVDYHWKHFKDQJHVWR
\RXUOD\RXWSUHVV6DYH/D\RXW
5-1-6 &RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
You now have to configure the system for foreign currency valuation. You
first maintain the accounts you want to post to. Choose the appropriate
transaction in Customizing ...
&XVWRPL]LQJo)LQDQFLDO$FFRXQWLQJ 1HZ o*HQHUDO/HGJHU$FFRXQWLQJ
1HZ o3HULRGLF3URFHVVLQJo9DOXDWHo)RUHLJQ&XUUHQF\9DOXDWLRQo
3UHSDUH$XWRPDWLF3RVWLQJVIRU)RUHLJQ&XUUHQF\9DOXDWLRQ
... and perform the IROORZLQJDFWLYLWLHV:
=> Select 7UDQVDFWLRQ .')
=> Select &KDUWRI$FFRXQWV ,17
=> 'RXEOHFOLFN to select JHQHUDOOHGJHUUHFRQFLOLDWLRQDFFRXQW (customer receivables)
=> Examine the logical field group 9DOXDWLRQ and FKHFN whether the
following accounts are already defined
([SHQVHDFFRXQW: Account 5HYHQXHDFFRXQW Account %DODQFHVKHHWFRUUHFWLRQDFFRXQW Account ,PSRUWDQW: If you used different valuation areas for account
determination in previous releases, you no longer have to in mySAP
ERP. This applies even if you use different accounting principles
(subsequently).
If you had to valuate foreign currency payables as well, you would
also assign expense, revenue, and correction accounts to the payables
account (e.g. 160 000).
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5-1-7
&RQWUROH[HUFLVH±3OHDVHGRQRWFKDQJHWKHV\VWHP
FRQILJXUDWLRQ
Because document splitting has been activated for your FRPSDQ\FRGH,
$$, the expense, revenue, and correction accounts have to be defined as
item categories for the foreign currency valuation. Please check whether
FKDUWRIDFFRXQWV ,17 already has the HQWULHV , ,
and If this is not the case, please notify your course instructor.
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o*HQHUDO/HGJHU$FFRXQWLQJ 1HZ o%XVLQHVV7UDQVDFWLRQVo'RFXPHQW6SOLWWLQJo&ODVVLI\*/$FFRXQWVIRU
'RFXPHQW6SOLWWLQJ
5-1-8 To start the foreign currency valuation run later (in the application), a
valuation area PXVW be passed on in mySAP ERP – regardless of whether or
not different valuation approaches are needed for parallel accounting.
,PSRUWDQW: The valuation area you define now has nothing to do with
depreciation (valuation) areas in Asset Accounting; it is a valuation
area that is defined in FI.
&UHDWHDVHSDUDWHYDOXDWLRQDUHD in FI Customizing. …
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o*HQHUDO/HGJHU$FFRXQWLQJ 1HZ o3HULRGLF3URFHVVLQJo9DOXDWHo'HILQH9DOXDWLRQ$UHDV
*URXS
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$
%
... The ,'of the new valuation area should have WZROHWWHUV. 7KHILUVW
OHWWHURIHYHU\JURXSLV³/´ The “ L” stands for “ Local” in this example.
Select the VHFRQGOHWWHU for your group from the following table:
&
'
(
)
*
+
,
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.
/
0
([DPSOHV:
Group 1 uses the letter A => the ledger ID is /$
Group 5 uses the letter E => the ledger ID is /(….
