ADMINISTRATION INTRODUCTION Administration is the act of working with and through people to fulfill organizational goals One person can not constitute an administration There is a need for people who understand the vision mission values and virtues who will be ready to dedicate themselves irrespective of their individuality and differences for the achievement of the goal of the organization. Administration demands that you work with people and working with people is very costly Humans are very complicated to work with. Despite this complication, God demands you work with them, love them and help them out in their mistakes. Every organization exists for a specific purpose and to achieve that goal, there must be laid down principles, rules and regulations that must be followed. These rules and regulations are laid down by the administration of the organization. Differences between Administration and Leadership · Leadership focuses on the achievement of goals which may not be institutional while administration focuses on institutional. · Leadership focuses on having things done and having results while administration centers on having things done the right way. · Leadership follows results while administration checks procedures and ethical standards or guidelines used in achieving these results. Summary The greatest need in an organization is not having leaders, but people who are vested with administrative skills. ADMINISTRATION AND TEAM WORK Objectives The reader should be able to : * Understand what teamwork is. * Identify the stages involved in team building. * Know the skills needed in teamwork. * Understand the role of teamwork. * Manage challenges in teams. Introduction The success of any ministry depends largely on developing a strong team with a deep sense of team spirit. * A Chinese proverb says "behind an able man there are always able men. * Coming together was beginning * Keeping together was progress * Working together is success What is a team? A widely understood and interesting concept in the management jargon, extended form of the word TEAM is; T = Together E= Everyone A= Achieves M= More A team is a group of people with a high degree of interdependence geared toward the achievement of a goal or the completion of a task. The true measure of a team is that it accomplishes the results that it sets out to achieve. What Is Teamwork? Teamwork consists of the joint efforts of a number of people in order to achieve a common goal or purpose and who hold themselves accountable for team output. What Holds a Team? * A compelling VISION OR PURPOSE. * A shared MISSION. * A code of commonly held VALUES. * Clear GOALS Clear COMMUNICATION STAGES IN TEAM DEVELOPMENT Forming: Storming: Norming: Performing: SKILLS YOU NEED IN TEAMWORK EIGHT VALUES OF TEAMWORK T : TRUST E: ECONOMY OF ENERGY A: AFFIRMATION M: MANAGEMENT OF MISTAKES W: WEEKLY TEAM MEETINGS O: OPEN COMMUNICATION R: RECOGNITION AND REWARD K: KEEP ON LEARNING STRATEGIES TO BUILD TEAMWORK. Be Reliable and Work cooperatively responsible and committed Communicate beneficially (both in giving and receiving) Contribute to groups with ideas, suggestions, and effort Respect different opinions, customs, and individual preferences participate in group with good decision making WHY TEAMWORK? Sharing Workload Lessening Risks Building Bonds Increased Work pace BARRIERS TO TEAMWORK Interruption of results Lack of Accountability Or transparency Lack of trust Conflict and tension Not sharing information Lack of commitment COMMUNICATION IN ADMINISTRATION Introduction Communication is the act or process of using words, sounds, signs, or behaviors to express or exchange information or to express your ideas, thoughts, feelings, to someone else. There’s more to communication… 70% of the bad results we obtain in an organization is due to poor communication. Effective communication is a two way information sharing process which involves one party sending a message that is easily understood by the receiver. WHAT IS NEEDED TO MAKE CHURCH ADMINISTRATION EFFECTIVE? For the administration of a church to be considered effective, it must be able to get the bulk of the members to see the vision, grasp the vision, communicate the vision, and impart the vision to others. An effective church administration also requires faith in God, sensitivity, integrity, timing, administrative skills, and resourcefulness. How should effective communication look like? In order to communicate effectively, the lines of communication must be ¨ Clear ¨ Concise ¨ Concrete ¨ Conscious ¨ Complete ¨ Coherent ¨ Correct What are the benefits of effective communication? · It strengthens the team · Conflict is reduced · The objectives of the team are met · Ideas are easily adopted Effects of poor communication · Members refuse to take responsibilities · Frustration · Bad interpersonal relationships · Little or no objectives are attained · Delay in results delivery What are the skills you need to communicate effectively? 1. Active listening 2. Non-verbal communication 3. Asking questions 4. Encourage others What differences exist? Written communication Verbal communication Coveying facts Coveying emotion and feelings The message needs to become part of a permanent file The message does not need to be permanent There is little time urgency There is urgency The ideas are complicated The ideas are simple How does communication travel in an organisation? Communication channels It refer to the way this information flows within the organization and with other organizations. These are -Face to face -Mobile -Letters -Manuals -Electronic ADMINISTRATION AND GOAL SETTING INTRODUCTION Administration entails the management of people, using people to serve other people, it implies that the leader must create offices, appoint people in to those offices and give them confidence in their specific task. (1 Chro.11: 1-11) Therefore, administration is the part of leadership that makes the realization of particular goals possible. Goal: is a long or short term target with proposals that you place or the administration places in front as a specific step or challenge towards accomplishing your ultimate purpose. Achievement: it is the realization of a goal or purpose. It is to finish, to carry out, to bring to an end or to obtain a final result. Characteristics of a good