1
2
3
4
5
Enter the IROORZLQJGDWD for the new ledger:
$UHD /(=> # stands for the second letter from the above table)
9DOXDWLRQPHWKRG: /HDYHEODQN IRUQRZ &XUUHQF\W\SH &RPSDQ\FRGHFXUUHQF\
$GGLWLRQDOFXUUHQF\W\SHV !column ³$GGW&7´ /HDYHEODQN
%DODQFHVKHHWVWUXFWXUH ! column ³%DO6WU´ /HDYHEODQN or ,17
/RQJWH[W /RFDOYDOXDWLRQDUHDJURXS
5-1-9 Also FUHDWHDYDOXDWLRQPHWKRG in Customizing. You will need it to define
how to valuate a run. …
&XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ o*HQHUDO/HGJHU$FFRXQWLQJ 1HZ o3HULRGLF3URFHVVLQJo9DOXDWHo'HILQH9DOXDWLRQ0HWKRGV
... Name your new YDOXDWLRQPHWKRG / and define it with the IROORZLQJ
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9DOXDWLRQSURFHGXUH /RZHVWYDOXHSULQFLSOH
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z 8VH5)%,/$IRUGLIIHUHQWOHGJHUVDQGIRUQHZ
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z 8VHWKHIOH[LELOLW\RI),GULOOGRZQUHSRUWLQJWRUHSRUW
RQYDULRXVFKDUDFWHULVWLFV
 SAP AG 2006
© SAP AG
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6-3
5HSRUWLQJ 'DWD6RXUFH
&KDQJH9LHZ8SGDWH5HDG&ODVVLF*HQHUDO/HGJHU$FFRXQWLQJ 'HWDLOV
Update / Read Classic General Ledger Accounting
Write to Classic General Ledger Accounting (GLT0)
Read from Classic General Ledger Accounting (GLT0)
%\GHIDXOWDIWHUDFWLYDWLRQRI1HZ*HQHUDO/HGJHU$FFRXQWLQJWKH
UHSRUWVRQO\WKHUHDGWKHWDEOHVIRU1HZ*HQHUDO/HGJHU$FFRXQWLQJ ±
5HDGIURP&ODVVLF*HQHUDO/HGJHU$FFRXQWLQJLQGLFDWRULVQRWVHW,I\RXZDQWWRXSGDWHWKHWDEOHVIRUFODVVLF*HQHUDO/HGJHU$FFRXQWLQJ(=> table
GLT0) DWILUVW(possibly for security reasons or for verification)\RXFDQVWLOO
UHDGDQDO\]HGDWDIURPWKHVHWDEOHV
1RWHKRZHYHUWKDW\RXZLOORQO\EHDEOHWRXVHWKH³ROG´UHSRUWVLQWKLVFDVH/
 SAP AG 2006
„
Any XSGDWHRIWKHWDEOHVLQFODVVLF*HQHUDO/HGJHU$FFRXQWLQJ should be GHDFWLYDWHGDIWHU\RX
KDYHUXQDQGYHULILHGWKHILUVWSHULRGHQGFORVLQJ, at the latest. If, however, you were to update
the tables of both classic and New General Ledger Accounting, you would generate many data
records unnecessarily.
„
&XVWRPL]LQJpath:)LQDQFLDO$FFRXQWLQJ 1HZ !)LQDQFLDO$FFRXQWLQJ*OREDO6HWWLQJV 1HZ !
7RROV!'HDFWLYDWH8SGDWHRI&ODVVLF*HQHUDO/HGJHU */7 © SAP AG
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&RPSDULQJWKH'LIIHUHQW/HGJHUV
2XULQLWLDO XVHRIFODVVLF*HQHUDO/HGJHU$FFRXQWLQJZLOOOHWXV
FRPSDUH FODVVLFDQGQHZIRUPVRI*HQHUDO/HGJHU$FFRXQWLQJ
Selection data for base ledger
Ledger
Version
Company Code
……
0L (leading ledger)
1
1000
Selection data for comparison ledger
Ledger
Version
0 (G/L accounts transaction figures [GLT0])
1
&&G
$FFW
1000
11000
EUR
2005
1000
11010
EUR
2005
…..
…..
….
….
1000
417000
EUR
2005
…..
…..
….
….
&XUU
<HDU
&RPS/HG
'LII
1,756,000.00
1,756,000.00
0.00
560,785.00
560,785.00
0.00
…….
……
…
22,345.89
22,345.89
0.00
…….
……
…
%DVH/HGJHU
 SAP AG 2006
„
Path in &XVWRPL]LQJ)LQDQFLDO$FFRXQWLQJ 1HZ !)LQDQFLDO$FFRXQWLQJ*OREDO6HWWLQJV 1HZ !7RROV!&RPSDUH/HGJHUV
„
In contrast to CO, data is very frequently written to FI in version 1.
„
You can also use this transaction to compare leading and non-leading ledgers.
© SAP AG
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%DODQFH6KHHWDQG3URILW /RVV6WDWHPHQW
(YHQZKHQ1HZ*HQHUDO/HGJHU$FFRXQWLQJLVDFWLYH\RXFDQVWLOO
XVHWKHFODVVLF5)%,/$ WRFUHDWHWKHEDODQFHVKHHWDQGSURILW
ORVVVWDWHPHQW± WKHSURJUDPLVVWLOODYDLODEOHLQWKHLQIRUPDWLRQ
V\VWHPRI*HQHUDO/HGJHU$FFRXQWLQJLQWKH6$3(DV\$FFHVVPHQX
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6WDWHPHQW&DVK)ORZ !*HQHUDO !$FWXDO$FWXDO&RPSDULVRQV !
)LQDQFLDO6WDWHPHQWV
1HZLQUHSRUW5)%,/$
,QWKHVHOHFWLRQVFUHHQ\RXFDQVHOHFWWKHOHGJHU IRUZKLFK\RX
ZDQWWRUXQWKHDQDO\VHV
<RXFDQXVHWKH'\QDPLF6HOHFWLRQV ! WRVHOHFW
DGGLWLRQDOHQWLWLHV SURILWFHQWHUVHJPHQWIXQFWLRQDODUHDFRVW
FHQWHU LQWKH7UDQVDFWLRQ)LJXUHV IROGHURUWRUHVWULFWWKH
VHOHFWLRQWRWKHUHTXHVWHGHQWLWLHV
 SAP AG 2006
„
We recommend saving frequently-used program variants to save time.
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)LQDQFLDO6WDWHPHQWV² $Q$OWHUQDWLYH
$QHZ),GULOOGRZQUHSRUW LVDYDLODEOHDVDQDOWHUQDWLYHWRWKHFRQYHQWLRQDO
ILQDQFLDOVWDWHPHQWV
7KHQHZUHSRUWDSSHDUVGLUHFWO\DERYH5)%,/$LQWKH6$3(DV\$FFHVVPHQX
General Ledger Reports (New) => Balance Sheet/Profit and Loss Statement/Cash Flow
=> General => Actual/Actual Comparisons => )LQ6WDWHPHQW$FWXDO$FWXDO
&RPSDULVRQ
$GYDQWDJHVRIGULOOGRZQUHSRUWLQJFRPSDUHGWR5)%,/$
$GULOOGRZQUHSRUWLVPXFKPRUHIOH[LEOH WKDQWKHROG$%$3SURJUDP(=> more
later)
6HOHFWLRQE\VWDQGDUGFKDUDFWHULVWLFV(such as profit center, business area,
functional area, and segment; as well as company code, account number, and partner
objects) LVSRVVLEOHGLUHFWO\LQWKHHQWU\VFUHHQ
 SAP AG 2006
„
Defining suitable programming variants can save you lots of time in the drilldown reports.
© SAP AG
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)LQ6WDWHPHQWV$FWXDO$FWXDO&RPSDULVRQ,
&ODVVLFGULOOGRZQUHSRUW
 SAP AG 2006
„
In the selection screen for the drilldown report, you can specify whether you want to call the report
in the classic or graphical layout.
© SAP AG
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)LQ6WDWHPHQWV$FWXDO$FWXDO&RPSDULVRQ,,
*UDSKLFDOUHSRUWRXWSXW
 SAP AG 2006
„
The result is, of course, identical in both types of display (provided that the same selections are
made).
© SAP AG
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1DYLJDWLRQLQ'ULOOGRZQ5HSRUWLQJ
7KHIOH[LELOLW\ RIGULOOGRZQUHSRUWLQJFRPHVIURPWKHDELOLW\WRQDYLJDWH WKURXJK
QHDUO\DQ\FKDUDFWHULVWLFV
7KHIROORZLQJFKDUDFWHULVWLFVDUHVHOHFWHGE\GHIDXOW LQWKHGULOOGRZQILQDQFLDO
VWDWHPHQW
!3URILWFHQWHU
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,WLVVLPSOHWRVHOHFWRWKHUDQGRUDGGLWLRQDOFKDUDFWHULVWLFVVXFKDVWKHEXVLQHVV
DUHDRUFRVWFHQWHU
5HVXOWHIIHFWV
%\QDYLJDWLQJWKURXJKGULOOGRZQUHSRUWLQJLWLVYHU\HDV\WRWXUQDFRPSDQ\
FRGHILQDQFLDOVWDWHPHQWLQWRDVHJPHQWILQDQFLDOVWDWHPHQW (=> key word:
segment reporting) RUDSURILWFHQWHUILQDQFLDOVWDWHPHQW
1DYLJDWLRQLVDYDLODEOHLQERWKWKHFRQYHQWLRQDODQGJUDSKLFVEDVHGGULOOGRZQ
UHSRUWV
 SAP AG 2006
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The program’s flexibility lets you GULOOGRZQWRDQLQGLYLGXDOILQDQFLDODFFRXQWLQJGRFXPHQW:
y In the results screen, call up the available report-report interface by pushbutton => Choose /LQH
,WHPV
y Double-click one of the document numbers displayed to access the original FI document.
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,QDGGLWLRQWRWKHGULOOGRZQUHSRUWIRUFUHDWLQJILQDQFLDOVWDWHPHQWVP\6$3(53
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$QH[FHOOHQWRYHUYLHZLVDYDLODEOHLQWUDQVDFWLRQ
)*,
 SAP AG 2006
„
Transaction FGI0 displays a list of defined program variants, which you can then run instantly.
„
Drilldown reporting is available in Financial Accounting in releases prior to mySAP ERP as well. To
display an overview of FI drilldown reports that you can also use with classic General Ledger
Accounting, start transaction )6,.
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),'ULOOGRZQ7UDQVDFWLRQ)LJXUHV $FFRXQW
%DODQFH
7KHGULOOGRZQUHSRUW7UDQVDFWLRQ)LJXUHV± $FFRXQW%DODQFHJLYHV\RXD
IDVWHDV\*/DFFRXQWEDODQFHOLVW IRUDOODFFRXQWV
let you display the
per
Options for
 SAP AG 2006
„
We recommend using FODVVLFGULOOGRZQUHSRUWLQJ to display the */DFFRXQWEDODQFHV. Of course,
the graphical list also returns the correct results.
„
You can also navigate from here to the originally posted documents.
„
The actual G/L account balance display has also been reworked in mySAP ERP – TCode FAGLB03!
© SAP AG
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6-12
*/$FFRXQW%DODQFH'LVSOD\² 7&RGH)$*/%
„ <RXQHHGWRNQRZWKUHH
WKLQJVDERXW*/
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GLVSOD\
„ You can VHOHFWWKH
GHVLUHGOHGJHU on the
selection screen.
„ In Customizing, you can
GHILQHFKDUDFWHULVWLFV
WREHDSSOLHGLQ
G\QDPLFVHOHFWLRQV.
You can use the dynamic
selections to make a
preselection in the
selection screen.
„ When you GRXEOHFOLFNa
balance value, the OLQH
LWHPGLVSOD\ (with the
general ledger view)
appears.
!"$#&% ')(! *,+.-/"!"01.23"45!"0,67893:;3< '>=?9;0@2!"8485@"0A2
 SAP AG 2006
„
„
&XVWRPL]LQJSDWKfor defining the FKDUDFWHULVWLFVWKDWFDQEHVHOHFWHGG\QDPLFDOO\ )LQDQFLDO
$FFRXQWLQJ 1HZ !*HQHUDO/HGJHU$FFRXQWLQJ 1HZ !,QIRUPDWLRQ6\VWHP!'HILQH%DODQFH
'LVSOD\
(DV\$FFHVVSDWK for FDOOLQJWKH*/DFFRXQWEDODQFHGLVSOD\ $FFRXQWLQJ!)LQDQFLDO
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*/$FFRXQWV/LQH,WHP'LVSOD\² 7&RGH)$*//
„ 6SHFLDOIHDWXUHVIRU/,GLVSOD\IRU*/DFFRXQWV
„ The OLQHLWHPGLVSOD\can be started ZLWK information from the HQWU\YLHZ RU
JHQHUDOOHGJHUYLHZ – you decide by choosing the corresponding button
*HQHUDO/HGJHU9LHZ or (QWU\9LHZ in the selection screen of the program.
„ The two views show different results for accounts that are managed on
an open item basis and that are split in document splitting (=> additional
line items are added during processing) – For example: bank accounts.
„ 1RWH It is now also possible to call OLQHLWHPGLVSOD\ LQWKHJHQHUDO
OHGJHUYLHZ for DFFRXQWV for which the /LQH,WHP'LVSOD\LQGLFDWRUis
QRW VHW in the master record (=> typically reconciliation accounts [such
as asset balance sheet accounts, payables/receivables accounts] )!
„ If you opt for OLQHLWHPGLVSOD\ZLWKWKHJHQHUDOOHGJHUYLHZ, you can also
choose the OHGJHUWREHVHOHFWHG (=> &KRRVH/HGJHU). Furthermore, you can
use the FXVWRPVHOHFWLRQV (=>
) to include general ledger line items (such
as 3URILW&HQWHU, 6HJPHQW)XQFWLRQDO$UHD&RVW&HQWHU).
 SAP AG 2006
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You find the */DFFRXQWOLQHLWHPGLVSOD\ LQWKH6$3(DV\$FFHVVPHQX under $FFRXQWLQJ!
)LQDQFLDO$FFRXQWLQJ!*HQHUDO/HGJHU!$FFRXQW!'LVSOD\&KDQJH,WHPV 1HZ © SAP AG
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3D\DEOHV5HFHLYDEOHV8VLQJ*HQHUDO/HGJHU
$FFRXQW$VVLJQPHQWV
You can call your (open) SD\DEOHVDQGUHFHLYDEOHVnot only using the OLQHLWHPGLVSOD\ in the
subledgers (=> transactions )%/1 and )%/1), EXWDOVRusing (four) VWDQGDUGGULOOGRZQ
UHSRUWV.
The corresponding drilldown reports offer an easy way to classify your line items using the
VXEOHGJHUDFFRXQWDVVLJQPHQWV DQG/or JHQHUDOOHGJHUDFFRXQWDVVLJQPHQWV (=> using
characteristics 3URILW&HQWHU or 6HJPHQW).
B!CED3F!G!H?DJIK.L.K,M@N?D8OQP!IRTSQU?V?HXWED;YHZDR[P&\$];DR[]V D,^
Payables: Profit Center
For drilldowns
by profit centers
and other
characteristics,
see the next
slide.
 SAP AG 2006
„
The general ledger account assignments of the standard drilldown are 3URILW&HQWHU and 6HJPHQW.
„
The ledger is selected in the drilldown selection screen.
„
The requirement for such a drilldown originates from (classic) Profit Center Accounting, where it is
possible to use the report groups $ (=> Profit Center: Receivables) and $ (=> Profit Center:
Payables) to structure the receivables or payables account by profit center once the values have been
transferred successfully to Profit Center Accounting.
_
You find these drilldown options in the6$3(DV\$FFHVVPHQX under $FFRXQWLQJ!)LQDQFLDO
$FFRXQWLQJ!*HQHUDO/HGJHU!,QIRUPDWLRQ6\VWHP!*HQHUDO/HGJHU5HSRUWV 1HZ !/LQH
,WHPV!2SHQ,WHPV!
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'ULOOGRZQ([DPSOHV² 3D\DEOHVE\*/$FFRXQW
$VVLJQPHQWV
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'ULOOGRZQE\
9HQGRUVSHU
3URILW&HQWHU
But
`Qa&b@which
c,dfeQg;hZi
are
"behind" the
amount 25 300.00
, for example?
 SAP AG 2006
„
It is of course also possible at any time to select a single vendor and to drilldown by profit center.
„
The screenshots show the classic display.
„
See the next slide for the display of the documents that make up the individual amounts.
© SAP AG
TFIN52
6-16
2EMHFW/LVW
You can QDYLJDWHvia the GRFXPHQW
QXPEHU to the documents that are
used to produce a selection result.
Such an DQDO\VLVcan also be
performed using the RXWSXWW\SH
2EMHFW/LVW.
It shows the general ledger account
assignments of the payable/receivable
accounts for each document.
The selection result is sorted and totaled by profit center and vendor.
 SAP AG 2006
_
You could also use the object list to process the results from the last two slides (such as 3D\DEOHV
6RUWHGE\3URILW&HQWHU or 3D\DEOHVSHU9HQGRU).
_
In comparison to the other output types, the object list always provides a very large number of results
because the values are always issued in combination with a document number.
© SAP AG
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6-17
),'ULOOGRZQ5HSRUWLQJ*/$FFRXQW%DODQFHV
7KHJUDSKLFDORXWSXWRIWKLVGULOOGRZQUHSRUWPDNHVLWHDV\IRU H[DPSOHWRFUHDWH
DFRVWFHQWHUUHSRUW LQ), ),GULOOGRZQ
UHSRUW
,QFRPSDULVRQ
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 SAP AG 2006
„
As this slide shows, New General Ledger Accounting can also model "simple CO".
„
Although the slide only shows primary processes, secondary cost processes - such as activity
allocation between cost centers - are also shown in the FI drilldown report.
- Prerequisites:
y CO => FI real-time integration is active
y The corresponding CO transaction (such as transaction RLK - actual activity allocation) must be
assigned an FI account in account determination.
„
It is also possible to use this drilldown report to portray the values posted at the SURILWFHQWHU level.
Moreover, you can work with SURILWFHQWHUKLHUDUFKLHV at any time.
© SAP AG
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(YHQEHWWHUIRUWKH³ZRZHIIHFW
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jlk@monqp?rZr m7s/tvu
nTwlxEsonzy {
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nTwlxEsonzy {
 SAP AG 2006
„
The similarity with the CO report is achieved through the flexibility of drilldown reporting, which
enables you to change the display format relatively simply. You can easily display or hide specific
columns as well as change the characteristic display, for example.
„
Customers with a BI (Business Integration Warehouse) are provided with InfoSources for extracting
the data into the BI – such as InfoSource 0FI_GL_10.
© SAP AG
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At the conclusion of these exercises, you will be able to:
• Call company code or segment financial statements. You will not only
be able to configure RFBILA00 properly; you will also be able to use
the new FI drilldown reports.
6-1
([HUFLVHVIRU(YDOXDWLQJWKH1HZ*HQHUDO/HGJHU
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$$.
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$$.
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