goal A good goal should obey SMART principle. S: specific: this means that the goal in question must be made clear e.g, to say that the ministry wants to build a 5000 seater auditorium is more specific than to simply say the ministry wants to build an auditorium. M: measurable: this implies that the limits of the goal should be clear. We should know how for example how long it can cost us to accomplish this goal and how much it can cost us. A: achievable: we should only set goals that we can achieve, e.g. we cannot hope to construct a 5000 seater auditorium if we don’t have the financial or material resources that can sponsor that. R: realistic: our goals must equally be realistic in that we cannot hope to construct for instance a building that needs 5 hectares of land on a 2hectare land. This is not real and it is impossible. T: Time: our goal must equally have a time frame during which we hope to realise it. Is it a five-year project? Or a ten-year project? This must be made clear. Some additional qualities for setting goals Calculate the amount of time and energy needed to accomplish the whole task. Lk 14:24-33 Anticipate distractions, hindrances and obstacles that will most likely be in the path. Determine the practical steps that must be taken towards the realization of your goals Make sure you spend time on your knees as you prepare your goals. Some Arguments or Objections to the Idea of Setting Goals. Some people say, goal setting is not specifically referred to in the Bible. Some people say, goal setting violate the principle of faith and believing God. Some people say, goal setters are focused people and are not fun to be around. Others say, goals setting set as up for failure and the consequences that follows it. Why is it important for administration to set goals? 1. Setting goals makes life meaningful, interesting and exciting. 2. Goals are effective ways to measure our efforts 3. Goals give us target towards which to aim our faith and our confession. 4. Goals help us to stay focus and motivated 5. Goals setting forces us to stretch and move from mediocrity to excellence. 6. Goals can keep us moving on the path towards ultimate success. Goal setting and achievement keeps us fresh and alive. NB: goals can be affected by some or all of the following; 1. Friends: wisdom demands that those who are not going your direction do not deserve your association. 2. Family: Do not be too attached to your family than the things of God. 3. Circumstances 4. Personal needs Culture How to achieve our goals * Be determine and perseverant * Be discipline * Count the cost and be willing to pay the price for your dreams to be realised * Strife for excellence in all that you do * Cultivate a Godly sense of priority * Manage and utilize the resources you have wisely. How does goal setting relate to the will of God Goals must be submitted to God and in harmony with His purpose for our lives. Goal setting before the Lord is more like goal discernment. When goals are discerned and set, God will cooperate with us in the reaching out of these goals. Goals can actually become statements of faith regarding what we believe to be God’s will for our lives and ministry. ADMINISTRATIVE ORGANIGRAM Objectives Expose what an administrative organigram is Discuss the essence of having an organigram in a an organisation Show how an organigram can be established in for an organization Show how an organigram is interpreted Synonyms for Administrative Organigram Organigramme Organizational Chart Org chart Organogram Definition of an Administrative Organigram It is a diagram that shows the structure of an organization and the relationships and relative ranks of its parts and positions/jobs. It is a pictorial representation of a company’s structure which indicates clearly the relations between people within the organization. Types of Organigrams Functional Organigram: this is the most commonly used. It is simply one which shows the various departments of the organization, managed separately. Product/Geographical Organigram: this is an organigram that depicts different geographical regions or products that are managed independently as separate companies. Hierarchical Organigram: this kind of organigram is designed to describe the hierarchical chain of command, with the different levels of authority in the company Example… Importance of an organigram for an organization or a church 1. It serves as a visual representation of the organizational structure 2. It shows how authority in a church or organization is exercised and delegated. It depicts vividly the superior and subordinate, shows lines of authority and communication 3. Eases the accomplishment of goals as each person knows exactly where to function, report to, complain to, give or take orders 4. The mere existence of an organigram in a church or organization indicates a degree of administrative consciousness and the organization’s interest in maintaining internal order How to draw an organigram for a new church There is no accepted form for making organization charts other than: Putting the principal official, department or function first, or at the head of the sheet, and the others below, in the order of their rank. The titles of officials and sometimes their names are enclosed in boxes or circles. Lines are generally drawn from one box or circle to another to show the relation of one official or department to the others Points to consider in establishing a church organigram: The way you organize your church depends greatly on the governance model you create. Some churches are pastor-led; some are board-led; and some are congregationalled. The chosen governance model will dictate its structure. An important aspect of church governance is having an active board that oversees the fulfillment of the church mission. This is done by developing strategy, financial oversight, monitoring risk and ensuring legal compliance – while adhering to established church bylaws. New churches all have the same needs as established churches (volunteer support, music, production, facility, finance) but often lack the resources that are available to more established churches. Nonetheless, it is important for a church plant to establish its structure, so that as it grows, there will be a natural placement of resources as they become available. Sample:
